Administrator jobs in Bolton, greater manchester
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As our Charity Administrator, you will play a pivotal role in ensuring that grant applications are processed efficiently and applicants are dealt with compassionately and professionally. To provide efficient and proactive administrative support to the Trustees, ensuring the smooth running of the charity’s meetings, overseeing a charity application’s life cycle, and reporting obligations.
This role offers an excellent opportunity to contribute to a charity that makes a significant difference to small children’s organisations working to improve their local communities. It is also an ideal entry point for individuals interested in a career in the third sector.
Key Responsibilities:
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Monitor and manage the charity’s mailbox and responding to enquiries.
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Provide guidance to applicants in relation to the Charity’s grants criteria, services and process, ensuring they understand how to apply and that their request fits within our criteria.
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Conduct initial due diligence checks on applications to ensure they meet the Trust’s eligibility criteria and heads of terms.
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Allocate eligible applications among trustees for review.
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Meeting Preparation & Support
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Prepare agendas and supporting documentation for quarterly trustee meetings.
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Circulate minutes and follow up on action points post-meeting.
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Post-Meeting Administration
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Communicate decisions to applicants, including both successful and unsuccessful outcomes.
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Prepare payment runs for successful grant recipients.
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Financial & Regulatory Liaison
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Liaise with the charity’s accountants to provide necessary information for annual accounts and statutory reporting.
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Maintain accurate records of grants awarded and payments made.
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General Administrative Duties
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Maintain organised digital records.
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Support Trustees with other administrative tasks as required.
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Process expense claims for the Trustees.
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Person Specification
Essential:
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Strong organisational and administrative skills.
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Excellent written and verbal communication.
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Attention to detail and accuracy.
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Ability to work independently and manage time effectively.
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Discretion and respect for confidentiality.
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Competence with standard office software (Gmail, Word, Excel).
Desirable:
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Experience in charity administration or grant-making.
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Familiarity with the Charity Commission’s requirements.
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Experience preparing agendas and taking minutes.
Engagement Terms
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This role is offered strictly on a contractor basis. The Administrator will not be employed by the charity and will therefore be responsible for managing their own tax, National Insurance contributions, and pension arrangements.
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The Administrator will be required to use their own laptop and equipment to carry out the services.
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The Administrator will have full autonomy to determine their own working hours and schedule, provided that agreed deliverables and deadlines are met.
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Nothing in this engagement shall be construed as creating an employment relationship between the charity and the Administrator. The Administrator is engaged as an independent contractor and is not entitled to employee benefits, holiday pay, or sick pay.
About the Brian Murtagh Charitable Trust
The Brian Murtagh Charitable Trust is a grant-giving charity that supports small charitable organisations (annual income below £300,000) working with children and young adults in the UK and internationally. We focus on projects addressing physical and learning disabilities, social disadvantage, education, poverty, sickness, and trauma. Our mission is to empower small charities to grow and make a lasting impact in their communities.
Please submit your CV and covering letter explaining how you're suited to the role
Registered Charity The client requests no contact from agencies or media sales.
Thank you!
Location: Moreton-in-Marsh Office or Remote (UK-based candidates)
Contract type: Full-time or part-time, minimum of 3 days per week (to include some Fridays)
About Us
Forest Peoples Programme (FPP) is a human rights charity that supports tropical forest peoples to protect their lands and livelihoods. We have 70 people on the team including human rights lawyers, anthropologists and social scientists working with communities and local organisations around the tropical belt. Up to half of the team live and work remotely. We are looking for a Logistics and Administration Officer to join the Administration team. For a full list of duties, please see the Job Description below. The successful candidate will be highly organised, proactive, and able to manage multiple tasks efficiently. An interest in the work of FPP and previous experience in logistics, travel coordination, or office administration is essential, while experience working with international teams and managing events or field operations would be a strong advantage.
Key Responsibilities
Travel & Logistics
- Coordinate international and domestic travel for staff, consultants, and partners (including travel, flights, visas, accommodation, insurance).
- Support with preparation of Visa applications.
- Ensure compliance with organisational travel policies and donor requirements.
- Maintain relationships with travel providers and negotiate cost-effective arrangements.
- Support logistics for workshops, conferences, and field trips, including registrations, venue booking and equipment procurement.
- Assist with monitoring and ordering travel equipment inventory including first aid, GPS units and other field equipment.
- Financial administration and liaising with the finance team.
Administration
- Provide day-to-day administrative support to the organisation.
- Work closely with the operations team, including HR and IT.
- Manage office supplies, contracts, and service providers.
- Assist with document preparation, filing, and record-keeping.
- Set up and coordinate Zoom meetings.
- Assisting with Zoom meetings including break out rooms, interpretation function etc.
- Assist with preparations for staff meetings.
Person Specification
Essential Skills & Experience
- Proven experience in travel coordination, logistics, or administration (preferably in NGOs or international organisations).
- Proficiency in Microsoft Office including Excel.
- Strong organisational and multitasking skills with attention to detail.
- Excellent communication skills.
- Ability to work under pressure and adapt to changing priorities.
Desirable
- Experience working in the charity sector or similar.
- Awareness of financial admin requirements.
- Familiarity with travel safety and security protocols.
- French/Spanish languages an asset.
What We Offer
- Occasional travel opportunities.
- Opportunity to contribute to meaningful global human rights work.
- Collaborative, multicultural team environment.
- Flexible working arrangements.
- Enhanced sick leave and maternity/paternity leave.
- 25 days (pro rata) annual leave, plus UK bank holidays and the days between Christmas and New Year.
- Office with free parking, electric vehicle charging point and close proximity to the train station.
To apply, please visit our website.
Closing date for applications: Monday 16th February, 5pm UK time.
Potential interview date: Wednesday 4th March 2026.
We value collaboration, diversity, and the unique contributions of each individual, and welcome applications from candidates of all backgrounds and experiences. This role is based at our Moreton-in-Marsh office, with flexible remote working options for UK-based candidates. To be considered for this role, applicants must have the right to work in the UK at the time of application, as we are not able to sponsor visa applications.
21 - 50
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
APPLICATION DEADLINE: 19th JANUARY 2026
Against Malaria Foundation (AMF)
Donations Administrator
Part time (4 days a week) or full time (5 days)
Job Description
AMF profile
Against Malaria Foundation (AMF) was founded in 2004 and is a charity that fights malaria in a highly effective, accountable and transparent way.
We do this by purchasing and distributing multiple millions of long-lasting insecticide-treated nets (LLINs) at a time in nationwide universal coverage campaigns. This is the most cost-effective way of preventing malaria. AMF receives donations from the public and last financial year we received over US$147m. AMF is particularly data-focused and monitors and reports on net use and drives and supports innovation to improve the effectiveness of malaria programmes.
AMF is the world’s third largest funder of nets.
AMF has been consistently rated a top charity for the last 16 years by independent charity evaluators GiveWell, Giving What We Can, and The Life You Can Save who focus on cost-effectiveness and impact.
We are a team of fifteen highly motivated individuals with different skills and experience. Each person has an important role to play. Whilst all team members work remotely with constant communication between them, this role is more independent. There is direct liaising with the CEO and with the Head of Technology as needed. While the team is small, the impact is big - our net distributions protect millions of people. Our largest programme is in the Democratic Republic of Congo (DRC), where we are funding 55 million nets to protect 100 million people for distribution during 2024 to 2026. We have ongoing multi-million net programmes in other countries including Chad, Guinea, Nigeria, Togo, Uganda and Zambia.
A commitment to accountability and transparency is at the heart of what AMF does. This is in evidence in the way we manage the more than 100,000 donations AMF receives each year and the availability of our financial data, which is publicly shown in real-time. By tracking donations through our accounts and linking them to the specific distributions, donors can track where the nets funded are distributed. All revenue and expenses are entered into our bespoke systems, which manage all of the above as well as facilitating annual audits globally and in several individual countries.
Donations Administrator
AMF is recruiting a Donations Administrator to work either four or five days per week.
This is a crucial role at AMF as this work is at the heart of managing the donations we receive which allows us to share with donors the specific impact of each donation they make.
The Donations Administrator will record and reconcile the daily donations made to AMF via various methods; online, bank transfer and cheques, across its global portfolio. They will manage email interactions with donors and other organisations as well as undertaking data cleaning or analysis/investigation. Responsibilities may also include managing aspects of our accounting system and financial reporting.
The right candidate would enjoy the detailed and systematic nature of financial bookkeeping work (although no specific financial knowledge is required), is entirely comfortable working alone at a computer for the majority of their working day and would be excited to do this for an organisation whose focus is preventing death and illness.
Skills and experience
- Outstanding attention to detail
- Excellent spreadsheet skills - data manipulation
- Strong numerical skills
- Good problem-solving skills
- Very good written communication and people skills
- Previous donation or financial management experience may be helpful, but not required
Responsibilities
- Ensuring that all offline donations are accurately recorded and entered in the online financial ledgers Reconciling donations to income received per bank statements, e.g. standing orders and bulk transfers from other collection services
- Ensuring donations are properly acknowledged and donors are appropriately thanked for their contributions
- Responding to donor queries and providing assistance
- Liaising via email with organisations who collect and transfer donations to AMF
- Identifying and implementing opportunities to improve processes to ensure donations are managed as efficiently as possible
- Liaising with recurring donors and managing enquiries
- Managing matching donations
- Managing external funds-senders and aggregators and related activity and transfers
- Managing banking reporting activity
- Responsibility for all matters relating to Gift Aid and similar systems for other countries
- Managing staff payroll and expenses
Additional responsibilities for five-day week only:
- Managing aspects of our accounting system and financial reporting
- Liaising with auditors during our audit process
- Undertaking projects to improve data collection, storage and usage
Job details
Salary: £30,000 - £40,000 (depending on experience)
Working hours: 9am to 6pm, with flexible hours able to be discussed
Company contributed pension scheme
25 holiday days per year + bank holidays
Location: Home/remote working in UK. All the AMF team work remotely.
Equipment: AMF will contribute a high % of the cost of a laptop if the candidate does not already have a machine sufficient for the job.
Application
Applicants should write to DonationsAdminApplication @ againstmalaria . com with their CV and a one-page cover letter explaining why they are interested in and suitable for the position.
Applications will close 19th January 2026
The client requests no contact from agencies or media sales.
Thank you!
Application Closing Date: 16 January 2026
Location: Remote or hybrid working within the UK; individuals will be required to attend episodic in-person office days in London as needed and prescribed by the organisation. This role requires applicants to be able to show that they have the right to work in the UK.
Term: full time - 35 hours a week
Organisation: Global Greengrants Fund UK
Salary: Salaries at Global Greengrants Fund UK (GGF UK) are dependent on applicable salary scales, internal pay policies including equity considerations and budget. Due to the ways in which salary negotiations perpetuate existing structural inequities, GGF UK has moved away from salary negotiation processes for any candidate. Our best offer for this position is £42,000 per annum.
Benefits: We have improved our benefits package and we now offer 10% employer’s pension contribution, remote and flexible remote working, generous family and sick leave, employee assistance programme, health and life insurances, 28 days annual leave plus all UK bank holidays.
About Global Greengrants Fund:
Global Greengrants Fund (GGF) supports grassroots activists and civil society organisations around the world working to address environmental and social justice in over 160 countries.GGF applies a participatory and decentralised model in making grants to grassroots groups through regional and thematic boards of advisors, global partner networks and independent funds, to support grassroots environmental and social justice action.
Global Greengrants Fund comprises two organisations located in the USA, Global Greengrants Fund Inc (established in 1993), and Global Greengrants Fund UK (established in 2012). The two organisations work closely together with a shared grantmaking programme and strategic collaboration at the senior leadership level. GGF UK consists of thirteen staff members working on fundraising and influencing philanthropy; finance; communications; and operations, with all of these functions operating autonomously but in close collaboration with their US counterpart functions.
In 2025, Global Greengrants Fund is amid a strategic journey in which we collectively centre our values, including diversity, equity and inclusion, and organisational care in our work, and to rediscover our identity and potential after 30+ years of work. We have experienced tremendous growth over the past two years and we are thoughtfully, yet rapidly, growing our annual grantmaking, our philanthropic advocacy, and our global partnerships and collaborations to new levels. This includes creating a globally networked learning organisation and transforming our organisational culture to be more collaborative and self-steering – we call this our transformational journey. The Senior Finance and Operations Administrator needs to understand the challenges and opportunities that come with these transformations and can remain flexible, steady, and adaptable.
The Role
The Senior Finance and Operations Administrator is a critical, multi-functional role supporting the financial, operational and administrative systems of GGF UK. The role will report to the Head of Finance with a dotted line to the Operations Manager on all operational tasks.
Acting as a key liaison between grants management, operations and finance, this role requires taking ownership of specific financial processes – particularly those intersecting with grants payments, forex providers and internal systems. The ability to clarify issues and relay technical information across functions will be essential and hence demand high attention to detail, initiative, and the ability to navigate and communicate complex financial and grant-related processes to non-financial colleagues.
Coordinating closely with the Director of Finance and Operations, the postholder will provide proactive administrative support including diary management.
The candidate profile.
The successful applicant will have significant relevant experience in a similar role in a charitable, environmental, development, social justice, feminist, gender, human rights organisation, and/or grant-making organisation. They demonstrate knowledge and experience in charity/nonprofit grant accounting/financial issues and dealing with both financial and grant information and processes, understand accounting principles, and have knowledge of accounting, and grantmaking processes. They have experience of using banking services and payment experiences (including international payments). They demonstrate excellent administrative and organisational skills, and the ability to ensure the accuracy of work and demonstrate precise attention to detail. They will have the skills to give, receive, and work with feedback constructively. They also thrive in a virtual environment, motivated to take on challenges and collaboratively find innovative and creative solutions. Multiple language skills would be ideal, while English fluency is a must.
The right candidate will understand Global Greengrants Fund’s core values and be committed to the guiding principles and mission of Global Greengrants Fund and ensure they uphold them in the way they take up the responsibilities of the role. They will value transparency and accountability, demonstrating strong critical thinking, strategic risk management, and the ability to influence and resolve differences across boundaries. With a high degree of self-awareness and insight, the candidate will excel in building strong interpersonal relationships, both within and outside the organisation, and possess outstanding communication and collaboration skills.
How to apply:
Applications need to be submitted through GGF UK’s job platform by 16 January 2026 date at 23:00 GMT. To apply via the job platform and to see the detailed Job Description, please click on the 'Apply' button and you will be redirected to our recruitment platform. You will be required to complete a set of screening questions and upload a current CV. You will need to submit these in English. If you’re intrigued by this position but feel like you don’t fit the profile precisely, please still apply.
We thank all those who apply, but only shortlisted candidates will be contacted.
Global Greengrants Fund UK is an equal opportunities employer. We strongly encourage applicants from all backgrounds and walks of life. We believe that diversity and inclusion among our team is critical to our success. We seek to recruit, develop and retain the most talented people from a diverse candidate pool and welcome applications from all qualified candidates. We do not discriminate on the basis of race, colour, religion, ethnicity, gender, disability, sexual orientation or gender identity.
The client requests no contact from agencies or media sales.