Assistant Jobs in City Of London, England

Do you have experience in managing diaries and supporting a committee or board members? Are you used to providing support to more than one executive at a time? Are you a proactive and highly organised individual looking to support executive directors in their mission to lead and collaborate effectively?

Work setting: Hybrid
Salary: between £37,000 and 38,800 per annum
Hours: Permanent, Full-time (35 hours per week)
Location: London
Closing date: May 2nd

TPP are recruiting a PA to Directors on behalf of our client, a charity dedicated to empowering girls and young women nationwide.

Benefits:

*25 day's holidays plus bank holidays, increasing 1 days per year to a maximum of 30 days.
*Up to 5 days paid volunteering days per year.
*Enhanced maternity leave.
*Pension scheme with up to 10% employer contribution.
*Life assurance of up to 4x the annual salary.
*Employee Assistance Programme.
*Healthcare cash plan and much more!

The Role:

As a PA to the Directors, you will play an essential role in in facilitating the smooth operation of the organisation by working closely with executive directors to provide leadership support.

Main responsibilities:

*Provide high-level support to two executive directors, handling communications and diary management.
*Be the first point of contact for executive directors, managing their inboxes and drafting communications on their behalf.
*Take accurate minutes during meetings and manage action logs, ensuring follow-up on commitments.
*Act as the secretariat for the directorate, leadership team, and project/programme boards, coordinating meetings, agendas, and logistical arrangements.
*Coordinate specific projects and events, providing administrative support and ensuring smooth execution.
*Manage finance processes including invoice payments, expenses, and team credit cards, ensuring compliance and accurate record-keeping.
*Collaborate with the Leadership Support team to streamline processes and improve efficiency across the executive leadership team.

Essential requirements:

*Strong time management skills to handle tight deadlines and conflicting priorities effectively.
*Excellent interpersonal skills.
*Proficiency in Microsoft Office and strong written and verbal communication skills.
*Ability to solve problems quickly and find innovative solutions.
*Experience in a PA/EA role supporting multiple executives and managing complex diaries.
*Experience in managing committees or boards, including agenda management and minute-taking.
*Familiarity with financial processes and handling confidential information with discretion.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

FareShare

Job Description – Executive Assistant to the CEO/COO

Reporting to: CEO Office Manager

Location: London (Hybrid)

Contract: Permanent

Hours: 35 hours a week (will consider P/T up to 28 hrs per week)

Salary: £31,000 -£32,000

We welcome applications from all backgrounds. We are a Disability Confident Employer that welcome disabled applicants and provide reasonable adjustments.

About FareShare

FareShare is the UK’s national network of charitable food redistributors, made up of 18 independent organisations. Together, we take good quality surplus food from right across the food industry and get it to nearly 8,500 frontline charities and community groups.

The food we redistribute is nutritious and good to eat. It reaches charities across the UK, including school breakfast clubs, older people’s lunch clubs, homeless shelters, and community cafes. Every week we provide enough food to create almost a million meals for vulnerable people.

Every year, more than three million tonnes of food go to waste in the UK, enough for 7 billion meals. Meanwhile, the cost of living crisis is driving millions into food insecurity.

We are fortunate to benefit from the support of major retailers, the media, ambassadors, and a groundswell of public engagement. As a result, there has never been a more exciting time to join an organisation at the heart of public consciousness.

FareShare’s Strategy & Vision
 
Vision: We have the vision of a UK where “No good food goes to waste”.

Mission: To use surplus, fit for consumption, food to feed those who are vulnerable in the UK by supporting front line charitable organisations that tackle the cause and not just the symptoms of food poverty.

Our Purpose: We are doers. We are a community. We change lives.

Our Values:  Passion – for our cause and the challenge that lies ahead

Ambition – to go the extra mile and drive the change that must happen

Respect – for ourselves, each other, our volunteers, our partners and our beneficiaries

Collaboration – it’s only by working with others that we can be stronger

Focus – on providing the best service possible so that we deliver and achieve the most for our clients/customers.

The role

We are looking for an Executive Assistant to support our CEO and COO. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working with colleagues at a senior level, in an office environment, performing a range of administrative duties. Given the dynamic nature of the executive landscape, we will rely on the executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

• Support the CEO/COO primarily to ensure the smooth and efficient running of FareShare operations.
• Manage communication and contacts with external stakeholders including network and industry partners and board of trustees.

Main areas of responsibility  

• Scheduling and calendar management, as well as content and flow of information to the leadership team, board of trustees and other external stakeholders
• Inbox management including responding to and redirecting emails and other correspondence as directed.
• Liaise with leadership team and other key colleagues across the organisation.
• Manage information flow in a timely and accurate manner.
• Support the CEO/COO with travel and accommodation arrangements.
• Maintain professionalism and strict discretion and confidentiality.
• Organise and plan events, both internal and off-site on behalf of the CEO/COO
• To undertake any other tasks that would be deemed suitable within this role as directed by line management.

Person Specification

As an employer committed to Equal Opportunities, we will assess applications in line with these criteria that we consider either as being essential or desirable in this role.

Experience and qualifications.

Essential

• Experience of working as an Executive Assistant, Personal Assistant or similar role; or experience in an administrative role reporting directly to upper management
• Experience of organising internal and external meetings
• Experience of managing a busy diary involving multiple individuals
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Excellent knowledge and proficiency with MS Office tools and an aptitude for learning new software and systems.
• Flexible team player, excellent interpersonal skills and a willing to adapt to changes.
• Experience in developing and maintaining internal processes and filing systems.
• Ability to maintain discretion and confidentiality of information

Competencies and behaviours

• A commitment to Equal Opportunities.
• An understanding of, and sympathy with FareShare’s mission.
• Flexibility of approach and ability to work in a team and across other internal teams.

Benefits

• Hybrid / Flexible working, with regular UK travel
• 28 days’ annual leave + 8 bank holidays
• Employers pension contribution
• Employee Assistance Program
• Interest free bicycle purchase loan scheme
• Season ticket loan

Are you interested in working for a Global Charity that works on peace and safety, gender justice and building self-reliance among women and families. Mothers' Union is a global Christian movement working with people of all faiths and none to develop communities, strengthen families and advocate for change. Our members are active in 83 countries and work tirelessly to serve their communities to build a future where everyone thrives.

We are a diverse and inclusive movement who also welcomes friends and supporters from within and outside of the church structure, together with a host of active volunteers all championing the work we do.

The Role:

This role will cover a wider area of executive support including governance, meeting management, senior leadership team support, managing on-line gatherings, travel management, diary management, correspondence management and relationship management.

The post-holder will be key in supporting the WWP in this, and also, with both WWP and CEO, in mapping out the key events and activities over a 6 year cycle, so that there is a clear structure for the new WWP (and ultimately successor to CEO ) to come into and work with. They will also assist the CEO in “standard agenda planning” for the board, for example, the induction of the new Board in early 2025.

Whilst the role is for 3 days per week, ideally this would be flexible, with the individual working more days at certain times (for example during the Board week) and less at quieter times.

MU is a small team, (about 25) and there is an expectation that all will show flexibility in helping out on areas not explicit in their role descriptions, when time and their expertise and ongoing workload allow

Who we are looking for

The ideal candidate should be proficient in handling the Microsoft suite, zoom, familiarity with handling databases and finance systems. They should be confident in taking minutes in board meetings, experienced in acting as a project manager, able to use a project tool to facilitate planning of schedules for SLT, Board and committees throughout the year, and possess excellent relationship skills, confident to liaise with board members and provincial presidents from around the Globe.

Benefits

• 25 days of annual leave (full time) plus up to 4 days of leave (full time) given at the discretion of Mothers’ Union
• Employer pension contribution of 7%
• Enhanced maternity, paternity and adoption pay
• Two volunteering days and one away day per calendar year
• Enhanced sick pay
• Bereavement leave & Compassionate leave
• Season ticket loan
• Cycle to work scheme
• Employee assistance programme.
• Eye care voucher and an allowance towards glasses.

For more information about the role: please refer to the attached job description

Work Location

This role will be based at our Head Office in central London. Mothers’ Union operates a hybrid working model. Staff are required to work an aggregate minimum of 90 days per calendar year (pro rata for part timers) at our Head Office, Mary Sumner House in central London. Tuesdays are our anchor days where every staff member is expected to be at the office. The 90 days includes anchor Tuesdays.

How to Apply

If you are interested in this position, please apply by sending your CV and a Cover Letter via Charity Job. The Cover Letter should clearly outline how your skills match the main responsibilities of the role.

Application Deadline

The closing date for applications is 02 May 2024. Due to the number of applications we receive, we may not be able to individually respond to each applicant. If we do not get in touch with you within 4 weeks from the application deadline, then unfortunately you have not been shortlisted for this position. We aim to get in touch with the shortlisted candidates after the application deadline.

Equal Opportunity

Mothers’ Union is an Equal Opportunity Employer. We celebrate diversity and are committed to create an inclusive environment for all employees.

Harris Hill is looking for an interim Fundraising Assistant to support a national charity for 2 to 3 months on remote of hybrid basis, starting May 2024.

The role is full time but could be 30 hours per week. You can work remotely outside of London or hybrid inside London, supporting their mass participation team.

Key tasks and duties

Communicate with supporters on the telephone, offer tips for their fundraising, get to know them and build rapport.

Update records on our fundraising database.

Place orders for fundraising materials.

Respond to supporter queries via email and social media.

Any other duties that are within the scope and remit of the role and as agreed with your manager.

Ideally, you would have previous experience of working in a fundraising team, supporter care, or similar, happy to work predominantly on the phone, liaising with supporters.

If you are interested in this opportunity and would like to find out more, please get apply for more details.

Are you interested in working in a small but busy specialist archive repository? Does acquiring new collections appeal to you? Do you relish the challenge of appraising and cataloguing discreet archive collections? Are you able to think creatively about the collections in your care and committed to audience reach and user satisfaction? Do you enjoy the day-to-day practicalities involved in managing in-person and remote readers? Are you interested in British art history and culture?

The Assistant Archivist will join the Paul Mellon Centre (PMC) at a time of consolidation: formally established just over ten years ago with much of the essential groundwork laid, the archive is now a thriving repository with offers, acquisitions and reader engagement growing at a rapid pace. This position is situated within a small team of five information professionals who work closely together to embed professional best practice and deliver a high standard of service to internal and external audiences.

Who We Need

We are looking for someone who will support the Archivist, Records and Data Protection Manager to successfully manage the demands of a busy and growing repository.

You will assist with the everyday work of a small specialist archive including, in particular, reducing the cataloguing backlog and helping ensure that all archive collections held at PMC have been appraised, catalogued and are accessible to interested audiences. You will help assess offers and liaise with donors regarding the acquisition of new material. You will assist with the promotion of the archive collections, supporting the Centre’s commitment to audience reach and fulfilment. You will have specific responsibility for overseeing the day-to-day operations of the Public Study Room and copying service. You will work to embed best practice across all areas with a view to securing Archive Accreditation.

This role would suit an experienced professional who embraces all aspects of core archival work, thrives on juggling competing demands but also relishes seeing projects through to completion. It requires someone who enjoys thinking creatively about the collections in their care, gains satisfaction from embedding best practice and who possesses attention to detail, enthusiasm and excellent communication skills.

Who We Are

The PMC is an educational charity that champions new ways of understanding British art history and culture. We publish, teach and carry out research, both in London at the Centre and through our online platforms. Our archives, library and lively events programme are open to researchers, students and the public. The Centre’s grants and fellowships enable institutions and individuals to pursue exhibitions, publications, events and scholarly projects. Through all areas of our work, we promote activities that enhance and expand knowledge about British art. The Centre was founded in 1970 by art collector and philanthropist Paul Mellon, and is part of Yale University and partner to the Yale Center for British Art.

The PMC holds and provides access to over forty archive collections relating to the study of British art and architectural history. Alongside its own Institutional Archive, these collections include the research papers of art historians; museum directors and curators; dealers; art critics; collectors; and other individuals working in the field of art history. Further information about the archives at the Centre is available on our website.

About the Role

Salary will be in the range of £35,000 to £40,000 per annum depending on experience.

This post is permanent and full time and the hours of work are 35 per week. Applicants will be expected to work on-site at the Paul Mellon Centre, Bedford Square, London WC1 (or remotely as circumstances demand). We are happy to talk about flexible working arrangements offered by the Centre.

Person Specification

Essential skills:

• a postgraduate diploma or MA in Archives and Records Management
• five years’ post-qualification professional experience working in archives
• experience of public service activities
• the ability to appraise, arrange and catalogue large complex archive collections in accordance with ISAD(G)
• working knowledge of the GDPR, with particular reference to archives and record keeping
• working knowledge of copyright law, within an archive and library environment
• a high level of motivation, excellent organisational skills and the ability to establish priorities
• engagement, enthusiasm and innovative thinking
• excellent interpersonal and communication skills – including with regard to in-person events such as talks and tours
• the ability to work flexibly and effectively as part of a team and independently
• an interest in, and engagement with, new developments and initiatives in the field, including digital preservation concerns

Desirable skills:

• experience of working in an academic, museum or specialist archive repository
• experience of using Axiell CALM software
• an enthusiasm for, or interest in, British art history

Closing Date

The closing date for applications is 10am GMT, on Monday 29 April 2024

Interviews

Interviews for the post are expected to be held week commencing Monday 13 May 2024.

Enquiries

Queries about the post should be addressed to the HR team.

Full job description can be found on the Paul Mellon Centre website. 

Job Purpose:

Assuming the role of Executive Assistant, you will provide comprehensive support to Executive Director, the executives of the orginisation and the Hope Together shop. The primary responsibilities of this position will include serving as an Executive PA to Executive Director, administrative assistance to Ops manager, managing customer correspondence, managing online shop orders, upkeep and analytics reporting, as well as other general project administration.

Who We Are:

Join our vision to help everyone, everywhere know Jesus. We offer creative ideas, high-quality and great-value resources, cutting-edge research and well-produced courses to help local churches, leaders, youth workers and everyday disciples reach out in loving action and speak about the powerful message of Jesus Christ.

Key Responsibilities:

• Manage Customer service (Phones, Office Email, and Admin email) ensuring prompt and accurate responses to inquiries, complaints, and requests for information.
• Funder and partner relational correspondence and maintenance.
• Provide general administrative support for the Hope office team including, but not limited to, record keeping, filing, meeting hosting, and monthly prayer emails.
• Organizing and managing weekly team prayer-parti
• Executive assistant work to Executive Director including, managing schedule, organising appointments and meetings, and arranging travel.
• Team, partner, and board meeting management, including keeping minutes, arranging meetings, and actions point. 
• Office management assistance including supply ordering and credit card expense tracking.
• Ownership of online shop management including preparing regular reports, inventory management, order processing, and ensuring timely and accurate product listings.
• Gathering monthly websites and social media analytics. 
• Undertaking any other duties necessary to support the smooth operation of the executives' and the overall success of Hope within the scope of the Employee's abilities and qualifications.

Skills, knowledge and experience:

• Commitment to the vision of Hope Together
• Dynamic, energetic, positive, enthusiastic
• Excellent communication skills - especially telephone
• Basic writing and correspondence skills
• Ability to multitask and self-start 
• Flexible and proactive approach to work
• Google Drive, Analytics and Sheets (Google suite knowledge preferred)
• Word and Excel (Overall Microsoft suite knowledge preferred)
• Some website development knowledge (WordPress, SquareSpace, Wix, ect.)
• Previous experience using project managagement platforms like ASANA or Mondays is preffered

 
We are currently accepting applications.  The application end date is May 1, 2024. Perspective interview date is May 16th.

Prospectus is proud to be supporting The Mercers' Company, a livery company, focused on being a philanthropic force for good, with a rich history dating back over 700 years. With one of their main focuses being Older People and Housing, they are now searching for an Assistant Housing Manager, to join their London based team, initially on a 15-month maternity cover, fixed term contract.

As an Assistant Housing Manager you will work closely with the Housing Manager to support the delivery of operational efficiency across the Company's six residential sites and services for 206 residents, including leasehold. You will provide excellent customer service to residents and work to ensure that each site is safe, secure and compliant with regulatory requirements. As well as, supporting the development and implementation of new systems and processes, providing guidance on Housing policies and procedures and working closely with the finance team to manage rental income and invoice payment. You will also deputise in the absence of the Housing Manager.

Individuals with a background in property management and knowledge of housing benefits are encouraged to apply. Proficiency in IT and database management is essential, alongside exceptional customer service skills and administration skills.

Please note, this is a full-time role, 32.5 hours per week, Monday - Friday and you will be required to work on-site at their offices, based in Bank. Occasional visits to the schemes and national travel, may be required. Work from home days will be considered, depending on service need.

Please note, if successful you will be required to undergo an enhanced DBS check

To apply please submit your CV, cover letters are not required at this stage. Following your application, you may be contacted by Prospectus for an informal discussion and may be asked to provide further information to assist with the recruitment process. 

As a specialist Recruitment Practice Prospectus is committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. Prospectus invests in your journey as a candidate and are committed to supporting you in your application.

We have a brand new homeworking role in our People and Culture team.  This is a fantastic opportunity to shape the role and make it your own.  You will be the  first point of contact in the team.  You will have experience of HR administration and continuously improving processes to ensure they are both efficient and effective.  An understanding of UK employment legislation is a must. You should have a demonstrable track record of successfully building and maintaining working relationships across an organisation. You should be adept in identifying pragmatic solutions considering the full circumstances of a situation.

We are a small yet busy team. The ability to work at pace whilst maintaining attention to detail is vital, as are good organisational and prioritisation skills

SCIE is a national charity with a clear vision of a society where care and support maximise people's choices. removes social inequality and enables people to live fulfilling, safe and happy lives.

To achieve this we research, evidence, share and support the implementation of best practice. We use this evidence and experience to shape policy and outcomes, and to raise awareness of the importance of social care and social work for creating a fair and equal society. Everything we do is informed by people with experience of care and support.

We are clear that to achieve our purpose we require a workforce of capable, valued and engaged employees.

At SCIE, we are driven by our values:

• Progressive – always learning and developing.
• Inclusive – working together for equality, diversity, and fairness.
• Credible – evidence-based, robust, and reliable.
• Transparent – open and honest.
• Committed – focused on making a difference to people’s lives.

Job Title: Grants Programme Assistant
Salary: £35,000-£38,000 FTE
Location: London/option to work remotely for at least one day a week.
Contract: Part-time, 4 days a week

Prospectus are delighted to be working with Swire Chinese Language Foundation (‘SCLF’)

SCLF was established in 2016 with a 10-year mission and ten years of funding from John Swire & Sons Ltd with the objective of getting Mandarin Chinese more broadly taught in UK state schools across primary and secondary. The Foundation believes that there is tremendous value for young people to learn a foreign language and that learning Mandarin Chinese in Britain will enable future generations to develop a greater understanding of China.

The Grants Programme Assistant will support both the Executive Director and the Assistant Manager across the remit of the SCLF’s work to help it deliver its objectives. This is a unique and interesting opportunity to join the organisation at a key point in its ten-year trajectory as it works to support schools to continue their language provision post 2026 and help shape what that future might look like. 

The postholder will play a key role when it comes to supporting the Executive Director and Assistant Manager in their day-to-day roles and get very involved in the operations of the Foundation. The work will cover wide remit of areas including: financial administration, supporting with termly funding reports-and-request process for schools, preparing internal expense requests and maintaining the expenses log. You will support with the annual Grant Agreement extension process, general programme administration, the annual data requests and the organisation of annual assessment visits to Centres. The postholder will maintain relationships with the Foundation’s network of schools and other institutions. You will support with board administration, scheduling meeting dates, manage logistics and support with the preparation of papers. You will also support with event administration for two annual conferences and also sit in on many of the meetings which the Foundation holds with various stakeholders and take meeting notes where possible.

You will have strong verbal and written communication skills and experience working with and maintaining good relations with a variety of different stakeholders. You will have a thorough approach to tasks and attention to detail. You will have a curiosity about and interest in the work of the Foundation. You will be flexible and have an adaptable approach to tasks. You will be comfortable working within a small team and also be able to work on your own initiative. You will have sound computer skills (Microsoft Office 365). You will also have strong numeracy skills.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
 
 

Are you an experienced Personal Assistant and passionate to make an impact?
We’re working with a fantastic charity who are looking for an experienced Personal Assistant to join their high performing team. You’ll provide high quality personal and administrative assistance to the Director. You’ll manage the Director’s diaries and appointments, as well as preparing and drafting correspondence as required.
You’ll oversee coordination and collation of reports for Board meetings as well as supporting the Director to ensure departmental deadlines are met for governance activities. You’ll also organise internal and external meetings/conferences, arranging venues, refreshments and minute taking, whilst also preparing agendas. This is an amazing role withgreat perks including working closely with a supportive team.
You will need:

• Experience of organising and providing administrative assistance in an office environment
• Experience of diary management, arranging meetings and preparing papers
• Ability to write succinct, clear and professional communications for senior audiences
• Highly proficient using MS Office

If you would like to have an informal discussion, please call Chloe on 02030 062787 or email [email protected].
Ashby Jenkins Recruitment are a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable roles. We take a relationship-led approach to recruitment, working ethically, supporting people to find their perfect role within the not-for-profit sector.
We are passionate about improving equality across the sector, you can read more about our commitment to diversity here. We proactively welcome applications from a diverse range of candidates.
If enough applications are received the charity reserve the right to end the application period sooner. 

40% of children from disadvantaged backgrounds leave primary school in England each year unable to read to the expected standard - many of these children fall behind with reading simply because they lack the opportunity to practise.

Chapter One is a small but growing charity with a vision of a world in which all children have the literacy skills needed to thrive. Our mission is to close the reading gap by providing children with one-to-one support at the time they need it most. We work in eleven areas/regions of the UK and will support 3,300 children in 2024-25.

Our unique Online Reading Volunteer programme pairs disadvantaged, struggling five to eight-year old (KS1) readers with reading support volunteers who are working professionals. The volunteer ask is very focused: readers commit 30 minutes a week to read with a child using a bespoke digital platform for an entire academic year. The results are transformative, boosting children's reading confidence and ability.

This role is an exciting opportunity for someone to contribute to the work of our fast-growing charity. You will work as part of the Chapter One Support Team, ensuring that our online reading volunteers have everything that they need - from onboarding to assisting with ID checks and responding to email queries. You will be the first point of contact for our online reading volunteers, so excellent customer service skills and a genuine interest in helping others is essential.

Reporting to the Performance and Data Manager, you will work for 25-30 hours a week (Monday to Friday) and will need to be available for an 09:30 am start each morning. You will work remotely and will need to have access to a reliable internet connection. The start date for this role is 1st July 2024.

This role is ideal for someone home-based who wishes to work part-time in a fast-paced and varied administrative role.

Please do not send any applications or correspondence via the Chapter One website.

If you’d like to apply, please read the attached job description PDF and submit your CV and a covering letter. Your covering letter should:

• Clearly outline your suitability for this specific role
• Detail how you meet the essential qualities in the job description PDF
• Show your interest and passion for Chapter One, and the work that we do

Deadline for applications: 23:30 on Sunday 5th May. No applications will be accepted after this time. 

We are proud to be partnering with a National trade union body to find an outstanding National Officer’s Secretary.  

You will have an understanding of member-based organisations, servicing committee meetings, expense processing, and usual undertaking of secretarial duties. Also, you will have to provide full PA support to the National Officer (NO) including establishing a clear understanding of the NO’s sector- specific responsibilities and contacts. The National Officer’s Secretary will deal with correspondence on behalf of the NO, including liaising with other departments where necessary. This job requires you to be involved in accurate preparation of paperwork, maintaining diary and organising meetings when necessary plus occasional travel to quarterly meetings.  You will be providing advanced knowledge of Microsoft Office software, including up to date Word applications, Excel and other database facilities, Outlook and Internet. The National Officer’s Secretary will be making travel and accommodation arrangements in liaison with Finance Department and eternal providers as necessary. You will also be managing discreet projects on the NO’s behalf.

This role is an immediate start and will be a temp role for up to 3 months with scope to become permanent. Office based near Holborn.

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity.

In order to apply please submit your CV in the first instance. Should your experience be suitable, we will arrange for a call to brief you on the role. We are looking forward to connecting with you.

Are you an enthusiastic and confident self-starter with strong interpersonal, organisational and problem-solving skills? Do you enjoy monitoring and evaluating media coverage, managing relationships with media monitoring companies, and handling media enquiries with professionalism and efficiency?

TPP are recruiting a PR and Communications Assistant on behalf of our client, a highly respected and well-established charity, dedicated to making a positive impact on the lives of society's most vulnerable individuals.

Benefits:

• 25 days' holiday per year plus Bank holidays.
• Season ticket loan.
• Pension scheme.
• Employee Assistance Programme.

The Role:

As a PR & Communications Assistant, you will collaborate closely with Media Managers and Communications Officers to monitor and evaluate media coverage, maintain filing systems, manage relationships with media monitoring companies, and handle media enquiries with professionalism and efficiency. This role offers a unique blend of administrative responsibilities and opportunities to support the production of press releases, website content, and internal communications.

Main responsibilities:

• Provide administrative support for the PR & Communications team, including managing online filing systems and processing invoices.
• Act as the initial point of contact for media enquiries and internal/external stakeholders.
• Generate media coverage evaluation reports and monitor coverage for reputational risk.
• Compile and distribute a weekly email alert for senior staff.
• Create cross-platform content for both external and internal channels.
• Assist in coordinating and attending media interviews, case study interviews, filming or photography shoots, and events.
• Contribute to the management of social media channels and occasional website updates.
• Support the delivery of national and regional campaigns and stories.

Essential requirements:

• Solid administrative support experience.
• Experience in a press office or communications department.
• Ability to work well under pressure and meet tight deadlines.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build positive working relationships.
• Experience with editorial writing or social media content production.
• Understanding of sensitivity when communicating stories of vulnerable individuals.
• Exceptional organisational skills and ability to prioritise tasks effectively.
• Proficiency in Microsoft Office.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

A leading domestic violence Charity is recruiting an Executive Assistant, who is ready to join a lively, devoted and driven organisation to support the Director of Fundraising and Communications and the Director of People and Culture!

This is an exciting new role, with an amazing work-from-home culture, reporting to 2 Directors and helping the wider SLT.

Your new role
You will report to the Director of People and Culture, but your responsibilities will also include providing executive assistant support to the Director of Fundraising and Comms 50-50% of your time.

What you'll need to succeed

• Previous relevant experience in a similar role with demonstrable experience of providing administrative and executive assistant support to senior staff members.
• The ability to manage work and time effectively, including the management of competing priorities.
• Flexible and adaptable with a can-do attitude.
• Self-sufficient with sound judgement and decision-making skills.
• Excellent verbal and written communication skills and strong interpersonal skills.
• An interest in and commitment to the long-term success and development of the charity sector.

What you'll get in return

• Flexible hybrid working
• Potential permanent opportunity

What you need to do now
This is a 3-month temporary role, with the opportunity of becoming a permanent job.

Therefore, if you're interested, click 'apply now' to forward an up-to-date copy of your CV, or email your CV directly

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk