6 Administrator jobs in Leeds, West Yorkshire

Fixed Term Contract until 31 August 2027

We are looking for a motivated and detail-oriented Data and CRM Administrator to support the management and quality of data across our programmes and operations, using our suite of Zoho resources.

This role is ideal for someone at the beginning of their data career who is keen to develop their skills in data management, reporting and CRM administration within a purpose-driven organisation. 

This role is 15 hours per week. You will be working from home with the expectation of occasional travel for in-person meetings with your manager or for organisation-wide team days (which are in London - considered commutable travel). 

Responsibilities

• Supporting the Impact and Data Lead with data quality and CRM support
• Administrative tasks such as supporting the wider TTF team with guidance documents, utilising the CRM and its functions across programmes, finance, outreach and marketing
• System improvements
• Reporting and analysis

Please read the full job description before applying for this role. 

Annual leave: 28 days + Bank Holidays (pro-rata)

Interviews will be held w/c 5 October 2026.

Applicants need to be based in the UK and have the right to work in the UK.

About you

You are an organised, practical and adaptable administrator who is confident working with both administrative and data systems. You have strong attention to detail and can manage a varied workload, maintain accurate records and make sure routine systems and processes work effectively.

You are comfortable working with digital systems and data, including maintaining databases or CRM, monitoring or evaluation systems, checking the quality and completeness of information and supporting colleagues to use systems consistently. Bhip will be using Upshot as its data collection & evaluation system, you do not need to have used Upshot before, although experience in using Upshot would be an advantage. You are confident learning new systems and working with system providers where changes or improvements are needed.

You communicate clearly, work well with colleagues across different roles and are comfortable following up when information or actions are outstanding. You can work independently within your responsibilities while knowing when something needs to be referred to your manager or another member of the team.

You understand the importance of confidentiality, accurate record keeping and secure handling of information, particularly when working with information provided by communities and programme participants.

The Opportunity

This is an opportunity to join Happy Healthy You (HHU) and be part of a dynamic new team delivering the Bradford Health Inequities Programme (Bhip), an ambitious five-year programme working with communities to create fairer health and care.

You will provide essential administration across HHU and take day-to-day responsibility for Bhip’s data system, making sure information is accurate, complete and accessible. Working closely with colleagues across the programme, you will be an integral part of the team, supporting effective systems, data quality, monitoring and reporting, and helping the team understand progress and demonstrate the difference Bhip is making.

As the Senior Safeguarding Administrator, you will play a vital role in providing administrative support to key stakeholders, including the Bishop of Leeds and the Safeguarding team. Your responsibilities will encompass a range of tasks, from managing communications and meeting arrangements to ensuring the bishop's office's safeguarding processes align with published guidance.

You will act as a bridge between the Bishop's office and the diocesan safeguarding office, facilitating effective collaboration and information exchange. Additionally, you will contribute to the development of clear processes for clergy personal files and streamline the Permission to Officiate process, ensuring compliance with guidelines and robust local procedures.

The post is office-based and will involve working flexibly across two Leeds-based sites:

• Leeds Diocesan Office, Church House, 17-19 York Place, Leeds, LS1 2EX and
• Bishop of Leeds' Office, Hollin House, Weetwood Avenue, Leeds, LS16 5NG.

Both are easily accessible by public transport.

Interviews will take place in person on Monday 28 September at Hollin House, Weetwood Ave, in Leeds.

Responsibilities

• Provide administrative support to the Bishop of Leeds and the Safeguarding team, including email and letter communications, query management, and PTO/OPTO paperwork preparation.
• Ensure the bishop's office's safeguarding processes are robust and aligned with published guidance.
• Facilitate collaboration between the Bishop's office and the diocesan safeguarding office through regular meetings, communication, and direct work with both teams.
• Support the administrative review of clergy personal files and develop clear processes for their management.
• Streamline the Permission to Officiate process at a local level, adhering to published guidance and developing electronic and physical filing systems.
• Identify gaps and develop new processes locally, with the ability to elevate procedural suggestions to the safeguarding team.
• Manage a busy workload, prioritize tasks, and meet deadlines effectively.
• Handle confidential information in line with GDPR and local policies.
• Demonstrate sensitivity to the cultural and traditional diversity within the Diocese's parishes.
• Maintain a flexible work approach and be willing to travel between sites as needed.

About You

• Excellent IT skills are essential, along with strong communication abilities, both written and verbal.
• The ability to innovate, initiate, and maintain effective administrative procedures is crucial.
• Experience in administrative roles and a relevant business administration qualification are required.
• Prior knowledge or experience in a safeguarding setting is desirable.
• Sensitivity to different cultures, traditions, and activities within the Diocese's parishes is essential.
• A flexible work approach and the ability to work collaboratively as part of a small team are key.
• The capacity to relate to a wide range of people and organizations is important.
• The ability to ensure personal and professional development is valued.
• Trustworthiness in managing sensitive data with discretion and integrity is a must.
• An empathetic understanding of the Church of England's faith and mission, as well as a commitment to reflecting Diocesan values, is essential.

Administrator / Secretary for The Lapworth Charity

Location: Lapworth alongside home working
Hours: Part-time up to 20 hours per week
Salary: £17-20 per hour
Contract: Permanent

Join Our Team

We are looking for an organised, enthusiastic and compassionate Administrator / Secretary to join our small, friendly charity. The charity provides subsidised housing and grants to local organisations and individuals in need.This is an exciting opportunity for someone who enjoys making a difference and wants to play a vital role in supporting the day-to-day running of an organisation that is committed to improving the lives of others. It is a busy time in the life of the charity as we have recently become a charitable incorporated organisation and are undertaking several significant projects.

As the first point of contact for many of our service usersyou will be an ambassador for the charity, providing a warm and professional welcome while ensuring our administrative systems run efficiently.

Main Responsibilities

·Provide high-quality administrative support to the charity.

·Manage telephone, email and face-to-face enquiries professionally and sensitively.

·Maintain accurate electronic and paper records in line with GDPR requirements.

·Coordinate meetings, prepare agendas, take minutes and manage diaries.Please note that some of the meetings take place in the evening.

·Provide monthly reconciliation of accounts. Processing invoices, expenses and processing of donations where required.

·Liaising with the charity’s accountants and managing agents.

·Update annual charity commission return.

·Update databases, spreadsheets and reports.

·Provide administrative support for trusteesas required.

·Update of website.

We Are Looking For Someone Who

·Has excellent organisational and time management skills.

·Can prioritise a varied workload and work independently.

·Has strong communication and interpersonal skills.

·Is confident using Microsoft Office (Word, Excel, Outlook) and online systems (we use Xero for our accounting)

·Has excellent attention to detail.

·Is reliable, trustworthy and able to maintain confidentiality.

·Shares the charity's values and commitment to supporting the local community.

·Previous administration experience for a charity is desirable, although not essential for the right candidate.

·Please note that we may ask for a DBS check to be carried out.

What We Offer

·The opportunity to make a real difference within a local charity.

·A supportive and friendly team.

·Training and professional development opportunities where required.

·Flexible and remote working arrangements where possible.

·Annual leave entitlement and pension

If you are an enthusiastic administrator with a positive attitude and a desire to support a worthwhile cause, we would love to hear from you.

To apply: Please send your CV and a covering letter explaining why you would be suitable for the role.Please include details of 2 referees but we will not contact them without your consent.

Closing Date: 5pm on Friday 25thSeptember

First Interview Date: To be arranged in the week commencing Monday 5 October 

We are committed to equality, diversity and inclusion and welcome applications from all sections of the community.Please find out more about us on the Charity Commission website  (our charity number is 1200967).

Salary: £28,160 per annum (FTE)
Contract: Permanent
Hours: 22.5 hours per week

Location: Harrogate, North Yorkshire (On-site)

Join Our Team

Are you an organised, professional, and compassionate administrator looking to make a real difference in your community?

At Harrogate Homeless Project, we provide people experiencing homelessness with a safe place to stay and the support they need to rebuild their lives. Our values of Hope, Empowerment and Teamwork guide everything we do, and we’re looking for an Administration Officer who shares our commitment to supporting vulnerable people.

This is an exciting opportunity to join a dedicated charity and play a vital role in ensuring our services run efficiently, helping our frontline teams focus on delivering life-changing support.

About the Role

As our Administration Officer, you will provide efficient and reliable administrative and secretarial support across our offices, hostel, and support services. You will be the first point of contact for email enquiries and will help ensure our systems, records, and office procedures operate smoothly and effectively.

This varied role would suit someone who enjoys working in a busy environment, can manage competing priorities, and takes pride in maintaining excellent administrative standards.

Key Responsibilities

Office Administration

• Act as the first point of contact for email enquiries, directing communications appropriately.
• Manage incoming and outgoing post, deliveries, and general correspondence.
• Coordinate office supplies and stationery orders.
• Liaise with IT providers and other service contractors as required.
• Help maintain a welcoming and efficient office environment.

Data and Records Management

• Maintain accurate digital and paper filing systems in line with GDPR requirements.
• Support the upkeep of client databases and HR records.
• Assist with data entry, routine statistics, and management reports.
• Support fundraising administration, including maintaining donation records.

Meeting and Event Support

• Coordinate internal and external meetings.
• Prepare agendas, book venues, organise equipment, and take meeting notes where required.
• Assist with administrative support for fundraising and community awareness events.

Compliance and Executive Support

• Provide secretarial support to the Chief Executive.
• Assist with health and safety record keeping.
• Maintain confidentiality and uphold safeguarding procedures and organisational policies at all times.

About You

We’re looking for someone who is highly organised, approachable, and able to work effectively as part of a supportive team.

Why Work for Harrogate Homeless Project?

By joining HHP, you’ll become part of a passionate and dedicated team making a tangible difference to the lives of people experiencing homelessness. Every day brings new opportunities to contribute to meaningful change within our community.

If you’re an organised administrator with a passion for helping others, we’d love to hear from you.

Benefits Include

• Opportunities for professional development and training.
• 33 days annual leave (including bank holidays) plus birthday leave.
• Healthcare package.
• Travel benefits.
• Workplace pension scheme.
• The opportunity to make a real difference in the lives of women experiencing homelessness.

How to Apply

Please send your CV and a brief covering letter to Richard Cooper or call for an informal conversation about the role.

Closing Date: 4 October 2026

We will assess applications as they are received and interview suitable candidates on a rolling basis. Therefore, we reserve the right to close this vacancy earlier than the stated closing date if a suitable candidate is appointed. Early applications are encouraged.

Harrogate Homeless Project is committed to safeguarding and promoting the welfare of vulnerable adults and expects all staff and volunteers to share this commitment.