Are you an experienced administrator who wants to support a project helping both people and their pets? 

Outreach Projects consists of several projects which aim to provide advice and support for pet owners who are homeless or in housing crisis in the UK; this includes the Freedom Project, a pet fostering service for people fleeing domestic abuse. The majority of our referrals come from women fleeing domestic abuse via women-only services. The service places dogs into volunteer foster homes on a temporary basis until their owners are able to have them back.  The Freedom Project now runs in Greater London & the Home Counties, Yorkshire, the North East and the North West of England, and Scotland.

The Freedom Project Administrator, provides administrative support to the Freedom Project, split between providing support directly to the Greater London & the Home Counties team, and the other regions – Yorkshire, the North East, the North West and Scotland. 

This focusses on customer service to a variety of stakeholders (mainly over the phone and by email), including clients accessing the project, referral & domestic abuse organisations, volunteers, members of the public, veterinary surgeries and internal contacts. The role also involves record keeping and invoice processing for the whole team.

Due to the nature of this role, this post is for women only and is exempt under Schedule 9 of the Equality Act 2010

To apply, please submit a CV and cover letter via our online application.

Creative Support is a national, fast growing not-for-profit organisation providing support to individuals with a wide range of care needs. We are committed to providing responsive, person centred care which promotes the independence, wellbeing and social inclusion of the people we support.

The Administrator will provide a high level professional support and assistance to the Ulverston Service at all times. The post holder will report directly to the Registered Service Manager covering the Ulverston Service. The post holder must be able to plan and prioritise a varied workload, exercising appropriate judgement and responding promptly and appropriately to all enquiries.

The main purpose of the role is to provide an efficient and effective business support function to the Ulverston Service. The Service provides dedicated services to adults with Learning Disabilities, Autism and Challenging Behaviour in supported accommodation that is registered with the Care Quality Commission.

It is essential all services maintain excellent and accurate records using systems that support the service to evidence CQC Requirements and Contract Requirements. Developing and maintaining robust recording systems with Service Directors guidance is a key function of the role.

Angel Shed Theatre is an inclusive children’s theatre company based in Islington, North London, with the objective of providing every child and young person, regardless of ability or background, the opportunity to participate in the performing arts. We work with children and young people creating imaginative, inclusive and inspiring workshops and providing performing arts activities for those often excluded from such activities, including those with disabilities, children and young people at risk of social exclusion through their behavioural difficulties and those from disadvantaged backgrounds or living in vulnerable home situations.

We are looking for a self-driven, dynamic, resourceful and committed Executive Director to help shape the next stage of our company. This is an exciting opportunity to have a positive and lasting impact on a growing charity that is making a vital difference for children and young people in Islington.

Duties include managing the charity’s funds, securing the resources (income and staff) and ensuring the operational efficiency to enable the Artistic Team to maintain and grow what we deliver while identifying, developing and maximising opportunities for Angel Shed.

The ideal candidate must have a passion for theatre and its impact with children. They must demonstrate they are flexible and creative to deal with the demands of a small charity and to be able to put the vulnerable children and families we work with at the forefront of the charity. They must possess a strong entrepreneurial drive, outstanding communication skills, strong leadership qualities and excellent planning and organisational skills. The candidate is expected to effectively fundraise, create and manage budgets, and enhance awareness of the charity within the local community.

We have an exciting, new opportunity for a highly efficient Buildings & Finance Administrator to join our small, inclusive and highly successful professional team.

The successful candidate can expect a thorough induction, supportive colleagues, a diverse and interesting workload and, a range of favourable employment benefits including; pension scheme, annual leave and Employee Assistance Programme support. 

Applicants must have excellent communication skills, a sound understanding of finance and finance systems, be thorough and accurate, be able to multi-task, remain calm under pressure and add positively to our team dynamics. In addition it is vital to possess a range of administrative skills including good numeracy, data processing/comprehension and IT skills.

Good interpersonal and teamwork skills are essential, as are effective use of emotional intelligence and the ability to exercise tact, diplomacy and sensitivity. 

For this varied role, ideally you will have experience of processing grant claims and invoices, an understanding of the education or public sector and strong general administration skills. However, training will be given to the right candidate.

Closing date for applications is:  Thursday, 16 July 2020

Interviews and assessment: Owing to current social distancing restrictions, shortlisted candidates will be notified of selection dates/times after 20 July 2020.

Programme Administrator

Job Terms

• Salary: £25,000 pro-rata  (£10,000 for 15 hours/week)

• Location: Currently mainly home/online (including some online event attendance)

• Contract length: Permanent with pensionable benefits of 5%

• Reports to: Director

• Leave: 25 days per year (pro-rata) plus bank holidays

• Probationary period: 6 months

• Interview date: mid-July 2020

• Start date: Early August 2020

The Inclusive Mosque Initiative (IMI) is committed to centring and uplifting the voices and experiences of marginalised people within our communities. This means having a critical awareness of the dynamics of power and privilege, and working against racism (including anti-blackness, Islamophobia, anti-Semitism), homophobia, transphobia, gender-based discrimination, poverty, ableism, and environmental damage and understanding the ways these are connected. 

IMI was named one of the 50 New Radicals of 2018.

 

Job Description 

• The programme administrator will handle the running and finance of our regular programme which includes Friday prayers (Jummahs), Eid celebrations, activities during Ramadan, and smaller discussion-based events (halaqahs). This will involve being present at these events on the day.

• The programme administrator will coordinate the planning and execution of our paid-for officiate services such as wedding ceremonies and consultancy services to external parties.

• The programme administrator will support communications and marketing including social media delivery in partnership with the Director.

• Support the coordination of the training and development of our religious service consultants (imamx).

The successful candidate will be responsible for:

• Event planning and delivery.

• Coordinating paid-for religious services and consultancy.

• General admin- This includes responding to external communications within a three day period. Signposting queries to relevant individuals or organisations. Managing expenses and reimbursement for IMI personnel and guests.

• Minute taking and coordinating board meetings. 

• Expense and invoice payment for imamx and consultants.

The successful candidate will support:

• The Director and board of trustees to deliver imamx (religious service consultants) training and development.

• The Director and board of trustees in developing collaborations with external organisations to deliver social justice outcomes.

• The Director with communications and marketing.

• The Treasurer with financial management and accounts.

Person Specification

• Self-motivated, positive person with an optimistic attitude, emotionally mature and good awareness of the challenges that an organisation like IMI faces.

• A demonstrable understanding of intersectionality and social justice.

• An understanding of the needs of IMI stakeholders and a commitment to their care.

• Strong interpersonal skills with an ability to build effective working relationships with internal and external partners and volunteers.

• Ability to identify opportunities for stakeholder and volunteers to contribute to the work of IMI.

• Proven ability to work on your own initiative, recognising tasks that need to be undertaken, and managing your time effectively to ensure deadlines are met.

• Proven ability to communicate effectively in English, orally and in writing, with a range of stakeholders.

• Good working knowledge of Microsoft Word, Excel and Powerpoint.

The ideal candidate will show an understanding of:

• Their own privilege.

• The emotional challenges of social justice work.

Essential Experience

• Experience of working with Muslim communities.

• Understanding of LGBT+ Muslim communities.

• Note taking and correspondence, with the ability to adapt your communication style for different groups.

• Knowledge of accessibility requirements.

Desirable Experience

• Experience in volunteer development.

• Experience working with disabled people.

• Level 1 or above BSL interpretation.

Please note:

• Applicants must be 18+ and be resident in the UK at the time of application and be UK/EU citizens, holders of a valid UK work permit, or on a student visa that permits part-time work.

• We will prioritise women, genderqueer and disabled applicants

This is a great opportunity for someone who is interested in working for a female-led organisation that is committed to centring and uplifting the voices and experiences of marginalised muslim communities and their families. 

If you'd like to be considered for this role please:
 

• • Arrange a time to talk with us prior to sending an application should you wish. Introductory conversation to be booked with the imi team here: admin[@]inclusivemosque[.]org
     

  • Submit your CV and cover letter addressing how you meet the person specification and required experience. 
     

  • Please let us know by email or answerphone [0203/189/1185] of any adjustments or support you need to attend an interview with us.
     

• NB - interviews will be conducted via video call on Zoom.
  
  Closing date for applications is 5pm Tuesday 7th July - please ensure we have received your application by this deadline.

Regent’s Park is a major component of the most important town planning exercise ever carried out in London.  It is a heritage asset of international significance.

The Crown Estate Paving Commission (CEPC) is a unique independent rating body set up by statute in 1824.  Today it is responsible for the management of The Crown Estate land, being streets and ornamental terrace gardens around Regent’s Park along with the latter at Carlton House Terrace, St James’s. The CEPC is independent of The Crown Estate, The Royal Parks and local authorities.

MAIN FUNCTIONS

Supporting the Director (CEO) in carrying out his/her duties in running a significant heritage body including:

• Assistance with the day to day administration and running of the CEPC
• Organising the diary of the Director
• Ensuring that the Director is fully equipped with agendas, papers and other material as required for each day's schedule
• Responding to correspondence, answering queries on behalf of the Director.  Acting on their own initiative to resolve problems and ensure that the Director's priorities and commitments are communicated clearly
• Observing appropriate levels of confidentiality at all times
• Preparation of paperwork and minute taking for Board/Sub-Committee Meetings and for other meetings as required
• Managing the administration of events licences
• Uploading data and producing rate demands and other bills on electronic databases
• Opening, sorting and carrying out initial processing of post and incoming e mails on a daily basis
• Day to day running of the CEPC’s office premises, supported by colleagues in the general office
• Dealing with routine correspondence
• Sending out postal and email communications to residents/ratepayers
• Processing incoming payments.  Assisting on debtors and billing
• Filing and replacing files (including Board/Sub-Committee Meeting papers and minutes)

In collaboration with colleagues in the general office:

• Dealing with initial enquiries from telephone, e-mail and personal callers on all aspects of the CEPC’s work
• Welcome visitors to the office and ensure all visitors are dealt with courteously
• Maintain up to date customer relationship management database
• Arranging appointments and helping to keep the office diary
• “house-keeping”; including premises opening and closing routines, setting up spaces for events and meetings, posting mail, refreshments for external meetings and visitors

Other duties as instructed by the Director

SKILLS REQUIRED

The post holder must have a methodical approach and be well organised but be prepared to adapt to events and be flexible in dealing with people and situations. An interest in architectural and landscape issues would be an advantage.

The post holder must be able to:

• Deal in a patient, calm, courteous but firm manner with residents and their agents
• Understand, record and convey information relating to real estate
• Demonstrate good written and spoken English
• Apply information technology skills including Word and Excel
• Work as part of a small team in a practical, flexible and co-operative style

Our Americas Regional Office, located in Mexico City, works to ensure respect for human rights, and for equal and just societies throughout the region. You will provide substantial support to help our management team to succeed. The Americas Director is a central figure and is seeking a driven and team-oriented person to provide substantial executive support and assist with her busy agenda.

ABOUT THE ROLE

As the Executive Assistant to the Americas Director at Amnesty International, you will play an essential role in enabling the Americas leadership to meet ambitious human rights objectives. You will be responsible for providing a range of high-level administrative and executive support services to ensure the efficient running of the Director´s Office. The Americas Director's work should be effectively supported with the appropriate service, systems and processes to maintain high standards and facilitate monitoring and reporting on work undertaken. Alongside this, the Executive Assistant will also provide full administrative and project management support to the office Team, whilst also contributing to the support of the Americas management Team.

JOB PURPOSE

Provide high-level administrative and executive support to the Regional Leadership Team and assist with administrative, logistical and coordination tasks of Amnesty International's Americas Regional Office, located in Mexico City, Mexico

ABOUT YOU

As the first point of contact for the Americas Director you will be a strong communicator, providing a high-level service to a range of stakeholders. You will be based in Mexico City but in constant communication with relevant internal and external contacts in the Americas region, and other world locations, be detail-oriented, be able to work at pace and to juggle independently the broad requirements of a role at this level of seniority. You must demonstrate the political judgement and discretion to manage sensitive information in addition to the initiative and discipline necessary to working with conflicting priorities and complex activities within a short time frame daily. You will also have excellent administrative and financial skills with the ability to monitor budgets for individual programmes and the Regional Director's office. You also need to have strong inter-personal skills to secure access to high-level contacts with government officials, and other senior leaders in the public, private and NGO sectors. You are bilingual in Spanish and English, and preferably conversational in Portuguese.

ABOUT US

Amnesty International is a global movement of more than 7 million people who campaign for a world where human rights are enjoyed by all. We reach almost every country in the world and have:

• more than 2 million members and supporters who drive forward our fight for rights
• more than 5 million activists who strengthen our calls for justice

Our aim is simple: an end to human rights abuses. Independent, international and influential, we campaign for justice, fairness, freedom and truth wherever they're denied. And whether we're applying pressure through powerful research or direct lobbying, mass demonstrations or online campaigning, we're all inspired by hope for a better world. One where human rights are respected and protected by everyone, everywhere.

At Amnesty International, we are passionate about what we do and we are proud of our achievements as a movement. To compensate our employees for the critical work they do, we reward them through a combination of an attractive and sector competitive salary and benefits package, high levels of engagement and involvement, and a commitment to employee development.

WHAT WE HOPE YOU WILL DO NEXT

If you are talented, passionate about human rights and want to use your skills, knowledge and experience to change the world then we would encourage you to click 'Apply for this Role' below.

Freedom, Justice, Equality. Let's get to work.

We have an exciting opportunity to join our small team to provide effective leadership and management of the organisation whilst the current Director takes maternity leave. 

You will have experience in leading organisations within the not-for-profit sector, and background in fundraising and financial management.

Salary: £35,000 per year, pro rata

Hours: 21 per week, flexible

Job Type: 12 months maternity contract

Location: Homeworking and Islington, London

Application deadline: 16th July 2020

Start Date: 1 September 2020

Duties will include:

• Provide general oversight and management of Artbox London’s activities and support and manage Artbox staff.
• Plan and coordinate engagement of volunteers in Artbox activities.
• Support Artbox activities such as exhibitions and special events.
• Drive and deliver business development activities to support the growth of the organisation, supporting the Partnerships Manager.
• Fundraise for the work of Artbox London through trusts and foundations and corporates, work to develop and maximise immediate and longer-term income growth for Artbox London by building effective relationships and funders and partners.
• Manage the financial activities of the organisation including budgeting and reporting and preparing annual accounts.  
• Lead on HR matters and recruitment, induction and support of permanent and freelance staff.
• Work with the Board of trustees and Chair to enable them to fulfil its governance functions.
• Oversee the charities internal and external communications, including website and social media.
• Find a suitable new studio space to accommodate Artbox during the planned renovation of Orkney House due to start in mid-2021.

Person Specification:

• Experience of a leadership or senior management role in an arts/charitable organisation.
• Demonstrable and measurable success in fundraising from trusts and foundations and corporates.
• Knowledge of and experience in financial, operational management, human resources and administration.
• Excellent organisational skills, with attention to detail and the ability to prioritise effectively (and the ability to help others achieve these things).
• Excellent verbal, written and presentation skills
• Ability to build relationships and work successfully with people at all levels
• Ability to focus on multiple tasks at the same time
• Excellent written and communication and interpersonal skills.
• Experience of working with and coordinating volunteers.
• Experience of working with a trustee board to ensure good governance.
• Ability to work effectively both independently and as part of a small staff team.
• The right to work in the UK

About the organisation:

Artbox London is a charity and social enterprise, based in Islington, that aims to improve the wellbeing and inclusion of people with learning disabilities and autism by engaging them in art. Our objectives are to improve their confidence and self-esteem, develop their creative and life skills, provide opportunities to make and meet friends and reduce isolation and loneliness, and give them the chance to earn some money from their skills and creativity. We also aim to raise the visibility of people with learning disabilities and autism in the community, and to raise the profile of their artwork in the wider art world. We achieve these goals by providing a range of art workshops from our studio on Caledonian Road in Islington, and by providing trips to galleries and museums in the local area and in central London. We also hold regular exhibitions at our studio and at least one per year in a central London commercial gallery. Artwork is sold at exhibitions and throughout the year via our online shop, and profits are split with the artists so they receive some income.

All our posts are subject to an Enhanced DBS disclosure as well as a full employment history and employment references. We are committed to equal opportunities in employment and service delivery and we welcome applications from all sections of the community.

This post will initially be a 12-month contract with the opportunity to extend.

Interviews to be held in late July either via Zoom or in person depending on government advice at the time

Job: Director of Finance & Resources

Reports to:  Managing Director

Location: Flexible, can be based anywhere in the UK

Salary: £52,460 - £63,976 + 5% pension

Hours:  35 hours/week (28 hours will be considered for the right candidate)

Contract: Permanent

We’re looking for a Director of Finance and Resources who would love to join an entrepreneurial organisation to help look after all of SSE’s assets; its people, its finances, its technologies, its facilities and its services contracts.

We can’t fix issues like poverty, climate change and ill-health alone. That’s why the School for Social Entrepreneurs exists. SSE helps 1,000 people a year develop the skills, strengths and networks they need to tackle society’s biggest problems. We run courses that equip people to start, scale and strengthen organisations that make a positive difference. But we are not a traditional school. Learning with SSE is inspiring, action-based and accessible.

As Director of Finance and Resources you will build on SSE’s existing operational capabilities and harness the potential of the finance and resources function in support of SSE’s strategic ambitions.

The role will be best suited to a collaborative leader who is comfortable working in a dynamic organisation across a number of workstreams, and who is as motivated thinking strategically as delivering operationally.

Our commitment to inclusion

Diversity is a fact of life. Inclusion is a choice and a practice – for organisations and individuals. At the School for Social Entrepreneurs, our aim is to drive inclusion into every area and activity of what we do: from access to programmes, to grant investment, to board, staff and partnerships.

However you identify, we would like to hear from you. In our commitment to continue to diversify our teams, freelance staff and programmes, we are particularly keen to hear from those who identify as: being from black, Asian and minority ethnic (BAME) backgrounds; LGBTQ+; and those with disabilities.

To apply, please see details in enclosed application pack.

Closing date: Midday on Friday 17th July

Location: London-based Hub in Islington with potential for remote working

Contract: Permanent

Salary: £70,000

Cruelty Free International is the leading charity working to end animal testing for cosmetics globally and is seeking a Director of Audience Development and Fundraising to implement strategies to grow income and deliver key messages across the range of their audiences to deliver a step change for laboratory animals worldwide.

Cruelty Free International’s brand and ‘leaping bunny’ symbol have a high level of recognition globally and the charity is one of the world’s longest standing and most respected animal protection organisations.

This new role will be responsible for the charity’s marketing, communications, audience development and fundraising functions. The post-holder will work closely with the Chief Executive and other departmental leaders to develop and drive innovative and ambitious strategies to engage and increase the organisation’s audiences and at the same time build and maintain a sustainable income base. They will also be a leading advocate for the charity’s cause and a strong communicator that can represent Cruelty Free International at all levels.

The charity is looking for an inspirational leader who is a strategic thinker, but with a hands-on, ‘can-do’ approach. They must have experience of working in a similar role leading a small audience development team and of developing income generation strategies both in the UK and internationally. A strong track record in the field of philanthropy and corporate partnerships is also required. They will also have led and devised successful marketing and communication strategies for business and audience development and will have excellent interpersonal and analytical skills.

Finally, the successful candidate must share a commitment to animal protection and to the values and aims of Charity Free International, to work with them to help create the tipping point for change for laboratory animals.

For an informal conversation prior to applying to this role, please contact Anton Packheiser +44 (0) 7749 858597 or Suzie Spooner on +44 (0) 7960 932 315.

The Executive Director serves as Chief Operating Executive of LCT and works in partnership with the Principal (the Academic Lead) and the Board, who are together responsible for the success of the organisation.

Lindisfarne College of Theology (LCT) is built on a record of high standards of delivery of flexible student-based learning. LCT has secured the contract for the delivery of context-based part time Common Awards validated programmes of IME1 for Ordinands and Readers in the Dioceses of Durham and Newcastle.

This is an exciting role within our organisation. We are looking for an individual who has a can-do attitude and thrives working within a small team.

The successful candidate will:

• Have a Bachelor’s Degree with a depth of experience in a leadership position.
• Business acumen: As LCT’s leader, this position requires an individual with knowledge of and experience in financial, operational management and administration.
• Knowledge in the following areas is required: human resources, finance; oral and written communications; planning and evaluation; and governance.
• Demonstrate excellent organisational skills, with attention to detail and the ability to prioritise effectively (and the ability to help others achieve these things).
• Self-motivated; able to take initiative appropriately and respond calmly under pressure.
• Have strong inter-personal skills and an ability to work as part of a small staff team.
• Some experience in education/training and social sector management and governance, and Church relations is preferred.

MAIN DUTIES AND RESPONSIBILITIES:

1. Financing

a) Promotes programmes and services that are produced in a cost-effective manner, employing economy while maintaining a high level of quality.

b) Oversees the fiscal activities of the organisation including budgeting, reporting, audit and investment/debt management.

c) Actively seeks to increase funding sources through grants and fundraising.

d) Works with Board to ensure financing to support short- and long-term goals.

e) Assures an effective fund development programme by serving as the chief developer, including income generation plans, grants, pursuit of business development opportunities and protocols for effective decision making in line with LCT values.

2. Management and administration

a) Provides general oversight of all LCT’s activities and assures a smoothly functioning, efficient organisation.

b) Responsible for operational compliance and registrations with various bodies.

c) Oversees the charities internal and external communications and public facing material, including websites.

d) Negotiates professional contracts and sees that relationships are maintained.

e) Acts as interim Data Controller for LCT.

f) Responsible for Alumni events and strategy.

3. Governance

a) Works with the Board Chair to enable the Board to fulfil its governance functions and facilitates the optimum performance by the Board, its committees and individual Board members.

b) Manages the Board’s due diligence process to assure timely attention to core issues.

c) Assures the filing of all legal and regulatory documents and monitors compliance with relevant laws and regulation.

4. Business and Community relations

a) With the Principal of LCT acts as an advocate, on behalf of its commissioners, for issues relevant to education, its participants, services and constituencies.

b) With the Board and the Principal of LCT, initiates, develops, and maintains both cooperative and collaborative relationships with key stakeholders and commissioners.

5. Mission, policy and planning

a) Drives and delivers business development activities to support the growth of the organisation.

b) Keeps the Board fully informed on the condition of LCT and on all the important factors and developments influencing it.

Occupational Requirement

An occupational requirement exists for the post holder to be an active communicant member of the Church of England or of a church in full communion with Church of England in accordance with the Equality Act 2010.

Due to the current government lock down, interviews will be held online in July 2020.

The role is located in North Shields. Homeworking is supported whenever attendance in meetings is not required.

This post will initially be a 9-month contract with the opportunity to extend.

Salary: £40,000 pro rata

Closing Date: 7 July 2020, 12:00

Start Date: 17 August 2020

Interviews: First round interview to be held online.

St John Ambulance Cymru (SJAC) has supported people and communities across Wales since 1880. We existed before the National Health Service and provided the earliest ‘medical’ support to those who were sick or injured.

Now, in 2020, SJAC continues to perform a major role in strengthening community resilience, ensuring people are trained in first aid and able to fulfil key front-line roles to support our vulnerable people, in addition to offering the opportunity for people from all backgrounds to develop their personal skills and confidence to support our charitable and commercial services whilst assisting their own career development. As a Charity, we partner with the Welsh NHS Health Boards and the Ambulance Services NHS Trust, providing Non-emergency Patient Transport Services (NEPTS) in addition to a falls service as well as maintaining our reputation as being the leading organisation to deliver first aid training to both commercial businesses and local-based communities including school throughout Wales.

We also provide additional support to the people of Wales through:

• Medical duties at events
• Community based divisions
• Falls Assistant programme
• Caring Caller programme
• Community First Responders (CFR)

Since March 2020, SJAC has worked in an even closer partnership with WAST and NHS than ever, as we have increased capacity and developed new innovative ways of working in order to assist and relieve the overwhelming pressure brought by COVID-19.

We have helped by providing an average of 30 additional ambulance crews per week, 3707 volunteer ambulance hours throughout April and May and 873 volunteer hours at the Dragon’s Heart Field Hospital. We are now also providing volunteer support to Pharmacy Deliveries throughout Wales.

St John Ambulance Cymru is currently undergo an extensive and exciting programme of modernisation, forward thinking, encompassing a review of its existing service, financial and workforce model, developing a rejuvenated culture aligned to our core vision and values to improve the volunteer experience and our offer to the people of Wales.

Your new role

Reporting to the Chief Executive, the Director of Finance and Corporate Services is a strategic and visible senior leadership role.

You will be technically and intellectually strong and have excellent vision and leadership skills to drive continuous improvement, providing high quality financial information and advice to enable the Senior Management Team to meet its operational and strategic challenges. You will provide strategic financial leadership to St John Ambulance Cymru (SJAC) through the development and implementation of financial plans to ensure that the business remains financially sustainable.

Within this, you will develop and lead the overall annual and long term strategic financial planning process across the organisation, including delivery and presentation of the financial part of the annual plan. You will lead the development of internal audit systems/processes and St John Ambulance Cymru’s strategic approach to finance and resourcing, including annual and long-term budget setting, performance analysis, capital expenditure/investment, risk management, project evaluation and decision making.

Additionally, the position will oversee responsibility for the provision of IT services equipped to support the overarching modernisation agenda, requiring development and implementation of a sponsored IM&T strategy which clearly outlines SJAC’s IT platforms and systems to meet our ambitions. This role will further require the post holder to develop and oversee the delivery of a property strategy to ensure robust management of the Charity’s assets and facilities management, aside from developing and implementing an effective procurement strategy to provide service improvements and cost reduction. This is envisaged to be a broad financial role that encompasses not only financial and treasury management but will also provide strategic leadership for the development of a modern corporate services function.

What you’ll need to succeed

To be considered for this role you will be a senior finance professional (i.e. Qualified accountant (ACA, ACCA, CIMA, CIPFA), educated to Masters Level with a proven track record of positive financial leadership. You will be able to evidence being an effective leader with exceptional people management and first class communication skills, with a passion for delivering excellent customer service, working collaboratively with stakeholders at all levels. Commercially astute, you will have the ability to influence at Senior Management Level and at Board level.

Experience in financial management within the charitable sector is a distinct advantage.

For full details of the role including the required personnel specification please download the attached job description and application form.

To apply, please email your CV along with a statement of suitability (no longer than 2 pages) and your completed application form

Closing date for applications: Wednesday 8th July 2020.

Volunteer Cornwall is a charity dedicated to building social capital and developing the wellbeing of individuals and communities across Cornwall. We do this by working in collaboration with a wide range of organisations to promote and support active citizenship and voluntary action covering the emotional, social, environmental and economic needs and opportunities in Cornwall. From our Head Office in Truro and our outreach teams across Cornwall, we provide support to all aspects of volunteering across the county. Volunteer Cornwall lives by 4 underpinning values which are: To be Creative, Caring Collaborative and Challenging.

Volunteer Cornwall’s new Accounts and Administration Manager is a critical role within our Senior Management Team, for the organisation and for the voluntary sector across the County. The successful candidate will work closely with managers and trustees across the organisation ensuring that resources are used to maximum effect, and that planning is undertaken in a robust and methodological manner. One of our main aims, and of particular importance, is to recruit a person who has values and ethics that fit with our principles and the work that we undertake. Working within the voluntary or charitable sector can be varied especially as charity accounting is not always straightforward and tasks do not always fit neatly within the job description. This role therefore requires flexibility, adaptability and a range of skills not always associated with a finance role.

Job Purpose

To provide financial and administrative services to support Volunteer Cornwall’s strategic and operational activities. To be responsible for ensuring that the Board of Trustees and Directors follow legal requirements of a charity and a company limited by guarantee.

Key Responsibilities

• To provide financial and administrative services to support VC’s strategic and operational activities, allowing operational managers and staff to concentrate on their front-line work. Ensuring full compliance with the Statement of Recommended Practice (SORP), financial regulations including VAT partial exemption rules, PAYE and Pension Auto Enrolment and other statutory and Charity Commission or Companies House legislation or requirements
• To prepare the annual Directors’ Report and Financial Statements and all financial accounts for audit and present the report to the Board of Directors with the auditors
• To prepare the annual budget estimates and salary review in conjunction with the Chief Executive and Senior Managers
• To prepare monthly financial management reports for the Chair, Treasurer and Chief Executive
• Company Secretary; helping the Board of Directors in their decision-making processes and providing relevant support and advice where needed especially in ensuring that the requirements of the Charity Commission and Companies House are met and maintained
• Data Security and Protection Lead to ensure VC’s compliance with current data security, protection and implementation of the legislation
• Chairs the H&S Committee overseeing the health and safety of VC’s employees and volunteers
• With the IT Officer, ensure that all VC Information, Communication and Technology systems are maintained and up to date
• Supervise finance and administration team members and ensure that daily operations are performed in a seamless and efficient manner

At Volunteer Cornwall we pride ourselves on diversity and inclusion underpinning what we do and why we do it. These concepts encompass our attitudes as individuals and as an organisation.

Benefits:

• On-site parking
• Subsidised gym membership

Key dates

• Closing date for applications Tuesday 14th July 2020 (midday)
• Interviews (Truro) Monday 27th July 2020
• START DATE: This post will become vacant due to retirement and will start in autumn 2020

How to Apply:

The full brief is attached. For an informal discussion about the role or the process, please contact our retained partner Anna Jay at Public Leaders Appointments - details in the attached brief. 
 
If you would like to submit an application, this should comprise a comprehensive CV, including details of two referees.  Please also provide a supporting statement (no more than 3 sides) outlining the reasons behind your application and describing how you meet the requirements of the role as set out in this document by using examples for each key task point in the person specification.  Please tell us in a few sentences or a paragraph how your skills and experience match the requirements detailed for each key task point in the person specification.

RESPONSIBILITIES

1. PA to the CEO (50%)

• Support the CEO in diary management and correspondence, coordinating across multiple offices and time zones

• Meeting arrangements and support for the CEO, including scheduling, invitations, time zones, catering, AV needs, conference and videoconference calls and on-the-day assistance

• Meeting arrangements and support for the National Committee and senior management, including scheduling, invitations, minute taking, preparation of materials, catering and on-the-day assistance

• All CEO travel arrangements, including flights, hotels, cars, and visa support

• Maintain and submit all CEO expense reports

2. Office administration (40%)

• Field incoming enquiries by telephone, post and email, to relevant staff and correspond as necessary

• Manage the “front office” email account and general email queries to AKF’s generic address

• Establish effective and excellent relationships as the 'face' of AKF (UK). This includes greeting and receiving guests, as well as interacting with high-level officials at other AKDN agencies or external organisations and coordinating travel visa letters

• Provide support to the HR manager on the management of the HR leave and sickness system (e-days).

• Support AKF(UK) events, facilitate and support hosting of meetings and events for partners, including travel, visas, accommodation, and catering; may require some out of office duties in support at events

• Arranging on-boarding and induction of new staff, including logistical arrangements (setting up phone, email, mobile, laptop, etc)

• Work with the Head of Finance and Operations to ensure office suppliers are annually evaluated, this includes sourcing new suppliers when necessary

• Collect and maintain a detailed inventory of office equipment and supplies; research price and service options and purchase as directed

• Work with the Head of Finance and Operations to manage GDPR data lists and data requests

3. IT administration and coordination (5%)

• Act as an IT focal point for the unit, liaising with internal IT support as necessary to trouble-shoot issues and order equipment

• Set up new employees with allocated and functioning IT toolkit in a timely fashion and similarly the exit handover of the same leaving employees

• Work with IT services to ensure that all software is updated and maintained on individual’s computer and hardware on a regular basis (e.g. regular back up of all system software and protocols, including latest updates of virus software)

• Collect and maintain a detailed inventory of all IT equipment (mobile phones, laptops, desktops etc)

4. Health, safety, security and environment (5%)

• Act as the Health and Safety Officer and Fire Marshal for AKF (UK)

• Represent AKF (UK) at all Aga Khan Centre Health and Safety meetings

• Help the HR Manager to ensure that employee health and safety and workstation tests are up to date

• Assist with compliance with the wider AKF security policies and procedures

• Act as the AKF (UK) First Aider including obtaining annual certification

• Create and cultivate an office culture that contributes to the happiness and well-being of all employees, including arranging birthday celebrations, celebrating unit milestones, arranging quarterly and year-end activities, and creating a space and place employees enjoy working in and feel positive about

REQUIREMENTS

Must have right to work in the UK

Must include CV and a supporting statement that outlines why they want the role, why they want to work for AKF(UK) and how their experiences and skills to date will make them the most suitable applicant for the role

1 Qualifications

• Educated to undergraduate degree desirable

• Qualified First Aider desirable

2 Skills

• Highly organised with strong logistical skills and proven consistent attention to detail

• Strong interpersonal skills, tact, patience and ability to work in a cross-institutional, multicultural environment dealing with senior and high-level officials/persons and VIPs

• Excellent written communication and presentation skills and ability to draft and write effective copy and present to a range of audiences from senior-level to partners and suppliers

• Comfortable working independently and under minimal supervision but also forming an essential component of a team

Strong operational and IT skills as well as an openness to learning new software and tools

3 Knowledge

• Knowledge of Microsoft Office Suite and databases, Apple OSX and iOS.

• Keen interest in international development and improving knowledge of these issues will be a distinct advantage

4 Experience

• Strong experience of PA work for senior management

• Proven experience of office administration

• Proven experience of multi time zone coordination

• Proven ability to multitask in a busy, open-plan office environment; ability to work under pressure, juggling various requests and deadlines

• Proven ability to deliver a consistently high level of accuracy in preparing and entering information

• Flexible approach to working, able to pick up a variety of tasks/projects with minimal supervision; ability to anticipate issues or scenarios when planning calls, meetings, or business trips, and to address them proactively.