3 Administrator jobs in Oxford, Oxfordshire

About Battle Cancer Program

Battle Cancer Program is a charity that brings people together through fitness and community to raise money and awareness for people affected by cancer.

Our programs work with gyms and their communities to deliver fundraising programs that combine fitness, challenge and community.

We are looking for an organised and detail-focused Service Administrator to provide the systems, administration and data support that underpin the successful delivery of our programmes.

The Role

The Service Administrator will be responsible for ensuring that the administration behind our program is accurate, organised and effective.

You will work closely with the Program Coordinator and Fundraising & Social Media Coordinator, helping to ensure that information flows effectively between program delivery, fundraising and communications.

This is an important role within the team. While the Program Coordinator will focus primarily on relationships and program delivery, the Program Administrator will ensure that the information, systems, records and administration behind the program are maintained to a high standard.

The role will suit someone who enjoys organisation, accuracy and making sure that things happen properly behind the scenes.

Key Responsibilities

Service Administration

• Maintain accurate records of participating gyms and program.

• Maintain participant and program databases.

• Support the administration of new gym registrations and onboarding.

• Maintain program calendars, schedules and key dates.

• Prepare program information and documentation.

• Track outstanding actions and follow up where required.

• Maintain program templates, guidance and resources.

• Support the administration of programme events and activities.

Data & Reporting

• Maintain accurate and up-to-date program data.

• Record participant numbers, gym activity and fundraising information.

• Monitor key program information and deadlines.

• Highlight missing information, trends or issues that require attention.

• Help ensure that information is recorded consistently across the program.

Fundraising Administration

• Maintain accurate fundraising records.

• Support the tracking of fundraising against agreed targets.

• Assist with fundraising reports and updates.

• Ensure relevant fundraising information is shared with the Fundraising & Social Media Coordinator.

• Help identify program achievements and fundraising milestones that could be celebrated or communicated.

Communications Support

• Support routine program communications with gyms and participants.

• Assist with email communications and program updates.

• Provide accurate information to the Fundraising & Social Media Coordinator for social media, newsletters and other communications.

• Help collect participant stories, program results and other useful information.

• Maintain records of photographs, stories and other program content where required.

Team Support

• Work closely with the Program Coordinator to ensure they have the information and administrative support required to manage the program effectively.

• Work closely with the Fundraising & Social Media Coordinator to ensure program activity feeds into fundraising and communications.

• Participate in regular team meetings and program reviews.

• Ensure actions agreed during meetings are recorded and followed up.

• Provide general administrative support to the program function.

Systems & Improvement

• Identify opportunities to improve program administration and systems.

• Help develop efficient processes and templates.

• Ensure information is stored consistently and can be easily accessed by the relevant team members.

• Support the development of systems that will allow the program to grow without creating unnecessary administrative workload.

Person Specification

Essential

• Highly organised and methodical.

• Excellent attention to detail.

• Strong written and verbal communication skills.

• Confident using Microsoft Office/Google Workspace.

• Comfortable working with spreadsheets and databases.

• Able to manage competing priorities and deadlines.

• Reliable and able to work independently.

• Proactive approach to identifying and solving administrative problems.

• Able to handle information appropriately and maintain confidentiality.

• Good interpersonal skills and a willingness to work as part of a small team.

Desirable

• Previous experience in an administrative role.

• Experience working within a charity or not-for-profit organisation.

• Experience using CRM systems.

• Experience with fundraising administration.

• Experience coordinating events or programs.

• Experience working with spreadsheets, databases or reporting systems.

• Interest in fitness, sport or community-based programmes.

What we are looking for

We are looking for someone who is organised, reliable and proactive, with a real eye for detail.

You will be someone who enjoys making sure that information is correct, deadlines are met and the people around you have what they need to do their jobs effectively.

You will also be comfortable working in a small charity where everyone plays an important role and where you may be asked to turn your hand to different tasks.

Most importantly, you will understand that good administration is not simply paperwork — it is what allows a growing programme to operate effectively and demonstrate its impact.

Youth Impact Advert

Administration Support Officer - National Programmes

Fixed term until 31st March 2027

24.5 hours per week (with potential for additional hours as required)

£16,192.40 pro-rata

Location: Home Based

Benefits include but not limited to:

-36 days' annual leave (pro-rata for part time staff), inclusive of flexible bank holidays, increasing with length of service

-Enhanced maternity/paternity leave

-We match up to 8% pension

-Free counselling service

-Opportunities to develop and widen your skills

-2 days of paid volunteering time per annum to support another part of the organisation

About us:The Children's Society has been helping children and young people in this country for over 140 years. We deliver essential local services that provide safe, trusted support to children and young people during times of significant need.

Our Youth Impact domain creates impact for children and young people. With highly skilled and experienced staff working across England and Wales, we provide direct support to children, young people, parents and carers, as well as conduct research and influence Government to make changes. We also provide training for professionals. Our value driven team change the lives of children in this country for the better — and with your help and expertise, tomorrow we can support even more.

About the role:You'll play a key part in our National Programmes team, providing efficient and well-ordered administrative support to colleagues and day to day operations of the Programmes.

We're looking for a capable Administration Support Officer with the ability to provide personable and professional support to our teams to enable them to make a real impact in the lives of children and young people.

Key skills and experience:

The required skills and competencies for this role are:

-Strong ability to communicate effectively with diverse audiences

-Efficient data management skills and a sound knowledge of GDPR

-Highly competent navigating online applications and tools

Closing date: Midnight on Monday 5th October (we reserve the right to close the post early due to a high volume of applications)Interviews: Weeks commencing 5th and 12th October

The Children's Society is committed to safeguarding and protection of the children and young people we work with. As such, our safer recruitment process includes a Basic or Enhanced DBS check, 5 years of references, and additional vetting checks relevant to the role. We have a comprehensive range of policies and procedures in place to promote safeguarding and safer working practices across all areas of our organisation.In support of our commitment to diversity and inclusion, shortlisting is carried out on an anonymised basis. Personal details are hidden from the shortlisting panel, and candidates are referenced by a candidate number only. As part of this process, we ask that your CV is anonymised before submission - this means removing personal information such as your name, contact details, age, and any other identifying details.

AI tools can support your application but only when used appropriately. You're welcome to use them to improve clarity, structure, and research. However, overuse or misuse (e.g. inventing experience or using AI during assessments) may lead to rejection at any stage. We want to hear the real you - authenticity matters.