Administrator jobs in Oxford, oxfordshire

Wycliffe Supporter Care exists to connect with supporters in a relational and prayerful way, through: kind and professional communication, accurate and timely stewardship of their giving, and valuing them by thanking and celebrating the impact of their partnership. 

As an Administrator within the Supporter Care team you will care for our supporters, who so faithfully partner with Wycliffe through their prayers and generous giving. You will attentively handle mail, process donations and keep information up to date with accuracy and thoughtfulness.

• Salary: £27,500 + benefits
• Location: Primarily at our office in Oxford with the opportunity to work from home one day per week.
• Terms of appointment: Full-time (37.5 hours per week). Permanent
• Closing date: Wednesday 18 March at 9am
• Interview date: Interviews will be held in Oxford on Tuesday 24 March

Key responsibilities:

• Process incoming and outgoing mail;
• Process donations and thank donors;
• Deliver warm, personable and professional communication;
• Deliver excellent customer service.

*More detail can be found in the job pack.

Benefits include:

• 33 days’ annual leave, including bank holidays
• Employer pension contributions up to 7.5%
• Fully employer-funded life assurance
• 24/7 employee assistance programme for emotional and practical support
• Family-friendly employer
• Monthly in-person team days in Oxfordshire or the Chilterns (expenses covered)
• Hot-desking facility at Oxford office
• Fully paid-for professional development opportunities.

​It is an occupational requirement of this role that you have a clear, personal commitment to the beliefs set out in our Statement of Faith and Doctrinal Position Statement.

To apply, visit our careers site and complete the short online application, attaching your CV and a covering letter (no more than two pages) summarising why you’re applying, how you meet the person specification, and telling us about your personal Christian journey and church involvement.

OCVA is looking for an organised, proactive, and friendly Administrator to join our team on a maternity cover basis. This is a varied and people-focused role that plays a key part in keeping our organisation running smoothly and supporting colleagues, trustees, and partners.

You will often be the first point of contact for OCVA, managing enquiries through our phone line and inbox, processing post, and helping ensure our office and shared workspace operate effectively and safely. You will also provide administrative support to the CEO and Board of Trustees, including scheduling meetings and circulating paperwork.

The role includes supporting our programme of online and in-person training, working closely with colleagues to schedule sessions, manage registrations and payments, and ensure events run smoothly. As a small charity with a wide-ranging brief, you will be fully integrated into the team and gain a strong understanding of our work, values, and impact across Oxfordshire’s voluntary and community sector.

This maternity cover post offers the opportunity to make a meaningful contribution, develop your skills, and work collaboratively in a supportive, purpose-driven organisation.

People and Culture Administrator

Do you have a passion for people and a heart for service? Are you detail-oriented, organised, and committed to excellence? Do you want to use your administrative, organisational, and people skills to make a meaningful difference in a faith-based mission-driven charity organisation? If you want your work to genuinely make a difference, this may be the role for you.

At BMS World Mission, we believe our people are central to fulfilling our vision. We are looking for a People and Culture Administrator to join our People and Culture team - a role that combines accuracy in administration with genuine care for people. This is an opportunity to bring your professional expertise and organisational values into a role that impacts lives.

This role provides organisational and administrative support to the Department of People and Culture to help it achieve its goal to equip, empower and support our people to bring their best, walk humbly and embrace change in order to achieve our strategy and organisational transformation. It is a varied role which includes supporting the Mission HR team in the running of mission programmes and supporting the Global HR team.

If you are looking for a role where your organisational excellence and compassion for people directly contribute to God’s work around the world, we would love to hear from you. 

 Location: Didcot, Oxfordshire

This role can be office-based or hybrid. We are happy to appoint a candidate who lives too far from Didcot to attend the office regularly, if they are able to be flexible to come to Didcot as required. The cost of travel to BMS Didcot whether on a regular basis or infrequently, would be borne by the employee.

Hours: 35 hours per week

Interview date: 10/03/2026

Administration Officer - 14 hours per week – remote working.
Salary Scale £23,000 - £27,000 (pro rata)

A wonderful opportunity has arisen to join our small, passionate team. We are looking for a self-motivated individual who can commit to the Charitable Objectives of this Christian Charity. We are looking for a self‑motivated individual who is committed to the charitable objectives and Christian ethos of ICC.  This role has direct responsibility for day-to-day administration of the ICC UK remote office, including general donor and office support, as well as managing and maintaining the ICC UK Storage Facility.

A desirable part of the role includes supporting financial administration and reporting tasks. Knowledge of financial systems like Xero or Sage,  Direct  Debit management and Gift  Aid.

This is an exciting part-time role with a Charity caring for children and families with disabilities in China. International China Concern (ICC) has been established for over 30 years and the UK National Office is looking forward to our next phase of growth.

A Genuine Occupational Requirement (GOR) exists for the post-holder to be a practising Christian in accordance with the Equality Act 2010.

Main Responsibilities:

Office & Administrative Operations

• Manage day‑to‑day office operations to ensure a welcoming, efficient, and well‑organised working environment.

• Oversee office supplies, equipment, stationery orders, and relationships with vendors.

• Maintain digital and physical filing systems, ensuring documents are stored securely and are easy to locate.

• Support onboarding and practical arrangements for new staff, volunteers, and interns.

• Point of contact and responsible for maintaining the ICC UK Storage Facility. (Currently situated in Newcastle upon Tyne)

Executive & Team Support

• Provide administrative support to the Executive Director and wider leadership team, including diary coordination, travel booking, meeting preparation, and expense processing.

• Assist in preparing board papers, agendas, minutes, and follow‑up actions for ICC UK Board and sub‑committee meetings.

• Support internal communication by ensuring timely circulation of updates, documents, and scheduled reminders.

Finance & Compliance Support

• Assist with routine finance administration, including invoice processing, receipts collation, card reconciliation, and liaising with the ICC UK finance team as needed.

• Maintain accurate records for compliance, audits, safeguarding training, and policy renewals.

• Support contract and lease administration (e.g., office lease, supplier agreements, insurance renewals).

Event & Travel Coordination

• Coordinate logistics for UK events, training days, team gatherings, and visits from international colleagues.

• Manage bookings, venue arrangements, hospitality, travel itineraries, and attendee communications.

• Support international travel preparation, including documentation, itinerary organisation, and expense tracking.

Communications & Public-Facing Support

• Serve as a friendly first point of contact for enquiries via email, phone, and the ICC UK office address.

• Assist with maintaining contact databases and ensuring GDPR‑compliant data handling.

Systems & Organisation

• Maintain shared calendars, organisational systems, and internal workflows to ensure alignment across the team.

• Help ensure consistency of templates, branding, and standard documents across ICC UK.

General Duties

• Uphold ICC’s mission, values, and commitment to hospitality, clarity, and servant‑hearted support.

• Undertake other reasonable administrative tasks as required to support the smooth running of ICC UK and its partnership with ICC International.
   

Deadline for applications: 16th March 2026

Reg Charity No 1164736

ICC acknowledges our duty of care to safeguard, protect and promote the welfare of children. As such we are committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice requirements. Training will be provided where needed to ensure ICC’s policies and procedures on Safeguarding are adhered to.

The suitability of all prospective employees will be assessed during the recruitment process in line with this commitment.

The offer of a permanent contract of employment will be subject to references and a 6 month probation period. 

Benefits 

• 25 days annual leave per annum, plus UK public and bank holidays (pro rata)
• Office closure for a week in December and August
• Annual leave allocation increases annually by one day (up to a maximum of five days)
• 10% employer pension contribution
• Other standard Foxglove benefits 

Application deadline

Thursday 5 March, midnight

About us

Foxglove is a non-profit that exists to make the use of technology fair for all. When Big Tech companies abuse their power, their workers or the planet – and when governments use technology to oppress, exclude or discriminate – we litigate and campaign to fix it.  

Big Tech companies have become so large – gobbling up a huge slice of the global marketplace and an unprecedented treasure hoard of user data – that they’re now more powerful than many states. The harmful effects of this concentration of power are everywhere – threats to our democracy, to our privacy, decimated workers’ rights and platforms rife with disinformation and hate. Big Tech and AI data centres are rapidly expanding, resulting in huge strain on energy and water supplies. Worldwide governments are ploughing ahead with the use of algorithms and mass data systems to cut costs and increase efficiency often resulting in digital tools that entrench unfairness and leave the most vulnerable in society in crisis. All these problems are only getting worse with generative AI. 

Foxglove works to bring the rule of law to the tech and AI giants who have upended our public square, workplaces, and social lives. We have a strong track record. We’ve launched landmark cases seeking structural changes to big tech’s harmful business models, supported 180+ Facebook content moderators fired for trying to form a union to sue Facebook and their outsourcing company, Sama – winning world-first judgements. We're urging competition regulators worldwide to stop Google’s theft of independent news. We’ve filed the UK’s first legal challenge to a data centre permission decision, forced disclosure of secret contracts between tech giants and the NHS, stopped a racist Home Office visa streaming algorithm, helped make grading fair for UK A level students and challenged the Department of Work and Pension’s use of an algorithm unfairly flagging disabled people for benefit fraud investigations.

We are a small but growing team of lawyers, communications experts, and campaigners. Our work is global, and we work in partnership with lawyers, civil society, unions, and people impacted by Big Tech.

The role

As Legal Administrator, you will be responsible for supporting Foxglove’s lawyers and the external law firms with whom we partner, providing comprehensive secretarial and administrative support across all strands of our work including complex and high profile human rights and environmental cases.

The role will suit someone who has provided administrative support for a legal team before but that previous experience is not crucial. Being detail oriented, energetic and socially driven is more important to us. 

Job Description

• Supporting the management of our legal projects and cases 
• Logistical and general administrative planning 
• Using a range of databases and software to ensure information and documents are stored securely, in the right place, and in line with confidentiality and data protection obligations 
• Managing deadlines and case documentation
• Tracking completion of actions and ensuring timely responses
• Maintaining and updating master case lists
• Liaising with counsel and other stakeholders
• General secretarial and administrative support 

Person specification

• An interest in tech-justice and Foxglove’s work
• Minimum of three years relevant experience
• Exceptional organizational skills, proactive and detail-oriented 
• High level of speed and accuracy
• A clear, creative, confident and concise verbal and written communicator
• Ability to deliver high quality work on deadline 
• Ability to sensitively support vulnerable individuals
• A self-starter / able to work independently
• Flexible and conscientious approach with the ability to manage competing priorities
• A warm and sensitive manner when supporting Foxglove’s partners
• Right to work in the UK

Length and salary

This is a permanent part-time role with a six-month probation period. 

How to apply

Please make your application via Applied (redirection link provided below), answering the application questions and uploading your CV. We will not review applications sent via a job board or to our email. Applications will be reviewed on a rolling basis with first round interviews likely to take place on 11 March for selected candidates.

Foxglove does not use AI in its recruitment processes, except to detect applications for AI use. As a tech-justice organisation, we ask the same of our candidates.

Foxglove is growing and we are striving to build a team that is inclusive. We will create a diverse and adaptable environment where we support people to do their best work. We believe an effective and creative team is made up of people from different walks of life. You can read more about how we work and what we offer our staff on our website. 

If you require any reasonable adjustments to complete this process, or have any questions, please get in touch with us via our website. 

If you would like to know more about how we process your data as part of the recruitment process you can read our recruitment data use policy on our website.

Finance Administration and Operations Officer
Duration: 3‑Month Temporary role

Pay: £16.83 per hour plus £2.03 per hour holiday pay (equivalent to £31,500 per annum FTE)

Location: Fully remote, with one in‑person meeting per month

Hours: 36.25 hours per week (Core hours: 10:00–16:00)

Charity People is delighted to be partnering with an international transparency and accountability organisation to recruit for their next Finance Administrator and Operations Officer.

About the Charity

This organisation works to reduce poverty and improve infrastructure governance worldwide. They partner with governments, civil society and global institutions to promote transparency, accountability and better public outcomes. You will also support work delivered through an associated international initiative operating across 21 countries, focused on integrity and openness in infrastructure projects.

This is an excellent opportunity for someone who enjoys varied operational responsibilities and wants to support meaningful global work.

Key Responsibilities

Financial Administration

• Process invoices using Xero and support payments to suppliers and partners.
• Prepare sales invoices and review consultant invoices and timesheets.
• Review financial reports from grant‑funded partners and support internal financial audits.

Meetings & Events

• Organise UK and international meetings and workshops, including travel, accommodation, catering and logistics.
• Manage registrations, circulate documents and provide on‑the‑day support.
• Provide secretarial support to the Board, including scheduling, circulating papers and drafting minutes.
• Update governance documentation, including Companies House filings.

Contract & Consultant Coordination

• Support recruitment and onboarding of consultants and advisors.
• Prepare draft consultancy contracts and monitor timesheets against allocated days.

Operational & HR Support

• Coordinate internal communications, diaries, meeting spaces and office calendars.
• Liaise with ICT providers and support day‑to‑day IT queries.
• Assist with recruitment administration, personnel files and HR records.
• Support insurance renewals and operational policy development.
• Provide general organisational planning and administrative support.

About you…You will have

• 2–3 years’ experience in operations, administration or programme support.
• Experience with financial or contracting processes.
• Strong event coordination and project management skills.
• Excellent communication skills and high attention to detail.
• Strong ICT skills, especially Excel.
• Ability to plan, prioritise and manage competing tasks within deadlines.
• Motivated, organised and committed to the organisation’s mission and values.

How to Apply

The application process is a CV. We are looking for immediately available candidates. Please apply without delay.

We want you to have every opportunity to demonstrate your skills, ability, and potential. Please let us know if you require any adjustments to ensure the application process works for you.

Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.

The Administrator will play a key role in supporting the smooth and efficient running of the NVN’s operations. Working closely with the General Manager, they will manage day-to-day administration, membership communications, events logistics, and financial record-keeping.

They will help ensure that the NVN remains responsive, organised, and welcoming to its members and everyone.

Key Responsibilities: 

Administration and Coordination

- Support the General Manager with the day-to-day coordination of the NVN’s activities.

- Maintain accurate records, files, and databases (including membership and financial information).

- Prepare and circulate agendas, papers, and minutes for Trustee Board and working group meetings in collaboration with the chair and general manager.

- Track progress on agreed actions and support efficient follow-up.

- Support the General Manager to manage and promote funding applications from the membership, such as the ARCH Levy Fund, bursary applications and the Event Subsidy Fund.

Membership and Communications

- Respond to member and public enquiries in a timely and professional manner.

- Manage membership renewals and maintain the membership database.

- Create and distribute newsletters.

- Maintain our social media presence and website content.

- Store NVN songbooks and send out when purchased.

- Assist with the organisation and delivery of NVN events, training, and gatherings (online and in person).

- Website management (in liaison with website hosting company).

Finance and Record-Keeping

- Support basic financial administration including invoicing, payments, and expense tracking.

- Maintain up-to-date financial records in coordination with the General Manager and Treasurer.

- Maintain and store confidential documents and archives.

- Support the preparation of information for reporting and audits.

- Work with Xero (accounting software).