Executive Assistant – Part-time, 2 year contract (4 days a week, 32 hours)

Power The Fight has grown significantly over the past two years.  We are seeking to appoint an Executive Assistant to work with Power The Fight’s CEO and Senior Leadership Team, to support the smooth running of our programmes and internal operations, as well as playing a key role in the organisation’s capacity for strategic development over the coming years.

This role is subject to a Basic DBS check.

To apply, please send a CV and covering letter, explaining your interest in the role and how your skills and experience align with the Person Specification.

Closing Date: Sunday 23rd January 2022

Interviews: Monday 31st January 2022

Our close partner is providing financial services guidance to a number of large institutions around the world, the International Development team works closely with global clients – such as UNICEF, The World Bank and the Gates Foundation – particularly those involved in international development, grant-making and grant-funded programmes.

The Assistant Project Coordinator has to assist in providing project coordination for the full life cycle of any assignment offered to our clients; from the proposal process, contract management with the client, assignment planning, through to assisting with the report writing, and ultimately billing the client. A working knowledge of French is required alongside fluent English.

The Assistant Project Coordinator is allocated specific clients and works closely with the respective Project Coordinators and Project Managers.

• Assist with proposal and tender submission, including preparing project budgets and schedules, liaising with prospective staff and ensuring all proposals are submitted within the respective deadlines

• Monitor and track project progress and on our ‘Control Schedule’ to ensure all stakeholders are kept up to date with any project developments
• ·Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to
• Check and process external suppliers’ invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise
• Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs are accounted for, and that bills are paid by the client in a timely manner
• Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders
• General: translate documents, maintain filing system of documentation by client and by assignment, archive files when necessary

• Degree educated
• Fluent English in both verbal and written with excellent communication skills
• Good working knowledge of French required
• Competent using MS Office
• Strong organisational and time management skills with ability to prioritise and multi-task
• Able to meet deadlines
• Good numeracy skills
• Able to work under pressure with accuracy and focus
• Good eye for detail and the ability to follow through tasks
• Able to be a self-starter and work on own initiative
• Able to demonstrate problem solving skills
• Comfortable within a changing and developing environment

A large Arts organisation in North London is looking for an Assistant Management Accountant to join the team and work on all technical processes alongside the Finance Manager

Client Details

A large Arts organisation in North London

Description

• Monthly Management Accounts
• Accruals and prepayments
• Work on process improvements for reporting and analysis
• Working on projects throughout the organisation

Profile

At least Partly Qualified Accountant (CIMA, ACCA, CIPFA or equivalent)

Demonstrable experience in a similar role

Experience of financial planning and budget setting

Ability to use Macros and VBA

Job Offer

£30,000 - £32,000

Finance and Operations Assistant - Full Time

About Challenge Partners 

Who we are: Challenge Partners is a practitioner-led education charity that enables collaboration and challenge between schools to enhance the life chances of all children, especially the most disadvantaged. 

How we do it: The Challenge Partners central team works closely with school leaders and other education professionals to facilitate a variety of programmes and networks for schools in our partnership. We ensure the knowledge and skills of the best in our network are available to everyone, reducing the variability in education provision whilst improving the performance of all schools, leaders, and pupils in the partnership. 

Our team: We are a small, but growing, team of around 25 people. We are dedicated to working hard for our schools whilst enjoying what we do and who we work with. You will be working in a friendly and dynamic group with backgrounds in education, the wider social enterprise and charity sector, and the corporate world. The majority of roles are school-facing, and team members work closely with leaders in our schools to generate and refine ideas and create maximum value for the network. 

Job purpose

To ensure the smooth running of Challenge Partners’ finance and operations by performing administrative tasks related to finance and operations. The Finance and Operations Assistant will have lead responsibility for administrative tasks relating to finance, office and facilities management, HR administrative tasks, IT and data. 

Key responsibilities

Reporting to the Finance and Operations Officer, the Finance & Operations Assistant will be responsible for the following tasks:

1. Finance duties 

• Entering and processing invoices into the finance system (Xero) for payment

• Provide support and training to other members of staff on supplier invoice processing

• Devise and run monthly checks (including reconciliations of key balance sheet accounts) to ensure the completeness and accuracy of all transactions on the finance system

• Allocate payments and receipts to specific records on the finance system and produce aged receivable and payables statements

• Reconcile company credit cards to invoices and staff claims

• Liaise with suppliers to resolve technical or financial problems such as unpaid invoices or disputed services

• Dealing with a range of queries and identifying and resolving issues.

• Carrying out daily petty cash duties to ensure the smooth running of operations when face-to-face delivery resumes

• Liaise with Finance and Operations Officer to resolve day to day issues

• Support Finance and Operations Officer to produce timely and accurate management accounts

• Act as a systems administrator for finance and banking system 

• Obtaining, filing, and processing supplier invoices and credit notes.

2. Office management

• Take overall responsibility and ownership for the office management, ensuring it is a welcoming, secure, and safe environment for staff and visitors. 

• Managing the room booking system 

• Maintain inventory of office assets and accounts to ensure charity property is being used responsibly and in line with GDPR.

• Liaise with John Keats Primary school to resolve general facilities issues.

• Support the Health and Safety lead in identifying and implementing improvements to office safety and security. 

• Ensure cleaning and hotdesking systems are working effectively to create a positive and clean working environment.

• Provide ad hoc support to staff on practical and technical issues. 

3. IT support

• Setup of new equipment, including laptops, phones, tablets and electronic accessories. 

• Reallocating and monitoring existing equipment as necessary.

• Liaise with IT and telephony suppliers to resolve day to day issues

4. General operational support

• Responding to general enquiries or redirecting complex enquiries to different teams. 

• Contributing to the wider team by participating in projects, working groups and other initiatives.

Person Specification

Specific skills and attitudes:

Challenge Partners is a growing organisation and seeks an ambitious and driven individual able to develop with the role, and take on increasing responsibility. Specific skills and attitudes we are looking for in an applicant are as follows:

• Ability to prioritise effectively to meet competing demands, through excellent organisation, time management and relationship management skills

• Excellent financial skills and awareness. Experience of working with Xero would be an advantage, but is not a requirement; high levels of numeracy and close attention to detail are essential

• Determination to see tasks through and to deliver consistently high-quality work to deadlines with limited supervision

• Ability to form and maintain good working relationships with colleagues inside the organisation and partners outside, acting as the interface between Challenge Partners and external providers of finance and IT support

• High computer literacy and adaptability, with experience of using the Google Suite an advantage. While you will not be expected to provide IT support, you will need to be comfortable working alongside our external IT support providers to ensure their service meets our needs

• Experience of using Salesforce (or a similar CRM system) would be an advantage, but training will be provided

• Willingness to learn and give and receive feedback

• An ability to take the initiative and identify solutions or improvements, rather than being satisfied with the status quo

• Flexibility and ability to thrive in uncertain conditions. We are a growing charity, where change is the norm – you will need to be comfortable with this, whilst also being able to develop and implement systems to bring order and clarity to our work

• Previous experience in a similar position would be advantageous

How to apply and our recruitment process

Challenge Partners is committed to further enhancing diversity, equity and inclusion within our team and we welcome applications from all suitably qualified persons regardless of their race, gender as well as sex, disability, religion/belief, sexual orientation or age. Our approach is to use blind shortlisting in accordance with best practice.

If you would like to be a part of our team, then please apply via Charity Job no later than midnight on Sunday 13th February 2022, but we will review applications on a rolling basis and would encourage early applications. 

• A CV of no more than two pages 

•  A statement of no more than two pages demonstrating how you meet the requirements of the role and the person specification

Ambitious College is London's first specialist Day College for autistic young people aged 16-25. We believe that every young person attending Ambitious College deserves a fulfilling, happy and rewarding life. Our educational approach focuses on the individual at all times. 

“I find it very satisfying knowing that we are changing the lives of those who are around us and making positive impacts on them” - Employee at Ambitious College

Due to continued growth we are looking for Learning & Behaviour Specialists that will deliver high-quality learning support to autistic young adults to enable them to pursue their ambitions in relation to further education, work and leisure. Learning and Behaviour Specialists support learners' person-centred study programmes in a range of environments.

The day will involve:

We want to invite you to spend the morning on Saturday 5th February getting to know our college, speak to key members of our team and understand how our services work in line with our core values. There will be opportunities for discussions and more informal assessments to understand your values, skills and experience through activities including individual and group tasks.

This is the impact you could have as a Learning and Behaviour Specialist at Ambitious College:

“There isn't anywhere else where my son would be so well looked after with such determination and energy…” - A parent of an Ambitious College learner

"At College, the more I've progressed, the happier I've felt. The college has helped me to develop more strategies in general, testing my social skills and gaining more knowledge before I move on." - An Ambitious College learner

Some of our benefits include:

• Competitive salary with an annual review 
• We are committed to CPD, where you can access a wide range of training and development opportunities support your personal and professionally development 
• Annual staff recognition awards
• Cycle to work scheme up to £5000
• Season ticket loans
• A wide range of wellness programmes both in person and online including: community groups, virtual fitness classes, arts and cooking challenges 
• Employee Assistance Programme, to help you balance your work, family, and personal life
• Access to free of charge physiotherapy

For more information on the role as Learning and Behaviour Specialist please find the recruitment pack attached.

Working pattern: 35 hours per week - Monday to Friday.
You will be required to work 41 weeks per year, including two weeks full training in July/August, but will be paid for 52 weeks per year.

Ambitious about Autism is fully committed to equality of opportunity and diversity and we warmly welcome applications from all suitably-qualified candidates. We welcome applications regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, disability, or age. All applications will be considered solely on merit.

Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check. 

The Safeguarding responsibilities of the post as per the job description and personal specification.
Whether the post is exempt from the rehabilitation of Offenders Act 1974 and the amendment to the Exceptions Order 1975, 2013 and 2021. This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS Filter Guidance.

HEAD OF GLOBAL ACCOUNTING SERVICES REQUIRED FOR 1 YEAR FTC

ICAEW or international equivalent Accountant required

Client Details

Leading International Charity with its headquarters based in Surrey are looking to recruit a Head of Global Accounting Services candidate on at least a 12-month fixed term contract basis.

This role will be responsible for leading the approach to Financial Accounting, control and compliance embedding a customer focused approach to balancing serving Country Offices to enable them to deliver their objectives, while ensuring that the organisation is protected financially and meets its statutory and regulatory compliance requirements.

Description

• Lead strategic thinking to inform approach to Statutory Accounts, ensuring effective production of final audited accounts and appropriate engaging papers to inform and advice key stakeholders including LT, FAC, IB and MA.
• Lead provision of technical financial advice and advice/recommendations of financial position, challenges in balance sheets, accounting reserves etc to ensure regulatory financial positions maintained and financial sustainability assured in order to support the successful delivery of the organisations international mission and strategy and ensure CEO/Executive Director Finance and IT/FAC/IB is able to have confidence in both the business financial position and the Finance function
• Lead maximisation of the implementation of new ERP to improve financial accounting and reporting processes, simplify accounting transactions, and enable a culture of getting things right first time, on time, every time, minimising the need for GH Finance to have to undertake remedial work to compensate for shortcomings in systems, skills and behaviours.
• Enhance customer service in relations to all aspects of financial accounting, particularly accounts payable and receivable, expenses etc, through integrating approach for all parts of, simplifying processes and improving procedures manuals/guidance, implementing appropriate KPIs/SLAs etc
• Transform statutory accounting approach by integrating production of all legal entity accounts within one team, building comprehensive business understanding to ensure appropriately reflected in Accounts and aligned with management reporting, strengthening in year reporting to reduce additional requirements at year end
• Monitor, control and manage resources to ensure objectives are delivered according to schedule and within budget.
• Contribute to the development of policies and processes and lead the implementation of systems and process improvements in own area.
• Develop and manage the ongoing relationships with internal and external stakeholders to identify and deliver solutions that benefit all.
• Contribute to the transformation of financial accounting for the organisation to ensure simpler streamlined processes that minimise effort and complexity required while maintaining accuracy and impact
• Evaluate risk with sound business and commercial judgement.
• Champion change by role modelling the behaviour expected from all colleagues, develop, and communicate plans to ensure change is successfully implemented within own department.
• Lead a team of specialists and manage their performance across all activities to achieve business objectives and continuously improve performance.

Profile

• Educated to degree level or equivalent in a relevant discipline
• Extremely strong technical accounting expertise and experience
• Good Accounting systems knowledge
• Audit experience gained in practice
• Qualified Chartered Accountant (ICAEW or international equivalent)
• Breadth of financial experience within the iNGO (ideally humanitarian/development) or non-profit sectors, ideally including work in programme delivery countries would be preferred.
• Strong project management skills

Job Offer

Hybrid working role (far more home working than office working)

Free parking

A chance to work for a highly respected and worthwhile organisation

Generous pension

25 days holiday

Career progression opportunities within this organisation

Background

In the past 18 months Dementia UK has developed a successful virtual event fundraising program that has provided a new income stream and access to new audiences. Dementia UK is expanding the virtual events team to ensure that we have the capacity to maintain and develop this new income stream.

Purpose of Job

To play a key role in supporting the virtual events fundraising programme by coordinating the day-to-day activities of the team, including being first point of contact for virtual event supporters and providing administrative support to the whole team. You’ll be responsible for responding to enquiries, coordinating the fulfilment of fundraising materials, acknowledging donations, and providing an exceptional experience to our event supporters via phone, email and Facebook.

Please see attached job description for further information.

Interviews: 31st January and 1st February

The Assistant Management Accountant will be principally responsible for providing and processing timely and accurate financial transactions and producing accurate management accounts.

Client Details

A large and well established Not For Profit organisation in London.

Description

Yearly

• Assistance with the preparation of the year end accounts and supporting documentation for audit
• Assistance with the preparation of the annual budget

Quarterly

• Production of the VAT return
• Assistance with quarterly Forecasts

Monthly

• Production of accurate management accounts
• Reconciliation and Balance sheets
• Monthly cashflow forecasts
• Monthly credit card expenses postings

Daily

• Maintenance of cashbooks entering and allocating transactions daily.
• Maintenance and management of the Sales ledger, Direct Debit collection and internal credit control. (excluding sponsorship and partner adhoc renewals).
• Maintenance and management of the purchase ledger including posting and paying invoices.

Profile

The successful Assistant Management Accountant will have good excel skills, ability to work on their own and in a team.

Job Offer

Salary: £38k - £40k

Benefits after probation (three months)

Hillside Clubhouse works with adults with mental health conditions supporting our members who have an interest in getting into work and with their recovery. We have an active work day within the Clubhouse whereby members become voluntary colleagues, developing skills and experience and supporting the genuine work of the business

We are looking for a highly motivated individual to support all areas of Hillside Clubhouse with HR, and Administrative tasks and to be the main point of contact for all HR activities

Main responsibilities:

• Maintaining employee records;

• Monitoring employee holidays and absences;

• Issuing new starter paperwork;

• Supporting managers with recruitment activities;

• Supporting the monthly payroll process;

• Accounts administration, including processing invoices;

• Purchasing items and stock, as and when required;

• Booking and arranging training

• Supporting general enquiries and providing cover for general enquiries for projects in managers’ absences

• Coordination and administration support for data protection requirements;

• Supporting the Executive Director, the Director of Operation and other senior management team members with administration tasks, as and when required (including gathering information required for monitoring and/or reporting requirements);

• Any other duties as might reasonably be required.

Hillside Clubhouse members (service users) volunteer to support many of the non confidential administrative tasks (e.g. invoicing).  You will be responsible for engaging and supporting them to do so and also be responsible for verifying and checking their work.

Although the post holder is accountable to the Director of Clubhouse Operations who will line manage you will also undertake administrative duties delegated by the Director of IPS and  Employment Services

Assistant Finance Controller, FTC 12 Months, £38000 - £40000, Central London

Your new company
A leading organisation of travel agents and tour operators offering expert travel advice, guidance, insurance, and assistance with travel issues.

Your new role
As an Assistant Finance Controller you will be responsible for:

• Year end audits
• Preparing management accounts including variance analysis and preparing the budget / forecast
• Posting bank transactions
• Raising sales invoices
• Managing sales ledger
• Managing purchase ledger
• Bank reconciliation
• Monthly cashflow forecast

What you'll need to succeed
Part qualified or qualified by experience
Experience with dealing with large data sets
Advanced Excel skills

What you'll get in return
Flexible working options available.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We are looking for an enthusiastic part-time Communications Assistant to support the Communications Manager in developing and delivering engaging content aimed at growing our reach, aiding awareness raising and supporting fundraising.

In particular, the right candidate will have a passion for everything digital, from social media to e-newsletters, website editing and making the most of Google Grants via analytics too. Skills in SEO or an interest in learning in this area would also be welcomed.

If you have demonstrable experience in creating engaging content, preferably for a not-for-profit organisation, and you are bursting with ideas to help engage our supporters and beyond, this could be the perfect role for you.

To apply, please send a copy of your CV together with a covering letter illustrating how you meet the requirements of the job description. 

Applications will close on 10 February and interviews will be held on either 24 or 25 February.

The responsibilities of the Finance Assistant will include:

• Processing invoices
• Quarterly debt reporting
• Performing payment runs
• Chasing debts
• Debt analysis
• Cash forecasting
• Bank reconciliations and creditor reports

Client Details

An established Non For Profit orgnaisation in London looking to grow.

Description

• Processing invoices
• Bank reconciliations
• Chasing debts
• Keep track of accounts payable and accounts receivable
• Ensuring that refunds are processed in a timely manner
• Managing invoices and acquiring invoice approval

Profile

Job Offer

An opportunity to work for a great Non For Profit orgnanisation in London as a Finance Assistant and gain expereince.

Wage: c£11- 14 per hour

Sightsavers is looking for a Finance and Support Services Assistant to join our financial management and office administration team.

Salary: Local Terms and Conditions Apply

Location: Sightsavers Mozambique Office, Nampula, Mozambique

Contract: One Year Fixed Term Contract

Hours: Standard Office Hours

About the role

We are looking for a Finance and Support Services Assistant to assist the Finance and Support Services Manager with financial transactions, maintaining accounting ledgers and cash books, processing payroll, general office administration, procurement and travel logistics. Key duties will include:

• Preparation of payment vouchers
• Managing the office petty cash and receipting cash and cheques
• Processing vouchers in Sun
• Regular payroll administration
• Preparation of monthly bank reconciliations
• Coordinating motor vehicle licences and insurances
• Procurement
• Maintaining the fixed asset register
• General office administration and logistics
• General finance and administrative support for projects

This is a varied role, please read the full job description for further details

About you

This is an ideal opportunity to build on your existing accounts experience. To succeed in this role, you will need:

• A degree in accounting or any related degree.
• A professional accounting certificate.
• Extensive working experience gained in a busy accounting department, ideally in an INGO environment but experience of audit would be advantageous.

As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people living with a disability are particularly encouraged to apply.

Benefits

Local terms and conditions apply.

Next steps

To apply for this exciting new opportunity, please complete an application via our recruitment portal.We are particularly interested in learning of your motivations for applying. We anticipate that interviews, to include an Excel assessment, will take place in late January/ early February 2022.  

Lantern Arts Centre is seeking a passionate and driven individual to join our team as the lead for marketing and communications. You will oversee all aspects of our marketing and digital strategy, be responsible for content creation, campaign design and managing our digital platforms. You will also act as our Box Office Manager, designing the customer journey, ensuring that sales targets are met and providing excellent customer service at all times. You’ll be joining a small team and with lots going on, you’ll also be expected to support the day to day running of our centre in Raynes Park too.

With proven marketing experience (preferably with digital campaigns), you will be passionate about community arts, be highly organised and have a can-do attitude. Being able to work as part of a team is essential but you’ll also need to be motivated at working independently. Ideally, you’ll have led projects through from first concept through to completion, have a background in the arts and are used to working with volunteers.

If this is you, we’d love to get to know you. You can download the job application pack at our website. Everything you need to know about how to apply is inside.

The closing date for applications is 5pm on Friday 04 February. Note that applications are being considered on a rolling basis and you are therefore advised to apply early.