Main purpose of the job:

The Gurkha Museum is a national and international focus for Gurkha Heritage. The Museum intends to develop a proactive Fundraising and Marketing Programme: to raise public awareness of the Museum and its responsibilities for Gurkha Heritage and to raise funds in support of the Museum’s activities and their further development.  The new role will work closely with the Head of Fundraising and Marketing and assist in the day to day income generation activities for the Museum, inputting into the success of the fundraising and marketing strategies. We are looking for a self-starter who takes a proactive approach to their job, being able to work on multiple projects simultaneously and use one’s initiative whilst maintaining a good working relationship with the Head of Fundraising and other members of the Museum team.

Main duties and responsibilities:

• Assist the Head of Fundraising with all fundraising activities undertaken by the Museum including trusts and grants, corporate, legacy and membership/individual giving.
• Co-ordinate the Museum’s trading activities taking the lead on sourcing, ordering and pricing stock, banking income and reporting against and analysing income targets.
• Co-ordinate the Museum’s shop and trading volunteers, having particular responsibility for the busy Christmas sales period throughout September – December. 
• Work with the Administration Assistant to ensure the organised running of Museum events and visits, ensuring staff are kept well informed and visitors looked after to the highest standard.
• Work with the Administration Assistant to facilitate the private room hire at the Museum, ensuring function sheets are kept up to date and staff and guests are communicated with to a high standard.
• Assist the Head of Fundraising with all aspects of the marketing strategy for the Museum.
• Take responsibility for the Museum’s social media channel for Marketing and Fundraising, working closely with members of the senior management team to create content, schedule posts and analyse data across all channels.
• Support the Museum’s events and other fundraising activities by liaising with the press, sending out news releases and making contacts with local media outlets.
• Work with the Head of Fundraising and other members of the Senior Management Team to create marketing materials for the Museum including leaflets, education activities and special event materials.
• Work with other members of the team to keep the website up to date on Marketing and Fundraising content, paying particular attention to the events listing and shop pages. 
• Utilise the CRM database to aid the development of the Museum’s fundraising and marketing strategies. Ensure the database is kept up to date and maintained.
• To provide administrative support to the Head of Fundraising

For further information and how to apply please see the attached job description. Closing date for applications is Wednesday 4th December 12pm.

Grant Management Advisor 

12 Months Fixed Term Contract

Grade D - £40k+ per annum + benefits

London

Having gained expert knowledge in sector-wide restricted funding grant management, you are looking for a role that will let you develop your skills and give you the opportunity to make a tangible difference to the lives of some of the poorest people in the world. This Grant Management Advisor role with ActionAid international is the opening you are looking for.

At ActionAid International we help people to use their own power to fight poverty and injustice. We want you to support the delivery of our new grants management system (the Contract Management System – CMS) and Grants Management handbook. These initiatives are being implemented to enable our Federation to effectively manage an increasingly complex portfolio of donor-funded projects that will help diversify our income.

Working alongside the Country Implementation Manager you will provide surge country capacity support to embed the new CMS and the Grants Management handbook tool in each member of our Federation. You will focus on ensuring the new system can help members to improve practices and processes around the raising and management of restricted funds. You will champion best practice, ensure new working practices are effectively embedded and develop a strong capacity building and learning programme around grant management. You will get involved in system project training too.

This role will be the key global standard setting lead for the Federation on restricted funding grant management process and practice. The ability to act as our representative in external NGO networks and other initiatives to broaden perspectives on industry trends on grant management. This is a key priority role, given the increased levels of restricted income in the Federation.

You must have a strong understanding of restricted funding donor requirements and experience of managing restricted funding donors through a donor grant or contract. You will also be expert in sector-wide restricted funding grant management standards, best practice, policies, systems, processes, compliance and tools. This means you will be used to using NGO Online or other similar grants management tools. You will have worked in an INGO and been involved in change management and capacity building activities too.

Comfortable engaging with diverse stakeholders at all levels of seniority, you will possess excellent communication, interpersonal and problem-solving skills and will have an understanding of how to work within complex federated structures. You will also be flexible to travel as needed.

If you have the skills, motivation and technical knowledge to drive effective grant management at ActionAid please send your CV and motivation letter to us via the link by 27 November 2019

To be considered for this role, you must be able to provide proof of right to work in the mentioned location. You are also requested to highlight in the motivation letter how specifically you meet the criteria for this role.  If you do not meet all the essential criteria, please don’t apply as we only invite candidates for an interview if they meet all of the essential criteria listed on the job description. In addition, your application will be stronger if you meet at least some of the desirable criteria.

Due to high volumes of applications received, should you not have received feedback on your application within two weeks of the closing date, please consider your application unsuccessful. We reserve the right to withdraw any of our vacancies at any time.

ActionAid is committed to providing equal opportunities for everyone regardless of their background. We value diversity and welcome applications from all sections of the community, in particular women who are currently underrepresented in senior positions. We regret that agency candidates will not be considered.

Reg. Charity No: 274467

I am recruiting a international charity looking to recruit an Assistant Finance Business Partner 

Permanent position

£34,000-40,000

Reporting into the Head of Finance.

The post holder will provide professional business support to budget holders and ensure financial control and effective decision making through financial, operational and business evaluation and analysis.

Main Duties:

• Assist in the production of accurate and timely monthly management and departmental accounts.
• Hold regular reviews with budget holders, identifying variances and correcting errors accordingly. Provide alerts on matters of likely current or future financial concern as soon as these are known within the management accounts commentary.
• Ensure the correct accounting for income and expenditure in accordance with the applicable accounting standards, statement of recognised practice and any regulatory requirements.
• Provide monthly and/or quarterly reconciliations of financial position accounts for review by the Management Accountant.
• Work with relevant budget holders to produce departmental annual revenue budgets and forecasts, creating necessary working papers.
• Support the Management Accountant in the planning and preparation of the annual service charge accounts, ensuring the delivery of the audited statements within the agreed timeframe.
• Assist the Management Accountant in the provision of timely costing information on the organisation’s activities to assist with the measurement and reporting of Value for Money. 

Qualifications: 

• Part qualified (CIMA or ACCA) 
• Qualified by Experience

This is a great opportunity to join an organisation going through a period change and help the team develop, sharing with them your previous skills and experience to allow the Finance division to flourish.

Want to work for a charity with a turnover over £100 million? Do you have proven experience in a financial accounting role and advanced Excel skills? Would you benefit from flexible working hours and the option of working from home? If yes - this could be your next role!

This permanent Assistant Financial Controller is for a large UK charity that supports vulnerable members of society throughout the country. The organisation has an interesting set up with various income streams and offers a highly friendly atmosphere and culture. This is a brilliant opportunity for someone with the ambition and drive to become a Financial Controller in a couple of years.

Main responsibilities of the Assistant Financial Controller will be:

• Drive improvements across financial accounting processes, ensuring accuracy and timeliness always.
• Prepare drafts of quarterly VAT returns and carry out review of the monthly output and input of VAT ensuring timeliness and accuracy at all times.
• Manage complex and technical VAT queries.
• Deputise for the Financial Controller when necessary.
• Assist the Financial Controller with upcoming projects.
• Manage one highly competent member of staff.
• Coordinate the year end process, audit process and stay up to date with accounting policies.
• Ensure compliance with income tax, VAT and corporation tax.

This permanent Assistant Financial Controller will be based in central London with the option of working from home occasionally and flexible working arrangements. This position could also be offered on a four day a week basis and will report into the Financial Controller. This is a highly technical role and will suit someone with previous exposure to partial exemption.

The successful candidate will:

• Be a part or fully qualified accountant (ACA, CIMA, ACCA, CIPFA, or equivalent).
• Have proven financial accounting experience, including assisting in the year end process.
• Have excellent communication skills.
• Have advanced Excel skills (including macros).

Although not essential the Hiring Manager is keen to see candidates from an audit background.

If you feel this post could be of interest to you then please do not delay in applying.

The opportunity to assist the Financial Controller with ensuring that the charities' financial policies and procedures are followed and updated and improved where possible.

Client Details

The client is a leading London charity battling homelessness with a vision for a future without street sleeping. The finance function within the organisation is passionate, driven and hardworking.

Description

Preparation of draft quarterly VAT returns for review by the Financial Controller

Review of sales invoicing and set up of OA and Pyramid to ensure that VAT is charged and reclaimed

Timely and accurate supply of information to outside advisors to enable drafts of the annual Corporation Tax returns for review by the Financial Controller.

Review the Balance Sheet reconciliations for all Balance Sheet Accounts ensuring that all overs and unders and reconciling items are properly summarised.

Lead in the production of the subsidiary statutory accounts. Be the main contact point for the Association's external auditors on audit deliverables and questions.

Assist with the preparation of the annual consolidated statutory accounts

Profile

The succesful candidate for Assistant Financial Controller will have a strong knowledge of Financial Accounting, and either an ACA, ACCA, or CIMA qualification.

Job Offer

£50,000 per annum plus pension and working from home.

We have an excellent opportunity for a friendly and self-motivated individual to provide administrative and operational support to the acquisition team in delivering their programmes effectively in donor recruitment across a number of key channels, as Acquisition Assistant.

Position: Acquisition Assistant

Location: Based in Sidmouth, Devon – “an area of outstanding natural beauty”

Hours: Full-time working Monday-Friday 08.30 - 16.30 (Applications from candidates seeking to work between 3-4 days per week will be considered)

Salary: £20,276

Contract: Permanent

Benefits: Generous annual leave, pension scheme, Healthshield plan, confidential counselling service, subsidised restaurant, free parking, enhanced maternity/paternity benefits, Life Assurance Scheme, 31 day’s holiday per year, inclusive of the 8 statutory public holidays. This increases by one day each year until a maximum of 34 days is reached.

Closing Date:Tuesday 26 November 2019

The organisation is at an important stage in their fundraising strategy, having achieved considerable growth in the last 5 years. They are investing significantly in their fundraising team to help them towards their ambition of reaching £50m income by 2023.

The Role

The Acquisition Assistant will work closely with colleagues across the organisation on direct marketing campaigns, ensuring donors are serviced appropriately and will efficiently, prepare, raise and reconcile purchase orders, create and accurately maintain the financial expenditure spreadsheet.

You will:

• Support the acquisition team in developing presentations, reports and operational plans.
• Help gather materials for briefings and training for fundraising agencies on new campaigns.
• Manage, monitor and respond to donor enquiries and complaints.
• Provide administrative support to facilitate relationships with external fundraising and service agencies.

About You

A strong team worker, with excellent communication, organisational and collaborative skills, you will be a positive and professional ambassador for organisation.

You will:

• Possess excellent customer service skills.
• Have experience of working in an office environment and undertaking administrative support.
• Have the ability to maintain a high level of accuracy and attention to detail while planning and managing a variety of simultaneous projects to tight deadlines.
• Have a high level of IT literacy (including MS Word, Excel, and PowerPoint).

Experience of working with database and e-accounting systems is desirable.

If you feel you have the qualities, skills and experience to fulfil this varied, rewarding and vital role, we would love to hear from you.

In return…

You can be part of an evolving program of change taking place within a leading charity working in an area of outstanding natural beauty. With amazing benefits and opportunities to develop you career, you can really make a difference in a fulfilling and rewarding role.

About the Organisation

The charity is one of the UK’s largest international animal welfare charities, currently supporting projects in over 35 countries worldwide. They are working for a world where donkeys and mules live free from suffering and their contribution to humanity is fully valued.

“The Sanctuary is a positive place to work with friendly staff and a wonderful charity. With amazing work throughout the world, once you join you never want to leave!”

Our client is a Disability Confident Employer. They are committed to safeguarding and promoting the welfare of vulnerable people (children and adults) and expects all staff and volunteers to undertake this commitment. Applicants will be subject to safer recruitment processes, including an application for a Disclosure and Barring Service (DBS) check where required for the post.

You may also have experience in areas such as Individual Giving, Individual Giving Officer, Fundraising, Fundraiser, Fundraising Assistant.

Finance and Administration Assistant (Initially 12-month fixed term maternity cover with the potential to become permanent afterwards)

Reporting to: Finance Manager

Location: Belsize Park/ Hampstead

Hours: 5 days per week, 9:30am – 5.30pm (35 hours per week) 

Salary: £22,000 per annum

The position of Finance and Administration Assistant forms an integral part of Gaia’s small team. It requires carrying out a wide range of administration tasks to ensure the smooth running of the office, as well as administrative support for Gaia’s core programmes. Daily accounting and processing of payments and payroll, are among the financial tasks required.

The role is office-based. We are looking for someone who loves organizing and is an excellent multi-tasker, able to support a small and busy team. The candidate will support the Financial Manager with a series of bookkeeping requirements, and therefore attention to detail is paramount. If you’re a good coordinator with a team ethic who likes to problem solve, ensure things function smoothly and bring positivity to your work, this could be the job for you!

Purpose

• To support the Finance Manager with bookkeeping requirements, budget assistance, including various tasks such as gathering quotes and general clerical support

• To ensure the Gaia office runs smoothly including the maintenance of systems, rhythms and procedures, general office administration and correspondence, the organizing of meetings and minute taking.

• To provide clerical and administrative support to the Gaia team as well as ad hoc support for partner organisations and international allies.

• To fulfil some Personal Assistance/ Secretarial duties for Gaia’s Director and/or Trustees.

• To liase with Gaia House team and help to coordinate visits and events.

Specific responsibilities will include:

1. Financial Support and Bookkeeping

• • Perform day-to-day accounting using SAGE software and maintain financial records and filing systems

  • Process invoices and claims ensuring the coding, authorisation and payment details are correct and initiate payments using internet banking

  • Perform monthly control account and bank reconciliations

  • Manage petty cash and perform fortnightly reconciliations

  • Manage credit card and perform monthly reconciliations

  • Assist with the monthly payroll process

  • Assist with production of monthly management accounts and donor reports

  • Perform grants payable reconciliation ensuring that the supporting documents received from partners are valid and that the amounts from the documents

    agree with the financial report received

  • Gather any quotes that the Finance Manager requires in order to complete

    project budgets

  • Ensure financial controls operate in line with policy and procedure

  • Process and Monitor Gift Aid claims

  • Monitor Gaia’s bank accounts to make sure all payments are in line and as

    expected

  • Provide support for and respond to enquiries from staff and overseas partners

    as necessary regarding financial administration procedures, budget monitoring

    and other financial matters

  • Monitor income from ticket sales as and when necessary

  • Undertake general financial administrative duties including liaison with

    suppliers, donors, partners and bankers

  • Assist with the annual audit process

  • Willingness to provide support out of hours if necessary and if urgent

    situations arise.

2. Administration

• Support the team in secretarial, administrative and organisational tasks, such as internal filing, responding to external enquiries and coordinating diaries, such as annual leave, lunar cycles and team rhytms (weekly calls, team meetings, go-deep days etc)

• Coordinate the scheduling of regular team meetings including a weekly team ‘check-in’, bi-monthly full team meetings and quarterly Trustee meetings

• Support team members to coordinate conference calls

• Maintain office systems and procedures including answering the phone, health &

  safety, post & couriers, stationery, liaising with the landlord and other service

  providers and suppliers

• Oversee the maintenance and up-keep of equipment such as printers and

  computers, phone systems, cameras and dictaphones

• Maintain up-to-date records of Gaia’s supporters, events attendees and individual

  donor contact databases using WhiteFuse

• Update and maintain Gaia’s systems for storing and cataloguing books, DVDS and

  CDs of interest to the Gaia team and keeping abreast of our book stock and events

  materials

• Assisting in the efficient filing and storage of materials

• Contribute to regular reviews of staff organisational processes and support

  training such as efficient email use and filing to improve the team’s capacity to

  work efficiently

• Manage travel, insurance, conference and meeting logistics and schedules in the

  UK and abroad for Gaia’s Director and staff

• Manage travel, insurance, accommodation and logistical schedules of large

  partner meetings in various international locations. This will involve corresponding with various partners from different locations, adding complexity to plans, and support with visas, using initiative when challenges arise

• Provide new staff and interns with an office induction and liaise with Gaia’s technical support team to arrange email access and systems set up

• Contact Gaia’s technical support team on behalf of any team member experiencing technological/computer difficulties

• Carrying out any research as and when necessary on potential funding opportunities for Gaia, and sending details of potential grant-giving organisations onto the relevant team members

• Hosting regular fundraising meetings, taking notes and distributing them efficiently to those involved

• Ensure a pleasant, beautiful and effective office environment, showcasing good ethical, ecological and climate change practices

3. Administration (at Gaia House)

• Assisting in the organisation and hosting (including catering if necessary) of Gaia events, such as talks or workshops at Gaia House, as well as external talks and gatherings.

• Support the quarterly Trustee meeting by ensuring all Board reports are sent out on time, and that the House is ready for all meetings, and left in the condition in which it is found

• Take Minutes at the Trustee meeting and distribute the completed Minutes within good time of the following meeting

• Provide refreshments, meals when necessary, and prepare Gaia House ahead of Trustee Meetings

• When needed, meet and greet guests upon arrival at Gaia House, ensuring that the main meeting rooms are ready and orderly

• Keep track of guests staying at Gaia House, coordinate with house team, and be available if required to show them the basics of Gaia House, wi-fi passwords etc.

4. Project and Network Support

• Manage travel, insurance, conference and meeting logistics and schedules for partners and Associates when required

• Provide administrative advice and support to partners as and when required. This may involve creating small handbooks about key systems, functions or organisational processes, which create more efficient working.

5. PA and secretarial responsibilities

• Maintain and coordinate the Director’s diary, particularly pre, post and during periods of international travel

• Be open to moving between the Gaia office and Gaia House with limited notice if the Director is experiencing technological issues, or requires assistance etc.

• Support the Chairman of the Gaia Trustees with emails and personal flight bookings as requested

Terms and conditions

The position is 12-month fixed term full time, 35 hours per week maternity cover, that may become permanent role after 12-month period. The post is subject to a 6-month probationary period. Annual leave is 25 days plus public holidays and any organisation- provided extra days.

The salary for this post will be £22,000.

Person Specification

Education

• Minimum of ‘A’ levels or equivalent standard education

• Bookkeeping qualification (AAT, ICB or other recognized qualification)

Essential Experience/Skills

• Extensive bookkeeping experience and appropriate qualification

• Highly numerate and experience using SAGE accounting software

• Understanding of accounting and financial management processes and

  procedures

• Experience in managing a purchase ledger including internet banking and petty

  cash systems

• Exceptional organisational and administration skills with a logical, systematic

  approach to work, ability to multi task and pay attention to detail

• Strong written and oral communication skills

• A professional, self-motivated, self-starter with the ability to work using their

  own initiative and provide solutions to problems

• Ability to work in a busy office environment that demands high levels of

  concentration while coping with frequent interruptions

• Ability to work to tight deadlines, cope with a varied and demanding workload

  and ability to respond effectively to changing priorities

• Willingness to fit in to a busy, small team; flexible, hands on, willing to work at all levels and to ‘muck in’ and support the team

• Solution oriented with strong problem-solving skills

• Excellent computer skills, and ability to provide support to the team

• Interest in ecological and social justice, climate change and international development.

Desirable experience/skills:

• Experience in managing IT and communication systems

• Knowledge of the HSBCnet, Triodos and American Express internet banking

  system

• Experience in charity fund accounting and preparation of donor reports

• Experience in management accounting including budget preparation and

  management

• Knowledge of the voluntary sector and environmental issues

To apply, please download the application pack to complete a brief application form and attach a CV outlining your career to date, plus any academic and professional qualifications. Also include details of any voluntary post undertaken. Please send your application to us by 5pm on Sunday 1st December.

This is a fixed term maternity cover contract which will run from January 2020 until March 2021. It is an excellent role for someone with experience of manipulating data, financial reporting and gift administration. They will enjoy solving complex problems and working between a range of systems and processes and reporting to senior stakeholders. 

The Development Operations Manager will be responsible for the management of all financial processes and database management within the English Heritage Development Operations team where they will support the work of three fundraising teams (Private Philanthropy, Grants & Trusts and Corporate Development). They will be responsible for gift processing, budget monitoring and forecasting for the whole Department. They will also be the Departmental expert in the database, Salesforce, ensuring it evolves with the changing needs of the team. In addition to their gift management, data management and financial reporting roles the Development Operations Manager will also line-manage two Development Assistants ensuring administrative processes are streamlined and as efficient as possible.

English Heritage tells the stories of England through the 400+ sites and 500,000 paintings and artefacts in our care. From Stonehenge to Hadrian's Wall, Dover Castle to Iron Bridge, our sites span some six millennia and are visited by more than 10 million people each year. We are a new charity with big targets and the Development Department at English Heritage works to secure funding from private philanthropists, corporate partners, charitable foundations and statutory grant-making bodies.

You`ll find it`s a workplace like no other - taking you behind the scenes of these extraordinary sites and supporting you to share your ideas, inspire others and make a difference.

By joining us, you`ll enjoy the rewards of a great team environment in inspiring locations, helping to make our site a wonderful place to visit. You`ll also be joining our charity, which through our historic monuments, buildings and sites, brings the story of England to life for over 10 million visitors each year. We offer a competitive benefits package including a generous pension, 25 days leave a year and free entry to all English Heritage properties for you, another adult and up to 6 children (under the age of 19).

About the Countryside Alliance

The Countryside Alliance is a national political campaigning not-for-profit organisation, well known for our high-profile campaigning work on rural issues.  Anything but a single-issue organisation, we publicise the economic, social and environmental contribution the countryside makes to the national economy and quality of life.

Our aim is to promote understanding and acceptance of the rural way of life and its activities in a managed landscape and to protect them from bias, misinformation and over regulation.  Our campaigns stretch across rural sports, wildlife management, crime, digital communications and rural communities to name a few.  With around 100,000 members and supporters we promote and protect rural life by lobbying Parliament, increasing awareness in the national and local media and getting involved with rural communities.

With an annual operating budget of £4m we earn two thirds of our income from membership subscriptions and the remainder from fundraising, donations and commercial income.

About the Countryside Alliance Foundation

The Countryside Alliance Foundation (TCAF) is a registered charity which aims to help adults and children alike make the most of the incredible remedial and educational benefits of being involved in the natural environment. By introducing people to the delights of rural Britain we hope to inspire them to become passionate about the countryside whilst helping to protect the natural environment.

TCAF’s current projects are Fishing for Schools and Falconry for Schools, helping school children (particularly disadvantaged and SEN children) re-engage with learning and the environment, and Casting for Recovery, providing outdoor therapy for woman recovering from breast cancer.

TCAF works closely with the Countryside Alliance but is an independent charity. Its activities are financed wholly by donations, grants and fund raising with an operating budget of £350k.

Opportunity

Both organisations are currently going through a dynamic period of restructuring to ensure future growth in campaigning strength and income generation and this has presented an opportunity for a new Finance Manager. This is an exciting time for both organisations and the new Finance Manager will have an opportunity to contribute to the change by initiating improvements and efficiencies in line with future strategic plans.

Key responsibilities

Based in our offices in Vauxhall, London and reporting to the Finance Director, the Finance Manager is responsible for the processing and management of all financial information for the Countryside Alliance and TCAF.

• Keeping records and cashbooks for multiple bank accounts, managing balance sheet accounts and sales and purchase ledgers, overseeing payments to creditors whilst managing cash flow requirements.

• Responsible for the preparation, analysis and presentation of monthly MI and forecasts, assimilating and analysing key data whilst using software such as Sage, Microsoft Dynamics and Power BI.

• Managing company payroll and pension schemes together with relevant HMRC returns and answering queries from company staff.

• Responsible for all compliance matters relating to HMRC and tax returns including VAT, company tax and PAYE as well as annual returns for Companies House and Charity Commission.

• Writing year-end accounts for both entities to FRS102 and SORP accounting standards, liaising with auditors and the audit committee and leading the year end process.

• Manage the BACS facility, collecting membership subscriptions via direct debit, maintaining changes, returns and mandates, adhering to strict BACS standards.

• Promote financial management and accounting as an integrated part of the organisation, ensuring a thorough system of internal controls whilst maintaining professional relationships with all stakeholders.

• Drive continuous change and process improvements within the department to maximise efficiency and accuracy within the accounting system.

Personal specification

We are looking for an experienced finance professional with strong communication, analytical and accounting skills ideally with a minimum of 3 years’ experience in industry within the not for profit or charity sector.  Qualified or part qualified with final stage to go in ACCA or CIMA, the successful candidate will be a self-starting problem solver with excellent analytical and communication skills. 

They should have experience of current financial systems and technology with exceptional technical accounting competency, keeping up to date with current legislation and standards. Forward thinking and logical, the candidate will have a personable manner to be able to build solid and productive relationships with colleagues and stakeholders.

Experience in producing management accounts and charity accounting is essential. 

Salary and benefits

Competitive together with company pension and supported CPD.

Please submit your CV and covering letter by email via this job application site.

The closing date is for applications is Friday 6th December 2019. Interviews will take place week commencing 9th December 2019.

ABOUT US

Over 250 million children under 5 globally do not get the early childhood care and education (“ECCE”) they need, leading to poor health, poor education, lost life opportunities and poverty.

Lively Minds is an award-winning NGO tackling this crisis in rural Ghana & Uganda. We believe that one of the main barriers to ECCE is that parents in remote resource-poor villages lack the information, education and aspiration to provide basic and affordable opportunities for their children. We have developed an innovative behavior-change programme that empowers marginalized, poorly educated Mothers to run educational Play Schemes for pre-schoolers and to provide better home-based care, using cheap local resources.  Not only does this result in positive outcomes for child development, but also has positive impacts for the Mothers too.

These are exciting times for Lively Minds. In Ghana we have recently received results from a Randomised Control Trial (RCT) conducted by independent evaluators Institute for Fiscal Studies (IFS) and Innovations for Poverty Action (IPA) which demonstrate the programme has a positive impact on a wide range of child and mother outcomes. We have signed an MoU with the Ministry of Education, and are currently working with National Government and other stakeholders in developing our 2020-2025 plans to scale the programme across 60 rural districts in the northern regions of the country, reaching approximately 4000 kindergartens and over 1m children.  In Uganda is in a test and position for scale stage with the long-term aim of national roll-out.

Organisational Structure and Roles

Lively Minds is a partnership between 3 organisations:  Lively Minds UK, Lively Minds Ghana & Lively Minds Uganda.  Lively Minds Ghana and Uganda implement the activities in the field. They are supported by our global senior management team (some of whom are based in the UK and others are mobile) - which currently is made up of the CEO, COO, Ugandan & Ghanaian Country Directors, Head of Monitoring & Evaluation, Marketing Communications Manager, Curriculum Coordinator and Training & Development Manager. 

We are seeking to recruit our first Finance Manager to support the development and implementation of a sustainable scale strategy and to ensure our financial management is robust and sustainable as we go through this period of rapid growth.

The Finance Manager will report directly to the CEO and will manage the finance team which currently includes a part-time Financial Controller, and 3 bookkeepers (one in each of our overseas offices). We are likely to recruit extra finance staff in Ghana and also a Fundraiser in the UK- all of whom will report to the Finance Manager.

Key responsibilities for the role include financial modelling; analysis and budgeting; staff management; financial accountability and reporting.

MAIN DUTIES AND RESPONSIBILITIES

Strategic development

• Contribute to the development and implementation of the organisation’s scale strategy.

• Develop and strengthen robust cost models  (including sensitivity analyses/stress testing) to guide decisions around the pace and rate of scale, staffing & resource requirements, ensure value for money and maximise cost efficiencies.

• Facilitate the development of budgets with managers to ensure that they have the resources they need to deliver against strategic goals, and that they have the tools to track and control expenditure.

• Analyse actual expenditure against the model and budgets to test assumptions, measure cost-effectiveness, manage risk and leverage opportunities

• Identify and drive forward sustainable funding opportunities for the organisation (including consultancy services, outcome bonds, partnerships, licensing materials)

Financial management

• Ensure that the organisation-wide financial systems, policies, procedures and internal controls and audits are robust, compliant and support current activities and future growth

• Lead and coach the finance team to maintain and deliver operational excellence & financial rigour, closely monitoring the operating and financial reports against plans and budgets

• Lead monthly financial reviews and oversee timely production of monthly, quarterly and annual financial reports

• Work with Finance team to ensure processes and controls are in place to oversee the day-to-day operation of financial systems and resources, including cash flow monitoring, bank reconciliations, invoicing, banking, petty cash and payroll, stock control.

• Advise on ways to control for currency exchange rate fluctuations including exchange forwards, managing cash transfers between organisations, managing reserves and cash flow issues.

• Lead procurement exercises for major purchases

Financial support to government

• Work with our COO and programmes team to develop financial systems so that direct financial support is provided to local government partners and they are able to take on responsibility for and account for programme budgets 
• Work with programmes team to build the capacity of local government partners in financial management, procurement, and budgeting so that they will eventually be able to fund and sustain the Lively Minds programme themselves.

• Support the work at national government to identify ways to integrate the programme into and fund it from existing budgets and budget cycles

Grants and donor reporting

• Create the budgets, financial information, documentation and materials for funding proposals;

• Oversee the creation of all financial reports for funders, ensuring mechanisms to track and report against restricted income are robust.

Leadership and team development

• Actively manage the performance and build the capacity of direct reports through training, coaching, holding 1to1s, setting performance goals, appraisals, developing new policies and practices

• Where necessary interview, recruit and train staff and/or contractors

Governance/Legal/HR

• Provide monthly and quarterly management accounts for trustees

• Attend trustee meetings, present information to the Board and liaise with Board members

• Ensure that the Statutory Accounts for all entities are prepared:  ensuring internal information is collated and provided, external auditors are instructed and deliver to standard.

• Ensure all organisations are compliant with tax, regularity and legal requirements (e.g payroll, tax, NGO registration, insurance, registrations with regulatory authorities)

• Support HR function: ensuring practices, policies and procedures are in place (particularly related to finances, expenses, allowances) and all legal requirements are complied with; pay reviews and benchmarking exercises are conducted

PERSON SPECIFICATION

To succeed in this role you will need….

• to be comfortable delivering a complex programme to the highest standards, working at pace with a high degree of autotomy
• to be innovative & results-oriented. We operate in resource-poor settings, with challenging stakeholders and with limited financial resources and capabilities.
• to be willing to go the extra mile.  We need you to be proactive and constantly seeking ways to do things better.
• to be business-minded.  In order to spread our impact, we need you to help us secure sustainable income, gaining the support of government, funders and key stakeholders
• to be a leader.  You will need to role model professionalism, determination & resilience, a growth mindset, and passion for the work and our organisational values.
• to be actively involved in delivering growth; as a small charity, we need you to be adaptable, with the ability to advise on strategic finance matters, as well as being hands-on when necessary 

Essential

- Professional accounting qualification (ACA, ACCA, CIMA)

- 8 years post qualification experience delivering full range of financial and accounting services required by a charity or small business

- Wide experience of managing grants and donor reporting

- High proficiency in financial modelling and advanced Microsoft Excel (including experience in VBA automation and using Excel’s data model to directly interact with other systems)

- Experience of managing people

- Excellent communication skills (written and oral)

Desirable

• Experience working with remote teams
• Experience working in Africa

Part-time: 10 hours p/week with flexibility on when hours are worked

Salary: £32k p/annum (pro rata)

Interviews held: Friday 13th December 2019

How to apply: Please send us your CV and Cover Letter addressing each point of the role Person Specification, using the attached Job Description & Person Specification as a point of reference

Purpose of the post:

The Finance Manager (FM) is responsible for the smooth running of the financial aspects of SIP, as specified below, and for innovations that enhance these facets of the organisation whilst in pursuance of SIP’s charitable objectives. 

About SIP:

The Severnside Institute for Psychotherapy (SIP) is a registered charity (1079390) founded in May 1985 by a group of psychoanalytic psychotherapists. Our main objectives are to provide and assist in the provision of psychotherapeutic (and related support services) to members of the public and to promote and develop psychoanalytic and psychodynamic psychotherapy in the South West through our training courses.

Scope: 

The FM is responsible for maintaining the highest quality of financial management of all parts of the organisation. S/he will also act as Company Secretary providing administrative support to the Board of Trustees in line with the requirements of the Charity Commission and Companies House. 

Key Tasks:

Bookkeeping:

• Oversee the processing of all invoices, claim forms, the receipt and processing of deposits.
• Monthly bank reconciliations and monitoring account balances, maintaining bank mandates and online signatories.
• Providing MMC with information regarding changes in fees and expenses.
• Filing and safe disposal of confidential documents.

HR & PAYE

• Producing and collecting signed copies of contracts of employment
• Maintaining and keeping up to date all PAYE files (P45s and P60s etc) and making HMRC submissions in conjunction with an outsourced payroll provider.
• Keeping abreast of HMRC PAYE requirements.

Financial Planning, Development and Fundraising

• Providing financial advice and expertise to the Board of Trustees and the Executive Committee.

• Identifying financial and/or operational opportunities and innovations that will aid the development and long-term stability of the organisation, and in consultation with the Executive Committee and Board of Trustees, taking forward those which fit SIP’s strategy.
• Assembling draft central costs budgets for use in draft departmental budgets, and combined departmental budgets for presentation to Trustees, Executive Committee and the Membership.
• Liaising and co-ordinating with officers and the Training Co-ordinator in order to assist and make recommendations regarding future budgets and the setting of fees and expenses.
• Assembling and distributing quarterly financial updates and advising the 
• Executive Committee and Trustees of any activity to note.
• Point of contact for accountant including assembling end of year information for delivery to the accountant and co-ordinating the production of Financial Statement and Annual Report in time for delivery to membership pre-AGM.
• Managing the operational and book-keeping aspects of fundraising activities.

Company Secretary (approx. 12 hours per quarter)

• Taking minutes at meetings of the Board of Trustees.
• Providing general administrative support to Trustees when needed.
• Filing returns to Companies House and the Charity Commission by designated deadlines.
• Maintaining an awareness of procedures as laid out in the company’s procedural documents and advising the Trustees accordingly.
• Overseeing the preparation and gathering of reports and proposals for General Meetings.
• Managing production of revised procedural documents.

General

• Attending meetings as required and ensuring that those falling within the remit of the FM are administratively serviced
• Holding knowledge of and work within the requirements of SIP’s confidentiality and equal opportunities policies
• Ensuring, together with the TC, that all SIP documents and resources (including website) are kept up-to-date, centralised and accessible as appropriate to officers, members, associates and members of the public
• Making sure all essential deadlines are met

Person specification:

Essential

1. British citizenship OR permission to live and work in the UK
2. Financial management skills (i.e. assembling budgets, production of management accounts, advising on financial implications of business decisions).
3. Experienced bookkeeper
4. Excellent computer skills (including Word and Excel, and QuickBooks, Sage or equivalent).
5. Good communication skills.
6. Able to work as part of a team.
7. Organised and systematic.
8. Ability to prioritise and to meet deadlines.
9. Empathy with objectives of SIP.

Desirable

1. Understanding of psychotherapy work and terminology
2. PAYE and Gift Aid experience
3. Quick learner

You will effectively manage the overall administration of the church and church owned premises so that the physical, technical and operational infrastructure of the church is organised in such a way as to maximise our ability to achieve our vision and that ministers are released to concentrate on their specific roles.

Streatham Baptist Church is a large, lively church situated in South West London.  We believe Jesus has called us to be a worshipping church that embraces diversity.

This is a full time position with flexible working, which will include Sunday mornings and some evenings, based on 40 hours per week over 5 days.

You will have proven personnel, project and financial management experience and skills in analytical and strategic planning and implementation.  You will be highly computer literate and have excellent communication and interpersonal skills with the ability to multi-task, set priorities and work to deadlines.  We are seeking a committed Christian who is a team-player, self-motivated and flexible with the ability to work under their own initiative.

The closing date for applications is 28th November.  Candidates who are shortlisted will be invited to attend an interview on 13th December. 

• Finance Manager working for Dukes Aldridge Academy in North London
• Ideal for somone with education experience or a business partnering background

About Our Client

Aldridge Education is a charitable trust whose entrepreneurial community schools help young people to reach their potential. The Trust was established as a national multi-academy trust by the Aldridge Foundation in 2016, taking over responsibility from the Foundation for its family of non-selective academy schools and colleges, some of which are part of the multi academy trust whilst others are currently independent Trusts sponsored by Aldridge Education.

The school is based right next to Tottenham's Football stadium making it easily accessible, just 5 minutes' walk from White Hart Lane Station. Due to the location of the stadium, this role will be involved in overseeing and expanding several streams of commercial revenue associated with the football club

Duke's Aldridge Academy enjoys a rich mix of culturally diverse pupils drawn from one of London's most ethnically vibrant wards. This socio-economic profile shields a positive and vital aspect of our school's community. The school's specialism is for the arts (music, media and art).

Job Description

To provide strategic and financial leadership to the school in support of its priorities and to ensure a strong financial control environment, in terms of the control systems, practices and ways of working. To ensure the school and trust is provided with accurate financial information that will enable effective decision-making and financial planning.

The Successful Applicant

The Finance Manager will have a proven track record of business partnering within an organisation. You will need exposure to the following areas

• Lead and support the school's finance function and lead the schools three-year budgeting process.
• Contributing to the strategic direction of the school and interact regularly with the senior management team.
• Preparing detailed monthly management accounts to support decision-making and financial planning.
• Maximise revenues from sales and purchases, sponsorship, fundraising, lettings and business activities, without compromising the educational activities and learning environment for students.
• Activities, without compromising the educational activities and learning environment for students.
• Supporting the Trust's Commercial Director in forming and enhancing business partnerships.
• Deal with all personnel matters relating to salary, pension and HMRC queries.
• Supporting and implementing initiatives to the benefit of the wider community.

What's on Offer

£50,000-55,000, 25 Days Annual Leave

Where specific UK qualifications are required we will take into account overseas equivalents. All third party applications will be forwarded to Michael Page.

Ref Code: MPCY14024113Z

Our partner is an agricultural social enterprise working with smallholder farmers in the northern region of the country to increase their productivity and improve their livelihoods. They provide a range of key services to the farmers:

• Provide inputs (seeds, fertilizers and herbicides) to the smallholder farmers on a credit basis at competitive rates at the planting season. These inputs are financed through debt raise by the organisation.
• Agronomy training & support, covering good farming practices which minimize the negative environmental impact.
• Offer access to storage facilities, and access to market, maximising their profits.

They are seeking a Finance Director to oversee the integrity of their accounting & finance function, leading their corporate finance function, and offer strategic analysis and advice, supporting the leadership in scaling their operations.

Key Responsibilities

• Provide oversight to the corporate finance, financial control, audit, treasury and FPA functions.
• Ensure the integrity of the accounting and financial management systems, oversight of the transaction processes, preparation of the year-end financial statements and the annual audit, and ensuring that the organisation meets all its statutory and regulatory compliance.
• Review and strengthen the control environment, ensuring that accounting processes are understood and adhered to across the organisation.
• Lead on organisational budget creation, developing and strengthening of budget monitoring, reporting and cashflow forecasting tools and reports.
• Responsible for the management of short-term cash requirements, and long-term planning; oversight of the treasury; and provide leadership to optimise the financial performance of the organisation
• Drive on financial planning, offering the senior leadership analysis and advice on expansion – both in terms of regions and crops covered.
• Work with senior leadership in designing the fundraising strategy (grants and investments), prepare the financial models and support presentations made to funders/investors.
• Business partnering and management of external stakeholder relationships – including investors, banks, suppliers and auditors.
• Support with the new systems implementation, and ensure that all their systems (accounting & inventory management) are working efficiently.  
• Oversight of the finance staff, responsible for hiring and retaining a qualified team.

Person Specification

• Senior finance professional, with an accounting qualification, and 10+ years of experience in progressively responsible finance roles.
• Demonstrable experience of running the finance function of a small- to medium-sized enterprise (preferably in a start-up environment), including of developing controls, accounting processes and financial management tools, and systems implementation.
• Strong experience of corporate finance (fundraising from investors), financial planning and risk management.
• Excellent proficiency in written and verbal English
• Strong problem solver, flexible and able to handle a large and varied volume of work and responsibilities maturely
• Excellent relationship management skills, and ability to deal with stakeholders diplomatically and with tact.
• Interest in agribusiness in a developing context.

Please note this role is only open to candidates with the right to work in the UK without requiring sponsorship. This role will have 20% travel to Nigeria. 

*Candidates are being considered on a rolling basis, and early applications are encouraged.