Arts programme coordinator jobs

Queen’s Crescent Community Association (QCCA) runs one of the largest and most diverse older people’s services in Camden. We operate in the borough’s most deprived area and annually support around 300 people aged 55+ to live happier, healthier, more connected lives.

The new co-ordinator will be responsible for delivering a full programme of activities.

We are looking for someone who will:

• Lead, manage and deliver the programme for people aged 55+ in Gospel Oak and the surrounding areas.

• Line-manage sessional and part-time staff, overseeing HR, payroll and supervision.

• Recruit, manage and supervise volunteers, ensuring they are actively engaged in designing and delivering services.

• Prioritise outreach and promote the programme locally, building positive relationships with older people, care homes, sheltered housing, health centres and other partners.

• Deliver regular and accurate reporting, including surveys, consultations and data for board meetings, funders and fundraising.

• Plan and deliver a sustainable programme, balancing free activities with occasional fee-paying or volunteer-led sessions through creative thinking.

• Support older people to access internal and external services that promote their mental health and wellbeing.

• Organise specialist talks, workshops, lunches, coffee mornings and activity refreshments, ensuring all supplies, volunteers and logistics are in place.

• Lead on key administrative duties, including registration forms, attendance registers, CRM updates, progress reports, income and expenditure records, Square Up entries, Equals card spreadsheets, petty cash, payroll hours and the Blip database.

• Plan monthly outings, design the monthly events calendar, maintain the mailing list, and ensure all activity reflects good practice models, quality standards and integration with QCCA’s wider services.

ABOUT EX CATHEDRA

Ex Cathedra is a world-class vocal ensemble that leads the choral sector in the fields of performance, learning and wellbeing. We believe everyone should be able to experience the remarkable physical, mental and emotional health benefits of singing together, and have opportunities to be inspired by extraordinary choral music. 

It is an exciting time to join Ex Cathedra. Over the next 2 years we will celebrate the legacy of founder Jeffrey Skidmore OBE and welcome a new artistic director. We are enjoying audience growth, our projects are being recognised at Award ceremonies, and we have recently recruited two new fundraising roles.

You would join a supportive, dedicated and financially literate team, working closely with the General Manager and the Director of Education & Participation. You will be an important part of the Ex Cathedra ‘family’ - musicians who deliver the highest quality performances and participatory experiences.

THE ROLE

We are excited to advertise this full-time Finance Manager vacancy (£37,500-£40,000). The role encompasses the financial operations of the charity - from purchase ledger and payroll to preparation of the management and statutory accounts and delivery of Board reports. In autumn 2024 we migrated to iplicit, with the potential to realise further efficiencies.

Full details are listed in the Application Pack. Key points include:

Key points include:

• Deliver the financial accounting process, including timely and accurate purchase ledger and sales ledger, processing payments accordingly
• Undertake bank reconciliations
• Monitor debtors and creditors 
• Process payroll and pensions
• Ensure statutory obligations and deadlines are met, including payments and reports to HMRC for PAYE & NI
• Prepare annual accounts and meet external audit requirements in accordance with current SORP
• Prepare creative tax relief claims
• Cashflow forecasts
• Prepare management accounts and reports for the Board of trustees and other financial reports that may be required
• Calculate and submit VAT returns
• Prepare financial documents for Arts Council England submissions
• Work with the team to ensure accurate project projections
• Drive improvements and efficiencies
• Support fundraising, including Gift Aid
• Act as Company Secretary
• Support the General Manager with insurance renewals

ABOUT YOU

We anticipate you will be part- or fully-qualified (ACA, ACCA, CIMA or CIPFA), and excited by the opportunity to have operational responsibility for the full financial processes of Ex Cathedra. You are the kind of person who is equally willing to support the strategic planning of the organisation and to roll up their sleeves to ensure sales invoices are raised and suppliers are paid efficiently.

Essential:

• Experience of working in a complex finance role, preparing statutory and management accounts
• Experience of owning/managing efficient finance processes and controls
• Highly proficient and confident with modern, cloud-based finance software, spreadsheets and other relevant software
• An understanding of partial exemption VAT
• Knowledge of charity SORP

Desirable:

• Recent experience of iplicit, charity SORP and partial exemption VAT would be very helpful
• Interest or experience of supporting strategic initiatives and developments

The successful candidate will demonstrate a track record of:

• Developing strong working relationships and possess excellent interpersonal and communication skills
• Effective time management and of being able to prioritise and plan
• Meticulous accuracy and attention to detail
• Inspiring confidence from colleagues across the organisation and at Board level
• Meeting deadlines

We welcome pre-application conversations if you would like to know more.

Thank you for your interest in this role - Peter & the team at Ex Cathedra.

We would also consider a part-time Finance Manager (3 days pw) with the appointment of a part-time Finance Coordinator (2 days pw). Please contact Peter Trethewey, General Manager, ahead of application if you would like to apply on this basis.

Community Events Coordinator

The Volunteering & Events team at KCLSU are looking for a Community Events Coordinator. To ensure that our students thrive and enjoy the best possible experience at King's College London, the focus of this role is to connect students through a diverse range of events across the academic year. 

Partnering with over 300 KCLSU student groups, this role is one of two Community Events Coordinators who deliver: 

• The KCLSU Community events programme; overseeing the successful delivery of Welcome & Social Connection Events (Freshers), Liberation Events and Faith & Culture Events. 
• The KCLSU Reach events programme, which offers bespoke activities for students identified as harder-to-reach, such as postgraduates, online learners, or those who study at our Denmark Hill campus. 
• KCLSU flagship events, such as the Welcome Fair and KCLSU Awards. 

To apply for this role, please complete an application form and include a personal statement detailing how you meet the person specification. 

To be eligible for this role, you must:

• Be eligible to work in the UK and provide proof of this (i.e. a passport or visa) when asked to by KCLSU. Please note that KCLSU is unable to offer visa sponsorship. 
• Have a National Insurance number, or be in the process of applying for one. 
• Not be a trustee of King's College London Students' Union. 

REF-225 152

Job Title: Communications Coordinator

Hours: 28 hours per week               

Salary Scale: £30,892 – £33,672 pro rata*

Duration: Permanent

Pension: 6% employer pension contribution

Holiday: 26 days plus bank holidays pro rata 

Reports to: Digital Communications Manager

The appointment is subject to a satisfactory DBS check 

We particularly encourage and welcome applications from people from backgrounds which are underrepresented in museums and galleries, including people from low-income backgrounds, people from Black, Asian and ethnically diverse backgrounds and disabled people.

*Appointments are made at the start of the salary scale, with annual pay progression based on satisfactory performance. In addition, the salary scale is reviewed annually in the light of cost of living and operational budgets.  

About the Role

The Communications Coordinator contributes to the planning and delivery of all communications and digital activities for the South London Gallery. Working alongside the Head of Communications and Digital Communications Manager, the Communications Coordinator supports the implementation of the SLG’s communications strategy, reaching new audiences, creating engaging digital content, and enhancing visitor experience online and on site.

The role involves the full range of communication channels including print marketing, signage, press, digital, audio-visual interpretation and social media to profile the SLG’s programme, Communities and Learning activities, bookshop and café. The Communications Coordinator also provides administrative support and assists at special events as necessary.

We’re looking for a Communities Development Coordinator to support, develop and grow student-led societies, sports clubs and other communities at Arts SU. This role is all about helping students get involved, whether that’s through joining a student group, planning and running events or stepping up as a student leader. You’ll be the first point of contact for over 100 student groups, providing tailored support, training and advice to help them thrive. From processing finance requests and booking spaces to helping deliver key events like Welcome Fair, Varsity, and Awards, you’ll make sure students and colleagues have what they need to succeed. You’ll oversee student group elections, manage the promotion of opportunities, and work with colleagues across UAL to create inclusive spaces where students are welcomed and engaged.

We want someone organised and approachable, who loves working with students. You should have experience planning and delivering events or projects, and ideally some knowledge of community development in education or the third sector. Good communication skills are key – you’ll be supporting a wider range of student leaders and need to explain processes in simple accessible ways. You’ll also need to be confident working with budgets and able to manage competing priorities. Flexibility and a positive, problem solving attitude are essential, as you’ll often be working on multiple tasks or helping students troubleshoot challenges. More importantly, you’ll be someone who values inclusivity, enjoys collaborating with colleagues and students, and doesn’t mind working the occasional evening or weekend when big events are happening.

JOB PURPOSE

• Engage students to participate in activities and events by supporting and developing student-led societies and sports clubs, volunteering and other student communities.

• Provide accurate, consistent and innovative support to the 100+ groups, committees members and group members.

• Support the delivery of variety of student-led events and activities, empowering and enabling student leaders.

Benefits and Perks

In return for your passion and experience, we offer:

• A summer 4-day working week – we have a four day working week during the months of July & August
• Generous holiday entitlement (up to 39 days) – 25 days holidays per year, increasing at the rate of one day per full year served after the end of your second year of employment up to a maximum of 5 days
• A three-week closure during the festive period incorporating the three UK bank holidays (Christmas Day, Boxing Day, and New Year’s Day). This is approximately 12 additional leave days.
• A six-day closure during spring incorporating the two UK bank holidays (Good Friday and Easter Monday). Therefore, closure dates are from Thursday before Good Friday to Tuesday after Bank Holiday Monday. These are 2 additional leave days.
• Birthday Leave
• 2 days of Volunteering Leave
• Religious Festival Leave (up to 2 days)
• Cycle to Work scheme, enabling significant savings on bicycle purchase
• Flexible/ hybrid working arrangements
• Access to UAL staff training courses
• Enhanced maternity leave
• Family-friendly employer

Application Closes: 24th November at 9am

Interviews: 5th and 8th December 

Stepping Stones is a small, local charity based in Southwark, supporting adults with learning disabilities to live more connected, creative and fulfilling lives. We believe that everyone deserves a space where they feel seen, valued, and able to express themselves, and that community, creativity, and consistency are key to making that possible. Each week, we run a range of inclusive activities, including music, dance, art, gardening, drama and digital skills. Our sessions offer a fun, safe, welcoming environment where adults with learning disabilities can build friendships, grow in confidence, explore their creativity and feel a true sense of belonging. Many of our learners face social isolation, anxiety, or barriers to taking part in mainstream services. Stepping Stones provides a vital bridge of a consistent community space where people are encouraged, included, and celebrated. 

We’re looking for a friendly, organised and proactive person to join us as our new Activities and Volunteer Coordinator. This is a hands-on, people-focused role. You’ll be the go-to person for keeping our weekly sessions running smoothly, supporting facilitators, welcoming learners, managing session admin and planning community events like our summer show and Christmas party. You’ll also take the lead on developing our volunteer programme by recruiting, inducting and supporting the amazing people who give their time to help make Stepping Stones such a special place.

You’ll be supported by our Charity Manager and work closely with a small, passionate team who care deeply about inclusion, wellbeing and creativity.

We’d love to hear from you if you:

• Have experience working with community groups and adults with learning disabilities (or similar settings)

• Are friendly, organised and calm under pressure

• Know how to manage volunteers with empathy and clarity

• Understand safeguarding, health & safety, and inclusive practice

• Are confident with admin, registers and MS Office programmes.

What we offer:

• A values-led, community-based charity where you can really make a difference

• A part-time, term-time role that could work around other commitments

• A supportive team and space to grow with the role

• Strong potential for extension beyond the first year

Engagement and Events Coordinator / Community Connector / Community Facilitator, L'Arche London

ABOUT THE ROLE

Reports to: Community Leader
Hours of work: 15 hours per week
Salary: £29,128 FTE. Pro-rated salary is £11,651.40 based on 15 hours per week
Place of work: L’Arche London, West Norwood, South London
Contract type: Fixed term for 1 year (potential to be extended). Part-time.
Closing date: Sunday, 23rd November at 23:59

If you can bring people together, lead events, share stories, and make sure everyone feels part of the L’Arche London Community, then we would love to hear from you!

Join L’Arche London as a Community Connector and help us foster belonging, inclusivity, and vibrant community life through leading traditions, celebrations, and engaging communications.

You may have experience in the following roles: Community Life and Engagement Coordinator, Community Inclusion and Programmes Lead or Engagement and Inclusion Officer etc.

Main purpose of the role:

As a Community Connector, you will:

• Help strengthen relationships, promote a sense of belonging, and support the vibrant life of our community.
• Oversee and lead an inclusive and accessible programme of core traditions and celebrations throughout the year in L’Arche London.
• Keep our community and partners engaged with community life through excellent communication, both internally and externally, via channels such as social media and internal newsletters.
• Have ample opportunities to engage, reflect, and be part of community life.
• Furthermore, this role is vital for supporting our valued and appreciated Live-in Community Worker, helping guide and mentor them throughout their year with us in L’Arche London.

You can find more details about L'Arche London on our website.

Discover what makes L’Arche a rewarding place to work - explore our employee benefits on our website.

A full job description and person specification can be found in the Recruitment Pack.

To apply, please submit your CV and answer the questions on our online application form.

The closing date for applications is: Sunday, 23rd November at 23:59

We encourage you not to wait until the closing date to submit your application, as we may begin interviewing strong candidates before then.
We also reserve the right to close the advert early if we receive enough suitable applications.

Please also read our privacy notice for job applicants.

REF-224 801

Job Summary

Learning Support Assistants support PiP’s Development Workers to deliver a flexible programme of learning and development opportunities; ensuring that students can actively participate and engage in sessions, giving student’s maximum opportunity to learn and develop. 

PiP’s programmes focus on four learning pathways:

- Independent Living Skills

- Creative and Performing Arts

- Health, Wellbeing and Happiness

- Employment and Vocational Skills

The role incorporates session delivery, recording and monitoring student progress, key working responsibilities such as liaising with student’s support networks and involvement in PiP’s wider work. 

Who We Are

PIP is a local charity that supports adults with learning disabilities or autism to achieve their potential, and to lead lives that are as independent as possible.  

Our mission is to empower adults with learning disabilities to achieve their potential. We are a growing, grassroots charity based in West London, and run a number of key services to promote independence and choice for our students.

What You’ll Need

• Experience of working with people with learning disabilities, or a similar vulnerable service user group in care or educational settings
• A strong commitment to person-centred support and advocacy
• A passion for enabling positive change in the lives of our students
• The character and communication skills to be an effective and supportive team member
• Energy, initiative and a proactive attitude
• A calm and creative approach to challenges and problem solving

What We Offer:

· You'll get 25 days holiday + bank holidays ever year. We're closed for Christmas but the rest of the year you may take leave whenever you wish. 

· An extra day of annual leave for each year you've worked with us up to another 5 (30 in total)

· We offer a travel subsidy to help with the cost of commuting.

· We provide a 4% pension contribution

· Incremental pay progression

· When we can, we try to have an early finish on Fridays for staff at 4 pm

· Free Employee Assistance Programme 24/7 including access to counselling

· We offer regular team meals and social-generally during work hours and they are optional.

· We offer a cycle-to-work scheme and other staff discounts

Our Mission

PiP's mission is to empower adults with learning disabilities to achieve their potential. We are a growing, grassroots charity based in West London, and run a number of key services to promote independence and choice for our service users.

Our commitments

PiP is committed to safeguarding and promoting the welfare of adults and expects all employees, workers and volunteers to share this commitment. The successful applicant will be required to undertake an enhanced Disclosure and Barring Service (DBS) check.

We are committed to diversity and inclusion at work and are accredited with the Inclusive Employers Standard 2020. We welcome applications from people of all backgrounds, particularly applicants who are significantly underrepresented in our sector, such as people with lived experience of disabilities and individuals from Black and Minority ethnic communities. 

PiP keeps all personal information confidential and in line with current data protection legislation and GDPR. 

Closing Date: Friday, 28 November, 2025

We encourage you to apply early, as applications will be reviewed as soon as they are received, and we reserve the right to close the advert sooner subject to finding suitable candidates.  

This is an exciting role in a unique organisation.  Our vision is to provide an outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world.  We aim to build a vibrant and empowered student community with real influence in UCL and beyond, that enables students to enjoy their time at university; pursue their interests and passions; see the world in new ways; and develop the skills and experience to change the world for the better.

We are a registered charity employing over 100 career staff and 300 student staff, delivering a wide range of services and representative functions for UCL students. We have the widest portfolio of services of any student organisation in the country, managing UCL’s extracurricular programmes for sport, music, drama, dance, media, volunteering, academic societies and intercultural engagement; providing a wide range of fantastic social spaces; leading on student democracy and representation across UCL; and offering excellent student support services.

It's an exciting time to join our growing organisation as we lead the delivery of UCL’s groundbreaking new Student Life Strategy. This is enabling us to build more programmes to improve students’ mental and physical wellbeing, promote genuine equity for all, build students’ skills and confidence, develop their international connections and intercultural skills, and make a real contribution to our local community.

We support hybrid working. Excellent benefits including defined benefit pension scheme and generous holiday entitlement. We are proud of high levels of staff engagement and pride ourselves on being a great place to work. We will consider applications to work on a flexible and job share basis wherever possible.

This is a full time and permanent role. This role is based at our Bloomsbury campus with flexibility to work from home on a 40/60 basis (40% working from the office).

We are looking for a Sports Development Coordinator (Equity & Inclusion) to provide training, knowledge and hands-on support for club committees as well as supporting on the delivery of campaigns and events. The postholder will work closely with colleagues across the department and the wider university to develop and grow our inclusive and disability sport provision. 

 

Communications and Marketing Coordinator

Salary: £32,000
Full time, permanent role
Based on our central London office with hybrid working offered

We are seeking a creative and proactive Communications and Marketing Coordinator to play a pivotal role in telling Theatres Trust’s story, and the stories of the theatres we support, to a wider audience.

Working with the Head of Communications and Marketing, you will support the development and delivery of Theatres Trust’s communications strategy and contribute to embedding our brand and tone of voice across all our communications. A central part of the role will be working with our sector specialists to turn complex, detailed and technical information into compelling case studies to promote our services and highlight our impact to key stakeholders across the theatre sector and beyond.

You will be responsible for producing two of Theatres Trust’s key communications products: Theatres Magazine, our digital publication for supporters, and NewsDigest, our monthly e-newsletter, as well as helping to develop our social and digital channels. There will also be the opportunity for you to take the lead on the full communications lifecycle of specific projects such as grant programmes and events.

For someone with a passion for the power of words and a strong eye for design, this is an interesting and varied role, offering the scope to develop and enhance your skills across the full range of communications and marketing disciplines. You may have worked in a communications or marketing position already, or you may have transferrable skills from another role, studies or voluntary experience. Theatres Trust is a small team with big ambitions and is undergoing a period of transformation, so the willingness to take on a wide range of duties and adapt to evolving priorities is a must.

How to apply

To apply, please got to Theatres Trust website to access the full job pack and send your CV and a cover letter of no more than two A4 pages each, along with a completed Equal Opportunities monitoring form, by email to the address listed. Please use the subject line “Communications and Marketing Coordinator Application”.

Please don’t include headshots or photos of yourself in your application. Your name and contact details will be redacted before your application is passed to the shortlisting panel.

Deadline for applications: 10am on Monday 24 November 2025

Interviews will take place at the Theatres Trust offices on Tuesday 9 December. Please confirm that you are available on this date in your cover letter.

If you have any questions or would like to discuss the role and organisation before applying, please contact Laura Wootten, Head of People, Operations and Finance.

We are committed to being an equal opportunities employer and actively encourage people from a wide variety of backgrounds, experience and skills to join us and influence and develop our working practice. We particularly encourage applications from Black and global majority people, and candidates who self-identify as disabled.

All candidates who self-identify as disabled and who demonstrate that they meet the minimum criteria will be invited for an interview, in line with the Equality Act 2010.
 

We are seeking a compassionate, organised and proactive Bereavement Cafe manager to help children and young people who have experienced a bereavement.   Working 15 hours a week across Dorset during term-time,you will plan and deliver Bereavement Cafes which are guided, age-appropriate group sessions that help children to process their grief in a safe and supportive environment. 

Mosaic is a well-regarded charity which has a mission to provide specialist support to children, young people and families when they are struggling to deal with the death of someone close to them.  This role is ideal for someone with a background in working with children and young people,counselling, bereavement support, art therapy or education.  It's important that you're happy to drive to different schools during the week around the county to deliver the cafes, as well as planning the activities aross the term.  

  Mosaic wants to help equip school staff to support students who've been bereaved, and to enable them to understand more about grief and loss.  

Key responsibilities

Programme delivery

Deliver bereavement cafe programmes in primary and secondary schools in Dorset,  liaising with schools on timings and numbers of students.

Facilitate art group sessions (typically one hour) using creative, age-appropriate activities

Adapt delivery to meet the needs and development stages of the children and young people involved.

Co-ordinate a team of our exisitng volunteers to support each session, ensuring they understand the needs

School liaison

Build and maintain strong working relationships with schools across Dorset,  managing requests for cafes.

Liaise wiht pastoral leads, SENCOs and safeguarding staff to plan sessions and identify students who might benefit.

Share practical tools and strategies with school staff to enable them to support students beyond the cafe programme.

Resource Development

·Create and maintain therapeutic activity plans and resource packs for both age groups.

·Develop tailored guidance and tools for teachers and support staff.

·Ensure all materials are inclusive, accessible, and trauma-informed.

Safeguarding & Emotional Support

·Monitor the wellbeing of children and young people during sessions.

·Uphold Mosaic’s safeguarding policies and escalate any concerns appropriately.

·Maintain confidentiality and professional boundaries at all times.

Monitoring & Evaluation

·Keep accurate records of attendance, engagement, and feedback.

·Support impact tracking and evaluation efforts.

·Contribute to service reporting as required.

Awareness & Engagement

·Represent Mosaic positively in schools and the wider community.

·Promote awareness of Mosaic’s bereavement services and fundraising activities.

·Encourage schools and families to support or participate in Mosaic’s fundraising events where appropriate.

Person Specification

Essential:

·Experience working with children or young people in a supportive, educational, or therapeutic setting.

·Confidence in leading group activities and supporting emotional expression.

·Strong communication skills with both children and adults.

·Safeguarding Level 3 training (or willingness to complete prior to starting).

·Able to work independently, manage time effectively, and travel across Dorset.

·Full UK driving licence and access to a vehicle.

·Enhanced DBS (or willingness to obtain).

Desirable:

·Experience facilitating emotional wellbeing or support groups.

·Knowledge of trauma-informed or grief-informed practice.

·Familiarity with Dorset’s education or community mental health systems.

·Interest in community engagement or fundraising support.

What We Offer

·       The chance to join an active, positive team who are making a huge difference to childrens' lives across Dorset, 

         A  part-time role in term-time supporting bereaved children and young people in school, helping them to go on to thrive. 

·Clinical supervision and guidance from an experienced Senior Counsellor.

·Opportunities for ongoing training and reflective practice.

·Reimbursement of travel expenses at 45p a mile for driving, and access to a materials budget.

·A chance to be part of Mosaic’s mission in delivering vital support to families experiencing grief.

Job Title:  Gardener Project Officer for Young Marketeers Knowsley

Position Type: Freelance

Reports to: Project Coordinator

Based at:  Home-working and at schools in Knowsley

Working Hours: 17.5 days @ £165 per day from February – July (£2,887.50) plus 10 x school gardening sessions at £110 per session plus 1 day planning @ £220 (£1,320)

Contract: Temporary

Job Purpose

· To manage the delivery of Young Marketeers in Knowsley in five primary schools

Background to School Food Matters

At School Food Matters we believe that school food can unlock a happier, healthier, more sustainable future for every child. We want a school food system that delivers for all children, so they can enjoy nutritious, delicious and sustainable school food and leave school with an informed and positive relationship with food. To achieve this, we campaign for a better school food system, bringing the voices of children, parents, and teachers to government policy, and deliver fully funded food education programmes in schools across the country.

Young Marketeers

This much-loved programme was started in London in 2012. It is now running in 16 cities across England.  We have been commissioned to deliver the programme in Knowsley by Knowsley Public Health. The programme provides hands-on opportunities for children from primary schools to grow fruit and veg from seed to sell at their local market. Young Marketeers is also a platform for School Food Matters to promote food education to schools and communities as a way to support children to live happy and healthy lives. Children learn the art of growing veg from seed, and market traders will share their secrets on how to create a winning market stall. Primary schools will be visited by our gardener in March/April and then again in May/June and receive further tips on how to ensure a bumper crop. Then in July, they head to the market to sell their produce, and to meet the Mayor!

Key Tasks include:

· Assist with recruitment of five schools to take part in Young Marketeers

· Build and maintain relationships with teachers, teaching assistants and senior leaders to ensure the smooth running of the project

· Build and support relationships with contacts in partner organisations

· Schedule, organise and deliver

o One assembly in each school

o Two food growing sessions in each school

o One market trader training session in each school

o Market Day in the city centre in July for all schools

· Maintain accurate records relating to the programme

• Complete monitoring and evaluation forms in accordance with instructions from our Evaluation team
• Take photos of workshops and events where possible
• Keep Project Coordinator fully updated on progress

· Keep up to date with safeguarding requirements and reporting procedures

• Maintain the ethos of the charity and positively promote our work at all times

Person specification

 Essential

· Experience of delivering food growing sessions to children

· Knowledge of fruit and vegetable growing

· Excellent administrative and organisational skills with great attention to detail

· Excellent IT skills including excel, word and email

· Experience of building relationships with partner organisations and individuals

· Ability to work in a team, and seek help when needed

· Self-motivated and optimistic with a can-do attitude

Desirable

· Experience of working for a charity or not for profit organisation

· Experience of working in primary schools and engaging children

This is an exciting role in a unique organisation.  Our vision is to provide an outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world.  We aim to build a vibrant and empowered student community with real influence in UCL and beyond, that enables students to enjoy their time at university; pursue their interests and passions; see the world in new ways; and develop the skills and experience to change the world for the better.

We are a registered charity employing over 100 career staff and 300 student staff, delivering a wide range of services and representative functions for UCL students. We have the widest portfolio of services of any student organisation in the country, managing UCL’s extracurricular programmes for sport, music, drama, dance, media, volunteering, academic societies and intercultural engagement; providing a wide range of fantastic social spaces; leading on student democracy and representation across UCL; and offering excellent student support services.

It's an exciting time to join our growing organisation as we lead the delivery of UCL’s groundbreaking new Student Life Strategy. This is enabling us to build more programmes to improve students’ mental and physical wellbeing, promote genuine equity for all, build students’ skills and confidence, develop their international connections and intercultural skills, and make a real contribution to our local community.

We support hybrid working. Excellent benefits including defined benefit pension scheme and generous holiday entitlement. We are proud of high levels of staff engagement and pride ourselves on being a great place to work. We will consider applications to work on a flexible and job share basis wherever possible. This role is based at our Bloomsbury campus with work across various football facilities across London.

This is a 0.8 FTE (29.2 hours per week) and fixed term contract for 18 months.

We are looking for a Football Development Officer to support the delivery of TeamUCL's new focus sport, football. The role combines football delivery with desk-based sports administration and student engagement. We are looking for someone passionate about developing football in all forms - from running beginner friendly sessions to working with students to co-create community volunteering projects.

The Tours & Projects Manager is responsible for the planning, coordination and delivery of several key areas of the  Orchestra’s core performance activity, including but not limited to: international stand-alone concerts, tours and  residencies; UK tours, engagements and festival performances; commercial recordings and special projects. 

Working in a fast-paced environment as part of a friendly, fun and creative team, the role of Tours & Projects Manager provides a unique opportunity to work with leading musicians and conductors. Excellent organisational and budgeting  skills, attention to detail, innovative thinking and a flexible approach to working will help you manage, develop and  execute a diverse range of projects to the highest standard. 

With oversight from the Senior Concerts Manager and Concerts Director, the post-holder will work closely with the  Concerts Coordinators, Concerts Assistant and the Orchestra Operations Team in the delivery of outstanding performances in territories as varied as the UK, USA, Asia and Europe.

Key Responsibilities 

• Planning and coordinating of all international tours and residencies undertaken by the Orchestra, • Planning and coordinating of UK-based performances, engagements and tours outside of the Orchestra’s  core regional residencies.

• Planning and coordinating commercial recordings and special projects, shared with Concerts & Projects  Manager, according to orchestra schedule. 

• Developing and managing detailed itineraries, travel schedules, visas, freight and accommodation for  musicians, artists, staff and equipment.

• Preparing project budgets, managing and maintaining set budgets and final reconciliation and invoicing,  including international tax applications on behalf of the Orchestra. 

• Liaising with the Orchestra’s Head of Production and Stage Managers regarding practical  arrangements for all concerts and projects, including, but not limited to, stage plans, stage extensions,  ATA carnet applications; truck requirements, second instruments etc. 

• Liaising closely with the Orchestra Librarians on orchestrations and editions for repertoire being  performed or recorded. 

• Supervising the Concerts Coordinators and Assistant in the practical delivery of contracts, PPE letters,  technical riders, dressing room and security lists, rehearsal venue bookings, flight and hotel lists etc. • Keeping abreast of all relevant agreements and updates from the Association of British Orchestras and  Musicians’ Union concerning touring best practice and regulation. 

• Liaising with the Orchestra Committee and Artistic Committee regarding player matters as directed by Senior Concerts Manager/Concerts Director. 

• Travel with the Orchestra on all international tours and attending concerts & projects within the UK as  necessary.

• Upholding and demonstrating the Orchestra's values. Representing the Philharmonia with utmost  professionalism at all times. 

• Undertaking such other duties as may reasonably be required by the Company. 

Skills and Qualifications 

Essential: 

• Minimum three years’ managerial experience in classical music administration preferably with a focus on tour management 

• Demonstrable experience in performance production and scheduling; including knowledge of  international visas, tax and travel. 

• A passion for orchestral music; 

• Meticulous attention to detail; 

• Self-motivated and a diligent worker; 

• Excellent organisational skills, with the ability to prioritise whilst working across a wide range of projects  at any one time; 

• Excellent interpersonal skills, both written and verbal being able to converse with a wide range of  stakeholders; 

• Ability to problem solve independently, quickly and under pressure; 

• Ability to find creative solutions independently; 

• Ability to work as part of a team; Ability to motivate junior colleagues; 

• Demonstrate hands-on and positive attitude during projects; 

• Willingness to work unsocial hours, including evenings and weekends; and to travel outside London and  the UK, as required. 

Desirable: 

• Skills in concert management 

• Previous employment with a symphony orchestra

• Knowledge of the working practices of a professional orchestra (including ABO/MU agreements that  apply to a professional freelance orchestra) 

• Knowledge of orchestral repertoire 

Reporting Structure 

Reporting to the Concerts Director. Line Management of the Tours & Projects Co-ordinator 

Employment Type 

Full time, based in London with weekend and evening work as required by the orchestra’s schedule.

Location 

The role will be based at our administrative office in Southwark, London SE1; however, the role will require  frequent travel both within the UK and internationally. This role will regularly require you to travel with the  Orchestra on tour, being away for periods of between one week to over two weeks at a time.

● Closing Date: Monday 24 November 2025, 9am 

● First interviews: Monday 1 December 2025 

● Second round interviews, if applicable: Friday 5 December 2025