Location: Flexible with preference North America or at least partial timezone overlap with US Eastern Time. This is a global role working with team-members and partners in multiple countries across multiple timezones. Eligible candidates must be legally authorized to work in the location from which they plan to work. The Sunrise Project will not sponsor applicants for employment visas.

Remuneration: Depending on experience (including unpaid and other experiences) and capacity to take on responsibility, the salary range is £61,000 - £70,000 per year if the candidate is located in the UK. 

Hours: Full-time

Overtime Status: Exempt

Start date: Aug / Sep, 2022

About Us

Driven by a passion to solve the climate crisis, The Sunrise Project U.S. is a team of experienced change-makers with a mission to scale social movements to drive the global transition beyond fossil fuels. With affiliated programs and staff in Australia and Europe, we have developed a unique model of grant making and campaigning that supports networks of organizations to drive powerful change towards our mission.

We have a dynamic and nimble organisational culture. We’re serious about supporting our people to thrive as we tackle the urgent climate challenge.

We believe that a diversity of experiences and perspectives will help us build stronger strategies, teams and movements. We take the broadest possible view of diversity and encourage First Nations people, people of colour, people living outside of cities, people living with disabilities, neurodiverse, and LGBTQIA+ people to apply. We are continually working on becoming a better workplace for everyone. 

About You

You are impact-focused and can work through complexity to identify what is needed to make change happen, and want to roll up your sleeves to make it happen.

You have a track record leading effective campaigns that win real world outcomes, leveraging your strong grasp of politics, policy and strategy, analysis, facilitation, and campaign skills.

You bring a global orientation and well-developed JEDI perspective to the work, to partnerships, and to collaboration. 

You are a collaborative leader and facilitator, and effective listener and communicator that can thoughtfully work towards outcomes with a group.

You build strong relationships with diverse partners and stakeholders, internally and externally, and can have honest and sensitive conversations. 

You are structured and organized and can be responsive when circumstances necessitate quick change.

You are excited to build and grow something new to drive automakers and their supply chain out of fossil fuels.

About The Role

The auto sector is a major source of emissions and as the EV transition accelerates, life-cycle emissions will shift from the tailpipe to the carbon-intensive supply chain, in particular: steel, aluminum, and battery minerals. The Auto Program works on both—the EV transition and the supply chain—and this new role will focus on the latter: ending fossil fuels and inequities in the auto supply chain. 

This role will shape the auto supply chain campaign’s strategy and direction, near- and long-term planning, target prioritization, and execution in close collaboration with partner organizations. It will involve regular listening, facilitation, support, and activation with campaign partners—from activists to researchers, existing and new—in order to create real world change towards shared goals. This role will work in collaboration with the Auto Program Director and colleagues on closely related EV transition priorities, wider Auto program planning, and funder conversations as needed; as well as explore and pursue strategic cross-program opportunities in collaboration with other Sunrise program teams.

We support networks of organizations to work together to achieve outcomes that would not be possible by individual organizations acting alone. We expect all roles at Sunrise to actively support the capacity building of these networks and partner organizations. 

Key Responsibilities

• Lead auto supply chain campaign strategy development, execution, and evolution over time, bringing a global and strategic orientation, and integrated JEDI perspective to the work and partner collaboration;

• Coordinate and facilitate partner organizations—and engage new partners as the campaign progresses—including hosting group calls and direct partner engagement, building and maintaining collaborative relationships, and grantmaking;

• Proactively support partners in the campaign’s development and execution, and bring partners together in important activation moments;

• Coordinate with communications partner (team member or contractor / consultant) on campaign content scoping, planning, and execution, including digital, press, and OOH;

• Work in close partnership with the Auto Program Director and Auto Program colleagues on campaign direction and evolution, OKR tracking, coalition engagement, cross-campaign opportunities (e.g. EV transition priorities), budget and grantmaking, and periodic funder engagement;

• Work in close partnership with Sunrise colleagues on cross-program opportunities, including Finance team priorities and other program areas;

• Contribute to a high performing, collaborative, and sustainable team environment, living and fostering Sunrise’s culture and values.

Required skills and experience

• At least 7 years’ experience in a similar or related role including unpaid, grassroots or lived experience;

• A passion for action on climate change and a commitment to social justice;

• Ability to learn and work through complexity quickly, and a well-developed understanding of corporate power in relation to climate change action (and inaction);

• Demonstrated experience developing and clearly articulating effective strategies to drive change in complex systems;

• Demonstrated experience managing campaign strategy and implementation, preferably at a global level;

• Collaborative mindset and a demonstrated ability to work effectively in alliance with diverse stakeholders;

• Excellent interpersonal communication and group facilitation skills;

• Strong organization and coordination skills and attention to detail;

Desirable Skills and Experience

• Auto and/or auto supply chain knowledge / experience;

• Climate campaigning experience;

• Corporate pressure campaign experience.

Job requirements

We value and recognize experience that has been unpaid, from the grassroots or is lived experience.  If you meet some but not all of the criteria for this position, are unsure, but you’re keen on the role - please get in touch.

• You must have legal work authorization for the country in which you plan to work. The Sunrise Project will not sponsor applicants for employment visas.

• Some travel domestically and internationally  usually with advance notice.

• Employment background checks may be required.

How Sunrise supports its staff:

The Sunrise Project. is committed to creating a workplace that supports our staff to do their best work and develop professionally. We have the following in place to help us achieve that:

• Statutory benefits and entitlements of the country/province in which you are employed.

• Sunrise may provide additional benefits, where in-country entitlements are less than our standard package, where applicable including:

• Five weeks of vacation leave

• Birthday leave (if it’s your birthday, you get a day off)

• Cultural & solidarity leave

• Gifted leave (we close for two weeks at the end of each year)

• Parental leave 

• Employee Assistance Program

• Flexible work policy, including hybrid remote home/office

• Laptop (Mac) and accessories

• Commitment to supporting to your professional development

• Coaching and management support with regular 1:1 meetings

• Performance reviews and feedback to support you and the team to reflect and grow

• A co-developed initial 3 month work plan to ensure you have clarity on your role and responsibilities

At Cycling UK, we imagine a country where everyone is able to cycle. Where the streets are free of congestion and the air is clean to breathe. 

As the UK’s cycling charity, we inspire more people to ride, making our streets safer for cyclists and opening up traffic free routes to reach our vision of millions more people cycling across the UK. 

The Scotland Cycle Repair Scheme is a fantastic initiative which works with organisations across Scotland to enable those most in need to access a cycle repair. The project supports more adults and children to either continue or return to cycling, especially those least able to afford cycle repairs, an outcome which will further our vision to get a million more people cycling!

This is an exciting opportunity for a highly organised individual with strong attention to detail, and robust IT skills to enable success for this high-profile programme across Scotland. We need an excellent team worker with strong communication skills to work collaboratively with our managers and head of development Scotland to deliver this project successfully.

We are seeking proactive candidates with good knowledge and experience of Microsoft excel and who have the ability to manage large data sets comfortably.

Tell us why you are the person to drive success in this role.

We need someone Wales based, willing to work on their own initiative, who can be flexible to our needs and is an experienced administrator.

Day to day tasks will include fielding emails, maintaining external communications channels, minute taking, filing and some simple bookkeeping.

Diocese of Llandaff, Church in Wales

Our vision is that all may encounter and know the love of God.

Telling a joyful story, Building our capacity for good, Growing the Kingdom of God.

We are seeking an experienced administrator to support the smooth running of our administration function for the diocese.

As part of the diocesan support function you will be play a key role in the delivery of the vision through building positive relationships and excellent customer service.

You will be responsible for:

• Completing a wide range of administrative tasks to support the diocesan office.
• Working positively and pro-actively with a team of administrators to ensure that a range of tasks are carried out within the team effectively and to an excellent standard
• Providing a high level of service to internal and external stakeholders

We can offer a competitive salary and development opportunities within a small but committed, enthusiastic and ambitious team.   

Llandaff Diocese Board of Finance

The Court, Coychurch, Bridgend, CF35 5EH

Deadline for applications: noon Friday 27th May 2022.

Position: Research Administrator
Type: Full-time (35 hours per week)
Contract: 6 months fixed term contract
Location: Office-based in one of our national offices with flexibility to work remotely (occasional requirement to visit our London office)
Salary: £26,791 - £30,699 per annum plus excellent benefits
Salary Band: Band D1

At the MS Society, we make sure people living with MS are at the centre of everything we do. And it’s this commitment that unites us across the UK.

Our work is based on the hopes and aspirations of our MS community. Together we campaign at all levels, fund ground-breaking research and provide award winning support and information.

Our people are our greatest asset and the key to our success. We offer a vibrant, progressive environment where you will make a difference.

About this job

We’re looking for a motivated individual to support our Research team in delivering a high-quality and relevant research programme that involves people affected by MS.

Please note this is a 6 months fixed term contract.

This role involves supporting our research strategy by providing administrative support to allow the smooth running of various activities within the team, including those associated with grant funding, volunteer management and meeting coordination.

This is a fantastic opportunity to develop experience in the wide range of activities carried out by our research team. You’ll be joining a supportive and friendly team at an exciting time as we launch a multi-million pound clinical trials platform.

We have an exciting and ambitious organisational and research strategy, based on what people affected by MS have told us is important to them. Providing us with a clear and determined focus.

We have big aspirations and we need brilliant people to help us achieve our ambitious goals.

Our ultimate goal is to find a cure, but until then, we will do all that we can to enable people with MS to live life, knowing that they do not have to face MS alone.

About us

We offer 35 days annual leave (pro rata for part time employees) including bank holidays.

We have a range of employee benefits including (but not limited to):

• Flexible and smart working (with the opportunity to work remotely and find a smart working pattern that suits both you and us)
• Opportunity to buy and sell annual leave 
• Enhanced family friendly, disability and carer’s leave
• Discounted season ticket loan/pension scheme/Cycle to work scheme/Interest-free emergency loans

The MS Society is in the midst of an exciting, transformational, period which builds on our great history and will drive us towards achieving our mission and vision as we embark on our Every MS Story strategy.

Right to work in the UK

The successful candidate must have the right to work in the UK. If we do offer you employment, you’ll be required to provide documentation to show that you’re eligible to be employed in the UK before starting employment.

The full list of UK visas and permits that grant you the right to work in the UK can be found on the UK government website. We currently don’t have a Sponsor Licence agreement with the Home Office and will not be in a position to support you with any visa applications you may make.

Closing date: 9am on Monday 6 June 2022

PLEASE PRESS THE 'HOW TO APPLY' BUTTON FOR MORE INFORMATION.

We’d be grateful if you could complete the attached equality and diversity monitoring form and submit it with your application.

We’re a Disability Confident Employer. We’re committed to promoting equality and diversity.  We particularly welcome applications from people with disabilities and/or from ethnic minority backgrounds, where we’re looking to build stronger and better representation among our staff.

As part of our commitment to equality, diversity and inclusion, the HR team will anonymise your CV and supporting statement before forwarding to the shortlisting panel.

No agencies please.

Exeter Community Initiatives is looking for a conscientious and pro-active Lead Administrator to act as the main point of contact for their project Exeter Connect - a city-wide Voluntary & Community Sector Support Service. This is an exciting, varied and responsible role, in which the right candidate will support systems and processes for collection, collation and input of data, supporting the manager to ensure an efficient and high quality service is delivered by the team.

It is essential that candidates have good working knowledge of Microsoft applications, particularly Excel and experience of using business analytics and CRM systems is desirable.

We are offering the possibility for remote working although in-person attendance will be required at times.

Responsibilities 

• Act as the lead administrative point of contact for all VCS project work, associated staff and volunteers 

• Lead on the development and implementation of administrative processes to ensure the efficiency and quality of the service delivered by the team

• Maintain up to date databases and performance logs 

• Prepare reports on behalf of ECI community projects and partner organisations 

• Administrate marketing, PR and communications including producing marketing materials, preparing and sending regular communication and website maintenance

• Organise and support training and other events

• Any other duties that arise as the service develops

About the Role

As a Team Administrator in Health and Volunteering Operations, you will provide invaluable administrative support to the Leadership Team in a diverse range of settings. From meeting note taking to support the delivery of projects, you will enjoy a varied and busy portfolio of work which will often require working on your own initiative to see things through to delivery. Your role will be pivotal in ensuring the leadership team are well supported and their time is utilised effectively. You’ll be a self-starter and capable of working under pressure with multiple tasks on the go.

Please see the job description for more detail (this can be viewed on our website or once you click apply)

About You

To be successful in the role you will have previous experience working in an administrative position with both customers and clients. You will be comfortable using Microsoft applications and have the ability to handle queries from both employees and volunteers.

About Us

St John Ambulance works at the heart of communities, providing first aid, keeping people safe at events and working alongside the NHS in response to 999 calls.

Every year, hundreds of thousands of people learn how to save a life through our training, education and youth programmes.

Over the next decade, we have bold ambitions to help transform out-of-hospital care, having a positive impact on the people we treat and the communities we serve.

We are a team of 1,600 employees and 18,000 volunteers, united by our goal of saving lives through first aid.

You will receive:

• Competitive salary & pension scheme
• Cycle to work scheme
• Health and Wellbeing portal - access to financial, health and wellbeing support and an Employee Assistance Programme
• Discounts – you’ll have access to Blue Light and NHS Discounts as well as discounts on mobile phones, gym memberships, cinema tickets, restaurants, holidays and shopping.

Interview Date: 07/06/2022

Application Review Date: 28/05/2022

We may review applications before the Application Review Date, however, if you apply after the Application Review Date, your application may not be considered. We will accept applications until we have successfully filled the role.

Why work for us?

CARE International UK is developing its new strategic plan and IT plays a major part in this. The new IT Strategy is being developed with focus on supporting other teams to improve efficiency and performance and ensure cross-team coordination on IT.

At CARE International UK we affirm the dignity, potential and contribution of participants, donors, partners and staff. Our actions are consistent with our mission. We are honest and transparent in what we do and say and accept responsibility for our collective and individual actions. We work together effectively to serve the larger community. We constantly challenge ourselves to the highest levels of learning and performance to achieve greater impact.

About you

The post holder is expected to have these skills and experience in the following:

Solutions

• Acting as CARE UK internally/externally hosted database and SharePoint Intranet administrator, meet with business teams to define needs, implementing those needs, and working with the internal IT dept.
• Manage data manipulation by using e.g., stored procedures, transactions, triggers etc. to provide information to help management decision.

Managing implementations

• Implement business need by identifying the correct delivery method.
• Take leadership role in Project Managing the upgrade or implementation of all relevant business solutions, be a focal point for delivery across the organization.

Database Management

• DBA Support - administration, maintenance, and technical support of CIUK’s database systems and BI Tools .
• Technical Application 3rd line support – providing technical expertise to Care’s IT Helpdesk/Support Engineers relating to in-house built applications.
• General administration of CARE databases including but not limited to backups, maintenance, security and necessary upgrades when required or needed.

For more information, please read the Candidate Brief.

About the role

The post holder has responsibility for maintaining the relevant CIUK’s Business Applications and Information Systems and working with different departments in identifying IT issues to support CIUK’s existing business processes and operations.  The post holder also needs to be an expert in this field.

About CARE

CARE International is one of the world’s leading humanitarian and development charities. We fight poverty and injustice in the world’s most vulnerable places.  We save lives in disasters and conflicts. We stand with women, girls and their communities to achieve lasting change for a better future.

Diversity and Inclusion Statement

CARE International UK is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. We are committed to dismantling harmful and oppressive structures of power and accordingly centre gender equity in our work to save lives, fight poverty and achieve social justice. The post holder agrees to promote and uphold these principles.

CARE International UK operates fair, transparent and non-discriminatory recruitment practices and actively encourages applications from candidates from a variety of backgrounds, and with a range of skills and experiences. We are particularly interested to hear from candidates from Black and minoritised communities, LGBT+ candidates and disabled candidates.

CARE International UK is a disability confident employer. As part of our commitment to disability inclusion we guarantee interviews to disabled candidates who meet the essential criteria for the role. To be considered under the Guaranteed Interview Scheme please complete the relevant section in the online application form. If at any stage of the recruitment process you require reasonable adjustments, including a copy of the recruitment pack in large print or an alternative format, please contact hr team.

Safeguarding

CARE International UK has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in CARE International UK includes, in particular, criminal record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.

To Apply:

To apply, please click on the apply button to be redirected to our website for the application form. Also, download and read the Business Systems Administrator Pack,  including the Job Description and Person Specification for more details on the role. Applications are completed online. If you require a copy of the recruitment pack in large print or an alternative format please contact hrteam. Please note, Curriculum Vitae’s (CVs) will not be accepted..

Closing date for applications: 23:59 Wednesday 25th May 2022

Interview date: w/c Monday 6th June 2022

Job Title:  Net Zero Wales Programme Administrator 

Location:  Remote/Hybrid/Office based (Wales) 

Employer:  Change Agents UK 

Client:  Open University Wales 

Number of Positions:  1 

Salary (per annum pro rata):  £30,000 per annum pro-rata 

Start Date:  ASAP 

Contract:  Fixed term until the end of October 2022 

Overview: 

It’s never been a better time to work with the Open University in Wales. They have more students than ever before, and OU graduates are everywhere – working across Wales and the UK in many professions. The OU in Wales have over 50 years’ experience delivering supported distance learning, and in 2021 they were highly ranked for student satisfaction in the National Student Survey. 

The Open University in Wales has ambitious Net Zero targets to offer Net Zero training to 15,000 students and 650 academic and non-academic staff. In addition, the OU in Wales is aiming to plan and initiate a Net Zero roadmap, comprising departmental and student Action Plans and incorporating sustainability into their operations and activities. 

The role is offered as a placement through Change Agents UK. Change Agents UK Trading Ltd works as a non-profit sustainability employment business and is wholly-owned by Change Agents UK Charity. Change Agents UK have worked in Sustainability education and employment for 25 years, supporting our partners to create superb opportunities in sustainability, delivering real impact and change and providing training and skills support for our Change Agents on placement. 

This role will play an integral role in building sustainability into an institution from the ground up and will provide important project co-ordination and administrative support to the Net Zero programme. 

We need:  
A highly organised individual who can take ownership of the mechanics that keep a team moving in a positive direction. You will be responsible for careful tracking, monitoring and reporting of project activities, providing administrative support to the project team and facilitating communication and progression of action plans. 

The Programme has several key workstreams which the Programme Administrator will contribute to:- 

1. Net Zero/Carbon Literacy education – in partnership with external training partners, this will be offered to students and staff and the project will seek to maximise engagement and successful participation. 
2. Net Zero Action Planning – in partnership with Net Positive, this project will support university departments and students to create action plans for decarbonisation. 
3. Creation of the University’s Net Zero Roadmap. 
4. Beyond Net Zero – launch of initiatives that are “Carbon Positive”. 

Essential:

• Passionate about sustainability and combatting climate change, particularly within the Higher Education sector. 

• Experienced in project co-ordination, providing administrative support to project teams, collating project information and preparing project reports. 

• Able to demonstrate strong skills in organisation, prioritisation and meeting deadlines. 

• Able to show excellence in verbal and written communications. 

• Able to evidence strong attention to detail. 

• Collaborative and experienced in team working. 

• Proficient and comfortable using Microsoft Office applications and aware of Data Protection requirements. 

• Able to work independently and take the initiative. 

Desirable:

• A Welsh Speaker. 

• Qualified in project management. 

• Experienced working in the HE sector. 

What’s in it for you? 

You will be part of an inspiring and supportive team, working on a project that will deliver real change and positive action on Net Zero.

This is a great opportunity to gain project management insight, working across the full project scope. Make a real impact in sustainability whilst developing you career and working with a fun and dynamic team.  

You will also be enrolled on to the Change Agents UK skills development programme where you can benefit from their personal development support, online learning academy and workshops on topics including Sustainability & Skills for the Future, Project Management, Systems Thinking & Creativity. 

Key responsibilities:

• Provide administrative support to the Programme Manager, Engagement Manager and Training Coordinator. 

• Organise and facilitate project meetings and take minutes and actions, following up as needed. 

• Monitor and review project progress through collecting and documenting information from stakeholders and producing a weekly project report/dashboard. 

• Support the Programme Manager to maintain the project risk, issues and dependencies log. 

• Create and maintain suitable project files to record and retain project documentation and provide information as required. 

• Build strong relationships with both internal and external stakeholders. 

• Act as central point of contact for project administration. 

• Build and sustain positive relationships with project team members, internal stakeholders and external providers and suppliers.

• Respect and value others and be sensitive to their differing needs. 

• Play a full part in the team and help to achieve team goals. 

• Undertake project monitoring and evaluation activities with the supervision of the Programme Manager. 

Details: 

CAUK reference:2438 

Hours/Week:35 hours Monday to Friday 9-5 

Work outside normal hours: Occasional work outside of normal hours, for which time off will be given in lieu. 

Annual leave:30 days pro-rated for fixed term contract 

Probation period:1 month 

Reports to:Net Zero Programme Manager 

Job offers will be subject to suitable right-to-work and reference checks and the successful applicant may be required to undergo a DBS check.  

Change Agents UK is committed to reducing inequality, valuing diversity and enabling inclusion. We welcome applications from people from all parts of the community, particularly where there is under-representation. If you need additional support to enable you to complete the application process, please contact us.  

How to apply

If you wish to apply for this role, please submit a CV and short Covering Letter explaining your motivation for applying and briefly addressing the essential criteria for the role (up to 500 words) to the email address provided. We also ask you to complete an optional Equality, Diversity & Inclusion Monitoring form; this does not form any part of the selection process but is used to help us monitor the effectiveness of our policy. Please specify in the email subject the job title you are applying for.  

Timetable: 

Application Deadline:Applications will be reviewed as soon as they are received, and shortlisted candidates invited to interview. Early applications are strongly encouraged. 

Interview Date:ASAP 

Anticipated Start Date: ASAP 

Change Agents UK Trading Ltd is acting as an employment business as defined under the Employment Agencies Act 1973 and will employ the successful applicant under a contract of service for the duration of the placement. 

A fantastic opportunity has arisen for a full time Casework Administrator to cover the Overseas region at SSAFA, the Armed Forces charity.

You will be part of the overseas regional office team and will be responsible for providing specialist administrative support, working closely with SSAFA branch volunteers in order to ensure a consistent, timely, quality service is provided to SSAFA beneficiaries.  This will include supporting volunteer network including our highly trained caseworkers.

To help you establish yourself in this new post you will receive excellent training and induction to SSAFA and will influence the processes and procedures within the new office, working closely with the Regional Operations Support Manager.

The post is home-based, with occasional national and overseas travel.

About the team

In this new role, and with guidance from the Regional Operations Support Manager, you will be working closely with volunteers from the 4 SSAFA overseas branches, supporting them to administer casework for SSAFA beneficiaries.

About you

To carry out this role successfully you will have a track record of providing excellent customer service by telephone, e-mail and face to face. You will have used Microsoft Office 365 to a high standard. The successful candidate will have experience of planning and managing their own workload, with minimal supervision. It would be advantageous if you have an understanding of the way of life for today’s Armed Forces, veterans and their families and if you have experience of recruiting and supporting volunteers. An understanding of the voluntary sector and preferably the military charity sector would be valuable.

About SSAFA

SSAFA, the Armed Forces charity, has been providing practical, emotional, and financial support to our Forces and their families since 1885. Last year our teams of volunteers and employees helped more than 79,000 people in need, from Second World War veterans to those who have served in more recent conflicts or are still currently serving, and their families.

SSAFA understands that behind every uniform is a person. We are here for that person – any time they need us, in any way they need us, for as long as they need us.

Diversity and Inclusion at SSAFA

SSAFA exists to support a diverse range of beneficiaries within the armed forces community, and we believe diversity within our teams is key to ensuring we can deliver our services effectively. We thrive on differences and believe it is critical to our success as a worldwide charity. SSAFA is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

SSAFA is committed to using the Disclosure & Barring Service to ensure we, as an employer, safeguard those we serve.

Job Description

Title: Administration Assistant

Reports to:  Administration and Services Lead

Based at: Home Worker – But able to travel locally or further for General meetings as required

Job Purpose: To provide direct support to all areas of the Charity Group and Patients

Key Responsibilities:

• Provide support within the Charity Group (UK & USA), tasks to include yet not limited to updating database with varying records, spreadsheet upkeep, placing orders and running reports
• Assist with Patient enquiries & Communications via telephone, email, online forums or social media with empathy, a listening ear, informative and supportive manner, whilst demonstrating confidentiality and sensitivity
• As required attend physical meetings to provide support such as World Heart Rhythm Week, Global AF Aware Week and Heart Rhythm Congress and any Patient support groups
• Using the central database to record all correspondence, ensuring permission is gained to follow GDPR.

• Frequently reviewing and assisting with update of content on Charity Websites and social media channels current and relevant Forums.

Person specification:

• Educated to GCSE level
• Excellent verbal and written communication skills
• Competent in Microsoft Word and Excel
• Excellent organisational skills, with the ability to prioritise and manage own workload.
• Can undertake a wide variety of tasks and multi-task with ease.
• Ability to work on own initiative.
• Good attention to detail and accuracy
• Can work flexibly, and as part of a team.
• Professional & methodical and thorough approach to work
• Friendly and polite.
• Full clean driving license

The role

The Grants administration officer is responsible for the day-today running and administration of FfWG’s grant programmes. You will act as the key point of contact for applicants and support and co-ordinate the work of Grants Committee. (The Committee is made up of volunteers who assess and make award recommendations.) You will report to the Chair of the Grants Committee and the Board of Governors and work closely with the Company Secretary.

This is a part-time, permanent, home-based role. You will be the sole employee of the organisation working closely with the Company Secretary and the voluntary Chair of the Grants Committee.

Key tasks and responsibilities

The responsibilities of the post will include:

• Responding to all grant queries and providing advice to applicants and awardees
• Managing the day-to-day operation of FfWG’s on-line grant application database
• Overseeing applications, ensuring eligibility and coordinating allocation of eligible applications for assessment
• Convening and supporting the grants committee, including preparation of committee papers, reports and financial information, as well as taking minutes at meeting
• Sending award and rejection letters to applicants following approval by the Board of Governors
• Collating awardee condition information and making grant payments to awardees
• Maintaining accurate and up to date data on grants and preparing reports as required
• Ensuring that the grants information on FfWG’s website is accurate and up to date
• Making payments on behalf of FfWG
• Performing any other duties that might be reasonably expected and determined from time to time

Our Vision

A world where all young people flourish, regardless of their background.

Who We Are

LTSB is a social mobility charity that works with bright young people from disadvantaged backgrounds, ensuring they find meaningful, skilled careers – and that firms get positive, effective employees who can make a difference from their first day.

Our four key responsibilities are:

• Promoting opportunities to those from backgrounds that are not normally reached
• Preparing young people for the workplace, and the workplace for young people
• Providing context for their application, and stewarding the hiring process
• Pastoral care – an additional support network for the first phase of their career

We don’t just get young people jobs. We launch careers. When diverse talent is given preparation and support, they don’t just get by, they thrive – and that means more representative management which can better train and retain a more representative workforce.  For historic information, please see our Impact Report on our website: www.ltsb.charity

Finance Team

The Finance team consists of a Finance Director and a Finance Administrator role.

Finance Director

Reporting to the Chief Executive, the Finance Director is responsible for overseeing the day-to-day financial management of the LTSB, and provides commercial focus, leading on financial compliance and governance and overseeing strong and effective financial administrative functions and reporting. With overall responsibility for the charity’s finance function, you will play a significant role as a senior member of the leadership team to ensure the charity can achieve its mission in the most effective and efficient way possible. The FD manages the Finance Administrator who undertakes the day-to-day financial administration.

Main Responsibilities
 

Day-to-day financial management

• Ensure relevant and accurate records are kept, filings made, and taxes paid as required by HMRC (in respect of Payroll, corporation tax and VAT), pension agencies, Companies’ House and the Charity Commission.
• Develop and enhance the financial and management reporting systems to meet the strategic and operational needs of the Trust including the identification and implementation of suitable software, and upgrades to existing software and office systems to improve processes and systems to bring about efficiencies.
• Ensure compliance with statutory accounting and regulatory requirements of financial and charity governance matters.
• Prepare the annual accounts in accordance with relevant statutory and accounting reporting standards and auditing requirements.
• Liaise with external auditors in relation to the annual audit and any management recommendations raised by the auditors.
• Oversee the management and reporting of all funds received from external funders. Ensure that accurate restricted fund accounts are maintained and that the financial records comply with funder reporting requirements.
• Supervise the Finance Administrator.
• Keep the CEO and Finance Committee informed of material developments on a regular and ad-hoc basis as required.
   

Strategic financial planning and management

• Prepare quarterly and annual management accounts, including income and expenditure accounts, balance sheet, cash flows, financial performance indicators and supporting notes for the Finance Committee and Trustee Board quarterly meetings.
• Be responsible for the budgeting and forecasting process for the organisation and provide appropriate reporting, variance analysis and support for decision making to the CEO, SLT and Board.
• Developing and leading LTSB’s finance strategy, optimising the charity’s financial performance and strategic position.
• Providing strategic leadership in relation to LTSB’s finances, advising on matters of compliance, risk, and contract performance.
   

Governance

• Accountable to the Finance Committee of the Board for all financial, risk and audit matters working closely with the CEO and Board to achieve a high quality of governance for LTSB.
• Ensure LTSB’s legal and governance responsibilities are undertaken and executed in a robust and transparent way, with trustees updated on any relevant legal and/or governance changes.
• Maintain up-to-date corporate documents and ensuring that all required documents are filed at Companies House and Charities Commission within the requisite deadlines.
   

Wider responsibilities

• Undertaking any other duties and projects as may be assigned by the CEO or the Board of Trustees.

Person Specification
 

Education/qualifications/experience

• Qualified Accountant (ACCA, CIMA or equivalent) with strong financial systems and experience working as a finance director.
• Outstanding and influential leader with the ability to operate at both strategic and operational levels.
• Demonstrable commitment to LTSB’s vision and values.
• Experience of financial statement preparation and audit process management.
• Experience of preparing board papers and presenting to boards.
• Experience of managing grant finances and contract compliance.
• Commercially aware.
• Experience of preparing and submitting VAT returns under the partial exemption method.
• Experience of working in the charity sector with good knowledge of charity accounting.
• Experience of overseeing the development of organisational policies, procedures and systems.
• We have recently moved from Quickbooks to Oracle Netsuite accounting software so candidates with a good working knowledge of at least one of these systems would be ideal, although experience of using any similar cloud accounting system would be advantageous for the role
   

Skills and Abilities

• Strong technical financial and management accounting skills.
• Strong IT skills with advanced Excel skills.
• Ability to work to deadlines with good prioritisation and time management skills.
• Proven financial analysis, cashflow management and forecasting ability.
• Excellent communication and reporting skills (verbal and written).
• Proven ability to produce and interpret management accounts
• Proven ability to provide support, and guidance to non-financial managers and colleagues.
• The ability to manage a varied and pressured workload.
• Highly motivated and autonomous.
   

This job description is intended to summarise the main duties and responsibilities of the post and is not intended to be a full and exhaustive list of tasks. All LTSB staff members are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.

This role is ideal for an experienced Finance Director who is seeking flexible hours and home working. Although the FD would need to attend meetings in London they could be based anywhere in the UK. This is a home-based role, and our team works independently with no central office.

To apply, please submit a CV and cover letter in Word format, when prompted to attach documents, explaining how you meet the person specification and why you would like to work at LTSB in this role.

Please note, all candidates will need to have the right to work in the UK to be considered for this position.

The closing date for applications is midnight on Sunday 29th May 2022. Applications received after this point will not be considered.

First stage interviews will be held by Zoom during w/c 6th June. Second stage interviews will be held in London on Wednesday 15th June.

Why work with us?

CARE International UK is developing its new strategic plan and IT plays a major part in this. The new IT Strategy is being developed with focus on supporting other teams to improve efficiency and performance and ensure cross-team coordination on IT.

Migration to Office 365 and has been expanding the use of the business productivity suite to include many of the Apps such as Teams, OneDrive, SharePoint Online, OneNote, Forms, Flow, Power BI, Planner and PowerApps along with improved communication via Teams, S4B, Zoom and cloud telephony so we are looking for the right person to promote the adoption of all Office 365 apps.

About the role

The role will also provide support in the full range of IT computer problems, installing and configuring systems, diagnose hardware/software faults and solve technical application issues either in person or via remote connections. It is therefore essential that applicant is aware this role requires wide range of O365, application and network skill set to deliver a first-class support service and ensure IT Support runs within agreed SLA’s.

Role Summary:

• O365, PowerApps, Power Platform and Common Data Service configuration and practical use
• SharePoint and Teams administration and support with the goal to increase overall business and user adoption
• Azure and Active Directory maintenance
• Service Desk and General IT support
• Cyber awareness and action
• Documentation and Governance
• Automated deployment of software applications, security patch management and end-point configuration
• Contribute to the rollout of the laptop replacement program
• Assist in the management of business system implementations

CIUK IT has a third-party IT infrastructure managed service in place to support on-premise Firewalls/Servers/Switches and Data Storage across London, European Servers and VPN’s

About CARE

CARE International is one of the world’s leading humanitarian and development charities. We fight poverty and injustice in the world’s most vulnerable places.  We save lives in disasters and conflicts. We stand with women, girls and their communities to achieve lasting change for a better future.

At CARE International UK we affirm the dignity, potential and contribution of participants, donors, partners and staff. Our actions are consistent with our mission. We are honest and transparent in what we do and say and accept responsibility for our collective and individual actions. We work together effectively to serve the larger community. We constantly challenge ourselves to the highest levels of learning and performance to achieve greater impact

About You

We are seeking someone who has the following:

• Ability to provide training/knowledge transfer to Servicedesk team members and staff
• SharePoint maintenance, planning and migrating information from File Shares to SharePoint sites and applications
• As part of the Servicedesk team, be adept at managing change and facilitate new technologies
• Involvement in IT projects, assisting in Implementation of new/replacement systems in line with annual IT objectives
• Implementing solutions on Power Platform Power Apps, Flow and Power BI
• SharePoint Site administration/page creation, provisioning and bespoke workflow creation.
• Active Directory, User Management, Group Policy & Login scripts
• Asset and life cycle control
• High level understanding of security concepts
• Experience in the Manage Engine suite of products – AD Manager, Desktop Central, ServiceDesk Plus is highly desirable but not essential

About CARE

CARE International is one of the world’s leading humanitarian and development charities. We fight poverty and injustice in the world’s most vulnerable places.  We save lives in disasters and conflicts. We stand with women, girls and their communities to achieve lasting change for a better future.

Diversity and Inclusion Statement

CARE International UK is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. We are committed to dismantling harmful and oppressive structures of power and accordingly centre gender equity in our work to save lives, fight poverty and achieve social justice. The post holder agrees to promote and uphold these principles.

CARE International UK operates fair, transparent and non-discriminatory recruitment practices and actively encourages applications from candidates from a variety of backgrounds, and with a range of skills and experiences. We are particularly interested to hear from candidates from Black and minoritised communities, LGBT+ candidates and disabled candidates.

CARE International UK is a disability confident employer. As part of our commitment to disability inclusion we guarantee interviews to disabled candidates who meet the essential criteria for the role. To be considered under the Guaranteed Interview Scheme please complete the relevant section in the online application form. If at any stage of the recruitment process you require reasonable adjustments, including a copy of the recruitment pack in large print or an alternative format, please contact hr team. 

Safeguarding

CARE International UK has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in CARE International UK includes, in particular, criminal record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.

To Apply:

To apply, please apply, please click on the apply button to complete the application form.e, download and read the Business Systems Administrator Recruitment Pack, including the Job Description and Person Specification. Applications are completed online. If you require a copy of the recruitment pack in large print or an alternative format, please contact hr team. Please note, Curriculum Vitae’s (CVs) will not be accepted.

Closing date for applications: 23:59 Wednesday 25th of May 2022

Interview date: w/c Monday 6th June 2022