Administrator jobs in Oxford, oxfordshire
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Benefits
- 25 days annual leave per annum, plus UK public and bank holidays (pro rata)
- Office closure for a week in December and August
- Annual leave allocation increases annually by one day (up to a maximum of five days)
- 10% employer pension contribution
- Other standard Foxglove benefits
Application deadline
Thursday 5 March, midnight
About us
Foxglove is a non-profit that exists to make the use of technology fair for all. When Big Tech companies abuse their power, their workers or the planet – and when governments use technology to oppress, exclude or discriminate – we litigate and campaign to fix it.
Big Tech companies have become so large – gobbling up a huge slice of the global marketplace and an unprecedented treasure hoard of user data – that they’re now more powerful than many states. The harmful effects of this concentration of power are everywhere – threats to our democracy, to our privacy, decimated workers’ rights and platforms rife with disinformation and hate. Big Tech and AI data centres are rapidly expanding, resulting in huge strain on energy and water supplies. Worldwide governments are ploughing ahead with the use of algorithms and mass data systems to cut costs and increase efficiency often resulting in digital tools that entrench unfairness and leave the most vulnerable in society in crisis. All these problems are only getting worse with generative AI.
Foxglove works to bring the rule of law to the tech and AI giants who have upended our public square, workplaces, and social lives. We have a strong track record. We’ve launched landmark cases seeking structural changes to big tech’s harmful business models, supported 180+ Facebook content moderators fired for trying to form a union to sue Facebook and their outsourcing company, Sama – winning world-first judgements. We're urging competition regulators worldwide to stop Google’s theft of independent news. We’ve filed the UK’s first legal challenge to a data centre permission decision, forced disclosure of secret contracts between tech giants and the NHS, stopped a racist Home Office visa streaming algorithm, helped make grading fair for UK A level students and challenged the Department of Work and Pension’s use of an algorithm unfairly flagging disabled people for benefit fraud investigations.
We are a small but growing team of lawyers, communications experts, and campaigners. Our work is global, and we work in partnership with lawyers, civil society, unions, and people impacted by Big Tech.
The role
As Legal Administrator, you will be responsible for supporting Foxglove’s lawyers and the external law firms with whom we partner, providing comprehensive secretarial and administrative support across all strands of our work including complex and high profile human rights and environmental cases.
The role will suit someone who has provided administrative support for a legal team before but that previous experience is not crucial. Being detail oriented, energetic and socially driven is more important to us.
Job Description
- Supporting the management of our legal projects and cases
- Logistical and general administrative planning
- Using a range of databases and software to ensure information and documents are stored securely, in the right place, and in line with confidentiality and data protection obligations
- Managing deadlines and case documentation
- Tracking completion of actions and ensuring timely responses
- Maintaining and updating master case lists
- Liaising with counsel and other stakeholders
- General secretarial and administrative support
Person specification
- An interest in tech-justice and Foxglove’s work
- Minimum of three years relevant experience
- Exceptional organizational skills, proactive and detail-oriented
- High level of speed and accuracy
- A clear, creative, confident and concise verbal and written communicator
- Ability to deliver high quality work on deadline
- Ability to sensitively support vulnerable individuals
- A self-starter / able to work independently
- Flexible and conscientious approach with the ability to manage competing priorities
- A warm and sensitive manner when supporting Foxglove’s partners
- Right to work in the UK
Length and salary
This is a permanent part-time role with a six-month probation period.
How to apply
Please make your application via Applied (redirection link provided below), answering the application questions and uploading your CV. We will not review applications sent via a job board or to our email. Applications will be reviewed on a rolling basis with first round interviews likely to take place on 11 March for selected candidates.
Foxglove does not use AI in its recruitment processes, except to detect applications for AI use. As a tech-justice organisation, we ask the same of our candidates.
Foxglove is growing and we are striving to build a team that is inclusive. We will create a diverse and adaptable environment where we support people to do their best work. We believe an effective and creative team is made up of people from different walks of life. You can read more about how we work and what we offer our staff on our website.
If you require any reasonable adjustments to complete this process, or have any questions, please get in touch with us via our website.
If you would like to know more about how we process your data as part of the recruitment process you can read our recruitment data use policy on our website.
Non Charity Employer
6 - 10
Foxglove is an independent non-profit organisation that fights to make tech fair.
The client requests no contact from agencies or media sales.
Thank you!
People and Culture administrator
Do you have a passion for people and a heart for service? Are you detail-oriented, organised, and committed to excellence? Do you want to use your administrative, organisational, and people skills to make a meaningful difference in a faith-based mission-driven charity organisation? If you want your work to genuinely make a difference, this may be the role for you.
At BMS World Mission, we believe our people are central to fulfilling our vision. We are looking for a People and Culture Administrator to join our People and Culture team - a role that combines accuracy in administration with genuine care for people. This is an opportunity to bring your professional expertise and organisational values into a role that impacts lives.
This role provides organisational and administrative support to the Department of People and Culture to help it achieve its goal to equip, empower and support our people to bring their best, walk humbly and embrace change in order to achieve our strategy and organisational transformation. It is a varied role which includes supporting the Mission HR team in the running of mission programmes and supporting the Global HR team.
If you are looking for a role where your organisational excellence and compassion for people directly contribute to God’s work around the world, we would love to hear from you.
Location: Didcot, Oxfordshire
This role can be office-based or hybrid. We are happy to appoint a candidate who lives too far from Didcot to attend the office regularly, if they are able to be flexible to come to Didcot as required. The cost of travel to BMS Didcot whether on a regular basis or infrequently, would be borne by the employee.
Hours: 35 hours per week
Interview date: 10/03/2026
Registered Charity
51 - 100
BMS World Mission mobilises people, resources and skills across the Global Church to share the good news of Jesus and practical hope they’re need
The client requests no contact from agencies or media sales.
Thank you!
OCVA is looking for an organised, proactive, and friendly Administrator to join our team on a maternity cover basis. This is a varied and people-focused role that plays a key part in keeping our organisation running smoothly and supporting colleagues, trustees, and partners.
You will often be the first point of contact for OCVA, managing enquiries through our phone line and inbox, processing post, and helping ensure our office and shared workspace operate effectively and safely. You will also provide administrative support to the CEO and Board of Trustees, including scheduling meetings and circulating paperwork.
The role includes supporting our programme of online and in-person training, working closely with colleagues to schedule sessions, manage registrations and payments, and ensure events run smoothly. As a small charity with a wide-ranging brief, you will be fully integrated into the team and gain a strong understanding of our work, values, and impact across Oxfordshire’s voluntary and community sector.
This maternity cover post offers the opportunity to make a meaningful contribution, develop your skills, and work collaboratively in a supportive, purpose-driven organisation.
Registered Charity
6 - 10
Enabling a diverse voluntary and community sector to flourish in Oxfordshire.
The client requests no contact from agencies or media sales.
Thank you!
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
This is a rewarding and varied part-time role at the heart of a national organisation working to improve life for the one in six people in England affected by a neurological condition.
As Administration and Membership Officer, you will play a key role in ensuring the Neurological Alliance runs smoothly, efficiently and professionally. You will support strong governance, effective membership engagement and well-run meetings and events, helping to ensure that lived experience, evidence and collective expertise shape health and care policy.
This is a practical, admin-led role with real responsibility and autonomy. You will manage day-to-day administration, support the Board and members, maintain accurate records and systems, and ensure financial and membership processes run effectively. In doing so, you will help amplify the voices of people affected by neurological conditions and our member organisations.
This role would suit someone looking for a meaningful, flexible part-time position where their work directly supports collaboration, influence and change. The role is home-based, with occasional travel for team meetings (around once every two months) and infrequent external meetings.
About you
You will be an experienced administrator who is highly organised, reliable and detail-focused, and who enjoys keeping things running well behind the scenes.
You will be comfortable working independently, juggling multiple tasks, and supporting colleagues, trustees and members. You’ll be confident using IT systems and databases, open to learning new digital tools, and interested in improving administrative processes over time.
You will bring a friendly, professional and collaborative approach, and share our commitment to inclusion, partnership working and improving outcomes for people affected by neurological conditions.
About us
The Neurological Alliance is the only collective national voice for more than 100 organisations working together to improve treatment, care and support for people affected by neurological conditions across England.
Our vision is a world where everyone affected by a neurological condition is supported to live life to the fullest.
Our mission is to unite and empower people affected by neurological conditions and our member organisations to influence health and care policy in England, so it reflects real-life experiences and ensures everyone can access the support they need.
We are a small, collaborative organisation with a strong focus on evidence, lived experience and impact. We are committed to equity, diversity and inclusion, and to supporting staff wellbeing through flexible working, regular 1:1s, and opportunities for learning and development.
Our values
- Inclusive – we listen deeply, value every voice and welcome diversity
- Bold – we speak truth to power, grounded in lived experience
- Together – we achieve more through collaboration
- Leading – we champion the rights and needs of people affected by neurological conditions
- Insightful – we connect voices, data and evidence to guide better decisions
Key responsibilities
The role includes:
- Day-to-day administration and office management
- Supporting Board, committee and member meetings (scheduling, papers, minutes)
- Membership administration, renewals and fee collection
- Financial administration, including invoicing and use of Xero
- Managing shared inboxes and responding to routine enquiries
- Supporting the AGM, member meetings and events
- Maintaining accurate records, databases and systems
- Supporting website updates, communications and surveys
The salary for this role is £28,000 per year, pro rata.
Equality, diversity and inclusion
We are a Disability Confident employer and are committed to creating an inclusive and accessible workplace. We actively encourage applications from disabled people and from people with lived experience of neurological conditions.
We will make reasonable adjustments throughout the recruitment process and in the workplace to support you to do your best work.
We may close the application window early if we receive a high volume of quality applications.
The client requests no contact from agencies or media sales.
Thank you!
The Administrator will play a key role in supporting the smooth and efficient running of the NVN’s operations. Working closely with the General Manager, they will manage day-to-day administration, membership communications, events logistics, and financial record-keeping.
They will help ensure that the NVN remains responsive, organised, and welcoming to its members and everyone.
Key Responsibilities:
Administration and Coordination
- Support the General Manager with the day-to-day coordination of the NVN’s activities.
- Maintain accurate records, files, and databases (including membership and financial information).
- Prepare and circulate agendas, papers, and minutes for Trustee Board and working group meetings in collaboration with the chair and general manager.
- Track progress on agreed actions and support efficient follow-up.
- Support the General Manager to manage and promote funding applications from the membership, such as the ARCH Levy Fund, bursary applications and the Event Subsidy Fund.
Membership and Communications
- Respond to member and public enquiries in a timely and professional manner.
- Manage membership renewals and maintain the membership database.
- Create and distribute newsletters.
- Maintain our social media presence and website content.
- Store NVN songbooks and send out when purchased.
- Assist with the organisation and delivery of NVN events, training, and gatherings (online and in person).
- Website management (in liaison with website hosting company).
Finance and Record-Keeping
- Support basic financial administration including invoicing, payments, and expense tracking.
- Maintain up-to-date financial records in coordination with the General Manager and Treasurer.
- Maintain and store confidential documents and archives.
- Support the preparation of information for reporting and audits.
- Work with Xero (accounting software).
The client requests no contact from agencies or media sales.