Administrative Support Volunteer Roles in Lewisham, Greater London

QMC School, partnered with Quilombo UK is looking for a volunteer personal assistant to join their national volunteering team working from home. This role offers a great opportunity for the right person looking to gain experience as a personal assistant, developing their office-based and management experience, or simply to ‘give back to their community’. The role provides you flexibility, with specific training provided where necessary to help you develop and grow your skill-set.

16 weeks contract.

What will I be doing?

• Managing organisation of meetings and appointment
• Organising events and conferences
• Implementing and maintaining procedures and administrative systems
• Managing databases, Liaising with staff
• Miscellaneous tasks to support the team

Practical Considerations

Essential:

• You will need to have good written skills

• Well organised, pro-active and able to deliver tasks efficiently

• Good time management

• To show professionalism at all levels and in all environments

• Strong team player

• Ability to work independently and ask for clarification when needed

• Able to volunteer at least 12 hours a week (2 days, 6 hours each day)

Desirable:

• Committed to working with the community with a passion for helping others less fortunate

• Proficiency in Microsoft and excel

Requirements

• Will require references

• Own computer or a secure access to one

• Must be UK based and hold UK right to work

The volunteering program with QMC requires a minimum of 21 weeks of commitment. We are looking for someone who can offer 12 hours a week, Monday - Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Do you enjoy working with people and would you like to make a positive impact for Turtle Doves? This species was once widespread and numerous but now is down to 2100 pairs in the UK. The Operation Turtle Dove project in partnership of RSPB, Natural England, Penthorpe Conservation Trust and Fair to Nature was established to conserve this iconic, red-listed species. Our staff and volunteers are working with landowners to try and halt and reverse the population decline but we need to measure our progress. Following on from the successful 2021 National Turtle Dove survey, we need to expand our network of survey volunteers in Kent, Sussex and Essex to enable yearly monitoring of survey squares for Turtle Doves.

We are looking for an organised person with excellent communication & IT skills to join our team and to help run the Turtle Dove monitoring program and supporting a network of volunteers. Experience in carrying out bird surveys is welcome but NOT essential, we can provide training so you can understand the role of the surveyors you will be recruiting and co-ordinating. This role could be carried out remotely. This is a year-round roll with peaks in activity before and after the survey season which runs from 11th May until 31st July. All equipment needed will be supplied.

Volunteer Coordinators undertake a wide range of activities, including:

Tasks:

• Dealing with queries from potential new volunteers who get in touch
• Being the first point of contact for our existing volunteers and answering general queries
• Lead on advertising new volunteer roles (on the RSPB and external websites, in the local community)
• Set up interviews with potential volunteers and assist with induction administration
• Administrative tasks such as recording volunteer hours, registering new volunteers on our database, organising surveys, receiving, and entering data and processing expense claims
• Organising and managing a small budget for volunteer thank-you events at the end of the survey season.
• Helping to promote the project through internal comms such as project newsletters

More potential experience (optional):

• Analysing and screening conservation footage from trail cameras
• Helping to coordinate large-scale orders of supplementary feeds for Turtle Dove seed

Beneficial skills for this role are:

• Excellent organisational skills and attention to detail
• You need to be a great people person, friendly and approachable
• Good telephone manner and written communication skills
• An ability to lead/inspire others and work as part of a team
• Creative and forward thinking
• Computer literacy
• Ability to work on own initiative and as part of a small team
• Good record keeper
• Happy to work from home or office
• Tact/diplomacy

This is a rewarding and enjoyable role with real conservation impact delivering for this iconic species. You will be part of a small and friendly team of staff and volunteers with a chance to learn new skills and develop existing ones. There is room for development within the role. You would be helping volunteers have a rewarding and enjoyable time whilst contributing to valuable scientific data. This is a wonderful opportunity to make a genuine contribution to wildlife conservation.

Commitment from you:

Equivalent of 1-2 days per week (flexible) and could be a role-share. There will be peaks either side of the survey season (11th May until 31st July) and likely to be fewer hours during the rest of the year. You may also have the chance to volunteer for additional days in other areas of the project.

Mind Axis is hiring!

Job Title: Volunteer Events Assistant (x1 for Hounslow-based sessions)
Time Commitment: 15 hours/month
Start Date: Summer 2024 (exact date will be agreed) 
End Date: 6 months from start date (with 3-month probation period)

We are a social enterprise dedicated to enhancing mental wellbeing. Our flagship service is The Teashop, which brings small groups of community members together to foster their mental wellbeing through an enjoyable activity with known mental health benefits, over a cup of tea.

Job Description: 
As a Volunteer Events Assistant, you will have the opportunity to contribute to our mission by supporting in-person Teashop sessions. Each session brings together groups of up to 15 adults experiencing mild-to-moderate mental health symptoms, providing them with an enjoyable activity and an opportunity for connection in a supportive environment. We’ve offered dog therapy, art-making, yoga, and wellness discussions in the past. 

Responsibilities: 
- Create Eventbrite/Facebook/Instagram ads to draw new participants to future sessions. 
- Assist with the setup and logistics of sessions for The Teashop service 
- Travel to and support Teashop sessions by helping with materials, taking photos, and managing sign-in procedures, typically two sessions per month during weekends. 
- Create engaging social media content to promote The Teashop sessions and build community awareness. 
- If required, provide mental health first aid support by signposting and offering assistance to attendees in need. 
- Collect feedback at the end of each session and input it into Excel spreadsheets.

Essential Criteria: 
- 18+ years old
- Completed A-levels or equivalent
- Must possess a valid DBS check or be willing to have it done
- Excellent organisational skills and ability to manage time effectively during sessions
- Strong interpersonal skills and a passion for engaging with diverse communities
- Availability to volunteer two weekend days per month for in-person sessions
- Ability to travel to session locations within the designated area
- Proficiency in basic computer skills for data entry and social media management.
 
Desirable criteria:  
- An undergraduate degree (BSc/BA)
- A valid driver's license and licensed vehicle to help transport materials
- Experience in customer service/administrative role
- Experience with working with people with mental health conditions
- Experience in social media and/or graphic design skills
 
Benefits: 
Volunteer Events Assistants will receive: 
- Compensation for travel expenses incurred going to sessions
- Opportunity to receive Mental Health First Aid training 
- Gain valuable experience in event management and community engagement within the mental health sector

Application deadline: On a rolling basis

Suitable applicants will be invited to interview within 2 weeks of submitting an application. Please note that the application process may close early if we receive a large number of qualified applications. We encourage interested candidates to apply promptly.

Help us SHINE and bring SUNSHINE into peoples lives!

We are SUNSHINE, a brand new grassroots community charity that is being set up. We are a small charity trying to make a BIG impact. SUNSHINE is dedicated to bringing people together, spreading joy and community spirit through a range of community-based initiatives that foster connections, enhance wellbeing and transform lives. We especially aim to target those that are at risk and hard to reach living with social isolation who will need access to our charity the most.

At SUNSHINE, we’re not just a charity; we’re a movement fuelled by compassion, dedication, and a shared vision. Our mission? To change the world - one smile at a time with passionate, dedicated and driven positive role models.

We can’t do it alone!!! We need your help!!!

We're looking for a volunteer to fill the role of Volunteering Coordinator, who can support our brand new small charity make a big difference by leading on setting up of our volunteering programme, including the recruitment, selection, induction and training of volunteers at SUNSHINE, ensuring we are an amazing charity to volunteer for that really values our volunteers and creates an amazing organisational culture and team spirit, creating a close knit team of dedicated, passionate and committed positive role models.

You will be responsible for;

• The first point of contact with potential volunteers, including sending out volunteer application packs and responding to application enquiries.
• Evaluate applications, conduct interviews, and analyse candidates’ skills and match them with suitable volunteer positions within SUNSHINE and also perform background checks and review references.
• To collaborate with managers and wider team to identify which departments need volunteers.
• To establish the necessary volunteer numbers and skills, ensuring a smooth coordination between volunteer activities and other roles within SUNSHINE.
• To maintain accurate records of volunteers’ activities and contributions.
• To retain volunteers, creating a positive experience, recognising their efforts, and addressing any concerns they may have.
• To handle administrative tasks related to volunteer scheduling, training, and reporting.
• To ensure that volunteers receive proper orientation, induction and training and that volunteers understand their responsibilities. 
• To coordinate volunteer activities, monitor progress, and address any logistical issues.

If you are interested in joining SUNSHINE, please send your CV for an Application Form.

We look forward to hearing from you and thank you for your interest in SUNSHINE!

SUNSHINE

• Fostering Connections
• Enhancing Wellbeing
• Transforming Lives

The Alternatives to Violence Project is a network of skilled volunteers who run workshops for anyone who wants to find ways of resolving conflict without resorting to violence. We work in the community and in prisons.

What will you be doing?

We are currently seeking an individual who will have commitment to AVPB organisation and its objectives to join us as Company Secretary.

What the Company secretary role entails: 

- The company secretary’s role is generally to make sure the charity follows company law.

- Company secretary may also produce legal documents for the charity as authorised by the board.

- Company secretary will take on a number of administrative duties to support the board – one of the most important being to take minutes of board meetings. Another one is to ensure that company records with Charity Commission and Companies House are up to date and accurate. 

What are we looking for?

Experience and expertise required:

· Senior leadership.

· Trustee experience or the ability to gain an understanding of the relevant charity and company regulations.

· An understanding of the charitable and voluntary sector and its governance will be an advantage.

Skills we are looking for:

· An understanding and acceptance of legal duties, responsibilities, and liabilities of trusteeship.

· A willingness to devote the necessary time and effort to their duties as a Trustee.

· Strategic vision.

· Organised and methodical.

· An ability to think creatively with good, independent judgement.

· An ability to work effectively as a member of a team yet be willing to speak your mind.

· A commitment to abide by the code of conduct.

What difference will you make?

The Board of Trustees is ultimately responsible for directing the affairs of AVP Britain, and ensuring that it is solvent, well-run, and meeting the needs for which it has been set up. The Board is also responsible for the organisation’s governance, values, and overall strategy, and for meeting the organisation’s statutory obligations. The Terms of Reference of the Board of Trustees sets out its responsibilities in more detail. The trustees delegate responsibility for managing and developing the work programme, in accordance with the trustees strategy, to other national and regional committees and staff.

The Alternatives to Violence Project (AVP) serves people who want to handle conflict well without using or suffering violence, whether physical or psychological. Our trained volunteer facilitators deliver intensive, low-cost, conflict-resolution skills workshops in the community, in prisons and in other settings. We reach diverse communities, attracting people from across a wide spectrum of ages, ethnic backgrounds and socio-economic backgrounds.

Before you apply

Please submit your CV along with a short cover letter stating why you wish to join the organisation and how your skills would add value to the board.

Please note, whilst the role has been advertised as a Trustee position, there is also the option to join as an Officer. Please state in your covering letter if this would be of interest to you.

Quilombo UK is looking for a Finance Assistant to join their growing team.

Quilombo UK works with the objective to;

• promote different arts, sports and cultures to encourage an intercultural understanding between different communities and societies
• promote cultural awareness in the community and educate, regardless of nationality or origin, about race diversity and mutual respect
• promote good health and wellbeing; and run a community organisation with a strong focus on individuals, the community and society as a whole.

The Finance Assistant will be responsible for a range of activities like assisting the Finance Manager in managing and processing various accounts, reconcile financial data and record various financial transactions. There will be some other administrative tasks too.

This role offers a great opportunity for the right person who is looking to; gain experience in the Third Sector; develop their office based and management experience; or just simply 'give something back to their community'.

Where necessary specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Collect and enter data for financial spreadsheets
• Verify & check the supporting documentation for and seeking approval of staff and other stakeholders for expenses claims.
• Process expense claim transactions once paid.
• Assist in processing & preparing the forms for checking account balances.
• Assist with payment and bank reconciliation tasks.
• Perform routine calculations and produce analysis reports, as and when required
• Review the department budgets on a routine basis.
• Assist in reviewing and auditing financial statements and reports, to check their accuracy.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.
• Reconcile any discrepancies or errors identified and report to Finance Manager.
• Adhere to organisations financial policies and procedures.
• Answer any questions or queries if arises
• Suggest any changes or improvements to increase accuracy, efficiency and cost reductions.

Essential

• Numerical competence
• Well organised, proactive and able to deliver tasks efficiently.
• Able to speak confidently with a variety of stakeholders.
• Good time-management skills.
• Proficiency in Microsoft Word and Excel.
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.

Desirable

• Some understanding of basic accounting principles.
• Committed to working with the community with a passion for helping others less fortunate

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Please Note : This role is work from office and those applicants who are local to the Kingston, UK can only apply.

Job Types: Part-time, Volunteer

Work Location: In person

JOB DESCRIPTION

The National Institute for African Studies (NIAS) is a London-based think tank that provides objective information on African affairs, looking to appoint a Research & Publishing Intern within its office in Central London. Our main publication, The Saharan is an interdisciplinary journal published by NIAS aimed at exploring the dynamic relationship between culture and development in Africa.

JOB RESPONSIBILITIES INCLUDE:

- Support the editors in the sourcing & production of blog and journal publications

- Checking material for completeness, copy-edit and check appropriate non-technical material such as Facebook, LinkedIn and Twitter updates

- Generate, check and correct files with names, contact information, number of articles, review assessments, and consent forms.

- Serve as a custodian of approved originals of all documentation produced for The Saharan journal

- Use NIAS LinkedIn account to connect to academics and groups to promote the journal, acquire papers, and attract skilled scholars to become reviewers

- Coordinate the publication flow of the journal and all stages of the editorial processes upon the release of each issue

- Review and adjust publications according to the style of the journal, ensuring the correct usage of references and plagiarism checking

THE SUCCESSFUL CANDIDATE MUST:

- Have a minimum of undergraduate degree

- Excellent knowledge of MS Office applications

- Demonstrate excellent editorial and administrative skills together with high attention to detail

- Ability to work under pressure to tight schedules and deadlines

TO APPLY:

- CV

- Covering Letter

- Official transcript(s) of universities attended

- Contact information for two referees (email and telephone preferably from both universities and workplaces)

The position is based in London, UK. Only candidates who already possess the right to work in the UK should apply. The contract is for three months with a probation period of four weeks, extendable upon agreement and contingent on a continued volunteer/paid position.

Candidates should send a covering letter explaining the skills they would offer to NIAS, attaching a CV and a list of referees. The deadline for this round of application is 10 April. Due to the high number of applicants, only those selected will be contacted.

Flexible Working Options Available:

• Flexitime
• Work from home/university
• Part-time

Job Types: Volunteer, Internship

Benefits:

• Travel Expenses, Flexitime

Education:

•  BSc. and equivalent or higher (required)

Experience:

• Publishing: 1 year (preferred)
• Research 1 year (preferred)

Work authorisation:

• United Kingdom (required)

About our Conversation Class Teacher volunteer role

IRMO’s ETE Programme aims for its beneficiaries to build skills to start and progress in the UK education and labour market and increase civic, cultural, and social participation in the broader community. The Conversation Class Teacher volunteer will deliver IRMO Conversation Class lessons as suitable, required and in support of our English for Speakers of Other Languages (ESOL) provision for adults. You will work closely with the ETE Education Assistant to support language development among IRMO ESOL Courses learners, following a scheme of work and basic course outline and planning the lessons at beginner and advanced levels (as allocated) according to your teaching approach, methods and techniques.

Main tasks and responsibilities of the role:

● Planning, preparing and delivering high-quality lessons to a range of classes and levels in a community setting.

● Providing a safe and inclusive learning environment for learners, reinforcing and practising English focusing on particular areas of the learner's language.

● Ensuring learners’ participation during classes and monitoring attendance.

● Providing opportunities for social engagement to support learners to become more independent (eg. explaining necessary processes about daily life).

● Promoting and encouraging language improvement (eg. motivating learners to participate in language learning activities such as conversation classes).

● Keeping classes on track according to the syllabus and learning outcomes instructed.

● Undertaking any other administrative tasks, consistent with the purpose of the role as required.

● To deliver all aspects of this role description in adherence and compliance with IRMO's Policies and Procedures.

Person specification

We are looking for an enthusiastic individual with a genuine vocation for supporting vulnerable Latin American migrants and refugees and a passion for teaching.

Skills and abilities

● A recognised ESOL qualification, such as those listed on the TESOL website, is essential (e.g.TEFL or CELTA) or equivalent experience.

● Competence in Google Workspace, online video conferencing tools (Zoom, Skype, Google Meets), Word, Excel and PowerPoint (E).

● Confidence and enthusiasm about working in a multicultural and multilingual environment and commitment to the principles of equal opportunities.

● Punctuality and professional manner.

● Ability to work resourcefully and in collaboration with others. Personal attributes

● Professional and positive attitude.

● Self-motivation and resourcefulness .

● Commitment to applying a non-judgemental, non-discriminatory and nonhostile approach when dealing with migrant and refugee communities.

● A welcoming and empathetic approach to work that takes into account people's circumstances and feelings and whose needs may vary or change over time.

● Commitment to IRMO's mission, vision and values.

Additional requirements

● Two references from current/previous employers and/or volunteering.

● Enhanced DBS Check (completed through IRMO).

● Safeguarding Level 1 certificate (completed through IRMO).

● One-month trial period.

Mind Axis is hiring!

Job Title: Volunteer Events Assistant (x1 for Redbridge or Hackney-based sessions)
Time Commitment: 15 hours/month
Start Date: Summer 2024 (exact date will be agreed) 
End Date: 6 months from start date (with 3-month probation period)

We are a social enterprise dedicated to enhancing mental wellbeing. Our flagship service is The Teashop, which brings small groups of community members together to foster their mental wellbeing through an enjoyable activity with known mental health benefits, over a cup of tea.

Job Description: 
As a Volunteer Events Assistant, you will have the opportunity to contribute to our mission by supporting in-person Teashop sessions. Each session brings together groups of up to 15 adults experiencing mild-to-moderate mental health symptoms, providing them with an enjoyable activity and an opportunity for connection in a supportive environment. We’ve offered dog therapy, art-making, yoga, and wellness discussions in the past. 

Responsibilities: 
- Create Eventbrite/Facebook/Instagram ads to draw new participants to future sessions. 
- Assist with the setup and logistics of sessions for The Teashop service 
- Travel to and support Teashop sessions by helping with materials, taking photos, and managing sign-in procedures, typically two sessions per month during weekends. 
- Create engaging social media content to promote The Teashop sessions and build community awareness. 
- If required, provide mental health first aid support by signposting and offering assistance to attendees in need. 
- Collect feedback at the end of each session and input it into Excel spreadsheets.

Essential Criteria: 
- 18+ years old
- Completed A-levels or equivalent
- Must possess a valid DBS check or be willing to have it done
- Excellent organisational skills and ability to manage time effectively during sessions
- Strong interpersonal skills and a passion for engaging with diverse communities
- Availability to volunteer two weekend days per month for in-person sessions
- Ability to travel to session locations within the designated area
- Proficiency in basic computer skills for data entry and social media management.
 
Desirable criteria:  
- An undergraduate degree (BSc/BA)
- A valid driver's license and licensed vehicle to help transport materials
- Experience in customer service/administrative role
- Experience with working with people with mental health conditions
- Experience in social media and/or graphic design skills
 
Benefits: 
Volunteer Events Assistants will receive: 
- Compensation for travel expenses incurred going to sessions
- Opportunity to receive Mental Health First Aid training 
- Gain valuable experience in event management and community engagement within the mental health sector

Application deadline: On a rolling basis

Suitable applicants will be invited to interview within 2 weeks of submitting an application. Please note that the application process may close early if we receive a large number of qualified applications. We encourage interested candidates to apply promptly.

WHO WE ARE
We are a Kingston-based social enterprise using creative thinking to build community cohesion. Encouraging different cultures to unite enables us to share and celebrate essential lessons. Partnering with cultural, social and sports organisation's, we put on programmes of training, workshops and other events that promote unity and tolerance.

We conduct research to challenge preconceptions around race and stereotyping. Our findings are supported by educational opportunities designed to broaden perspectives.

Ready for an adventure? Dive into the heart of Quilombo UK by exploring our website and videos! Discover our mission, values and the impactful work we do to make a difference in our community.

Your journey with purpose begins here

Join us in creating positive change!

ROLE DESCRIPTION

Quilombo UK is looking for a volunteer personal assistant to join their national volunteering team working from home. This role offers a great opportunity for the right person looking to gain experience as a personal assistant, developing their office-based and management experience, or simply to ‘give back to their community’. The role provides you flexibility, with specific training provided where necessary to help you develop and grow your skill-set.

Main Responsibilities:

• Managing organisation of meetings and appointment
• Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
• Liaising with staff
• Miscellaneous tasks to support the team

REQUIRED SKILLS

Essential:

• You will need to have good written skills
• Well organised, pro-active and able to deliver tasks efficiently
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed
• Able to volunteer at least 12 hours a week (2 days, 6 hours each day)
• Access to own laptop

Desirable:

• Committed to working with the community with a passion for helping others less fortunate
• Proficiency in Microsoft and excel

Requirements

• Will require references
• Own computer or a secure access to one
• Must be UK based and hold UK right to work

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Job Type: Volunteer

Expected hours: 12 per week

Benefits:

• Work from home

Schedule:

• Day shift
• Monday to Friday

Work Location: Remote

We are seeking a Trustee Treasurer to help to manage our finances and investments, as well as being involved in strategic decision-making and grant giving.

Trustee Treasurer

The Lipman Miliband Trust funds socialist research and education as well as “educational activities that raise public awareness and understanding of struggles and movements for peace, human rights and a more equal, diverse co-operative and democratic society.”

The Trust was established by socialist businessman Michael Lipman in 1974 and academic Ralph Miliband until his death in 1994. Information about the Trust’s history can be found here, and examples of projects and organisations we have supported in recent years can be found here and here. We are celebrating fifty years of the Trust’s existence this year – and looking forward to the next 50!

Having benefited from a significant increase in resources in recent years we have started on an exciting new phase of our development that has meant increasing staff support and expanding our outreach, fund-raising and grant-giving activities. We are currently a Board of ten trustees and we are now seeking a Trustee Treasurer who shares our values and our belief in the vital importance of socialist education.

About the role

You will work with our Trust Coordinator as well as external advisors and accountants in helping to manage our finances and investments, and be a member of our Governance and Finance Working Group. Our finances and investments are critical to the success of our work so we are looking for someone with experience of financial management and/or accounting, as well as some level of experience in understanding and/or managing investments. This is a voluntary, unpaid post, but we are happy to pay for appropriate additional training and there will be a lot of support from the Trust Coordinator and other trustees. 

Being a Trustee is a significant commitment and responsibility, but it is also hugely rewarding. The role will require you to attend each of our four Trustee meetings a year, and to participate in regular online meetings of the Finance & Governance Working Group. You will be part of strategic decision-making about the Trust, contribute towards the Trust’s governance and take part in decisions about grant awards.

We are based in different locations around the country and most of our work is conducted online, however we aim to meet in-person as a Board at least twice a year.

Amazing, giving, inspiring and awesome are just a few of the words we would use to describe our volunteers.

Our volunteers play an integral part in the services we provide and the people we support. If you are looking for a rewarding role where you will really make a difference whilst gaining experience along the way, then join us here at Rethink Mental Illness.

About the role

Do you have great administration and IT skills and enjoy meeting new people? Want a flexible voluntary role that allows you to make a difference to peoples’ lives? Then read on!

We are looking for a Volunteer On-line Meeting Assistant to support the Head of Area (Central Region) with organising and preparing for monthly and quarterly virtual meetings, and on occasion events or conferences. 

You will be remote based at home, with some occasional travel for face-to-face meetings (expenses reimbursed), and ideally will be able to commit up to 4 hours per week to volunteering, during usual office hours Monday to Friday. 

You will receive training and regular supervision to ensure you feel confident in your role.

What you will be doing as a Volunteer On-line Meeting Assistant

The majority of meetings are held virtually on-line via MS Teams.  You will support the Head of Area (and meeting Chair) by:

• Co-ordinating meeting invitations (via MS Teams), attendee registration and apologies
• Distributing documents in advance of meetings
• Take notes of the meeting and share these with attendees, eg, updating SharePoint
• General meeting support,  share any slides, launch polls and set up break out rooms as required during virtual meetings
• Co-ordinate and collate post event evaluations and feedback
• Develop and maintain information systems, eg, attendee contact details and distribution lists

What will make you a great fit for this role?

• Experience of note taking
• Good listening & orgnisational skills
• Proficiency in Microsoft office packages, Outlook and MS Teams
• Good time management skills and the ability to prioritise work
• Excellent written and verbal communication skills
• Warm, friendly, empathetic and able to connect with people from a range of backgrounds

Who are we?

We’re Rethink Mental Illness, a leading charity provider of mental health services in England. We support thousands of people through our groups, services, policy, campaigns and advice and information. Our work supports us in delivering on our mission: “A better life for everyone severely affected by mental illness.”

Job description

Quilombo UK is looking for a Finance Assistant to join their growing team.

Quilombo UK works with the objective to;

• promote different arts, sports and cultures to encourage an intercultural understanding between different communities and societies
• promote cultural awareness in the community and educate, regardless of nationality or origin, about race diversity and mutual respect
• promote good health and wellbeing; and run a community organisation with a strong focus on individuals, the community and society as a whole.

The Finance Assistant will be responsible for a range of activities like assisting the Finance Manager in managing and processing various accounts, reconcile financial data and record various financial transactions. There will be some other administrative tasks too.

This role offers a great opportunity for the right person who is looking to; gain experience in the Third Sector; develop their office based and management experience; or just simply 'give something back to their community'.

Where necessary specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Collect and enter data for financial spreadsheets
• Verify & check the supporting documentation for and seeking approval of staff and other stakeholders for expenses claims.
• Process expense claim transactions once paid.
• Assist in processing & preparing the forms for checking account balances.
• Assist with payment and bank reconciliation tasks.
• Perform routine calculations and produce analysis reports, as and when required
• Review the department budgets on a routine basis.
• Assist in reviewing and auditing financial statements and reports, to check their accuracy.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.
• Reconcile any discrepancies or errors identified and report to Finance Manager.
• Adhere to organisations financial policies and procedures.
• Answer any questions or queries if arises
• Suggest any changes or improvements to increase accuracy, efficiency and cost reductions.

Essential

• Numerical competence
• Well organised, proactive and able to deliver tasks efficiently.
• Able to speak confidently with a variety of stakeholders.
• Good time-management skills.
• Proficiency in Microsoft Word and Excel.
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.

Desirable

• Some understanding of basic accounting principles.
• Committed to working with the community with a passion for helping others less fortunate

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Please Note : This role is work from office and those applicants who are local to the Kingston, UK can only apply.

Job Types: Part-time, Volunteer

Work Location: In person

As a Communications Volunteer, you will help with the administration of our team newsletter NEWSROUND and our social channels. Additionally, you will support with the facilitation of our internal events. You will support the Communications Manager to communicate the great work we are doing to promote Equality, Diversity and Identity, both internally and externally.