Administrator jobs in hammersmith, greater london
We are looking for a Legacy Administrator to support the administration of legacies left to the charity. This vital role helps ensure that Dogs Trust receives the legacy income needed to continue our life-saving work with dogs, while working closely with colleagues across the Legal Department to keep the charity operating smoothly and effectively.
What does this role do?
As a Legacy Administrator you will:
- Process incoming legacy notifications, involving managing post, opening new files on the First Class 4 database, and accurately inputting data from solicitors and Smee & Ford notification reports.
- Manage a caseload of pecuniary and specific legacies, ensuring timely receipt of income and accurate record-keeping.
- Represent and protect the charity’s interests in correspondence with solicitors, other beneficiaries, and members of the public.
- Responding to queries via phone and monitoring and managing the Legacies inbox and escalating significant issues to senior members of the legacy administration team where needed.
- Maintain up-to-date and accurate records on the First Class 4 database, ensuring all legacy cases are regularly reviewed and progressed.
- Support with reporting, financial administration, and the management of specific gifts, including obtaining valuations and advice to maximise income for the charity.
- Process and allocate all legacy income accurately.
- Provide administrative support to the team and help with other ad hoc tasks as needed.
Could this be you?
Do you have?
- proven legacy administration skills preferably gained in a charity or another regulated sector?
- experience of working with First Class 4 database or an equivalent?
- excellent written and verbal communication skills?
- experience of drafting professional correspondence to solicitors and surveyors?
Then this could be for you. This is a good opportunity if you are interested in administratively supporting a busy legacy team. Although not essential, a Certificate in Charity Legacy Administration is desirable.
What does this team do?
The Legal Department sits within the Finance, Legal & Governance Directorate and is responsible for overseeing all legal matters relating to the charity’s operations and activities, ensuring compliance with applicable laws, managing legal risks, and providing strategic advice across a wide range of issues. The department works closely with senior leadership, trustees, and external legal partners to navigate complex legal challenges, and is also responsible for Legacy Administration.
Interviews anticipated week commencing 3 November 2025
About Dogs Trust
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Location: Remote (UK-Based) Contract Type: 6 months fixed term, Full-Time. Occasional travel to London for team days.
About Us
UK Community Foundations (UKCF) is the national membership organisation for 47 accredited community foundations that have a collective presence in every postcode. Through place-based philanthropy and giving, we invest in communities to transform people’s lives.
We are currently rolling out and implementing 33 individual Salesforce Nonprofit Success Pack (NPSP) instances for our community foundations, transitioning them from a shared Salesforce instance to independent systems. Each instance follows a network-agreed design while allowing customisation to meet specific foundation needs.
Why Join Us?
You’ll be part of an impactful organisation that strengthens communities across the UK.
You’ll have the opportunity to work on an exciting digital transformation project as part of a small and supportive team.
We offer a flexible work pattern that supports your personal responsibilities, as well as a remote-working environment with options to work either from home or at local community foundation offices.
We are passionate about building a supportive and collaborative team culture, which you will be a valued part of.
We support opportunities for professional development and training.
We support the mental health of our staff with mental health first aiders and a fantastic independent wellbeing service that provides bespoke support to all employees.
At UKCF, we put inclusion at the forefront of our work and believe in equal opportunities for all. That is why our recruitment process is inclusive to all, and our salaries are transparent.
Role Overview
Reporting to the Senior Technology Advisor, the Salesforce Administrator will play a crucial role in the successful implementation, development and ongoing support of the new Salesforce system and structure across our network.
Key Responsibilities
- Administer and configure Salesforce, including workflows, Flows, fields, page layouts, record types, dashboards, and reports.
- Manage user access, roles, profiles, permissions, and public groups.
- Provide daily first-line support to members, troubleshooting issues and handling change requests.
- Support community foundations employees in implementing and adapting their individual Salesforce instances.
- Automate business processes using tools such as Flows, approval processes, validation rules, and email alerts.
- Test and implement system improvements within a sandbox environment before deployment.
- Facilitate data migration and ensure data integrity.
- Perform system deployments and ensure a smooth transition for users.
- Work with colleagues to develop and maintain training materials, including video tutorials and documentation.
- Deliver user training and promote best practices across the network.
- Collaborate with Salesforce leads across community foundations to share knowledge and resolve issues.
- Ensure compliance with GDPR and cybersecurity best practices.
Required Skills & Experience
- Minimum 2 years of experience working with Salesforce.
- Salesforce Administrator Certification.
- Strong understanding of Salesforce configuration, including roles, profiles, permissions, OWD, sharing rules, and security settings.
- Experience with Salesforce Flows to streamline processes and enhance data accuracy.
- Experience in requirement gathering and proposing technical solutions.
- Excellent problem-solving skills with a proactive approach to system enhancements.
- Strong communication and relationship-building skills.
- Ability to train and support users with varying levels of Salesforce experience.
- Experience managing data migrations and ensuring data integrity.
- Knowledge of GDPR regulations and information security principles.
Desirable Skills & Experience
- Experience with Salesforce Nonprofit Success Pack (NPSP) and managed packages.
- Knowledge of Salesforce Lightning and Experience Cloud.
- Experience in the grant-making sector using Salesforce.
- Experience implementing system changes and supporting digital transformation.
- Additional Salesforce certifications (e.g., Advanced Administrator, Platform App Builder).
- Experience working or volunteering in the charitable or voluntary sector.
If you are a skilled Salesforce Administrator with a passion for digital transformation and making a difference in the charity sector, we’d love to hear from you!
Every UK community should have access to an agile community foundation, known for identifying local need and providing resources that empower change.




The client requests no contact from agencies or media sales.
Location: Remote/ Home-based in UK. Occasional national and international travel required.
Contract: 1 year with the possibility of extension dependent on continuation of funding
Reporting to: Deputy Head of Operations
Salary: £35,000
Additional benefits: 25 days annual leave plus public holidays (annual leave increasing by 1 extra day for every year’s service up to 30 days total), life assurance and access to an employee assistance programme.
Overview
We are seeking a highly organised, values-led Administrative Support Officer to provide essential administrative, financial, and coordination support to ensure the smooth and effective day-to-day operations of WeProtect Global Alliance.
In this new role, you will join our small, remote Secretariat and support administration, finance, staff coordination and meetings, helping the team work efficiently while upholding a strong commitment to child protection and the mission and values of WeProtect Global Alliance.
If you are motivated to use your skills to contribute to our global mission of creating a digital world free from harm for children and young people, this is the place for you.
Job description
Overall purpose of role
The Administrative Support Officer will play a vital role in ensuring the smooth and effective day-to-day running of WeProtect Global Alliance. Reporting to the Deputy Head of Operations, this new role provides wide-ranging support across administration, finance, HR, and team coordination, ensuring that internal processes run efficiently in a dynamic, remote working environment.
Key Responsibilities
Administrative and Operational Support
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Provide general administrative support to the Secretariat, including correspondence, maintaining organisational records and policies, and managing virtual offices.
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Schedule and coordinate Board and FRAC meetings, including preparing materials and accurate minute-taking.
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Support the organisation of retreats, away days, and staff travel, as well as managing the Monday meeting rota and staff engagement activities.
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Order equipment, business cards, and other items for staff as needed, and maintain the fixed asset register.
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Provide ad-hoc support to the Communications Lead, assisting with administrative tasks, coordination, and document preparation as required.
Finance and Contracts Administration
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Support financial processes by coding and processing invoices, expenses, and receipts, assisting with monthly financial consolidation, and coding income allocations.
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Provide support with audits (UK and Stichting), intercompany transfers, payroll variance checks, and day-to-day banking.
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Assist with contract administration and supplier relationships, including account management (e.g. CloudTech24, Signeasy).
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Support payment approvals and processing in Telleroo, and contribute to accurate record-keeping for budget and compliance purposes.
Staff and HR Support
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Support recruitment processes, including the administrative aspects of staff onboarding and offboarding.
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Assist with payroll payment processing, insurance management, and HR compliance for UK and Irish staff.
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Help coordinate staff support initiatives, such as leaving gifts and team events.
Team Coordination and Events Support
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Organise and support regular team meetings.
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Circulate new policies, processes, and organisational updates to ensure staff remain well-informed.
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Contribute to the delivery of the biennial Global Summit and other major events where required.
Process Improvement and Capability Building
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Work closely with the Deputy Head of Operations to strengthen operational systems and ensure effective, compliant day-to-day management.
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Support internal training initiatives to build staff capability in finance, HR, and operational processes.
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Identify opportunities to improve processes and implement best practice across the organisation.
See attached document for the full job profile.
The client requests no contact from agencies or media sales.
Team Administrator
Overview
Watford and Three Rivers Refugee Partnership (WTRRP) provide services to refugees, asylum-seekers and other vulnerable migrants in our area.
We are looking for a part-time Team Administrator to support us with administrative duties to ensure the smooth running of services we provide as well as support with the volunteer recruitment process. This post is funded by the National Lottery grant until February 2027 with possibilities of being extended. This is a part-time post of 18.5 hours a week and is office based in Watford.
We are looking for someone with excellent interpersonal and administrative skills who understands the needs of our clients and partner organisations. In return we can offer you an interesting and rewarding role that enables you to give back to your community. We run a successful drop-in service every Tuesday from 11.30-1.30pm, a Social Hub for clients, as well as a number of ESOL classes. We have a full-time Caseworker and a part-time volunteer co-ordinator as well as over 60 volunteers.
Salary: £13,668 (£27,336 FTE)
Working hours: 18.5 hours per week, there is some flexibility regarding working days but must be available on a Tuesday.
Duration: This post is funded until Feb 2027 but, with good prospects of extension
Location: WTRRP, St Mary’s Church, Church St, Watford WD18 0EG
Closing date for applications: 17 October 2025
Interview dates: 29th and 30th of October 2025
We will ask for references from the successful candidate after interview, and also for your DBS if you have one issued in the last two years.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
For 140 years, the Forces Employment Charity has proudly supported Service leavers, veterans, and their families in building successful civilian careers. We provide veterans with life-long, life-changing support, jobs, and training opportunities, regardless of circumstances, rank, length of service, or reason for leaving.
By working for FEC, you will become part of a vibrant team living the charity’s values: Expert, Supportive, Passionate, Open and Honest, Resilient, and Collaborative.
Brief role description
The People Team Administrator provides comprehensive administrative support to the People Team, with responsibility for recruitment and onboarding of new employees, maintaining accurate employee records, coordinating benefits, and acting as the first point of contact for employee queries. The role holds ownership of HR administration, including the production of HR paperwork, and serves as the day-to-day generalist HR contact for all employees on behalf of the team.
In addition, the People Team Administrator plays a key role in supporting the implementation of the Charity’s HR strategy and associated projects, providing robust support to the Head of People and the People Team Advisor and wider stakeholders across the organisation. The role requires compliance at all times with company policies, procedures, and prevailing UK employment legislation.
Interested? Want to know more about the Charity? Check out our website
Eager to know more about the role? Have a look at the Job Description
What’s in it for you? Check out our Benefits.
Have we convinced you to apply? If so, submit your CV and Covering Letter by Friday, 17 October 2025.
Got questions about the role? Get in touch with the People Team
Please note: Applications will be reviewed and interviews conducted throughout the duration of this advert; therefore, we may at any time bring the closing date forward. We encourage all interested applicants to apply as soon as possible.
If you are an internal applicant, please ensure you have made The People Team aware before applying.
We are committed to equal opportunities and improving the working lives of our staff by fostering an inclusive, supportive environment where everyone, including those with disabilities, can thrive, develop, and achieve their full potential. We actively encourage applications from individuals with diverse backgrounds and ensure reasonable adjustments are made to support candidates with disabilities throughout the recruitment process.
We actively recruit citizens of all backgrounds, but the nature of our work in specific departments means that residency and security requirements can be more tightly defined than others. You will be asked about this throughout the recruitment process.
We provide life-changing support, jobs and training opportunities to Service leavers, veterans, reservists and their spouses, partners and Children



The client requests no contact from agencies or media sales.
Lifelites is seeking a Services Administrator to provide vital support to our Services team.
Purpose of the role
To support the development and delivery of Lifelites services by co-ordinating the installation of new packages of technology, training and partner engagement.
Main duties
In this role, you’ll:
Co-ordinate paperwork, schedules and processes to keep projects running smoothly.
Support the installation of new technology packages and training for children’s palliative care services.
Provide strong administrative support for meetings, events and day-to-day operations.
We’re looking for someone who is:
✔ Organised, reliable and detail-focused.
✔ Comfortable managing all Microsoft software, paperwork, diaries and processes.
✔ A steady, supportive presence who enables colleagues to do their best work.
This is an ideal role for someone who takes pride in providing dependable administrative support and is happy to play a key behind-the-scenes role in a friendly, committed team.
Please review the full Job Description and Person Specification before submitting your application.
We empower children with life-limiting conditions to play, create and communicate by harnessing the power of sensory and assistive technology.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are looking for an administrator to join our Age Well Together Service to support the Home Together Coordinator to facilitate our Home Together Project.
The Age Well Together service offers a range of assistance to support clients at home and in their local community to prevent decline; maintain independence; reduce social isolation; and promote health and wellbeing with care, friendship and understanding. The Home Together Service will provide both reactive assistance for up to six weeks from a clients return from hospital and remote ongoing support thereafter.
The purpose of this role is to assist the Home Together Service Coordinator to deliver an outstanding range of practical and emotional support to people who are having difficulties, this may be because they have recently been discharged from hospital and/or recovering from illness or injury, and/or are socially isolated and need support to stay healthy, connected, and independent. This busy and varied role will involve working with the service volunteers, the staff team, voluntary partners, and health and social care providers, with the client at the centre of everything we do.
Our mission is to help older people to age well in Wandsworth.


The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Are you looking to launch your career in events and administration? Do you want to work for a values-driven organisation and make a difference in the world?
We are seeking an enthusiastic and proactive individual to join our team as Alumni & Events Administrator. This is an exciting opportunity to work alongside experienced events professionals at the heart of an influential charity dedicated to developing leaders across the public, for-profit, and not-for-profit sectors.
In this role, you will engage directly with alumni (many of whom hold significant national or international positions), ensure our digital records are accurate and up-to-date, and play a key part in organising logistics for our events, both online and in person at Windsor Castle and Cumberland Lodge, Windsor Great Park.
This is the perfect chance to develop your organisational and communication skills, gain hands-on experience running events in prestigious settings, and become part of a friendly, supportive team.
If you have a keen eye for detail, a can-do attitude, and strong digital skills – and if this role excites you - we would love to hear from you.
The client requests no contact from agencies or media sales.
Crisis is the national charity for people experiencing homelessness. We have embarked on our 10-year strategy for ending homelessness. We know it is not inevitable. We know together we can end it.
Location: Crisis Skylight Croydon (12 Surrey Street Croydon, CR0 1RG). Homeworking can be considered for one day a week in line with Crisis’ Hybrid Working Policy
Contract: Fixed term contract until 14 August 2026
About the role
The Administration and Facilities Assistant role at Crisis Skylight Croydon is varied and fulfilling. As the Administration and Facilities Assistant, you will assist with the day-to-day administrative tasks, health and safety and facilities management of a busy Skylight centre ensuring the smooth and efficient running of the office and member areas. You will assist with purchasing, stock control and deliveries as well as liaising with contractors. You will use internal systems to record client information. You will also help promote the Skylight internally and externally by collaborating with others and producing impactful designs.
About you
- In this role you will need excellent written and verbal communication skills and be competent using Microsoft applications including Excel.
- You will have experience of supporting a team in an administrative role with proven organisational skills.
- You will have excellent interpersonal skills, possessing the ability to develop and maintain excellent working relationships within the team.
- You will be confident in financial matters such as administering petty cash and raising purchase orders.
- You will have an interest in facilities management and health and safety.
- You will have the ability to undertake manual handling tasks and to support with processing and storing deliveries.
Please see the full Job Pack linked below, for a full list of requirements for this role. We realise that long lists of criteria can be daunting, and you may not want to apply for a role unless you feel 100% qualified. However, if you feel you have relevant examples to answer the screening questions, we encourage you to apply.
We believe diversity is a strength, and our aim is to make sure that Crisis truly reflects the communities we serve. We are actively working towards our organisation being a place where everyone can thrive and make their best contribution to our mission of ending homelessness for good. We know that the more perspectives, voices, and experiences we can bring to this work, the better. We particularly welcome applications from people who have lived experience of homelessness, and people from all marginalised groups, communities, and backgrounds.
Working at Crisis
Our values, Bold, Impactful, Collaborative and Equitable, are at the heart of everything we do as we continue in our mission to end homelessness.
Our staff, members and volunteers are vital to getting the right government policies in place, providing breakthrough services, and building a supportive community. We’ll lead by example to nurture a positive and ambitious workplace guided by ending homelessness.
As a member of the team, you will have access to a wide range of employee benefits including:
- A competitive salary. Please note our salaries are fixed to counter inequity and we do not negotiate at offer stage.
- Interest free loans for travel season ticket, cycle to work, and deposit to secure a tenancy.
- Pension scheme with an employer contribution of 8.5%
- 28 days’ annual leave (pro rata) which increases with service to 31 days and the option to purchase up to 10 additional days leave.
- Enhanced maternity, paternity, shared parental, and adoption pay.
- Wellbeing Leave to be used flexibly
- And more! (Full list of benefits available on website)
Alongside our excellent staff benefits, we will support your ongoing development to build your skills, experience, and career.
When you join us, you will have the opportunity to join our staff diversity networks, which aim to champion issues across the organisation, enable staff to be their authentic and best selves and contribute to making Crisis a truly diverse organisation.
How do I apply?
Please click on the 'Apply for Job' button below. Our shortlisting process is anonymised as part of our commitment to equality, diversity, and inclusion. We do not ask for CVs, instead we ask you complete the work history section and answer the screening questions for us to be able to assess you fairly and objectively. At least two members of staff score all applications.
Closing date: Sunday 2 November 2025 (at 23:59)
Interview process: Competency-based interview
Interview date and location: In person, on Friday 14 November 2025 at Crisis Skylight Croydon, 12 Surrey Street Croydon, CR0 1RG
AI in Job Applications
We understand some candidates use AI tools when applying. Whilst we welcome the use of technology to support clear communication and structure, we want to learn more about you, so please ensure that your application reflects your own skills, knowledge and experiences
Accessibility
We want our recruitment process to be as accessible as possible. If you need us to make an adjustment or provide additional support as you apply for a role, please email our Talent Acquisition team will contact you to discuss how we can help.
Registered Charity Numbers: E&W1082947, SC040094
The client requests no contact from agencies or media sales.
Finance Administrator
We are seeking a motivated and detail-oriented Finance Administrator to support financial operations and play a key role in delivering accurate and timely services.
Position: Finance Administrator
Salary: £20,255 pro rata (£28,357 FTE)
Hours: Part time, 25 hours per week, flexible across 4 or 5 days (Tuesdays in the office required)
Location: Hammersmith, West London, hybrid with 2 days in the office
Contract: Permanent
Closing Date: Midday, Monday 20 October 2025
Interview Date: Thursday 30 October 2025, Hammersmith
Shortlisted candidates will be required to participate in an assessment as part of the selection process. This will be held on the day of your interview, if you are invited to participate.
About the Role
Reporting to the Finance Manager, you will ensure the smooth running of financial transactions including rent accounting and purchase ledger systems.
Key responsibilities include:
- Processing rent charges and receipts accurately on the housing management system
- Managing supplier invoices and weekly payment runs
- Reconciling supplier statements and resolving discrepancies
- Assisting with finance journals and balance sheet reconciliations
- Producing budget reports to support budget holders
- Responding promptly and professionally to resident and supplier queries
This role offers an opportunity to develop your finance career, with scope for further learning and professional growth.
About You
You will bring a proactive and organised approach to the role with:
- Experience of managing varied workloads and priorities
- Strong numeracy, literacy and IT skills, including MS Office
- Excellent communication skills, both written and verbal
- The ability to work collaboratively with colleagues and external partners
- A solutions-focused attitude with commitment to excellent customer service
This role would suit someone looking to build or progress their career in finance, with opportunities for training and development.
About the Organisation
This organisation is dedicated to making a positive impact through providing high-quality housing and services. With a strong community focus, they are committed to delivering safe, secure and affordable homes while ensuring residents have a voice in shaping the services they receive. This is an exciting time to join, with significant development projects and new office facilities in West London.
Other roles you may have experience of could include: Finance Assistant, Accounts Administrator, Accounts Assistant, Rent Accounts Administrator, Ledger Clerk, etc.
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
At Action for ME, we believe that change won't just happen; it has to be made. That's why action and impact are at the heart of everything we do. Whether that's helping people today with support, information, or care. Or working towards securing future change through our research and campaigning work.
The intent of everything we do is to pursue positive impact for the lives, rights, and futures of people affected by ME.
More information can be found in the application pack.
You will play a pivotal role supporting the Charity in several different ways. Working with the Senior Leadership Team, you will ensure the smooth running of the organisation, providing administrative support to the Director of Operations and the Chief Executive. As a self-starter you will manage a range of tasks such as diary management, meeting minutes, assisting with event administration and HR administration. No two days will be the same!
You will be the point of contact for our HR, recruitment and training systems, ensuring consistency and assurance across the organisation. You will support HR administration such as supporting recruitment, on-boarding and off-boarding of colleagues as well as taking minutes for Board meetings, so you will need to be able to maintain a high level of confidentiality.
As a team player, you will provide comprehensive, confidential and sensitive people-orientated administration support, developing a deep understanding of our organisation, our work and build strong, effective working relationships with colleagues.
Remote working at home can be challenging for some and for others, it works incredibly well. You will need to be able to work on your own, use your own initiative and ensure you are proactive in maintain good levels of communication and contact with your colleagues to ensure we deliver the best service possible to people with ME.
Our mission is to improve the lives of people affected by ME. Better meeting their needs today while taking action to secure change for tomorrow.
The client requests no contact from agencies or media sales.
Are you an efficient administrator who is looking to support the functions of a small finance team?
Office of General Assembly is the central administrative office of our denomination supporting the mission and ministry of all churches. The finance team, based in London, is responsible for the financial management of the United Reformed Church Trust’s resources by maintaining accounting records and preparing annual accounts.
In this role you will have responsibility to administer the operation of the Payments Ledger system ensuring timely and correct processing of payments and expenses authorised by budget holders and to perform the weekly payment runs. You will be setting up new supplier accounts, answer any queries related to payments and maintaining accurate records of receipts and payments.
You will be educated to A level with experience of working with databases. An AAT qualification would be advantageous. You have excellent interpersonal skills to enable you to liaise and interact with people in a variety of roles across the Church. The ability to meet tight deadlines whilst maintaining accuracy and attention to detail is essential. You will be able to manage your own workload through effective prioritising and organisation. Office administrative experience within a finance or banking context would be advantageous.
We are happy to discuss hybrid working option.
Wherever you are on your journey, we are here for you. We are a community that shares Gods love and joy in the hope of making the world a better place


The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We’re looking for an HR Administrator to join our friendly team and help deliver a proactive, high-quality HR service. This is a hands-on role where no two days are the same — from coordinating recruitment and onboarding, to supporting staff wellbeing and managing HR records, you’ll play a key part in shaping a positive employee experience.
What you’ll be doing:
- Keeping our HR systems and records up to date and accurate
- Coordinating recruitment campaigns and onboarding new starters
- Supporting staff throughout the employee lifecycle – from probation to leavers
- Helping deliver wellbeing initiatives and employee benefits
- Providing trusted HR support to staff and managers
What we’re looking for:
- Strong HR administration experience, with attention to detail and great organisational skills
- Confident communication skills — you listen, explain clearly, and build good relationships
- Knowledge of HR processes and employment law basics
- Emotional intelligence, discretion, and a positive, can-do approach
- Ability to work independently and as part of a small, supportive team
Experience in a charity, membership or faith-based organisation, or a CIPD qualification (or working towards one), would be a bonus — but above all, we’re looking for someone enthusiastic, motivated and ready to make a difference.
Why join us?
- Be part of a welcoming team where your contribution is valued
- A varied and rewarding role with plenty of opportunities to learn
- Help us shape a supportive, inclusive workplace culture
Applications will be reviewed upon submission so please submit an application as soon as possible!
We are Hestia. We make a difference.
At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation. Our mission is to empower individuals to rebuild their lives and achieve independence. Right now, we are looking for a Payroll Administrator to play a pivotal role in our Management Accounts service in London
Sounds great, what will I be doing?
The role involves supporting the Payroll Manager in preparing the monthly payroll on schedule, handling additional payments and deductions, and stepping in to run payroll processing when needed. Responsibilities also include monitoring expense claims to ensure they are properly documented, advising staff and managers on payroll and timesheet issues, ensuring timely completion of timesheets across the organization, and performing other duties as assigned by the Payroll Manager.
What do I need to bring with me?
You'll need to be able to demonstrate the core skills this role requires as well as match our values and mission. You don't have to tick all the boxes right away; the important thing is that you're willing to learn. We also value lived experience of the areas we support, so if you feel comfortable, please do mention this on your application.
Here's what the team will be looking for
The ideal candidate should possess strong IT skills, particularly in payroll systems and Microsoft Office, along with excellent organisational abilities, accuracy, and attention to detail. Effective verbal and written communication is essential. The role requires experience with electronic payroll systems, including handling standard, variable, and irregular payments like expenses. A solid understanding of PAYE, NIC, pension schemes, and auto-enrolment regulations is crucial, as is the ability to address safeguarding issues appropriately.
When will I be working?
You will be working Monday to Friday between 9am and 5.18pm.
Interview Steps
We keep our interview process simple, so you know exactly what to expect.
- Shortlisting call: We have a team of dedicated recruitment specialists who will speak to you about your experience, motivations and values. They will also tell you about all the great work we do!
- Face to face interview: Now you will have face to face interview with the hiring manager. Our interviews are value and competency based.
Don't be alarmed if there are other stages in the process, it's all part of the plan for some of our roles.
Our commitment to Equality, Diversity, and Inclusion
Our services users come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences, different people and communities bring to our organisation.
We are a disability confident employer
Hestia is proud to be a disability confident employer, dedicated to the employment and career development of individuals with disabilities. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We also provide reasonable adjustments during the selection and interview process, and throughout your employment with us.
Safeguarding Statement
Hestia is committed to safeguarding and promoting the welfare of adults, children and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal and external safeguarding training throughout their employment with Hestia.
Important Information for Candidates
If your application is successful, please be aware that you will be required to undergo pre-employment checks before a formal offer of employment can be confirmed.
We reserve the right to close this job advert early should we receive a high volume of applications or if the position is filled before the closing date. We encourage interested candidates to apply as soon as possible to ensure their application is considered.
We deliver services across London as well as campaign and advocate nationally on the issues that affect the people we work with.




You will be helping ensure memberships are up to date by keeping on top of membership records. Supporting membership inbox/phone calls: directing and resolving as appropriate. Mailings for new member welcomes and payments. Assist on renewal campaign. Updating CRM and data cleansing. Adhoc admin support and co-ordination.
Salary: £25 – 27k
Benefits include:
- Hybrid working 2 days in office (Tuesdays a team day)
- 26 days holiday, closed over Christmas
- 35 hour week
Essential criteria:
- Membership renewals experience
- Proficient with updating membership databases
- Excellent customer service skills
- Demonstrable experience producing tailored written communication
- Ability to manage and prioritise own workload
Application closing date: 6th October
If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!
TPP are always keen to speak with candidates looking to work in the sector so if this role isn’t quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.