5 Administrator jobs in Leeds, West Yorkshire

Brief role description:

This role holder will provide administrative support to our employees throughout their employment lifecycle and will support the Human Resource team with payroll queries, payroll administration, recruitment administration, benefits administration (e.g annual leave; performance appraisal and review) and health and wellbeing initiatives.  This role ensures that all people related administration is handled effectively, efficiently and professionally. 

The role will support health and safety administration as directed and they will ensure that the health and safety documentation as directed is up to date. 

The role will be responsible for office administration for the Leeds office in relation to facilities management. They will act as the point of contact for liaison between parkrun and the landlord / any contractors regarding the office at Leeds.

Main responsibilities:

HR Systems Administration & Data Governance:

• System Maintenance & Administration: Serve as one of the administrators for the HR Information Systems (HRIS), managing user access, role permissions, module configurations, and system updates as directed.

• Data Integrity & Auditing: Maintain accurate, up-to-date employee records across all HR systems; perform routine data audits to ensure high data quality, consistency, and compliance with data privacy regulations.

• Technical Support & Onboarding: Act as one of the main points of contact for employee and manager self-service queries, troubleshooting technical access issues, and providing end-user guidance on HR platform navigation.

Employee Lifecycle & Benefits Administration:

• Lifecycle Administration: Process all core HR documentation and updates efficiently across the employee lifecycle (onboarding, changes, and offboarding).

• Benefits Management: Maintain employee benefit records and manage day-to-day administration with external benefit providers.

• Data Accuracy & External Updates: Ensure accurate HR data changes and prompt transmission of updates to third-party vendors.

Recruitment Coordination & Administration:

• End-to-End Recruitment Support: Coordinate recruitment logistics, including drafting and posting job advertisements across appropriate channels.

• Interview Scheduling & Coordination: Organise and schedule interview panels, send candidate invitations, and manage room or video link logistics.

• Candidate Communication: Serve as the primary point of contact for applicant inquiries, ensuring a positive candidate experience throughout the process.

Payroll: 

• Payroll Processing Support: Assist with monthly payroll administration as directed, ensuring accurate input of payroll related data.

General Administration:

• Team Administrative Support: Deliver efficient day-to-day administrative assistance, handling correspondence, post, and general team enquiries.

• Correspondence & Documentation: Draft standard HR letters, emails, and operational documents accurately and promptly.

• Minutes & Note-Taking: Attend meetings to record clear, actionable minutes and follow up on key action points.

Health, Safety & Office Compliance (as directed by the Health & Safety Lead):

• H&S Protocol Assistance: Support the implementation and maintenance of UK office health and safety protocols as directed, ensuring alignment with local statutory regulations.

• Risk Assessment Support: Assist with updating and tracking office risk assessments, logging hazards, and following up on corrective actions as instructed.

• Warden & First Aid Coordination: Maintain up-to-date rosters for Fire Marshals and First Aiders, monitoring certificate expiry dates and coordinating required refresher training.

• Compliance & Auditing Assistance: Help gather and organise health and safety compliance records, inspections, and documentation as directed.

Office Logistics & Premises Support:

• Facilities & Supplies Management: Manage office stationery, equipment, and kitchen stock levels, placing orders promptly to ensure the office remains fully supplied.

• Vendor & Service Coordination: Act as the main point of contact for office contractors and service providers, ensuring regular attendance and standards for cleaning, maintenance, and waste management.

Essential experience requirements:

• Relevant experience with working in HR administration as per the responsibilities.

• Experience of using HR Systems e.g edays, CultureAmp, Kallidus, Tellus. 

• Experience of issuing employee documentation & supporting the administration of the employee life cycle.

• Experience helping solve problems and being confident communicating in a variety of formats.

• Knowledge of legislation and regulations relating to HR, as well as knowledge of best practice.

• Proactive at identifying and implementing improvements in processes such as payroll and recruitment.

• Experience in managing personnel records and ensuring these are kept up to date and accurate at all times.

Desirable experience requirements:

• Experience with working in the charity sector.

• Experience in office logistics and support.

• Experience in health & safety administration.

Professional certification requirements:

• CIPD Level 3  or equivalent experience.

Most relevant skills:

• Adaptability: Able to easily adjust to changing circumstances and a growing organisation

• Attention to Detail: Meticulous with a sharp eye for detail and accuracy

• Initiative: Able to recognise and create opportunities and to act accordingly, 

• Interpersonal Skills: Ability to communicate and establish rapport at all levels, internally and externally

• Priority Management: Able to manage multiple projects and campaigns simultaneously and work to tight deadlines

• Teamwork: Able to work well with others in multiple situations to achieve a shared goal

• Teamwork: Employs personal strengths, knowledge and talents to complement those of others

• Able to use a variety of IT systems and tools, such as google workspace.

• Demonstrates high levels of discretion and confidentiality.

• Demonstrates a growth mindset, with a desire to improve and learn new skills.

• Demonstrates behaviours that align with parkrun Values.