4 Administrator jobs in Oxford, Oxfordshire

Remote, flexible freelance opportunity to set up and run administrative and communications support services for a volunteer-led committee and board of trustees at a respected education charity.

Help a respected education charity build the digital foundations for its next 40 years.

TPEA (Technology, Pedagogy and Education Association) brings together teachers, teacher educators and researchers who are passionate about the thoughtful use of technology in education. We publish the international journal Technology, Pedagogy and Education with Taylor & Francis, as well as an in-house sister practitioner journal, and run events and webinars for our members, all driven by a committed volunteer committee.

We're looking for an organised, digitally confident freelancer to set up and run administrative and communications support services for our volunteer-led committee and board of trustees. The aim initially is to put reliable systems in place so committee members can focus on TPEA's work with members, partners and policymakers, and then to look at further developments.

The time needed will vary with our calendar of meetings and events. As a rough guide, we expect it to average around 30 hours a month, which you can fit around your other commitments however suits you, with busier periods around our annual conference.

You will need to be self-employed or operating through your own limited company, and responsible for your own tax and National Insurance. You will decide how and when the work is done and use your own equipment.

From the start, you’ll be keeping our day-to-day communications and administration running. Alongside this, an early priority will be reviewing our core systems and website, and documenting simple processes the committee can rely on.

Services we're looking for

• Mailbox and enquiries: monitoring our main TPEA mailbox and website contact form, responding to routine enquiries, and passing on anything that needs a committee decision.
• Document management: organising our file storage so files are easy to find and maintain.
• Meeting support: scheduling meetings, circulating papers, and tracking agreed actions and deadlines.
• Digital communications: keeping our website current, scheduling content across our social media channels, and producing a regular member newsletter.
• Conferences and webinars: setting up registration, sending joining details and reminders, and uploading recordings to YouTube and our website.
• Membership and mailing lists: supporting our membership lead with keeping contact data accurate and compliant with data protection requirements.
• Grant and award scheme administration: acknowledging applications, keeping records and tracking reporting dates.
• Governance and compliance support: maintaining our annual governance calendar, preparing and circulating AGM notices and papers, collating trustee nominations, keeping our registers of members and trustees up to date, compiling information for the trustees' annual report, and coordinating the Charity Commission annual return.

About you

Essential:

• Experience of providing freelance or contract support and the ability to discuss or share examples of work (e.g. a newsletter, a website you maintain, a social media account you run).
• Strong organisational and written communication skills
• Experience of managing organisational social media
• Confidence with website content management (such as WordPress), Mailchimp or similar, and Microsoft 365
• A sound understanding of data protection when handling contact data
• The ability to work independently while keeping the committee informed

Desirable:

• Experience in charities or membership organisations
• An interest in education or educational technology
• Experience of webinar and event registration tools
• Basic design skills using Canva or similar
• Familiarity with Charity Commission reporting requirements

How to apply

Please send a covering statement (no more than two sides of A4) outlining your relevant experience, along with your CV and/or a link to your professional profile (such as LinkedIn, a website or a portfolio), and your availability to start.

Examples of your work and references will be requested if you are shortlisted.

No recruitment agencies, please.