Small Axe is a not-for-profit campaigning organisation and cooperative. We function like an agency, working across multiple campaigns and projects with clients and partners that include trade unions, international NGOs, political pressure groups, community organisations. The Operations team is the engine room, working behind the scenes to take care of the team, monitor and report on progress, optimise processes and procedures, and build relationships across our network.

We’re looking for a diligent and detail-oriented person to join the Small Axe Operations team in a part time position. Applying your skills across finance, office management and project administration you’ll support our campaigners and designers to do great work on a wide variety of projects that are building a better world.

JOB DESCRIPTION

You’ll work closely with the Operations team on the following:

• Regular finance reporting for the management team and board

• Supporting our accountants with book-keeping - providing a record of what we’re spending

• Payrun, payroll and invoicing - making sure people get paid on time

• Onboarding and offboarding staff and the freelance campaigners, filmmakers and designers that we regularly collaborate with - enabling smooth transitions and maintaining our capacity

• Project administration - administering contracts, monitoring and reporting on budgets

• Maintaining a tidy, organised and welcoming office - this might look like buying supplies, answering the phone, helping make sure the team have the equipment they need for day-to-day work, photoshoots, and events

• HR administration - for example helping coordinate mandatory team training and DBS checks

This is a permanent, part-time contract: 3 days per week (24 hours).
Mondays are mandatory, other days can be agreed to suit.

PERSON SPECIFICATION

Essential Skills and Attributes

• You are willing and quick to learn how to navigate new processes

• You take initiative and demonstrate curiosity - asking questions when necessary to get the job done

• You show attention to and appreciation of detail while keeping hold of the bigger picture

• You’re organised, with excellent time management and ability to adapt and prioritise to meet deadlines

• You’re a clear communicator and a collaborative team player

• You embrace repetitive tasks while considering how processes could be improved

• You have an interest in social change and campaigning

Essential Knowledge and Experience

• Two years experience in operations or administrative roles

• Interest and openness in using online tools and databases for reporting and organising information (for example tools like: Slack/Teams, Google Suite, Xero/Quickbooks, Airtable, Favro/Trello)

• Confidence in using spreadsheets including formulas and pivot tables

• Comfortable and curious about understanding financial processes including book-keeping and cashflow

• Experience of working in a fast-paced environment

• Experience of working with people of different backgrounds and beliefs

Representation

In campaigning in the UK representation is poor and for a movement that claims to fight for justice and power for everyone this isn’t good enough. 

Representation is more than just a moral obligation, without it our campaigns are weaker and we can’t win the world we want without everyone at the table. 

As a majority-minority organisation, many of our journeys have included overcoming obstacles or facing discrimination. The obstacles don’t disappear but we face them together.

We pursue applications from people in underrepresented groups and welcome people to apply who can demonstrate their skills and aptitude even if a traditional career route has so far been closed off to them.

We are looking for a skilled Salesforce administrator to support all day-to-day configuration, support, maintenance and improvement of the Salesforce database. This role will work closely with the whole Home for Good team to ensure that all processes are fully served by the CRM system.

In this busy role, you will need to be someone who is well versed in Salesforce and manipulating Databases/CRM systems, organised, a problem solver, happy to take initiative, hardworking, with an eye for detail.  You will have experience carrying out administration remotely.

At the heart of Home for Good’s team culture is our love for Jesus and passion for serving and supporting vulnerable children. The post-holder will be expected to model these core values and help shape team life. Therefore, this post is subject to an Occupational Requirement that the postholder be a committed Christian under Part 1 of Schedule 9 to the Equality Act 2010

The Anna Freud National Centre for Children and Families supports distressed children and their families through innovative therapeutic practice and research, training and promoting awareness of mental health issues.

We are keen to support applicants with diverse characteristics and life experience, including applicants with protected characteristics, from a range of socio-economic backgrounds. We welcome applicants with experience of therapeutic services and experience of being in care.

Overview of Apprenticeship

We are looking for an enthusiastic Business Administration Apprentice to join the Clinical Division at the Centre. The successful applicant will gain an accredited Business Administrator Level 3 qualification through partnership with Key Training.  

This is a varied role that will provide a great learning environment and will support the successful applicant to develop skills, knowledge, and competencies across a variety of business functions in clinical services.  

Main Duties and Responsibilities

• Providing administrative support and diary management to the Clinical Division Director, the Medical Director and the Head of Family Trauma Service;
• Providing support to clinical projects within the Clinical Division;
• Welcoming children and families who visit our Centre for treatment and support;
• Helping us to reach out to our local community, to increase the help we can offer.

Supervision and workplace support will be provided in weekly individual line-management meetings and through regular online progress reviews with an allocated Apprentice and Learning Coach from Key Training. One day per week will be allocated for the successful applicant to work towards their qualification.

Please get in touch with any job enquiries, or if you require assistance or experience difficulties when applying. Please note all our posts require candidates to have the right to Work in the UK at the time of applying and we do not hold a sponsorship licence.

Location

Hybrid working (a mixture of onsite and remote/home working): the successful applicant will work onsite for up to 40% of their working hours at the Anna Freud Centre in King’s Cross (4-8 Rodney Street, London N1 9JH). Remote working (working from home) will be possible for the remaining 60% of their working hours.

Contract duration

Fixed-term – 18 months.

Closing date for applications

Midday (12pm), Friday 17 June 2022.

Notification of interview

Shortlisted applicants will be notified no later than Friday 24 June 2022. Please note: due to volume of applications expected, we will be unable to notify unsuccessful candidates.

Interviews

Interviews will be held on Friday 1 July 2022.

How to apply

Please visit the Anna Freud vacancies website to register and apply.

We are unable to accept CVs and kindly request no contact from agencies.

You have administration/secretarial experience, great customer service skills and consider yourself a good team player with a flexible approach. All you need is the perfect environment to put your skills to great use. Welcome to Richmond Fellowship as an Administrator.
 
Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.
 
We are looking for someone like you to play a vital support role at our supported housing service in East Molesey. Enthusiastic and keen to develop, you’ve got good communication skills and a professional telephone manner as well as experience of completing financial returns/ records. It goes without saying that you have strong IT skills and are able to prioritise a busy workload and work to deadlines. You will work closely with the Service Manager to devise and implement administrative and financial systems as well as maintaining efficient and up to date records of all financial transactions, including petty cash systems and client funds.
 
So, are you ready to take on this rewarding role that comes with some really great benefits including 25 days' holiday, contributory pension scheme, employee assistance programme and childcare vouchers, plus exceptional professional development and training opportunities? Apply now via our website.
 
Recovery Focus is committed to working towards equal opportunities and we select staff solely on merit irrespective of race, colour, national or ethnic origin, gender, sexual orientation, marital status, age, social class, religious belief, disability or history of mental health or addiction problems. If you need support to apply for the role or adaptions at interview please contact the recruitment team to discuss.
 
This is a rolling recruitment process, candidates will be shortlisted as and when they apply.

A small not-for-profit, working with serving and veteran personnel and their families through participation in the performing arts, is looking for a PT Administrator.  Working from home, initially 10 hrs / week @ £15 / hour. 

A varied role, tasks will include drafting documents with clear instructions, facilitating meetings and workshops, some theatre production work, help with budgets, contacting suppliers, research, and generally supporting the Directors of the charity. The position is most suitable for a recent graduate.

To apply, please include your CV with a covering letter

• £8,717 per year (based on a full time salary of £21,793)
• 15 hours per week (to be worked over 3 or 4 days)
• Permanent contract
• Based in Lewisham
• Hybrid working considered

Bromley, Lewisham & Greenwich Mind is a highly regarded local charity, helping people to be mentally healthy and working together with those experiencing mental health problems and dementia to improve their quality of life. With an annual turnover of £7M, over 180 staff and 260 volunteers, we are one of the largest charities in the Mind network.

The Lewisham Dementia Support Hub is an exciting service delivered by a consortium of local providers working in partnership:

• MindCare Dementia Support, the specialist dementia arm of Bromley, Lewisham & Greenwich Mind
• Carers Lewisham
• Sydenham Garden
• SLAM NHS Foundation Trust

The Hub provides comprehensive person-centred support to people with dementia and their carers, alongside training, raising awareness and community development to improve the experience of people with dementia.

We are expanding our support to include a new Befriending Service. This service will provide Befriending within the community and in the homes of our clients living with a dementia diagnosis. As the primary first point of contact for the service, the Befriending Administrator will have good customer service and communication skills, experience of working collaboratively in a team and some knowledge of dementia. They will also be well organised and have good IT skills.

This is a fantastic opportunity to be part of a dynamic, collaborative and friendly team. Some experience of working within community-based services and working with volunteers is desirable but not essential.

We recognise the importance of having a diverse and inclusive work force, and would therefore particularly welcome applications from the following, currently under-represented, groups:

• People from culturally diverse communities
• Disabled people
• People with diverse sexual orientations and gender identities
• Young people

BLG Mind is committed to meeting the reasonable adjustments of disabled people and always welcomes applications from people with lived experience of mental health problems.

Staff benefits include a matched contribution pension scheme, 25 days' holiday (pro-rata, rising with service), quality supervision and training opportunities. See our website for more reasons to work for Bromley, Lewisham & Greenwich Mind.

Closing date: Sunday 12th June (11:59pm)

Likely interview Date: week beginning 27th June

Please apply via our website

Lead Energy Administrator

Title:  Lead Energy Administrator

Hours:    Full time - 37 hours per week (with flexible working considered)

Starting salary:  £20,000 per annum 

Contract:    Fixed-term contract  initially for 4 months or until 30/9/22 with potential renewal depending on funding  availability

Responsible to:    Head of Advice Services

Work base:  Remote with office based training, and very occasional office meetings 

Citizens Advice East Hampshire is looking for a lead energy administrator who can support Hampshire residents to access fuel aid primarily from the Household Support Fund  including issuing energy vouchers and other support as available through different funding schemes. The role will ensure we can aim to meet our obligations for energy related projects efficiently and effectively. 

You’ll be a part of a small, but committed team with big ambitions, that works together effectively to support the local community. 

You will need to demonstrate that you can prioritise your own work and deal with high volumes of interactions and deliver an organised process for completion of each interaction as well as record these consistently. You must be financially literate and a good communicator in writing and in person. Ideally, you will have experience of services to the public. 

The Citizens Advice service values diversity, promotes equality and challenges discrimination. We encourage and welcome applications from people of all backgrounds. 

If you like working in a dynamic and friendly environment to support the local community, we would love to hear from you. 

Please contact Citizens Advice East Hampshire​ for an application pack.

Closing date for applications:  9.00am 13th June 2022

Please note that CVs will not be accepted as part of this application

Shortlisted applicants will be invited for an interview, which is being scheduled for Monday 20th June in the Petersfield office.

This role could be based in the UK in the London office (with the opportunity to work from home on some days each week in line with Christian Aid's hybrid working approach) or homebased. The salary quoted is for the London office but if based at home, the salary will be £21,146 per annum.

About us

Christian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches and local organisations who passionately champion dignity, equality and justice worldwide. We are the changemakers, the peacemakers, the mighty of heart.

About the role

To provide effective and efficient administrative and communications support to enable the smooth functioning of International Department divisions, including Programme Funding, Programme Quality and Operations and Africa. Take responsibility for effective communications and liaison between heads of divisions and key contacts, both internal and external. Ensure that procedures are followed, and standards are met.

About you

You will have a sound knowledge of Office programmes including Teams, Word, Outlook, PowerPoint and Excel and knowledge of relevant database systems. You will have experience of working in an office based environment and secretarial/administrative support to senior level managers. You will be able to maintain confidentiality and use discretion when managing relationships at a senior level. Experience of working in a rapidly changing environment where flexibility is essential, as are excellent communications and interpersonal skills. You will have an ability to work co-operatively as a member of an interdisciplinary department and be able to to juggle competing demands. You will be able to initiate and manage projects within agreed guidelines.

Further information

This role requires applicants to have the right to work in the country where this position is based.

From 1 July 2021, the process for completing right to work checks has changed and we can no longer accept EU passports or ID cards as valid proof of right to work, with the exception of Irish citizens.

There are now two types of right to work checks: a manual check and an online check. A manual check can be completed against relevant documentation as outlined by the Home Office. An online check can be completed if you hold digital proof of your immigration status in the UK. We will require your share code and date of birth to carry out this check. Please see Government website for more information on acceptable documents.

All successful candidates will require either a Basic or Enhanced Disclosure Barring Service certificate (DBS) and a Counter Terrorism Sanction check as part of your clearance for commencing your role with us. Information will be forwarded to you by the HR team with your offer.

We value diversity and aspire to reflect this in its workforce. We welcome applications from people from all sections of the community, irrespective of race, colour, gender, age, disability, sexual orientation, religion or belief.

Christian Aid is committed to providing a safe and trusted environment for every person connected to the work we do; and to preventing any type of unwanted behaviour including sexual harassment and exploitation, abuse, and financial misconduct. Any candidate offered a job with Christian Aid is expected to share and demonstrate our values and adhere to Christian Aid's Safeguarding policy and sign Christian Aid's Code of Conduct.

You can expect a wide range of rewards and benefits, including a generous holiday allowance, a season ticket loan, and flexibility that will ensure you enjoy a good work/life balance.

Competency questions

As part of your application you will be asked to demonstrate your suitability by giving answers to the following questions:

Tell us about a time when you knew you had communicated some information clearly and concisely to someone else

Give us an example of when you managed your time effectively

Tell us about a time when you took an initiative to solve a problem

For each question, tell us:

-What was the situation? What was the problem?

-What was your responsibility?

-What did you do? Why? How?

-What were the results? What did you achieve?

Please note that once we have sufficient applications, we reserve the right to close the vacancy early

Summary

One of the key drivers in delivering our Charity's strategy to live well and longer with diabetes is Fighting diabetes with you. This role, within the Business Support team, provides support in that fight by working with our suppliers in the Fundraising Directorate. You will ensure the suppliers and teams that we engage with deliver what is expected of them. You will make sure they are compliant to regulations, and that supporters and Health Care Practitioners get the information and materials about Diabetes they need when requested.

Interview Dates: 21/22 June 2022 (face-to-face in London, E1 1FH)

Please note that all job offers are subject to you providing acceptable evidence of your eligibility to work in the UK.

We would consider flexibility on where this role could be based

Package

What we can offer you:

• Generous annual leave starting at 25 days plus bank holidays, increasing to 30 days in your first 5 years here. Pro rata'd for those on part time hours or fixed term contracts.
• Generous pension provision, life assurance and income protection insurance
• A Cash Healthcare Plan (giving you up to £1,600 towards a range of out-of-pocket health expenses like new glasses, dentist, chiropractor or osteopath appointments)
• Early finish Friday and agile working
• Discounts on gym membership
• Employee assistance programme to give you support on any issues that come up in life
• Access to Remote GP, physiotherapy, mental health support, and much more
• Annual Season ticket loan (after successful completion of your probation period and for contracts that are permanent or over 12 months if fixed term)
• Home office season ticket (to help you spread the cost of any equipment or furniture you wish to purchase)
• Excellent Family-friendly and Carers policies, e.g. generous maternity, paternity, and neo-natal policies - considerably higher than statutory leave and pay
• Cycle to work scheme (after successful completion of your probation period and for contracts that are permanent or over 12 months if fixed term)
• Very active social scene including sport teams, gardening and other activities which we are delighted have continued remotely during the pandemic
• We have a variety of well-being sessions throughout the year

Main Responsibilities

You will monitor calls made by our external fundraising agencies to supporters and potential supporters to ensure these calls meet expected compliance and quality standards. You will be the first point of contact for staff at Diabetes UK with any fulfilment supplier queries, and liaising with those suppliers on campaigns they manage and any queries. You will log and resolve compliance and supplier incidents that have occurred predominantly within the Fundraising Directorate.

Ideal Candidate

As a supplier administrator you will have experience in Fundraising, and preferably working with suppliers and fundraising agencies in the charity sector. You have an attention to detail and are an excellent communicator whoever the audience, staff or external partners. You're confident using the suite of Microsoft packages Excel, Word and Outlook. You have experience analysing issues and processes to identify improvements. You have good time management skills and able to manage deadlines for different priorities.

This challenging and extremely interesting position will be working within the Cohorts Team at Stemettes. The role is a permanent full-time opportunity that offers a fantastic career and an even better future for someone who is looking to excel and go the extra mile. Your background will ideally be from an Administrative background where you have had the experience of supporting different processes and procedures. You will be heavily involved with managing the administration process from start to finish for every cohort project that has been approved. 

What we are looking for in a candidate:

• Adaptable working style 

• Fast Learner 

• Enjoys problem-solving 

• Organisation is one of your main strengths 

• Completes tasks to tight deadlines 

• Communication is one of your main strengths 

• Takes initiative 

• Encourages feedback and collaborative working 

• Strong autonomous worker 

• Strong team member 

We have training available and would like to see evidence of:

• The candidate is comfortable in a fast-paced working environment.

• Project administration management.

• Use of problem-solving.

• Working well to tight deadlines.

• The efficiency with the organisation of tasks and workflow.

• Team collaboration.

• Communication written/verbal.

• At least a base level of knowledge of the tools that are outlined below. 

Tools used in this role: 

Training is provided. A base level of knowledge is needed.

Every tool has a lot of online teaching, available for free, to gain a base level of knowledge.

Slack 

Trello 

Airtable 

Canva 

Microsoft Teams 

Excel 

Google Suite 

Responsibilities:

• To establish good working relationships with all Cohorts delivery team members and provide timely and helpful support at all times (via email/Slack/Trello/Airtable/Google Meet).

• Managing the admin process for each cohort team project from start to finish, updating the cohort databases with the project and beneficiary updates and progress reporting.

• To participate in project meetings and provide updates as and when required.

• To contribute towards the successful completion of projects by working collaboratively with different departments to provide key updates throughout a project lifecycle.

• To help manage and maintain our cohort onboarding data in Airtable and Trello.

• To help manage and maintain our cohort progression data in Airtable and Trello.

• To help manage and maintain our cohort offboarding data in Airtable and Trello.

• To prepare, issue, and monitor beneficiary administration services to ensure successful project delivery. 

• Support the facilitation of Stemettes events

 

We are looking for candidates who have a good project administrative background, and experience in managing small projects or providing project support. Knowledge of the tools used in this role is seen as beneficial. The company offers fantastic opportunities to progress and develop. 

You will be a part of a movement encouraging more young women and non-binary people to explore STEM. This is an opportunity to really make your mark within a dynamic and fast-moving charity. 

Please note the role is full time working Monday-Friday. Upon successfully passing probation you’ll be able to opt into our Four Day Work pilot at full pay.

During your 3-month probation, your pay is reduced by 8%. 

Once you have passed your probation you will receive full pay.

Please apply using the form on the Stemettes Website

Programme Administrator

Full Time 37.5 hours per week 

Birmingham, London or Manchester

£22,000 per annum plus £3,000 London weighting (if applicable)

Who we are looking for

We are looking for a motivated and talented individual to join our Faculty Planning & Assessment team as a Programme Administrator (internally known as Faculty Planning & Assessment Associate). The role will be on an 8-month FTC basis.

This role will work across the Facilitation, Coaching and Assessment strands to liaise with faculty, support assessment delivery and process. The role is responsible for delivering outstanding support to all faculty members, and providing financial and other administrative support.

The role is also responsible for handling queries and complaints/compliments from external faculty, ensuring a timely response and that feedback/issues are escalated appropriately. This is also a fantastic opportunity to support the matching of facilitators/coaches/assessors to events/participants/candidates.

This exciting role will require someone with experience of delivering excellent customer service and experience of working with a variety of stakeholders.  It is essential that you have good organisation, planning and prioritisation skills with excellent attention to detail. You must be a strong team player with the ability to work independently and seek advice where required.  

Applications will be considered for all office locations.

Our offer

We are happy to announce that we will be able to offer you:

• Agile working culture, so you can control how you work.
• Staff affinity networks that help keep equality, diversity and inclusion at the heart of our work.
• Enhanced maternity pay after a year’s service.
• Shared parental leave package.
• Access to free, confidential 24/7 wellbeing and support line.
• Professional development offer for all staff.
• 25 days’ annual leave + bank holidays.
• Employer pension contribution of 11% (10% pension plus 1% national insurance rebate).
• Interest free season ticket / bike loans.

How to apply

Apply on our website. All applications must be received by the closing date, 9am on 10th June 2022.

We want to bring the best people into the organisation so we use a system that removes as much unconscious bias as possible from our recruitment. We don’t assess your CV, but shortlist based on how well you answer a number of work sample questions related to the role.

We take the welfare of children and vulnerable adults very seriously. We ask all staff to complete a number of pre-employment checks, including a criminal declaration form and a DBS check where needed.

As an employer, we are responsible for preventing illegal working in the UK. Employees must prove their right to work in the UK by verifying the relevant documentation of all current and incoming colleagues.

Do you want to work with a leading charity organisation supporting those in need?

Are you keen to make a difference to people who want to be heard?

Then come and join us here at VoiceAbility.

We are seeking applicants who have administrative experience or transferable skills, a willingness to learn and a desire to help.

Professional Development?

You will have plenty of opportunities to enhance and develop your professional abilities and you will make a real difference every day to those you support.

About us

VoiceAbility is an independent charity and one of the UK’s largest providers of advocacy and involvement services. We deliver a wide range of service contracts funded by local authorities, health trusts and other voluntary and private sector organisations.

We’ve been supporting people to have their say in decisions about their health, care, and wellbeing for over 40 years. We make sure people are heard when it matters most.  For more information on what Advocacy is and the services offered then please visit our website.

About the role

We have an exciting opportunity for an Administrator to join our Operations Team supporting the work of our volunteers. Your role will be home based but may require occasional travel.  This is a permanent, full time position where you will work 35 hours a week; with a starting salary between £22,000 - £29,000 per annum dependant on skills and experience. 

How will you make a difference?

You will be responsible for the updating and maintenance of Volunteer information on our system (Salesforce).  The extracting information to support the preparation of reporting requirements.  You will be training volunteers on how to complete forms to a high standard and answering queries from both volunteers and other members of staff.

Reporting to your line manager you will ensure the smooth running of the team. You’ll be collaborative, creative, and resourceful in your approach to empower our Team by ensuring you provide meaningful administrative support in a timely manner. 

About you

Desirably you will have a level 4 administration qualification and experience within a similar role and data entry into CRM systems. Experience of Salesforce would be an advantage.

You will have excellent communication, both written and verbal, and organisational skills with the ability to work to deadlines, both within a team and as an individual, with excellent attention to detail.   

Benefits:  

• 28 days annual leave plus bank holidays
• 5% employer pension & 3% employee contribution
• Salary sacrifice pension scheme
• Separate Life Assurance Cover
• Staff discount scheme including retail discounts, entertainment, holidays etc
• Discounted Gym Membership; Employee Assistance programme.
• Supportive working environment fostering a good work/life balance.
• Support with continuous professional development.

Equality and Diversity
VoiceAbility believes in fostering an inclusive workplace which welcomes, values and celebrates the diversity of its staff and partners, treats all on a basis of equality and encourages all to meet their maximum potential.

Important Dates:

Closing date for applications: 5pm on 16th June, however, VoiceAbility reserve the right to withdraw this vacancy before this date.

Interviews via Teams: 23rd June.

How to apply

To apply for this role please sign up for a recruitment account by clicking the apply button on this page. Follow the instructions to create your account, upload your CV, and complete our short application form.

Don’t forget to read the person specification so you can tell us about yourself and how your skills, abilities and experiences match the criteria outlined in the person specification.

Hint: you can use work, personal and/or voluntary experiences as examples to tell us why you should be our new Volunteer Administrator.

We look forward to hearing from you.

VoiceAbility are a Disability Confident employer. If you need to apply in a different way, please contact HR.

VoiceAbility reserves the right to withdraw this vacancy before the advertised closing date.

Would you like to use your Administration skills to help shape the direction of the Safeguarding function at the Diocese of Westminster?

Our Safeguarding department directly impacts how we can deliver the mission of the Catholic church in Westminster. This is felt throughout London, Hertfordshire and Middlesex through our delivery of services, food banks, shelters, day centres, social enterprise and the many hundreds of programs provided by our parishes and agencies throughout the Diocese of Westminster.

This means there is lots to get involved in – and to be excited about.

Who are we?

We are the Roman Catholic Diocese of Westminster, a faith-based charity with offices close to Victoria Train and Underground Station and just a short walk from St James Park and Westminster Underground stations.

We are home to the Archbishop of Westminster (Cardinal Vincent Nichols) & our beautiful Westminster Cathedral. We are one of the leading Catholic dioceses in the country, delivering our charitable mission through our network of 208 schools in which over 90,000 pupils attend daily, 212 parishes and several hundred social justice initiatives. We seek to positively influence the lives of all members of society.

Our core values are Competence, Reliability, Honesty, Perseverance & Love.

Our values are at the centre of everything we do and as such, we are looking for a Safeguarding Officer who is able to clearly demonstrate and evidence them

The Role:

Responsible for all administrative aspects of the processing of DBS applications on behalf of the Safeguarding Office for the Diocese of Westminster and to line manage the administrative assistants.

You will have experience of the following:

1. Previous knowledge and experience as an Administrator
2. Some knowledge of the teachings of the Catholic Church
3. Knowledge of the DBS regime

Benefits:

In return for your hard work and commitment to us, you will receive a competitive reward package that will include, but is not limited to:

• Life Assurance
• Access to Healthcare Cash Plan
• Discounts scheme through Edenred-shopping, restaurants, cinema tickets gift cards and much more
• Season Ticket Loan
• Cycle to Work scheme
• Access to low cost loans with Churches Mutual
• Employee assistance programme– free, independent 24/7 help and advice for work-related issues as well as problems affecting home life

Location: We currently operate a hybrid model of working 3 days per week in our

London office in Victoria and the remaining 2 days from home

Hours of work: 35 hours per week (Monday to Friday, 9am to 5pm)

Salary: £30-£32k per annum

Closing date: Monday, 20 June 2022 at noon

Job Reference: 346-220

To be considered for the role, please complete an online application form. CVs will NOT be considered, therefore, please do not send them. Only shortlisted applicants will be contacted. Please note that you will need to be eligible to work in the UK to apply for this position. You must provide proof of Right to Work in the UK.  We reserve the right to remove the vacancy before closing date.

Title: Administrator

Team: Operations

Reports to: Director of Finance and Operations and Portfolio Director

Salary: £28,000 per annum

Contract: Permanent

Working hours: Full time (37.5 hours per week) (we are happy to consider requests for part time hours)

Location: Central London (currently trialling hybrid working - at least two core days per week in Impetus office)

Start date: July/August

Key responsibilities

• As stated above this is a varied cross-team role, with a particular focus on supporting our Investment Team, alongside the wider administrative needs of the organisation.
• Managing the Investment team diary, organising key internal and external meetings and workshops, travel arrangements, agendas and papers, sending and tracking meeting actions
• Maintaining contacts and correspondence with new and existing charities in the portfolio
• Proofreading and editing Investment team materials (making sure materials are in keeping with our brand)
• Ensuring organisational time tracking completion and analysis
• Ensuring clear and effective use of our file management systems, particularly for the investment team, identifying areas for improvement and implementing changes with relevant staff.
• Helping to create and maintain a professional office environment for staff, liaising with contractors and landlord regarding building issues
• Assisting with the set-up of IT equipment to facilitate effective hybrid working (laptops, video calls, speakers, Zoom and Teams meetings)
• Assisting staff with simple office equipment and IT queries, keeping accurate and appropriate records of actions, escalating issues when necessary.
• Monitoring and maintaining office supplies including stationery and refreshments, liaising with suppliers where required
• Supporting HR and teams with recruitment and induction of new staff;
• Assisting the Senior Management Team (SMT) and the Executive Assistant with organising and coordinating staff activities, training, team and organisational away days
• Supporting HR and teams with the recruitment and induction of new staff: processing applications, arranging interviews, refreshing induction materials and setting up induction meetings
• Dealing with general telephone and email enquiries in a timely and efficient manner, redirecting or taking messages as appropriate
• Helping to identify and implement improvements to team and organisation IT and administration systems.
• Other administrative tasks and duties as required by the wider organisation

Person specification

Essential

• Proven experience of working in an administrative role Excellent and demonstrable organisational and administrative skills; with the ability to work under pressure to prioritise a busy and varied workload and meet multiple deadlines
• Ability to work with minimal supervision with a pro-active, positive approach and high level of initiative to analyse problems and identify solutions
• A continual focus on improving service to customers, both internal and external
• Excellent written communication skills Excellent verbal communication skills; with the ability to deal with people at all levels, internally and externally, in a confident, assertive and professional manner
• Ability to work collaboratively as part of team, demonstrated the ability to be flexible and adapt to changing situations
• Excellent IT skills, including experience of using Microsoft Office; in particular Word, Excel, PowerPoint and Teams and the ability to use a range of applications including Salesforce, Zoom 
• Meticulous attention to detail and a high level of accuracy, with experience of setting up and maintaining administrative records and systems
• A commitment to Impetus’ mission
• A commitment to equality, diversity and inclusion

Our commitment to equality, diversity and inclusion

We believe that a diverse workforce leads to an organisation that is more open, creative and gets better results.

We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop.

We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful.

We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements.

Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you’d like to explore.

Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, race, age, disability, religion, belief, sexual orientation, or marital status. We value diversity and welcome applications from people of all backgrounds.

How to apply

Please send a comprehensive CV and supporting statement by 9am Monday 6 June 2022. The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification.

In order to complete your application please also complete the following equal opportunities monitoring form which can be found on our website.

You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission. You will also be required to provide proof of your eligibility to work in the UK. As part of our commitment to flexible working we will consider a range of options for the successful applicant. All options can be discussed at interview stage.

First round interviews will take place week commencing 13 June 2022

Second round interviews will take place week commencing 20 June 2022

Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. We do not transfer your data outside the European Economic Area.