7 Administrator jobs in Leeds, West Yorkshire

Job Title: Administrator

Location: Remote working (Home based)

Responsible to:                                   Director

Salary: £28,000

Hours: Full time (35 hours per week)

About React:

React – Rapid Effective Assistance for Children with potentially Terminal illness is a dynamic charity working to improve the quality of life for children with life-limiting illnesses living in financially disadvantaged households throughout the UK. Our work is unrivalled by any other organisation and our passion and belief that every child should have comfort, dignity, and the opportunity to participate in life as fully as possible is our driving force.

The Job, in a few words:

Reporting directly to the Director, this role will support our small team working with React families and donors.  We encourage our staff to get involved with all aspects of our work and candidates must be literate, logical and have sympathy for the cause. Good writing skills are essential. To succeed in the role you must be a self-motivated team player who is happy to roll up their sleeves and get on with the job.

SUMMARY OF ROLE AND REQUIRED SKILLS:

Working directly with our families and donors you will be responsible for a variety of administrative tasks and must have:

• Ability to work on your own initiative

• Excellent communication and interpersonal skills

• Strong literacy skills are a must

• Good computer skills including Word, Excel and Outlook

• Flexible and pro-active approach

• To operate within the ethos and culture of React and promote our values

KEY RESPONSIBILITIES:

• To summarise family applications

• To liaise with families and healthcare professionals

• To make grant awards to React families and process payments

• To enter data on databases and maintain accurate records

• To assist with the preparation and writing of new fundraising applications

• To identify and research funding opportunities as requested

• Be a collaborative team-player who is willing to learn all aspects of React’s work

SKILLS, QUALIFICATIIONS, EXPERIENCE AND ATTRIBUTES:

• Educated to degree level

• Excellent administrative and time management skills

• Intelligence, organisation and creativity

• Ideally at least two years work experience

About Battle Cancer Program

Battle Cancer Program is a charity that brings people together through fitness and community to raise money and awareness for people affected by cancer.

Our programs work with gyms and their communities to deliver fundraising programs that combine fitness, challenge and community.

We are looking for an organised and detail-focused Service Administrator to provide the systems, administration and data support that underpin the successful delivery of our programmes.

The Role

The Service Administrator will be responsible for ensuring that the administration behind our program is accurate, organised and effective.

You will work closely with the Program Coordinator and Fundraising & Social Media Coordinator, helping to ensure that information flows effectively between program delivery, fundraising and communications.

This is an important role within the team. While the Program Coordinator will focus primarily on relationships and program delivery, the Program Administrator will ensure that the information, systems, records and administration behind the program are maintained to a high standard.

The role will suit someone who enjoys organisation, accuracy and making sure that things happen properly behind the scenes.

Key Responsibilities

Service Administration

• Maintain accurate records of participating gyms and program.

• Maintain participant and program databases.

• Support the administration of new gym registrations and onboarding.

• Maintain program calendars, schedules and key dates.

• Prepare program information and documentation.

• Track outstanding actions and follow up where required.

• Maintain program templates, guidance and resources.

• Support the administration of programme events and activities.

Data & Reporting

• Maintain accurate and up-to-date program data.

• Record participant numbers, gym activity and fundraising information.

• Monitor key program information and deadlines.

• Highlight missing information, trends or issues that require attention.

• Help ensure that information is recorded consistently across the program.

Fundraising Administration

• Maintain accurate fundraising records.

• Support the tracking of fundraising against agreed targets.

• Assist with fundraising reports and updates.

• Ensure relevant fundraising information is shared with the Fundraising & Social Media Coordinator.

• Help identify program achievements and fundraising milestones that could be celebrated or communicated.

Communications Support

• Support routine program communications with gyms and participants.

• Assist with email communications and program updates.

• Provide accurate information to the Fundraising & Social Media Coordinator for social media, newsletters and other communications.

• Help collect participant stories, program results and other useful information.

• Maintain records of photographs, stories and other program content where required.

Team Support

• Work closely with the Program Coordinator to ensure they have the information and administrative support required to manage the program effectively.

• Work closely with the Fundraising & Social Media Coordinator to ensure program activity feeds into fundraising and communications.

• Participate in regular team meetings and program reviews.

• Ensure actions agreed during meetings are recorded and followed up.

• Provide general administrative support to the program function.

Systems & Improvement

• Identify opportunities to improve program administration and systems.

• Help develop efficient processes and templates.

• Ensure information is stored consistently and can be easily accessed by the relevant team members.

• Support the development of systems that will allow the program to grow without creating unnecessary administrative workload.

Person Specification

Essential

• Highly organised and methodical.

• Excellent attention to detail.

• Strong written and verbal communication skills.

• Confident using Microsoft Office/Google Workspace.

• Comfortable working with spreadsheets and databases.

• Able to manage competing priorities and deadlines.

• Reliable and able to work independently.

• Proactive approach to identifying and solving administrative problems.

• Able to handle information appropriately and maintain confidentiality.

• Good interpersonal skills and a willingness to work as part of a small team.

Desirable

• Previous experience in an administrative role.

• Experience working within a charity or not-for-profit organisation.

• Experience using CRM systems.

• Experience with fundraising administration.

• Experience coordinating events or programs.

• Experience working with spreadsheets, databases or reporting systems.

• Interest in fitness, sport or community-based programmes.

What we are looking for

We are looking for someone who is organised, reliable and proactive, with a real eye for detail.

You will be someone who enjoys making sure that information is correct, deadlines are met and the people around you have what they need to do their jobs effectively.

You will also be comfortable working in a small charity where everyone plays an important role and where you may be asked to turn your hand to different tasks.

Most importantly, you will understand that good administration is not simply paperwork — it is what allows a growing programme to operate effectively and demonstrate its impact.

Youth Impact Advert

Administration Support Officer - National Programmes

Fixed term until 31st March 2027

24.5 hours per week (with potential for additional hours as required)

£16,192.40 pro-rata

Location: Home Based

Benefits include but not limited to:

-36 days' annual leave (pro-rata for part time staff), inclusive of flexible bank holidays, increasing with length of service

-Enhanced maternity/paternity leave

-We match up to 8% pension

-Free counselling service

-Opportunities to develop and widen your skills

-2 days of paid volunteering time per annum to support another part of the organisation

About us:The Children's Society has been helping children and young people in this country for over 140 years. We deliver essential local services that provide safe, trusted support to children and young people during times of significant need.

Our Youth Impact domain creates impact for children and young people. With highly skilled and experienced staff working across England and Wales, we provide direct support to children, young people, parents and carers, as well as conduct research and influence Government to make changes. We also provide training for professionals. Our value driven team change the lives of children in this country for the better — and with your help and expertise, tomorrow we can support even more.

About the role:You'll play a key part in our National Programmes team, providing efficient and well-ordered administrative support to colleagues and day to day operations of the Programmes.

We're looking for a capable Administration Support Officer with the ability to provide personable and professional support to our teams to enable them to make a real impact in the lives of children and young people.

Key skills and experience:

The required skills and competencies for this role are:

-Strong ability to communicate effectively with diverse audiences

-Efficient data management skills and a sound knowledge of GDPR

-Highly competent navigating online applications and tools

Closing date: Midnight on Monday 5th October (we reserve the right to close the post early due to a high volume of applications)Interviews: Weeks commencing 5th and 12th October

The Children's Society is committed to safeguarding and protection of the children and young people we work with. As such, our safer recruitment process includes a Basic or Enhanced DBS check, 5 years of references, and additional vetting checks relevant to the role. We have a comprehensive range of policies and procedures in place to promote safeguarding and safer working practices across all areas of our organisation.In support of our commitment to diversity and inclusion, shortlisting is carried out on an anonymised basis. Personal details are hidden from the shortlisting panel, and candidates are referenced by a candidate number only. As part of this process, we ask that your CV is anonymised before submission - this means removing personal information such as your name, contact details, age, and any other identifying details.

AI tools can support your application but only when used appropriately. You're welcome to use them to improve clarity, structure, and research. However, overuse or misuse (e.g. inventing experience or using AI during assessments) may lead to rejection at any stage. We want to hear the real you - authenticity matters.

About you

You are an organised, practical and adaptable administrator who is confident working with both administrative and data systems. You have strong attention to detail and can manage a varied workload, maintain accurate records and make sure routine systems and processes work effectively.

You are comfortable working with digital systems and data, including maintaining databases or CRM, monitoring or evaluation systems, checking the quality and completeness of information and supporting colleagues to use systems consistently. Bhip will be using Upshot as its data collection & evaluation system, you do not need to have used Upshot before, although experience in using Upshot would be an advantage. You are confident learning new systems and working with system providers where changes or improvements are needed.

You communicate clearly, work well with colleagues across different roles and are comfortable following up when information or actions are outstanding. You can work independently within your responsibilities while knowing when something needs to be referred to your manager or another member of the team.

You understand the importance of confidentiality, accurate record keeping and secure handling of information, particularly when working with information provided by communities and programme participants.

The Opportunity

This is an opportunity to join Happy Healthy You (HHU) and be part of a dynamic new team delivering the Bradford Health Inequities Programme (Bhip), an ambitious five-year programme working with communities to create fairer health and care.

You will provide essential administration across HHU and take day-to-day responsibility for Bhip’s data system, making sure information is accurate, complete and accessible. Working closely with colleagues across the programme, you will be an integral part of the team, supporting effective systems, data quality, monitoring and reporting, and helping the team understand progress and demonstrate the difference Bhip is making.

As the Senior Safeguarding Administrator, you will play a vital role in providing administrative support to key stakeholders, including the Bishop of Leeds and the Safeguarding team. Your responsibilities will encompass a range of tasks, from managing communications and meeting arrangements to ensuring the bishop's office's safeguarding processes align with published guidance.

You will act as a bridge between the Bishop's office and the diocesan safeguarding office, facilitating effective collaboration and information exchange. Additionally, you will contribute to the development of clear processes for clergy personal files and streamline the Permission to Officiate process, ensuring compliance with guidelines and robust local procedures.

The post is office-based and will involve working flexibly across two Leeds-based sites:

• Leeds Diocesan Office, Church House, 17-19 York Place, Leeds, LS1 2EX and
• Bishop of Leeds' Office, Hollin House, Weetwood Avenue, Leeds, LS16 5NG.

Both are easily accessible by public transport.

Interviews will take place in person on Monday 28 September at Hollin House, Weetwood Ave, in Leeds.

Responsibilities

• Provide administrative support to the Bishop of Leeds and the Safeguarding team, including email and letter communications, query management, and PTO/OPTO paperwork preparation.
• Ensure the bishop's office's safeguarding processes are robust and aligned with published guidance.
• Facilitate collaboration between the Bishop's office and the diocesan safeguarding office through regular meetings, communication, and direct work with both teams.
• Support the administrative review of clergy personal files and develop clear processes for their management.
• Streamline the Permission to Officiate process at a local level, adhering to published guidance and developing electronic and physical filing systems.
• Identify gaps and develop new processes locally, with the ability to elevate procedural suggestions to the safeguarding team.
• Manage a busy workload, prioritize tasks, and meet deadlines effectively.
• Handle confidential information in line with GDPR and local policies.
• Demonstrate sensitivity to the cultural and traditional diversity within the Diocese's parishes.
• Maintain a flexible work approach and be willing to travel between sites as needed.

About You

• Excellent IT skills are essential, along with strong communication abilities, both written and verbal.
• The ability to innovate, initiate, and maintain effective administrative procedures is crucial.
• Experience in administrative roles and a relevant business administration qualification are required.
• Prior knowledge or experience in a safeguarding setting is desirable.
• Sensitivity to different cultures, traditions, and activities within the Diocese's parishes is essential.
• A flexible work approach and the ability to work collaboratively as part of a small team are key.
• The capacity to relate to a wide range of people and organizations is important.
• The ability to ensure personal and professional development is valued.
• Trustworthiness in managing sensitive data with discretion and integrity is a must.
• An empathetic understanding of the Church of England's faith and mission, as well as a commitment to reflecting Diocesan values, is essential.

Salary: £28,160 per annum (FTE)
Contract: Permanent
Hours: 22.5 hours per week

Location: Harrogate, North Yorkshire (On-site)

Join Our Team

Are you an organised, professional, and compassionate administrator looking to make a real difference in your community?

At Harrogate Homeless Project, we provide people experiencing homelessness with a safe place to stay and the support they need to rebuild their lives. Our values of Hope, Empowerment and Teamwork guide everything we do, and we’re looking for an Administration Officer who shares our commitment to supporting vulnerable people.

This is an exciting opportunity to join a dedicated charity and play a vital role in ensuring our services run efficiently, helping our frontline teams focus on delivering life-changing support.

About the Role

As our Administration Officer, you will provide efficient and reliable administrative and secretarial support across our offices, hostel, and support services. You will be the first point of contact for email enquiries and will help ensure our systems, records, and office procedures operate smoothly and effectively.

This varied role would suit someone who enjoys working in a busy environment, can manage competing priorities, and takes pride in maintaining excellent administrative standards.

  

Key Responsibilities

Office Administration

• Act as the first point of contact for email enquiries, directing communications appropriately.
• Manage incoming and outgoing post, deliveries, and general correspondence.
• Coordinate office supplies and stationery orders.
• Liaise with IT providers and other service contractors as required.
• Help maintain a welcoming and efficient office environment.

Data and Records Management

• Maintain accurate digital and paper filing systems in line with GDPR requirements.
• Support the upkeep of client databases and HR records.
• Assist with data entry, routine statistics, and management reports.
• Support fundraising administration, including maintaining donation records.

Meeting and Event Support

• Coordinate internal and external meetings.
• Prepare agendas, book venues, organise equipment, and take meeting notes where required.
• Assist with administrative support for fundraising and community awareness events.

Compliance and Executive Support

• Provide secretarial support to the Chief Executive.
• Assist with health and safety record keeping.
• Maintain confidentiality and uphold safeguarding procedures and organisational policies at all times.

About You

We’re looking for someone who is highly organised, approachable, and able to work effectively as part of a supportive team.

 

Why Work for Harrogate Homeless Project?

By joining HHP, you’ll become part of a passionate and dedicated team making a tangible difference to the lives of people experiencing homelessness. Every day brings new opportunities to contribute to meaningful change within our community.

If you’re an organised administrator with a passion for helping others, we’d love to hear from you.

Benefits Include

• Opportunities for professional development and training.
• 33 days annual leave (including bank holidays) plus birthday leave.
• Healthcare package.
• Travel benefits.
• Workplace pension scheme.
• The opportunity to make a real difference in the lives of women experiencing homelessness.

 

How to Apply

Please send your CV and a brief covering letter to Richard Cooper or call for an informal conversation about the role.

Closing Date: 4 October 2026

We will assess applications as they are received and interview suitable candidates on a rolling basis. Therefore, we reserve the right to close this vacancy earlier than the stated closing date if a suitable candidate is appointed. Early applications are encouraged.

Harrogate Homeless Project is committed to safeguarding and promoting the welfare of vulnerable adults and expects all staff and volunteers to share this commitment.