Administrator jobs in Leeds, west yorkshire

Charity Administrator

Brian Murtagh Charitable Trust

Remote

£16 - £18 per hour

Part-time (20 hours per month, flexible )

Permanent

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Job description

As our Charity Administrator, you will play a pivotal role in ensuring that grant applications are processed efficiently and applicants are dealt with compassionately and professionally. To provide efficient and proactive administrative support to the Trustees, ensuring the smooth running of the charity’s meetings, overseeing a charity application’s life cycle, and reporting obligations.

This role offers an excellent opportunity to contribute to a charity that makes a significant difference to small children’s organisations working to improve their local communities. It is also an ideal entry point for individuals interested in a career in the third sector.

Key Responsibilities:

Monitor and manage the charity’s mailbox and responding to enquiries.
- Provide guidance to applicants in relation to the Charity’s grants criteria, services and process, ensuring they understand how to apply and that their request fits within our criteria.
- Conduct initial due diligence checks on applications to ensure they meet the Trust’s eligibility criteria and heads of terms.
- Allocate eligible applications among trustees for review.
Meeting Preparation & Support
- Prepare agendas and supporting documentation for quarterly trustee meetings.
- Circulate minutes and follow up on action points post-meeting.
Post-Meeting Administration
- Communicate decisions to applicants, including both successful and unsuccessful outcomes.
- Prepare payment runs for successful grant recipients.
Financial & Regulatory Liaison
- Liaise with the charity’s accountants to provide necessary information for annual accounts and statutory reporting.
- Maintain accurate records of grants awarded and payments made.
General Administrative Duties
- Maintain organised digital records.
- Support Trustees with other administrative tasks as required.
- Process expense claims for the Trustees.

Person Specification

Essential:

Strong organisational and administrative skills.
Excellent written and verbal communication.
Attention to detail and accuracy.
Ability to work independently and manage time effectively.
Discretion and respect for confidentiality.
Competence with standard office software (Gmail, Word, Excel).

Desirable:

Experience in charity administration or grant-making.
Familiarity with the Charity Commission’s requirements.
Experience preparing agendas and taking minutes.

Engagement Terms

This role is offered strictly on a contractor basis. The Administrator will not be employed by the charity and will therefore be responsible for managing their own tax, National Insurance contributions, and pension arrangements.
The Administrator will be required to use their own laptop and equipment to carry out the services.
The Administrator will have full autonomy to determine their own working hours and schedule, provided that agreed deliverables and deadlines are met.
Nothing in this engagement shall be construed as creating an employment relationship between the charity and the Administrator. The Administrator is engaged as an independent contractor and is not entitled to employee benefits, holiday pay, or sick pay.

About the Brian Murtagh Charitable Trust

The Brian Murtagh Charitable Trust is a grant-giving charity that supports small charitable organisations (annual income below £300,000) working with children and young adults in the UK and internationally. We focus on projects addressing physical and learning disabilities, social disadvantage, education, poverty, sickness, and trauma. Our mission is to empower small charities to grow and make a lasting impact in their communities.

Application Instructions

Please submit your CV and covering letter explaining how you're suited to the role

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Brian Murtagh Charitable Trust View profile

Registered Charity

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Posted on: 16 January 2026

Closing date: 15 February 2026 at 23:30

Tags: Administration, Operations, Trusts / Foundations

The client requests no contact from agencies or media sales.

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Logistics and Administration Officer

Forest Peoples Programme

Remote

£28,000 - £30,000 FTE (depending on skills and experience)

Full-time or part-time

Permanent

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Job description

Location: Moreton-in-Marsh Office or Remote (UK-based candidates)

Contract type: Full-time or part-time, minimum of 3 days per week (to include some Fridays)

About Us

Forest Peoples Programme (FPP) is a human rights charity that supports tropical forest peoples to protect their lands and livelihoods. We have 70 people on the team including human rights lawyers, anthropologists and social scientists working with communities and local organisations around the tropical belt. Up to half of the team live and work remotely. We are looking for a Logistics and Administration Officer to join the Administration team. For a full list of duties, please see the Job Description below. The successful candidate will be highly organised, proactive, and able to manage multiple tasks efficiently. An interest in the work of FPP and previous experience in logistics, travel coordination, or office administration is essential, while experience working with international teams and managing events or field operations would be a strong advantage.

Key Responsibilities

Travel & Logistics

Coordinate international and domestic travel for staff, consultants, and partners (including travel, flights, visas, accommodation, insurance).
Support with preparation of Visa applications.
Ensure compliance with organisational travel policies and donor requirements.
Maintain relationships with travel providers and negotiate cost-effective arrangements.
Support logistics for workshops, conferences, and field trips, including registrations, venue booking and equipment procurement.
Assist with monitoring and ordering travel equipment inventory including first aid, GPS units and other field equipment.
Financial administration and liaising with the finance team.

Administration

Provide day-to-day administrative support to the organisation.
Work closely with the operations team, including HR and IT.
Manage office supplies, contracts, and service providers.
Assist with document preparation, filing, and record-keeping.
Set up and coordinate Zoom meetings.
Assisting with Zoom meetings including break out rooms, interpretation function etc.
Assist with preparations for staff meetings.

Person Specification

Essential Skills & Experience

Proven experience in travel coordination, logistics, or administration (preferably in NGOs or international organisations).
Proficiency in Microsoft Office including Excel.
Strong organisational and multitasking skills with attention to detail.
Excellent communication skills.
Ability to work under pressure and adapt to changing priorities.

Desirable

Experience working in the charity sector or similar.
Awareness of financial admin requirements.
Familiarity with travel safety and security protocols.
French/Spanish languages an asset.

What We Offer

Occasional travel opportunities.
Opportunity to contribute to meaningful global human rights work.
Collaborative, multicultural team environment.
Flexible working arrangements.
Enhanced sick leave and maternity/paternity leave.
25 days (pro rata) annual leave, plus UK bank holidays and the days between Christmas and New Year.
Office with free parking, electric vehicle charging point and close proximity to the train station.

To apply, please visit our website.

Closing date for applications: Monday 16th February, 5pm UK time.

Potential interview date: Wednesday 4th March 2026.

We value collaboration, diversity, and the unique contributions of each individual, and welcome applications from candidates of all backgrounds and experiences. This role is based at our Moreton-in-Marsh office, with flexible remote working options for UK-based candidates. To be considered for this role, applicants must have the right to work in the UK at the time of application, as we are not able to sponsor visa applications.

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