Administrator jobs in leatherhead, surrey

I am excited to be working with an amazing charity in search of a Finance Administrator on a 6-month FTC. Are you a detail-driven finance professional looking to make a difference in a supportive, mission-led organisation?
This is an immediate start, full time, London based hybrid role (2 – 3-days per week in office). We’re seeking a proactive and organised Finance Administrator to help ensure the smooth running of key financial processes. From processing invoices to assisting with system upgrades, your work will directly support the accuracy and efficiency of our finance operations.
Key Responsibilities:
•  Maintain accurate records of financial transactions across ledgers and systems
•  Process supplier invoices, staff expenses, and credit card reconciliations
•  Assist with sales invoicing and credit control
•  Support rent reconciliations and liaise with stakeholders
•  Prepare and initiate authorised payments in line with policy
•  Contribute to audit preparation and annual accounts
•  Help implement and improve procedures during our finance system migration
•  Respond professionally to finance queries from both internal and external contacts
•  Keep digital finance files organised and audit-ready
About You:
•  Previous experience in a finance support role (charity/not-for-profit sector experience a plus)
•  Confident using financial systems (e.g. Sage, iPlicit) and advanced Excel skills
•  Excellent accuracy, time management, and communication skills
•  Strong understanding of financial procedures and VAT principles
•  A positive, can-do attitude and a collaborative approach
•  Comfortable learning new systems and driving continuous improvement
Desirable:
•  AAT qualification
•  Knowledge of VAT accounting within the charity sector
•  Experience supporting finance system transitions (bonus if familiar with iPlicit)
Why Join the Team?
You’ll be part of a dedicated team going through an exciting phase of transformation. If you enjoy problem-solving, streamlining processes, and contributing to meaningful work, we’d love to hear from you.
If you have the above skills and experience and are immediately available, please apply online today!
 

We are seeking a highly organised and proactive Fundraising Administrator to join one of our charity clients for a12 month contact. 

The Role:

You will be the backbone of the philanthropy team, ensuring the smooth running of administrative tasks and providing vital support in managing donor relationships. Your attention to detail, strong communication skills, and ability to handle confidential information will be essential in this role.

Key Responsibilities:

• Provide comprehensive administrative support to the Philanthropy team.
• Coordinate meetings for key groups, including arranging logistics, communicating invitations, and distributing papers and minutes.
• Serve as an alternative point of contact for team enquiries, managing the general email inbox and directing enquiries appropriately.
• Assist team leads with administrative tasks, including biographies, letters, and receipts.
• Support donors by providing information on events and addressing their enquiries.
• Manage financial transactions, including creating payment reminders and receipts.
• Contribute to the quarterly newsletter by collating news pieces on the Award and events.
• Assist with event preparation and on-site support, liaising with guests and ensuring smooth event execution.
• Manage the day-to-day administration of our CRM, Salesforce, including uploading documents, adding accounts to campaigns, and creating leads and accounts.
• Conduct due diligence reports on new donors and lead reports through approval channels.
• Ensure all processes comply with fundraising regulations.
• Undertake other duties as required to support the organisation's objectives.

Person specification:

• Proven experience in providing high-standard administrative support in a busy office environment.
• Demonstrable experience in communicating with a broad range of stakeholders using various media.
• Experience with Salesforce or a similar data management tool.
• Experience in working or supporting others in managing relationships with key stakeholders.

Skills and Abilities:

• Ability to maintain confidentiality and adhere to protocols and procedures.
• Excellent written and verbal communication skills, with fluency in English.
• Meticulous attention to detail and strong organisational skills.
• Proficient in MS Word, Excel, and PowerPoint.
• Strong clerical and administrative skills, including filing, record keeping, and report writing.
• Ability to work independently and with minimal supervision.

Personal Attributes:

• Proactive, results-oriented, and a team player.
• Ability to work accurately under pressure and meet strict deadlines.
• Flexible, with a positive attitude and willingness to contribute to team activities.

What’s on Offer:

• A salary of £25,670
• An immediate start
• A hybrid working pattern, 2 days in London
• A 12 month contract

How to Apply:
To apply, please submit your CV demonstrating your suitability for this role by clicking the “apply now” button.

Commitment to Diversity:
The Talent Set and our partner organisation are committed to diverse and inclusive recruitment practices, ensuring equal opportunities for all applicants regardless of race, sexual orientation, disability, age, or gender. We actively encourage applications from a wide range of backgrounds and are always happy to make reasonable adjustments to ensure a fair recruitment process.

People Administrator

12 month fixed term

Putney office / hybrid working

£26,720 per annum

37.5 hours per week

St Christopher's is a leading charity for children and young people and we are proud of our history for providing fostering, residential homes and a range of innovative community based services across the UK & Isle of Man. 

We currently have an exciting opportunity for a People Administrator to join our friendly small team on a 12 month fixed term contract. This is a hybrid role; 2-3 days per week in the office with the option of remaining days working from home/remote.  

You will be expected to assist the People Team in delivering a professional, efficient and timely HR service across all people functions in accordance with our values, people policies and HR best practice.  

The role will appeal to a creative self- starter with positive high energy levels, enthusiasm and a real can- do attitude, looking for greater autonomy and a sense of ownership. Full training will be provided, so if you’re ready for the challenge and think you have the skills to drive St Christopher’s forward we would love to hear from you.

For the full Job Description and Personal Specification for this role and more detail about what will be required, please visit our website.

The successful candidate will ideally have:

• Previous administration experience gained in a medium to large sized organisation responsible for a variety of tasks.
• Excellent time management and the ability to effectively prioritise tasks to meet required deadlines
• Awareness of data protection and an understanding of how to manage confidential information.
• Excellent attention to detail and extremely organised.
• Good IT skills including Outlook, Excel, Word, HR database systems and creating reports.
• Good interpersonal and communication skills with a customer-centric approach to People Administration.
• Confidence building relationships with various colleagues across the organisation.

Key aspects of the job will be:

• Assist the transactional People Team activities at all stages of the employee life cycle, including recruitment, onboarding, probations, reference & flexible working requests, changes to terms and conditions paperwork, etc.
• Management and maintenance of HR systems. 100% accuracy of data within all People Team systems (full training will be given).
• To take notes and provide support with formal investigations as required.
• Produce accurate and timely reports, including holiday, sickness absence reporting and HR metrics.
• Manage the People Team HR requests mailbox, supporting operational queries and escalate to the People Managers & Advisors as required.

About Us

Our vision is for every child and young person to be safe, loved and happy, to achieve their potential and have a bright future.

As a leading charity for children and young people we do this by providing children’s homes, fostering, homes for care leavers and specialist support services, all designed for young people in care, on the edge of care, or leaving care. We support young people to grow positive relationships which give them the confidence to succeed.

We are keen to develop an inclusive workforce were people feel they belong and we hope to attract application’s from under- represented groups including people from different cultures, nationalities, socio economic backgrounds, ages, disabilities, religion, faith, sex, orientation and with gender diverse identities.

In return we offer:

• A starting salary of £26,720 per annum.
• A friendly working environment, a fun, open and honest culture.
• 25 days holiday rising to 27 days after 3 years’ service, plus Bank Holidays.
• 5% employer contributory pension scheme, Enhanced Maternity and Company Sick Scheme.
• BUPA Employee Assistance Programme, offering counselling, financial advice and legal support.
• Interest-free season ticket loan, cycle to work scheme.
• Discount shopping scheme.
• Discretionary Funded Training Programs.
• Employee Awards based on performance and length of service.

Recruitment Process

St Christopher’s is committed to the safeguarding of all children and young people in our care including the principals of Safer Recruitment. During the recruitment process you will be expected to complete an online application form to ensure we capture essential information to meet legislation, best practice and vetting requirements to assess your suitability to work with children and young people.

Your application must include a supporting statement addressing the criteria given in the Person Specification.

Closing Date: 6 May 2025

We will be assessing candidates and arranging interviews as applications come in so please apply as soon as possible.

Please note that it is against the law to apply for work with Children/Young People if you are barred from working in Regulated Activity and if your name is added to a Children Barred List.

All shortlisted candidates invited to interview will be asked to submit a Self-Declaration and Disclosure form which will need to be returned prior to an interview being booked.

This is a terrific opportunity to take on a varied and flexible administration role in an organisation at a pivotal point of development that is growing to its next stage of maturity and have a material impact in the community. We are seeking an individual who is passionate about community that is - or has the potential to be – an excellent administrator that will support key charity functions including fundraising and grant-giving.

It is important to be in touch with what is happening in the borough and be present with the growing H&F Giving team where needed, so the role is expected to need a presence in the office and/or at events in the borough when needed. Some evening and weekend work may be involved, particularly for events. However, the role and the working environment remains flexible with opportunities hybrid home/office working in line with organisational and team needs and can be fully office based should that be your preference.

Key responsibilities

· To be responsible for a range of administration tasks that will support key charity functions at H&F Giving including fundraising, communications, events, grants and finance administration

· To support in delivering marketing and communications activities such as events and social media to key audiences, such as supporters, volunteers, corporate and non-profit partners

· To be the first point of contact for callers and visitors both over the phone and in person (when based in the office) including responding to queries from current and prospective supporters and grantees.

Take a look at the full job specification for all the details including how to apply. We look forward to hearing from you. 

Job Title: Caseworker (Administrator)

Contract: Permanent

Hours: 35 hours per week

Salary: £25,207 per annum

Location: Coram Campus, Bloomsbury, London, with home working

About Coram

Coram is committed to improving the lives of the UK’s most vulnerable children and young people.

We support children and young people from birth to independence, creating a change that lasts a lifetime.

Coram is the UK’s oldest children’s charity founded by Thomas Coram in London helping vulnerable children and young people since 1739. Today, the Coram group helps more than one million children, young people, families and professionals every year by providing access to the skills and opportunities they need to thrive.

About Coram IAC

Coram IAC - Intercountry Adoption Centre - now part of the Coram Group of children's charities have been working with families adopting from across the world for over 26 years. Coram IAC is a charity, not-for-profit and an accredited, legally registered adoption agency. We run outstanding services to support children and families affected by adoption. With the majority of our adopters being from the global majority backgrounds adopting from countries they are connected to, our staff team also reflect this diversity. We have had three consecutive outstanding judgements from Ofsted, our regulator.

About the role

This role is one of three posts providing administrative support to our senior social worker practitioners in the Post Approval team. The Post Approval team manages the agency’s adoption cases once they have been approved at Panel.

In this role, you'll manage key stages of the adoption process, handle enquiries, maintain records, liaise with local authorities, and provide vital administrative support for families seeking to adopt. You’ll be an integral part of a small, dynamic team, helping to ensure smooth and efficient adoption placements.

We are looking for someone who can manage a varied workload, pay attention to detail, keep on top of deadlines, and above all listen to our families with a kind and patient ear as they progress through their adoption journey to become parents.

To apply for this role, please click on the 'apply now' button below to complete the application.

Closing Date: Tuesday 13th May 2025 at 23:59

Interview Date: Thursday 22nd May 2025 

Coram is an equal opportunities employer and we believe a diverse workforce enables us to improve the services to the children and families we help. We are genuinely committed to encouraging candidates from all sections of the community we seek to support. This includes those from global majority ethnic backgrounds, those that identify as LGBQT+, those with disabilities, those with lived experience of care, those with neuro-diversity, and those from other groups who are underrepresented at Coram.

If applicants feel comfortable, we would encourage them to draw on lived experience as well as professional experience in their personal statement as part of their application.

We are committed to the safeguarding of children and where appropriate will require the successful applicant to undertake a check from the Disclosure and Barring Service.

Registered Charity No. 312278.

Key responsibilities include:

• Covering reception duties and handling calls, post, supplies, travel bookings, and general office coordination
• Managing third-party service provider relationships and contracts for office facilities and utilities
• Acting as the key liaison with our external IT support provider
• Supporting new starter inductions and health & safety training
• Coordinating office maintenance and basic troubleshooting tasks
• Providing general admin support to the Head of People and Director of Finance & Resources

What we’re looking for:

• Strong administrative and organisational skills
• A friendly, professional front-of-house manner
• Confidence managing suppliers and service providers
• IT literacy and ability to liaise with tech support
• Experience in office or facilities administration (desirable)

This is a great opportunity for someone who enjoys being the go-to person in a busy, collaborative environment.

Apply now and help us create a welcoming, efficient space for our team and visitors!

Closing Date: Tuesday 6 May 2025, 4pm.

Interview Date: Wednesday 14 May 2025

Description

Location: London SE1

Contract: Permanent, full-time

Salary: £18k

Closing Date: 6th May 2025

Are you looking for an apprenticeship opportunity? We are national charity based in central London providing a range of services to the maritime sector. We are looking for someone to assist in the administration of all our services, from seafarer training courses to ship libraries. You will learn about this amazing industry and gain a broad range of skills working within our small team.

About the role

Responsibilities

• To support the Head of Seafarer Learning and Welfare in the effective administration and development of Marine Society training and mentoring programmes.
• To act as first line contact for all internal and external enquiries and to respond to these in a timely manner.
• To receive and process seafarer bursary applications and forward to the Head of Seafarer Learning and Welfare for assessment and approval.
• To accurately track and monitor beneficiaries of the Coming Ashore programme and to provide administrative support to programme mentors.
• To take minutes for team meetings and maintain records and files
• To work with the Digital Marketing Coordinator in the administration and promotion of all Marine Society services through social media and press publications
• To maintain the use of Google Classroom as a communication hub for programme users and bursary recipients and to track their progress and outcomes.
• To input data that will support the production of reports by the Head of Seafarer Learning and Welfare to funders and stakeholders as required.
• To assist the Apprenticeship Delivery Manager in all aspects of administering the apprentice and adult skills programmes.

Requirements

• Good general level of formal education (including English and mathematics GCSE Grade 4/C or above)
• Proficient user of Microsoft Office applications and virtual meetings software
• Good standard of written and spoken English

For further information, please download the Recruitment Pack. If you are interested in this role, please apply now!

Benefits

• 25 days annual leave per annum increasing with length of service
• Hybrid working for many roles
• Life assurance (4x salary)
• Private medical insurance
• Generous pension (employer contribution up to 10%)
• Cycle to work scheme
• Wellbeing portal and EAP with 121 counselling
• Employee development: We are investing in our employees' development and have an annual calendar of learning and development opportunities, designed to support employees to develop into their roles and stretch them to achieve their full potential.

For further information, please download the Recruitment Pack. If you are interested in this role, please apply now!

Additional Information

The Marine Society & Sea Cadets (MSSC) is the leading maritime charity for youth development and lifelong learning. We are a vibrant and growing charity inspiring young people to achieve their potential through challenge and nautical adventure and also enabling seafarers and maritime professionals to realise their potential through learning and career development. Working with our employees, cadets, and volunteers, we have built a strong vision and five-year Future Ready strategy to meet the growing demand for what we provide, both for young people, seafarers and maritime professionals – and the thousands who aspire to be the sea cadets and marine professionals of the future. It is also about equipping them to achieve their potential and thrive in a rapidly changing world, while growing our charity to benefit even more people – including those from under-represented or marginalised groups.

MSSC positively encourages applications from suitably qualified and eligible candidates from all backgrounds. Equity, diversity, and inclusion really matters to us, so we can best serve our beneficiaries from every community. We work to ensure a fair and consistent recruitment process and aim to be a charity where diversity of experience, identity and skills are valued and welcomed. MSSC is an equal opportunities employer.

We recognise our responsibilities to safeguard and protect the young people and vulnerable adults with whom we work. We do all we can to promote their health, safety and wellbeing, and we expect our staff to share this commitment and work in line with safeguarding policy, the MSSC’s values and ethos of inclusivity. We adhere to safer recruitment practices and therefore employment is subject to detailed pre-employment checks for successful candidates, including references and criminal disclosure checks and the completion of a disclosure questionnaire. 

All successful applicants are required to attend safeguarding training and undergo pre-employment checks including a criminal record check.

Executive Assistant & Head Office Administrator

Part time Job Share, 3 days per week

£28,000 - £30,000pa (pro-rated to £16,800 to £18,000) + benefits

Leatherhead, Surrey

Rainbow Trust Children’s Charity enables families who have a child with a life-threatening or terminal illness to make the most of time together, providing expert, practical and emotional support, where they need it for as long as it is needed.

This role will provide proactive and efficient administrative and operational support to the Senior Leadership Team and the Board of Trustees, whilst observing the strictest confidence. Provide proactive and efficient administrative support at the Head Office. The Senior Leadership Team comprises the Chief Executive, Director of Care Services, Director of Finance and Operations, Director of Fundraising and Engagement and Director of HR & Volunteering. The role is responsible for a wide range of cross-organisational tasks and projects as directed and will be part of a job share arrangement, working 3 days per week. The post holder will live the Rainbow Trust Values and effectively communicate with all stakeholders, over the telephone, online, by email and face to face.

About the role:

This Best Companies Top 100 mid-sized company and Top 20 charity is looking to appoint an Executive Assistant to provide proactive and efficient administrative and operational support to the Senior Leadership Team and the Board of Trustees, whilst observing the strictest confidence. This is a part time job share role, working 3 days per week.

Reporting to the Chief Executive you will be responsible for a wide range of cross-organisational tasks and projects, including leading on general operational issues at Head Office including franking machine, stationery orders, cleaning materials, managing and monitoring switchboard voicemail messages, sign-in sheets, shredding, parking etc. You will act as key point of contact for Trustees and a wide range of external contacts, maintaining a professional, confidential and responsive approach.

Having worked in an administrative support role, you will have exceptional organisational skills and will support the Senior Leadership with their day-to-day activities, including the monitoring the progress of their various projects and organising, as required, internal and external meetings for each SLT member including sector-wide meetings.

What we’re looking for:

A co-operative working style – you’re able to work well with others, communicating clearly and consistently with your job share partner, and you thrive working at a steady pace with a desire and willingness to help others

A confident user of MSOffice and experience of managing multiple diaries and priorities – you’re efficient and organised, produce high quality accurate work, are able to carry out instructions carefully and respond promptly to enquires.

Strong verbal and written communication skills and a team-oriented focus

Patient and consistent – you have better-than-average attention to detail and accuracy, even with repetitive work, and make cautious decisions within clear guidelines

Applications will be particularly welcome from those who have volunteered or worked in a charity, are educated to A level or equivalent and have previously worked in a busy administrative office, in a role that provides support to multiple people.

What we offer:

We have a range of fantastic benefits that we offer our employees, this includes:

· Flexible working hours to balance home and working life

· Employee Assistance Programme with access to remote GP, counselling, physiotherapy, resources to support your mental health and financial wellbeing, as well as a 24/7 helpline via Help@Hand

· 25 days of annual leave plus public holidays – rising to 26 days after 1 year, 27 days after 5 years and 30 days after 11 years, with an additional 5 days to use in your 10th or 20th year of service (pro rata for part time)

· Company car for front line care posts

· Time off in lieu

· Access to the Blue Light Card Scheme, and other rewards and discounts

· Bike to work, season ticket loan and payroll giving schemes

· Family friendly policies, focused on employee wellbeing, and an active cross-organisational wellbeing group running a number of initiatives throughout the year

· Pension scheme where we contribute 5% of your salary and you contribute at least 3%

· The option to buy/sell annual leave, as well as additional leave for your birthday, wedding/civil ceremony and an extra half day off for Christmas shopping

· Robust training and development programmes to support your learning and growth

· A recommend a friend recruitment referral bonus scheme

If you’d like to find out more about working with us, please click here. More information can also be found in our Candidate Pack.

How to apply:

To apply, please send your CV and a covering letter highlighting why your application should be considered above others to us via the link.

Closing date: 25 May 2025

Please disclose in your cover letter if you have used AI for any part of your job application.

Interviews will take place at our Head Office in Leatherhead with the dates to be confirmed. We will only contact those applicants who have been successful.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

An enhanced DBS disclosure will be required for this post.

Rainbow Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment.

Rainbow Trust is an equal opportunities employer and a Best Companies One-Star rated organisation, and we encourage applications from all backgrounds. Registered Charity No: 1070532

CEASE (Centre to End All Sexual Exploitation) is seeking a highly organised, detail-oriented Administrative Officer to join our small but driven team.

In this pivotal role, you’ll be the backbone of our day-to-day operations, keeping systems running smoothly, supporting our mission to bring justice to survivors, and helping to expose the harms of a society where sexual exploitation is increasingly normalised. You'll need a can-do attitude, excellent organisational skills, and a creative approach to problem solving.

This is more than just an admin job, it’s a chance to be part of something bigger. Alongside your core responsibilities, you’ll have opportunities to deepen your understanding of the issues we tackle through training and learning sessions.

If you’re a strong communicator, tech-savvy, and passionate about making a real difference, we want to hear from you. Join us in creating a safer, more just world.

Apply now and help CEASE drive meaningful change.

This is a fantastic opportunity for a proactive individual who enjoys working collaboratively to join Waterloo Uncovered as Administrative Assistant.

Waterloo Uncovered is the ground-breaking charity that combines world-class archaeology with veteran recovery and wellbeing.  Since 2015 we have been supporting veterans and serving military personnel, through programmes centred around the archaeology of the Waterloo battlefield.  For example, learning archaeological skills through excavation on the battlefield supported by a wellbeing team, bringing the artefacts discovered at Waterloo to beneficiaries in their community, or supporting beneficiaries to explore archaeology and history of conflict through our online programme.  All our programmes link conflicts past to conflict present, as beneficiaries uncover, recover and discover.  

As Administrative Assistant you will be part of our small, dynamic, and passionate team, which is supported by an extensive network of volunteers.  You will work closely with the Chief Executive on all aspects of our administration in support of our operational delivery, communications, fundraising and outreach.

Key responsibilities:

• Programme administration, engaging directly in support of beneficiaries for onboarding, logistics and follow up, answering enquiries and general tasks.

• Customer service, responding to email and telephone enquiries and correspondence.

• Database and spreadsheet management, including managing contacts and suppliers, as well as donor and volunteer data on our CRM system and digital filing.

• Processing financial and accounting requirements, including invoices, payroll, expenses and supplier payments.

• Virtual office support, arranging meetings and team events, providing secretariat to Trustee Board, office contracts, suppliers and administration.

• Researches as requested, complies and summarises information for drafting applications for grants and trusts, managing fundraising pipeline and tracking, reporting schedules and reports.

• Administration of social media accounts, support to drafts of newsletter and impact reports, and other communication initiatives.

• Event administration, including bookings, logistics and support to outreach and event delivery.

What you will need

• Strong written and verbal communication and interpersonal skills, able to present a professional and positive image for the organisation.

• Ability to work under pressure, with accuracy and minimal supervision, with a proactive approach to problem solving and process improvement.

• Data management and entry skills, including the ability to maintain and improve data and information digital filing systems, with accurate record keeping.

• Digital literacy,  proficiency on google suite, microsoft, and social media (e.g. linkedin, facebook), able to present information accurately and clearly.

• Excellent organisational, time management and collaborative skills, able to work with a range of stakeholders.

• Experience of working within the charity or similar sector in an administrative role.

• Communications and / or social media experience.

How to apply

Application is by way of a CV and Covering letter.  The closing date for applications is 5pm on Monday 5 May. Interviews will take place around 12-13 May.  Please indicate in your cover letter any dates of unavailability.

Please note that this role is remote, but the successful candidate will be required to travel to team days in London at least twice per month at their own cost.

We are recruiting for a Senior Administrative Assistant to join our team to support the delivery of projects, products and services.

The Chartered Institute for Archaeologists (CIfA) is the professional home for archaeologists in the UK and overseas. We set high standards and benchmark good practice in archaeology to inspire trust in, and respect for, the profession of archaeology. As well as providing training and networks for over 4000 members, we develop and deliver regulated qualifications, accredit undergraduate degree programmes in archaeology and undertake a range of funded projects aimed at supporting the archaeology sector.

We are a fully remote organisation with home-based staff located across the UK. We work collaboratively online using MS Teams, with regular one-to-one, team and project meetings. 

We are looking for a focussed and self-motivated individual to provide administrative support across the professional skills and standards areas of our work. You will have excellent organisational and administrative skills, good attention to detail and be confident communicating with stakeholders in a customer facing role. You will be familiar with a range of IT systems, particularly Office365 and be confident using databases and spreadsheets.

Key tasks include

· providing efficient and effective support for meetings

· liaising with stakeholders including learners, training providers and employers

· data collection and reporting

· keeping accurate records in line with GDPR requirements

· updating documents and webpages

· liaising with finance colleagues to ensure timely invoicing and grant payment claims

Salary and benefits

· CIfA scale 7-9 (£25,573 - £27,471) plus 6% pension contribution

• 27 days annual leave, 3 additional company holiday days between Christmas and New Year plus bank holidays (pro rata for part-time positions)
• Flexible working arrangements
• Group life scheme 

CIfA’s policy on equal opportunities
CIfA is committed to implementing a policy of equal opportunities in archaeology. In line with our equal opportunities policy, we want to ensure that no job applicant receives less favourable treatment or access to opportunities for training and development on any grounds not relevant to employment practice.

CIfA would like to actively encourage qualified individuals to apply for this position, regardless of background or personal disability. If you require any reasonable adjustments during our recruitment processes, including assistance with reading this page or associated documents, please contact us.

Closing date for applications is 5pm, Monday 5 May. Interviews are expected to take place Between 21 and 23 of May. Please indicate in your cover letter any dates of unavailability. 

Be a part of a collective and supportive team by joining the London District.

Our Admin Assistant will be a core member of the team and will have the opportunity to engage with the many workstreams in the life of Methodism in London. We’re looking for someone who is a great organiser (of themselves and others), fab at administration, but you’ll also need some skills in IT applications. We value independent thinkers, working on your own initiative, but also those who can work collaboratively with a team, and bounce those ideas.

Why work with us?
A brilliant central office in Westminster, ability to work remotely, great (supportive) colleagues, flexible working, learning and development opportunities, pay, pensions and generous down time, committed to equality diversity and inclusion, and, did we mention the great colleagues?

Take a look at the job description. If this is for you, complete an application form, or give us a shout with any questions about the role.

• Coordinating recruitment, onboarding, and employee records
• Managing internal events, health & safety records, and office systems
• Liaising with suppliers and tracking office spending
• Supporting the delivery of a data protection review
• Acting as a helpful first point of contact for staff and external queries

• Proven experience in admin, HR support, or operational roles
• Great attention to detail and strong communication skills
• A proactive, can-do attitude and confidence working independently
• A genuine interest in their mission

Our client is an independent registered charities driven by a mission to make philanthropy more convenient and efficient for their donors.

The organisation's clients are high / ultra-high net worth individuals with considerable assets dedicated to charitable giving. They will often work with private client advisors (lawyers, private bankers, wealth planners, accountants) to manage their wealth.

The organisation offer clients donor-advised funds (DAF) giving vehicles to individuals, family offices, and wealth managers. A donor-advised fund is a philanthropic fund established under an umbrella charity, such as the trust, which administers the funds on behalf of the donor.

Prospectus is delighted to be working with the trust to recruit a Grants Administration Analyst to join its busy and growing team based in the City of London.

Role Overview
This is an exciting moment to join the organisation at a time of significant growth. Our expanding Grants Team is building for scale, and in this role, you will contribute directly to our organisation's goal of making philanthropy more efficient for our donors. Our Grants Team is dedicated to managing a large volume of grants with exceptional precision, making this role pivotal in facilitating transactional grantmaking, distinct from the conventional grantmaking approach.

The position will be part of the Grants Team and will also work closely with the Operations Team, the Donor Relations Team, and the  Development Team on grant-related activities.  The role will also involve working closely with US colleagues.

Key Responsibilities

• Grants Processing– supporting the Grants Team with the entire grantmaking process from grant recommendation (from the DAF donor) to grant payment (to the grantee).
• Grantmaking Compliance–ensuring grants made from the trust are compliant with UK and UK/US charitable grantmaking rules.
• Subject Matter Expertise – supporting the Grants Team to be subject matter experts, both internally and externally, on all aspects of grantmaking activity for the organisation and providing appropriate communication to the other functions as necessary.

If you feel you have the relevant experience to be successful in this role, please apply now !