Art Centre Manager Jobs in Milton Keynes, England
Overview
The National Paralympic Heritage Trust (NPHT) has embarked on a new exciting five-year strategy – ‘Becoming Seamlessly Inclusive 2023-2028’. To help us on this journey, this is an exciting opportunity to join our team as the Trust’s Company Administrator, a key role within our organisation. You will be able to think on your feet and be confident to work autonomously.
The NPHT is a young dynamic and diverse organisation, and a leader in accessible heritage. Over our first five years we have engaged with over half a million people with the ambition to reach a million over the next five years, with support from several major heritage funders including the Arts Council England (as an NPO), National Lottery Heritage Fund, Rothschild Foundation, Museums Association Esmee Fairbairn, Wolfson Foundation, Art Fund and Garfield Weston.
Role of the Company Administrator
The Administrator will be responsible for the key administration functions of the Trust; planning, directing, managing, and coordinating all operational functions including the office management, day to day finance records, events support and site maintenance.
1. Overall
1.1 To be part of the inspiring work of the National Paralympic Heritage Trust, supporting the wider team and often being the first line of contact to visitors and partners in person, online and via telephone.
1.2 Manage the provision of office services including the management of day to day finance and payments, staff rotas, stationary orders, supporting events and bookings and ensuring the smooth running of the office.
1.3 Organising the day-to-day maintenance of the Heritage Centre and the displays at the National Spinal Injuries Centre.
Main Duties
1.4 The management of office systems, operating practices, record keeping, policies and budget monitoring systems including supporting returns to funders, monthly invoicing records and payments.
1.5 Administration of training, Heritage Centre bookings, events and meetings, including organising catering when relevant.
1.6 Management of general correspondence, answering phone calls, managing the admin mailbox and processing post.
1.7 Oversight and coordination of environmental action plans.
1.8 Drafting, formatting, and printing of relevant documents for meetings as required.
1.9 Maintaining stock lists and ordering of office supplies as needed.
1.10 Coordinate agendas and take meeting notes for the Board of Trustees and the Finance and Development Committee.
1.11 Management of purchase orders and invoicing.
1.12 Photocopying and filing of appropriate documents as needed.
1.13 Maintaining databases, and the google drive.
1.14 Support processing of DBS checks for staff and volunteers as directed by the wider team.
1.15 Other
· To support communications, digital content and evaluation consultants.
· To support the commercial programme of work.
· Other project work as arises.
· To assist work placement trainees in areas where they require admin support.
2. Meetings and reporting
2.1 The Administrator will be employed by the National Paralympic Heritage Trust and be responsible to the Board of Trustees.
2.2 The Administrator will report to and be supported by the Head of Programmes.
2.3 The Administrator will have monthly meetings with the Head of Programmes, reporting on progress and raising any areas of concern.
3. Period of Contract
3.1 Permanent.
4. Contract fee/Pay
4.1 The proposed fee is £25,000 a year Pro rata 3 days a week (24 hours).
4.2 In addition to the payment outlined above the Administrator will be paid reasonable agreed expenses incurred subject to the supply of receipts/travel expense claim and a stakeholder pension.
5. Indemnity
Insurance is covered by the NPHT.
6. Skills and Qualifications
Essential:
o Excellent administrative skills with an eye for detail and a good understanding of Excel and Word.
o Excellent interpersonal, organisational and communication skills.
o Experience with budget monitoring.
o Proven ability to work in a collaborative manner.
o Excellent communicator.
o Highly self-motivated.
o Experience of engaging with the public.
Desirable:
o Experience/empathy to disability and neurodiversity.
o An interest in sport.
o An understanding of or interest in the Paralympics.
ABOUT THE ROLE
Are you a skilled and experienced organiser, facilitator and coalition-builder? Someone who is creative, collaborative and action-oriented, and looking for an exciting challenge? If so, this could be the perfect opportunity.
Working closely with the Executive Director, the Head of Operations and Delivery, and colleagues across the climate movement, you will:
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Work with members to platform collective action for climate and nature, celebrating what people are doing to drive more action & surface the public mandate for political support for more of this
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Work to translate collective action into a new vision and narrative on climate and nature
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Support the coalition and wider movement to achieve greater impact through coalition working, strengthening the climate movement
JOB DESCRIPTION
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Lead the convening of members and community organisers to co-create, facilitate and deliver the Climate Coalition’s people-centred campaigns, projects and programmes, ensuring strong engagement from members and contribution to movement-building
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Lead creative coalition campaigns to mobilise the public at scale, and demonstrate the public mandate for change
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Oversee the development and delivery of placed-based convening in key locations: Project Groundgame
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Work with members and partners to develop projects and initiatives that support collective action
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Work with members, partners and allies to harvest, catalogue and platform stories of collective action in a way which makes the case for systems change
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Build strong relationships with members and the wider movement, understanding how coalition work can help achieve their objectives
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To play a leadership role within the Secretariat team, and line manage other team members
The job description is not exhaustive and you may be asked to carry out additional tasks which are appropriate to your job role, as required by your line manager
PERSON SPECIFICATION
ESSENTIAL
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Exceptional leadership skills, with significant experience of facilitating effective collaboration and coalition-building
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Significant understanding and experience of using a suite of influencing tactics to build power and create campaign impact, including both mobilising and organising tactics
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Experience of using public engagement campaigns to affect change
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Strong interpersonal and communication skills, with demonstrable experience of building and managing relationships with a diverse range of partners and allies
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Strong time management and organisational skills, with the ability to work well under pressure
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A sophisticated understanding of the role of civil society and social movements in driving political, social and economic change
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Strong empathy and interpersonal skills, and a passion for building bridges between people and groups from diverse backgrounds and perspectives.
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Proven leadership and people management skills, able to develop team members for high performance and build a positive culture
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Passionately believe in building power, and aware of issues re power and privilege which relate to this (EDI)
DESIRABLE
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Experience of using storytelling and narrative to drive change
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Financial acumen to manage budgets, understand financial statements and understand and use business metrics
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Knowledge/experience of working in the climate, nature or international development sectors
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Experience of working with arts and culture sector
Sometimes we all experience a bit of imposter syndrome. At The Climate Coalition we believe that imposter syndrome is a manifestation of the oppression many of us face on a day to day. We have no specific education requirements, and experience can be in a paid or unpaid context. You don’t have to tick all the boxes for each role to apply. If you feel a pull towards a specific role and believe you could make a difference we would love to hear from you!
The client requests no contact from agencies or media sales.