Age service administration officer jobs (135)

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Top job
CBM UK
CB24, Cambridge
£15,004 per year
The Programme Development Administrator will support the frontline disability inclusive development work of the Programme Development Team.
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£24,197 per year
The Programme Officer will support the frontline work of CBM UK’s Programme Development Team.
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Page 1 of 9
CB24, Cambridge
£15,004 per year
Permanent, Part-time
Job description

The Role

The Programme Development Administrator will support the frontline disability inclusive development work of the CBM UK Programme Development Team in a wide range of tasks. Particular tasks include supporting programmes systems and processes (financial, data and knowledge management), supporting funding proposals and providing general administrative support to the Programme Team e.g. meeting, travel and event logistics management.

Based:  CBMUK office is currently in Oakington, Cambridge, but moving to Mercers Row, Newmarket Road, Cambridge, in the first quarter.

Reports to: Programme Finance Manager

Hours: 30 hours per week (options to work hours over 4 or 5 days).

Key criteria for success

Within 6 months, the Programme Development Administrator will:

· Be working to clear and agreed objectives and plans

· Have a good understanding of CBM UK programme systems and procedures, and how these contribute to CBM UK’s organisational strategy as well as its accountability to donors

· Acquire close familiarity with CBM internal systems and Standard Operating Procedures (SOPs), including planning and reporting formats, ‘NAV’ accounting system and SharePoint

· Have built up strong, mutually accountable, relationships within the Programme Development Team and with other internal stakeholders and within the CBM federation

· Be providing timely, clear and accurate support to colleagues, particularly the Head of Programmes, Head of Programme Funding, Programme Finance Manager and Programme Managers

The Programme Development Administrator (PDA) will ensure quality support for the smooth running of the project and financial management and data coordination systems to help realise quality programmes for CBM UK.

1. Support for Programme Systems (75%)

a. Work with PD staff and other teams to improve systems as the organisation transitions to a more streamlined ‘CBM Global’ network, providing the opportunity to set up new and simplified systems and processes for project monitoring, financial and data management.

b. Be the ‘Go to’ focal person, working closely with Programme Finance staff, for specific project financial management and monitoring related processes and reporting. Tasks include funding transfers and variations, budget monitoring and reporting and responding to queries on budgets and expenditure.

c. Support the Programme Managers (PMs) on project approval processes and the finalisation and filing of standard cross- organisational, CBM Global, Project Agreements / Contracts.

d. Coordinate Support for CBM entities overseas in uploading correct project, partner and donor data on the accounting system for each new project. Review and verify the system entries and amend if necessary. Support project monitoring related processes and reporting including project approvals and workflow.

e. Provide clearly articulated orientation and training to PMs and Senior Programme Officers (SPOs) on programmes systems and processes as required. Make updates to the PD Team Systems Handbook on an ad hoc basis as systems are revised. 

f. Monitor the correct and timely entries by PMs and SPOs of critical project information on CBM UK’s server and in the longer term, facilitate the transfer of project data to a new database

2. Support Programme Development Team administration (25%)

a.  Provide ad hoc / surge administrative support to the Head of Programme Funding to assist in the development of high quality funding applications to institutional donors (e.g. collation of project data or information, on-line research, proof reading of drafts).

b.  Organise arrangements for CBM UK hosted events such as internal and external meetings, (including note taking), training courses, team travel and (remotely) international workshops

c.  Ensure timely submission, signing and scanning of timesheets by the PD team. Carry out analysis of time allocated to specific programmes and compile monthly reports for managers.

d.  Carry out other duties as required by the Director, or Head of Programmes.

For full details, please download the recruitment Pack

Additional documents
Recruitment Pack (.pdf)
Application Form (.docx)
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More about CBM
About
CBM

CBM is the largest charity focussed on transforming the lives of people affected by disability in the world’s poorest places, reaching ar... Read more

Posted on: 27 January 2020
Closing date: 13 February 2020
Tags: Admin,Intl Development

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