As a new and growing organisation, Clean Air Fund is seeking a thorough, high quality Operations & Team Assistant to provide day to day management of the office, telecommunications and provide administrative and project support to the team.

The Operations & Team Assistant position requires excellent organisational and planning skills, the ability to work with staff from all levels and parts of the organisation and the ability to manage multiple competing demands. The right candidate will contribute to the long-term success of the Clean Air Fund.

As this is a new role, there will be scope to develop and shape it over time. We have a matrix structure and 50% of your time will be allocated across the organisation to projects and 50% will be allocated to the Operations team.

For more information about the role please take a look through the attached job description or visit our website.

Independent Betting Adjudication Service (IBAS) is looking to recruit a highly organised Executive Assistant to support the Managing Director and the Board during the busiest and most important period of our history.

The role is new and key to supporting the continuing effectiveness of IBAS as the leading ADR (Alternative Dispute Resolution) provider to gambling customers and businesses and to help us as we take steps to transform into the UK’s Gambling Ombudsman.

Reporting to the Managing Director this important position will play a central role in keeping IBAS organised and well run and includes governance and executive support, office and facilities administration, and events organisation.

We would like to find someone who demonstrates sound judgement with an ability to effectively prioritise tasks in a fast-moving and changeable environment; with a commitment to delivering results and a strong attention to detail; and excellent communication and interpersonal skills.

IBAS is a small but growing organisation (current annual turnover £1m) and there is great potential for the successful candidate to grow alongside us.

How to apply

If you would like to be considered, please submit your application (CV and supporting statement summarising why you believe you are right for the role) plus contact details for two references (references will only be taken up prior to appointment) by 9am Monday 14 June.

Interviews will take place on Zoom in w/c 21 June

Hours: 35 hours per week (occasional work on evenings or weekends if required)

Location: 28 Commercial Street, London E1 6LS or a mix of on-site and remote working (can be discussed)

Contract: Permanent

This role will be an essential support to the leadership team which manages the Debt Free London partnership. The team is busy, with many different work strands led by a team of over 50 staff, and in collaboration with 15 other charity partners. The job will therefore be busy, and varied – and the day to day needs and challenges will vary a lot. There will be opportunities to become involved and supporting some exciting and developmental work in the charity; and also there will be a requirement to establish basic systems and processes, so that the Debt Free London leadership team can work as effectively as possible.

Closing date: Midday on Monday 17 May  2021
Interview date: Monday 24 May 2021

If you know of anyone who you think may be interested, especially any of our current volunteers can you please spread the word.

About us

The King's Fund is a charity working to improve health and care in England. We have a high profile and strong reputation for influencing health and care policy, providing leadership development and producing excellent communications.

About the role

The Communications Assistant role is an opportunity to gain a wide range of experience working in our dynamic and fast-paced team, covering issues at the top of the news agenda. Amongst other things, you will work with the media, support us to build relationships with key contacts, analyse our impact, and get involved with our website and social media work.

We are looking for applicants who are proactive, can use their own initiative, and are eager to grab the opportunities this job provides. Our ideal candidate will have strong planning and communication skills, a good knowledge of news and current affairs, and some experience of working in a communications team. You will also need to demonstrate a strong commitment to diversity and inclusion. In return, we are offering the opportunity to work on some of the biggest issues facing the country, working alongside leading experts in a friendly and supportive organisation.

At The King’s Fund we actively encourage applicants from underrepresented backgrounds, people from Black and ethnic minority backgrounds, those with disabilities and from the LGBT+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge as we recognise that diversity makes us stronger.

Due to the Covid-19 pandemic, you may initially need to work remotely. Once our offices in central London fully reopen, you will be expected to spend some of your time working in the office.

The Anna Freud National Centre for Children and Families supports distressed children and their families through innovative therapeutic practice and research, training and promoting awareness of mental health issues. In April 2019, the Centre opened its new Centre of Excellence located in King’s Cross.

The Centre values diversity and aims to have a workforce that reflects this. We encourage applications from all sections of the community.

We are looking for an efficient, hardworking Conference and Events Assistant to work as part of a large team to help support the Centre’s Conference and Event activity. The role would ideally suit someone with strong administration experience who has experience of working in a busy office environment. We would also consider a self-motivated, focussed individual with a strong interest to develop a career within the events or voluntary sector.  This role requires excellent communication, organisational and interpersonal skills.

The post-holder will be home-based during the ongoing COVID-19 pandemic; thereafter the Anna Freud National Centre for Children and Families, 4-8 Rodney Street, London N1 9JH.

Contract duration

Fixed-term, 24 months in the first instance – immediate start.

Closing date for applications

Midday (12pm), Tuesday 25 May 2021.

Notification of interview

Shortlisted applicants will be notified no later than Friday 28 May 2021.

Please note: due to volume of applications expected, we will be unable to notify unsuccessful candidates.

Interviews

Interviews will be held on Thursday 3 June 2021.

How to apply

For more information about this role and to apply, please go to our website. 

We are unable to accept CVs and kindly request no contact from agencies.

nia provides a wide range of services for women and children who have experienced sexual and domestic violence.  The organisation has three main aims: to provide services for women, girls and children who have experienced men’s violence; contributing to ending male violence against women and girls, and to inform and influence policy and public awareness.

Our Central Services team has responsibility for the organisational finance, facilities and central administration function and provides the management team with HR support.

Team: Central Services

Hours: 35hrs per week

Salary: £24,000 p.a

This post will be responsible for providing high quality support to the Central Services team to ensure the effective and efficient operation of the central admin function within the organisation. We are looking for an  organised woman with a flexible approach to work in our busy Head Office to help ensure that all of the services run efficiently, be a team player with the ability to work independently.

You will be responsible for providing a courteous and efficient reception service.  Answering and redirecting telephone phone calls, respond and distribute emails, ordering of office supplies. Provide recruitment administration and other general administrative duties

You will be a highly organised and self-motivated feminist who is passionate about ending male violence against women and girls.  You will  have a ‘can-do’ approach and demonstrable commitment to nia’s feminist approach to supporting women and their children.  Due to the nature of this work the post holder will often be party to highly confidential and very personal matters – you  must therefore be committed and able to maintain the very highest standards of confidentiality at all times.

CV’s will not be accepted. 

Closing Date: 10am, Friday 21 May 2021

Interview Dates: 2 / 3 June 2021 (held via Zoom)

This post will be subject to an enhanced vetting and barring check and open to women only (exempt under the Equality Act 2010 Schedule 9, Part 1).

Join our dynamic team and you will be at the heart of delivering first class support to rare disease patients as part of an innovative third-sector charity/NHS partnership.  Working from home and within NHS specialised multi-disciplinary clinics held in London, the successful candidate will assist our Patient Liaison Officer within our patient support team to provide information, support and advocacy services to those living with Bardet-Biedl syndrome.  This exciting role offers excellent learning and development opportunities for anyone looking to work within health and social care.

This is a permanent, part-time position commencing at 15hrs per week.

The successful candidate will live within 1 hours commuting distance of central London

Database Assistant

Job ID: 022264
Salary: £24,736 - £26,567, including London Weighting Allowance
Business unit: Fundraising & Supporter Development
Department: Fundraising & Supporter Dev Office
Strand Campus

Fundraising and Supporter Development (F&SD) is an integrated department that provides a single fundraising and supporter engagement function for King’s College London, Guy’s and St Thomas’ Trust and for King’s Health Partners, working closely with the Maudsley Charity. Based at King’s College London, we work with colleagues across our partners to help them serve society through world-leading education, research and healthcare.

The Database Assistant works within the Supporter Operations team to ensure that our wider F&SD team have access to accurate, timely and comprehensive data and the necessary database training and support to enable effective alumni relations and fundraising activity.

This post will be offered on a 24 month fixed term contract.

This is a full-time post - 100% full time equivalent

Closing date: 06-Jun-2021

To apply for this role please click on the 'Apply' button.

Contract: Initial Fixed Term Contract to March 2022

Hours: Full time, 35 hours per week

Location: Initially remote, to be based in London

Salary: £21,000 to £26,000, depending on experience

Reports to: Chief Operating Officer

Applications Close: Monday 07 June 2021, 10:00 (UK)

Interviews:  17 June 2021

A4ID is a charity with a vision to see the law and lawyers play their full part in the global eradication of poverty. A4ID seeks to be an authoritative voice of the legal community, to inspire and enable lawyers to join the global fight against poverty, and to ensure that legal support is available for those engaged in that fight.

The Rule of Law Expertise (ROLE UK) Programme is funded by the Foreign, Commonwealth and Development Office (FCDO) under the UK Government Overseas Development Assistance. In recognising the intrinsic link between improved rule of law and poverty reduction, the Programme’s overall goal is to contribute towards poverty reduction, accountability and human rights through supporting Rule of Law interventions including, but not limited to, improving policies, laws, institutional capacities, procedures and practices within legal and judicial systems in developing countries.

Working within the A4ID Operations Team, the ROLE UK Programme Finance and Administrative Assistant will provide financial and administrative support to the ROLE UK Programme, working closely with the A4ID Finance Officer. This position will provide you with insight into the financial and administrative functionalities in the third sector and experience of working with accountable funding.

To apply:

To apply, please complete the online Staff Application Form by clicking on the apply link no later than 10:00 (UK) on Monday 07 June 2021. Applications received after the closing date may be considered at the discretion of A4ID.

Interviews will take place remotely on 17 June 2021.

If you have any queries about the role, please contact us.

Contract – Fixed Term, Full Time (9 months), Part Time (12 months)

Hours - 35 hours (5 days) or 21 hours (3 days) per week

About Coram

Coram is committed to improving the lives of the UK’s most vulnerable children and young people.

We support children and young people from birth to independence, creating a change that lasts a lifetime.

Coram is the UK’s oldest children’s charity founded by Thomas Coram in London helping vulnerable children and young people since 1739. Today, the Coram group helps more than one million children, young people, families and professionals every year by providing access to the skills and opportunities they need to thrive.

About the role

Working as part of the Executive Office who sit at the heart of the Coram Group of charities overseeing the governance and strategic, this support role offers the opportunity to gain insight into operational leadership in a service-providing children’s charity and is suitable for an emergent professional interested in archives/history of social care and events/corporate affairs.

The role is broadly based but focused on utilising and developing the Coram archive and building the support and understanding of the organisation through the Coram Society with discussion events and displays on current issues for children in support of organisation’s policy objectives. The environment is high paced, demanding, and multi-tasking underpinned by strong and effective planning, organisation and systems across business development and compliance.

To apply for this role, please click on the 'apply now' button below to complete the application.

Closing date: 12pm, Monday 24th May 2021

Interview date: Thursday 3rd June 2021

Coram is an equal opportunities employer and welcomes applications from all sections of the community. We actively encourage applicants from Asian, African, Caribbean and other minority ethnic backgrounds to join our teams. Whilst we have a diverse team we recognise we are a predominantly white workforce and are genuinely committed to encouraging candidates from diverse communities in order to improve the services to the children and families we help.

We are committed to the safeguarding of children and where appropriate will require the successful applicant to undertake a check from the Disclosure and Barring Service.

Registered Charity No. 312278.

Independent Age works to ensure that as we grow older, we all have the opportunity to live well with dignity, choice and purpose. To achieve this we provide information, advice and connection services for older people; campaign on the issues that matter most to them around health and care, poverty and loneliness and provide capacity building support to others working in the sector.

This is an exciting time to join the charity as we embark on our new ambitious strategy for 2021 – 2023 and increase our profile, impact and reach so more people can live a happy, connected and purposeful later life.

The Content and Creative Services Assistant will assist the Content and Creative Services department in their role to help champion authentic storytelling to ensure that the lives of older people are at the centre of our communications activities.

Working with the Production Assistant, and colleagues from across the organisation, the post-holder will help in the delivery of our content through the design and print processes.

They will assist with:

• general administrative tasks such as purchase order processing, work flow scheduling, artwork filing and media permissions
• obtaining competitive print quotes from our suppliers
• briefing design requests to our internal in-house designer and our external freelancers
• project management of selected projects from taking the brief to briefing in design, co-ordinating amends, to final sign off and print
• obtaining permissions for media usage for case studies

The ideal candidate will have:

• experience of working in a busy content and creative team, in-house or an agency
• proven understanding of content production processes particularly in design and print
• knowledge of the design processes and Creative Cloud applications, particularly InDesign
• strong administrative skills with good attention to detail and be proficient in Microsoft Office 365 applications
• good interpersonal skills, the ability to use initiative to convene people if the need arises to problem solve and confidence to engage with internal stakeholders in taking briefs and assisting on amendments
• ability to communicate and articulate clearly, written and verbally, to our external suppliers and build positive and respectful relationships

This role is on a 3 month fixed term, which will be reviewed towards the end of the contract.

As well as a competitive salary we offer 28 days annual leave plus public holidays, a generous pension scheme with life assurance, learning and development opportunities, season ticket loans, a cycle to work scheme and an employee assistance programme.

We are passionate about equality, diversity and inclusion and creating an environment where we can ALL be ourselves

Interviews will be held on Friday 28 May.

To apply, please visit our website to submit a covering letter detailing how your skills and experience meet the criteria within the Job Description and Person Specification, along with a CV.

Flexible remote working with regular travel to our London Bridge office (currently closed due to Covid-19 restrictions)

What the job involves

Our high performing Community Fundraising team raises funds through a range of activities such as walks, golf, treks and cycle rides as well as via organisations such as Rotary.  This is in addition to a collection of charity-owned products developed in-house – known as “The Month Series”.  The Month Series consists of three separate physical challenges - walking, running or cycling for people to take on throughout particular months of the year. We launched this series post-Covid and have achieved incredible income results as well as driving new, and engaging with, warm supporters.

We have a great opportunity for someone to join and assist the team working on The Month Series. You’ll be the first point of contact for many taking on a challenge - providing administration and support through telephone, email and social media channels. You’ll be building and managing relationships with existing and new supporters, motivating them to complete their challenge, whilst offering fundraising advice and ensuring they receive a first-class experience, from registration through to completion.

The role will involve maintaining high quality data on The Raiser’s Edge database, maintaining accurate and up-to-date records on JustGiving and via Facebook Fundraising, whilst ensuring information gathered is recorded in accordance with the requirements of GDPR.

You’ll work closely with various colleagues across the Community and Sporting Events teams, and members of our Communications teams, to engage with our digital adverts, and identify compelling supporter stories that will raise the profile of The Month Series, as well as prostate cancer and Prostate Cancer UK.

You’ll have the energy and passion to provide crucial support to these sector-leading products which are already on track to recruit over 25,000 supporters in 2021 and generate £5M+ of gross income. This is a fantastic opportunity for the right person to grow, develop and gain valuable skills and experience in a fundraising role within a progressive and innovative organisation. You’ll be part of a passionate team fighting to stop prostate cancer from being a killer.

This is a full-time role and, whilst we mainly operate via core hours throughout the week, Monday to Friday, there is a requirement for some flexibility around occasional evening and weekend work to provide administrative support when events are running, for example, responding quickly to emails and comments from our supporters on Facebook about their experiences.

What we want from you

You’ll make a positive and valuable contribution to the success of the Community Fundraising team through excellent communication skills and being proactive in supporting our event participants. You’ll have a strong eye for detail and will be able to prioritise a busy workload to ensure we are able to deliver excellent supporter care. You’ll be self-motivated, well organised and have a ‘can-do’ approach to the role.

Why work for us?

We’re here to stop prostate cancer killing men and damaging bodies and lives. We unite the brightest minds in science and healthcare and the most passionate and caring people to help men live long and live well. As the number of men diagnosed with prostate cancer continues to rise, we continue to make advances in research to focus on radical improvements in diagnosis, treatment and support so that we can build a future where lives are not limited by prostate cancer.

The support we’ll provide

Join our team and you’ll be working at an award-winning charity that will help you learn, develop your skills and expertise, and achieve your highest aspirations. We provide everything you’d expect from a professional organisation – with agile working and a competitive benefits package including generous annual leave entitlement, an enhanced contributory pension scheme, life insurance, cycle to work scheme and season ticket loans. Work with us and you’ll see your efforts pay off as we fight for a better future for men.

Our commitment

Our teams, supporters, partners, and those living with prostate cancer, come from all walks of life. We draw upon the difference in who we are, what we’ve experienced and how we think to build a future where lives are not limited by prostate cancer. Not only is it the right thing to do, it makes our charity stronger and helps us reach more people. If you share our ambition, we would love to hear from you.

Job title: Administrative Assistant
Reports to: Team and Office Manager
Salary: Range of £18,000 to £20,000 depending on experience.
Location: High Holborn, London
Term: up to 9 Months 
Hours: Full time

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907.

Our ambition is to save lives and improve health around the world through increased access to greater equity in global healthcare. Through our activities we help further our members’ careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector.

We are looking for a motivated individual to join us as Administrative Assistant, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive administration support across our key areas of work.

The role will require someone who has proven experience of providing administrative support to a busy team (preferably within the charity/not-for-profit sector), be flexible, have excellent time management skills and be able work on own initiative. The successful candidate will be working across various departments, including membership, events, small grants and communications; therefore, they will need to be efficient, organised, with strong computer skills and a professional outlook.

The Role:

• To provide day to day administration for the RSTMH team, including but not limited to, financial administration, arranging meetings, booking travel and accommodation, desk research, diary management, and organising other meetings and events as required.
• To develop and maintain effective working relationships across RSTMH.
• To ensure that all assigned tasks are completed to a high standard.
• To support all general telephone, email and written enquires are dealt with efficiently.
• To support the management of office stock levels and team planning tools
• To be responsible for opening and distributing post daily
• To undertake electronic and paper filing and maintaining filing systems appropriately.
• To provide administrative support to the CEO
• To assist with the management of the RSTMH meeting rooms and team areas
• Support and attend RSTMH events, including delegate registration enquiries via telephone and email, collating event packs and materials, and arranging transportation of event equipment.
• To assist with the administration associated with RSTMH small grants progamme.
• Participate in team meetings, planning and initiatives.
• Undertake any other reasonable tasks as could be expected of an Administrative Assistant.

Essential Technical Skills:

• Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
• Capacity to set up and maintain administrative processes and office systems
• Excellent written and verbal communication skills and a strong understanding of delivering great customer service
• Good analytical skills with the ability to identify key points from complex material or information
• Willingness to undertake other responsibilities and an eagerness to learn
• Highly computer literate and confident with Word, PowerPoint, Outlook and Excel
• Exceptional use of written and spoken English
• Experience providing administration support, preferably in an office environment.

Personal Skills:

• Ability to work with a wide range of people whilst presenting a professional image on behalf of RSTMH
• Ability to be calm under pressure and help build a collaborative team culture
• Self-motivated, flexible and to work under own initiative
• Discretion when dealing with confidential information
• Experience of initiating, planning and developing areas of work
• A demonstrated commitment and interest in the aims and objectives of RSTMH.

Desirable Skills:

• Filing experience
• Experience of working with databases
• Professional, polite and confident telephone manner
• Experience of working in events.

Closing date: 17:00 on 14 May 2021.

Please click the apply button to be taken to our online submission platform. Here you will need to fill out the form and upload your CV.

No agencies please.

Leadership Team Admin Assistant
London
£23,804-£25,895
37.5 hours per week
Permanent  

Are you an optimistic, solution-focused admin assistant with a ‘can do’ attitude who is looking to develop your career?

About the role

This role offers an exciting opportunity for you to play a key role in providing a range of efficient secretarial and administrative services to our Service Directors. As the Admin Assistant for the Leadership Team you will work as part of our Leadership Admin Team, reporting to the Leadership Admin Team Leader. You will be exposed to the workings of the organisation, with consistent opportunities to learn about what the Leadership Team at St Mungo’s does, and how they do it.

In this role you will:

• Provide administrative support to our Service Directors, establishing and maintaining effective administrative processes

• Build relationships with the Service Directors and the wider Leadership Team and Client Services Leadership Team, and work with the rest of the Leadership Admin Team to ensure that efficient and effective administrative support is consistently provided

• Provide support, including minute-taking, for a range of key organisational meetings
   

About you

We are looking for an enthusiastic, proactive, and well-organised person for this Admin Assistant role. You will enjoy dealing directly with the public or customers in a busy service environment. To succeed, you will have the ability to work as part of a team and to initiate and maintain highly positive and effective working relationships with others. You will also have very strong written and oral communication skills; excellent attention to detail; strong IT and typing skills; and a good practical knowledge of Microsoft Office. Other requirements are the ability to process confidential information with the utmost discretion; and to manage your time and multi-task to deliver against agreed deadlines.

We seek to develop fast, self-motivated learners with transferable competencies and skills rather than expecting you to have necessarily worked in the same kind of role or organisation before.
 

What we offer

Excellent Development and Growth Opportunities

• We hold Investors in People Gold accreditation – one of just 3% of Housing Associations to achieve this. 82% of staff who took part in the survey say St Mungo’s is a great place to work.

• We are committed to developing all of our staff via routes such as secondments, transfers and promotion. In 2019 35% of our vacancies were filled by internal promotions.

A Diverse and Inclusive Work Place

• Equality, diversity and inclusion are central to the organisation's values and how we work.

• We are proud of our commitment to diversity and inclusion and have 8 great Diversity Networks to support clients and staff from different backgrounds so they are able to be their best selves.

Flexible Working and Other Benefits

• We are committed to maintaining your work/life balance. We offer 25 days annual leave, and operate a very popular Flexi Time scheme, which allows you to supplement your annual leave entitlement. After 5 years, staff annual leave entitlement increases to 28 days.

• St Mungo’s contribute 4% of your gross annual salary, and you are able to enrol in the Defined Contribution scheme following a successful probationary period in which the employer contribution is 6%.
   

What we do

At St Mungo’s our vision is that everyone has a place to call home and can fulfil their hopes and ambitions. As a homelessness charity and housing association, our clients are at the heart of what we do, and in 2019 – 2020 we supported 32,800 people across all of our services. Our staff are crucial to making this happen.

How to apply

To find out more and apply please go to the St Mungo’s careers page on our website. 

To view the job description and guidance on completing your application form, please click on the ‘document available’ tab at the top of the advert page on our website.

Closing date: 10am on Wednesday 26 May 2021

Interview and assessments on: Friday 11 June 2021

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.