Want a role that offers flexible working and a fantastic pension scheme? Interested in working for a CV enhancing organisation? Looking for a broad finance role with excellent progression opportunities? Then this is the role for you!

My client is a national organisation based in Oxfordshire, looking for a ­­Project Accountant to join their team in a key role that leads on the taxation and capital projects of the organisation.

The main responsibilities of the Project Accountant are:

• Liaise closely with key project managers and stakeholders across the organisation to review their budgets with them, analysing any variances that there may be.
• Full responsibility for preparing the various budgets and forecasts for your allocated projects and divisions.
• Take the lead in the preparation of monthly reports for capital projects, producing commentaries and performing various reconciliations.
• Be the main point of contact for all taxation queries for your allocated projects and divisions, providing advice to managers and stakeholders.

This is an excellent opportunity for a finance professional looking to further their career in a wonderfully broad role within a CV enhancing organisation that offers development to all its staff. Furthermore, this organisation offers excellent benefits including flexible working and an unrivalled pension scheme.

The successful candidate will have:

• Fully qualified as an accountant or be at finalist level (ACA, ACCA, CIMA, etc.).
• Ideally experience of capital and/or tax accounting, however, candidates without this are still encouraged to apply.
• Excellent communication skills and the ability to build relationships.
• Intermediate Microsoft Excel skills (vlookups, pivot tables, etc.).

If you are interested in the position, please apply immediately as applications are reviewed daily and this role may be filled before the closing date.

Finance Assistant

Bristol

£21,000 per annum

Permanent, full time

NCT is the UK’s largest charity for parents, serving 150,000 new families each year face to face and many more online.  Our vision is of a world in which no parent is isolated and all parents are supported to build a strong society.  Our mission is to support parents through the first thousand days, to have the best possible experience of pregnancy, birth and early parenthood.  We do this through sharing knowledge, creating networks and harnessing voices. 

We are looking for enthusiastic and dedicated people who share our vision and values. You do not have to be a parent to share this vision and working for the NCT is a rewarding experience. It gives you the opportunity to apply your experience and expertise to help enrich the lives of thousands of parents in the UK. It offers you the opportunity to develop valuable skills and gain insight into working for a charity in the not-for-profit sector. NCT is committed to positive organisational culture, productive workplace and work-life balance that respects the individual.

We are looking for a Finance Assistant to become part of the finance team in Bristol, a team of seven people. This is an exciting time for the NCT as we shall be implementing a new CRM (Customer Relationship Management) system in 2020 and this role will interact with the new system on a daily basis and input into the development of new processes. In this role your primary responsibilities will be: to act as a key point of contact in the finance team, managing the finance mailbox and dealing with queries from inside and outside the organisation; reconciliation of one of the charity’s main bank accounts; regular processing of Direct Debits (mandates, claims and refunds); and to review purchase invoices and process the weekly payment run.

We will short list throughout the application process and reserve the right to close the application process early, so if you feel you are the right candidate for the role then please apply now! 

See the Job Description for full details of this exciting opportunity.

Closing Date: 7th June 2020 midnight

Want to work for a leading property organisation with hundreds of millions of pounds worth of assets? Are you a newly qualified accountant or finalist looking for the opportunity to broaden your accountancy knowledge? Do you want to work for an organisation that prides themselves on developing their staff within? Then this is the role for you!

My client is a rapidly growing nationwide property organisation based in Birmingham looking for a Senior Financial Accountant to join their team in a role filled with fantastic growth and development potential.

The main responsibilities of the Senior Financial Accountant are as follows:

• Play a key role in the production of the company annual report and accounts including the provision of consolidation returns for departmental accounts and organisation accounts as a whole.
• Lead in the production of statutory accounts and other key year-end reports.
• Provide vital input into the strategic decision-making process, by building relationships with key staff throughout the business.
• Manage the internal and external audit process.
• Act as the driving force behind process improvements across the organisation.

This is a wonderful opportunity for a strong Financial Accountant or Auditor to develop their career further within an industry leading organisation with highly ambitious organisational growth-plans in place to substantially increase in size over the next ten years. Furthermore, there is the opportunity for the successful candidate to develop within this organisation in the future, with progression in 12 to 18 months a realistic goal.

The successful candidate will have:

• Fully qualified as an accountant or be at finalist level (ACA, ACCA, CIMA, etc.).
• Experience within a financial accountancy, audit or assurance role.
• A natural problem solving ability with excellent communication skills.
• Intermediate Microsoft Excel skills (vlookups, pivot tables, etc.).

If you are interested in this position, please apply immediately as applications are reviewed daily and this role may be filled before the closing date.

Finance Assistant Temp (2 roles)

Bristol

£21,000 per annum

Temporary, full time

NCT is the UK’s largest charity for parents, serving 150,000 new families each year face to face and many more online.  Our vision is of a world in which no parent is isolated and all parents are supported to build a strong society.  Our mission is the support parents through the first thousand days, to have the best possible experience of pregnancy, birth and early parenthood.  We do this through sharing knowledge, creating networks and harnessing voices. 

We are looking for enthusiastic and dedicated people who share our vision and values. You do not have to be a parent to share this vision and working for the NCT is a rewarding experience. It gives you the opportunity to apply your experience and expertise to help enrich the lives of thousands of parents in the UK. It offers you the opportunity to develop valuable skills and gain insight into working for a charity in the not-for-profit sector. NCT is committed to positive organisational culture, productive workplace and work-life balance that respects the individual.

We are looking for two Finance Assistants to join our finance team in Bristol on an temporary (6-12 month) basis. This is an exciting time for the NCT as we shall be implementing a new CRM (Customer Relationship Management) system in 2020 and this role will interact with the new system on a daily basis and input into the development of new processes. Your primary responsibilities will be to assist with the processing of course transfers and cancellations and the resulting in refunds to parents.  You will also be assisting with other tasks such as checking purchase invoices, preparing BACS payments and responding to questions by users of the system on claiming expenses.

Although advertised as full time roles, we are open to flexible working arrangements.

We will short list throughout the application process and reserve the right to close the application process early, so if you feel you are the right candidate for the role then please apply now! 

See the Job Description for full details of this exciting opportunity.

Closing Date:  7th June 2020 midnight

About Feedback

Feedback is an environmental organisation that campaigns to regenerate nature by ending food waste and moving towards a better use of food, resources and nutrients within the food system. We work with governments, international institutions, businesses, NGOs, grassroots organisations and the public to change culture, markets and legislation for a fairer, more sustainable food system.

We are a friendly team, priding ourselves on maintaining a positive and values-led organisation. We aim to provide a flexible working environment with a good work/life balance and we welcome interest from candidates who are returning to work after maternity leave, career breaks or career changes.

Days: Flexible, with a preference for 3 days (22.5 hours) per week with the possibility of overtime at busy periods We are fully committed to being as flexible as possible so would consider term time only or shorter days (such as school hours or other) over the full week

Duration: Initially a 1 year contract with strong possibility of renewal/permanent role

Location: Currently remote in line with the government’s COVID 19 guidelines; usually office in London Fields ,Hackney, with a planned move to an office in Blackhorse Road (Victoria Line), Waltham Forest by then end of the year, with possibility for some home working

Main responsibilities

1. Assistance to the finance team (approx. 35% of time))

a) Accounting Systems (Xero and Receiptbank):

In relation to Xero, maintaining financial records and data accurately and within agreed systems, to include:

• Raising sundry invoices and entering suppliers’ invoices, ensuring that they are properly coded, authorised and paid.

• Keeping a diary to ensure that invoices for project funding are raised on time.
• To monitor and ensure prompt payment of invoices (within terms) and to monitor amounts due to the organisation.
• Supporting staff with the correct usage of Receipt Bank and other expense processing and ensuring that expenses are uploaded in a timely manner.

b) Online Banking system:

• Processing BACS payments for expenses and maintaining accurate records of authorisation and notification to the payees.
• Assisting the Senior Finance Co-Ordinator with month end bank reconciliations.
• Banking admin duties – updating mandates etc.

c) Other:

• Assisting the Senior Finance Co-ordinator to maintain and keep updated the organisation’s timesheets
• Providing support to the Senior Finance Co-Ordinator and Finance Director by providing analyses and other information from the accounting system as required.
• Other Finance duties commensurate with the role as requested by the Senior Finance Co-Ordinator and Finance Director.

2. Assistance to the Operations Manager  (approx. 45% of time)

• General office administration including stationery orders, processing incoming and outgoing mail and dealing with general departmental emails and telephone calls as appropriate, managing printers and stationery

• Assisting with the organisation of events, including booking meeting rooms and assisting with the logistical planning and management of meetings, away days and other events
• Supporting the Operations Manager with staff recruitment and maintaining systems and procedures for all stages of the recruitment process, including new starter and leavers processes
• Updating staff handbooks and policies on a regular basis
• Assisting with the day to day IT support for the team
• Proactively participating in the development of administration systems and processes

commensurate with the role as requested by the Operations Manager and Executive Director.

3. Acting as the Personal Assistant to the Executive Director (approx. 15% of time)

• Supporting the Executive Director with PA duties such as diary scheduling and organising meetings email management assistance, booking travel
• Supporting the Executive Director with other administrative tasks as requested, such as expenses, timesheets, printing etc

4.Supporting other members of the SMT and senior colleagues (approx. 5% of time)

• Supporting other senior colleagues as requested with ad hoc administrative tasks

Essential Experience:

• The ability to maintain a high level of confidentiality at all times throughout all duties and responsibilities.
• The ability to work to deadlines, while remaining well-organised.
• Good IT skills including intermediate Excel and the ability to quickly learn new systems
• The ability to pick up new skills quickly
• Enthusiastic about being part of a busy and fast-moving office
• Proactive and able to take the initiative when necessary
• Efficient and able to multi-task and prioritise workloads
• Supportive of Feedback’s mission to regenerate nature by transforming the food system
• Identify with Feedback’s values- bold, collaborative, celebratory, impact-driven, inspiring

Desirable Experience:

• Experience of working in a small charity environment, particularly an international charity running a number of restricted projects.
• Bookkeeping and/or financial administration experience
• Experience in using Xero or other comparable cloud-based accounting package

• A strong interest in the environment and/or food and farming

Skills:

• Numeracy and literacy commensurate with the role.
• Ability to act on own initiative and organise personal workloads effectively.
• Exceptional attention to detail.
• Excellent communicator with good interpersonal skills.

How to Apply

Please submit a CV and cover letter (no longer than 1 side of A4)  explaining how you meet the person specification and why you would like to work at Feedback.

Deadline: 5pm 12th June  

Notification of interviews – during the week commencing 15th  June

Interviews will be held  24th June

DPG is a legal aid firm known for high profile civil liberties & human rights litigation. We do cases that we think matter and which make a difference either to groups or individuals. We have a friendly team of staff committed to the work we do and to making the firm a great place to work. 

Our aim is to create a financially sustainable firm that enables us to use the law to empower our clients to hold the state & those with power to account for its actions and inactions, to fight for human rights, to challenge discrimination and environmental abuses. We aim to do this by working together as a team in accordance with our values which are central to the work we do.

We are looking for a full or part time Accounts Assistant to work alongside our Accounts Manager. This is the ideal role for a mathematically adept person with an interest in IT and problem solving. We are looking for someone who is organised and has good attention to detail and a can-do attitude who likes working in a team. Ideally you have some experience in using Microsoft Excel, a genuine interest in the firm’s aims, and an ability to work under pressure. This is an entry level role that would be suited to a graduate or similar. Lack of relevant work experience is not a hindrance for the right candidate.

Essential:

• Good mathematical abilities.
• Good intellectual abilities.
• Excellent IT skills and an interest in IT including at least intermediate Excel skills.
• Good interpersonal skills.
• A proven ability to use initiative.
• Superb attention to detail. 
• A methodical and efficient approach to the work and excellent organisational skills, including the ability to manage time and competing demands efficiently and to work under pressure to meet strict deadlines. 
• An interest in the work Deighton Pierce Glynn undertakes.

Advantageous but not essential

• A desire to build a career in accounts.
• Experience of working in a solicitor’s office or equivalent legal/advice work environment.
• Knowledge of legal aid billing.
• Knowledge of the solicitors’ accounts rules, specifically those applicable to a legal aid practice.

Please apply via our website by 8 am on 17 June 2020.

Assistant Director of Resources 

Newent, Gloucestershire

Salary: circa £67,500

Permanent, 37 per week 

Benefits: generous holidays, healthcare cash plan, pension, flexi scheme, sick pay, free onsite parking

For you, for your community, not for profit

About the role

Our client has an exciting opportunity within the leadership team.

Working with their Executive team and the Assistant Director of Assets, Assistant Director of Housing and Assistant Director of People & Culture, you’ll play a key part in shaping the direction and future of their organisation – supporting the development of their corporate strategy and service design and helping shape and deliver their performance objectives and annual plans and priorities. 

You will also play a key role in helping them to find and secure new funding streams. This will support their ambitious target to deliver 1,000 new homes in the local area over the next 10 years – making a real difference to thousands of people in need of quality, affordable homes across the county.

As a qualified Accountant, you will have proven experience in managing both financial and management accounting functions that deliver a high performing finance service in a dynamic environment. You will also have experience of managing resource functions such as finance, IT and project management. 

About our client

As a registered charity, they provide over 4,000 affordable homes in the beautiful Forest of Dean and surrounding areas. 

They are more than just a landlord - their organisation is dedicated to creating great homes and supporting the communities they work in. Their team offers a wide range of additional services to help improve the lives of their tenants from help and advice on debt and welfare to repairs, maintenance and adaptations.

The social housing sector faces many challenges – building safety, managing the pressures of Universal Credit on their tenants and responding to the environmental challenges.  Their tenant satisfaction scores suggest they’re managing these challenges well – but this Top 100 organisation stands out from the rest because of its profit-for-purpose activities.

They believe that by investing in their team, they can provide the very best support and value to their tenants, while maintaining the corporate health of their organisation. 

This Finance Assistant role aims to bring about a positive change, and is offering £11-£14ph for the successful candidate dependent on prior exposure to the duties of the role.

Client Details

A leading environmental charity committed to becoming an inclusive, community-led charity.

Description

The successful Finance Assistant will be responsible for:

• VAT returns and analysis
• Balance sheet reconciliations
• Being a point of contact for auditors, HR and the external Payroll
• Reviewing the management accounts.

Profile

The Finance Assistant must have excellent verbal and written communication skills. They must be confident in there approach and have a keen eye for detail.

They will also have an outstanding understanding of excel and have prior exposure to a role within the public sector.

Job Offer

A 3-month interim Finance Assistant role based in London offering £11-£14ph.

The Gaia Foundation (Gaia) has nearly 35 years’ experience working to revive bio-cultural diversity, regenerate healthy ecosystems and strengthen climate change resilience. We host an exciting programme for seed sovereignty in the UK and Ireland, and work closely with partner organisations, indigenous communities and Earth defenders globally, especially in Africa and South America.For more information we recommend you visit our website.

The position of Finance Assistant is key to Gaia’s small team. We are looking for an enthusiastic person to work directly with the Finance Manager, carrying out a wide range of financial tasks and procedures. The role requires someone with at least 5 years experience in a finance role, who loves figures and bookkeeping. Daily accounting and processing of payments and payroll are among the financial tasks.

This position requires a person who is accustomed to working from home, though initial handover and training will take place in our NW3 London office.Gaia operates a non-discriminatory employment policy, and we welcome all applicants no matter age, gender or ethnicity.We are looking for someone who is self-motivated, team-spirited and has an eagle-eye for financial detail. See more about the role of Finance Assistant.

The ideal candidate will be ready to start on 1st July 2020. We offer a fixed-term contract – it covers a team members’ maternity leave until February 2021, with a view to continuing afterwards. The Finance Assistant will report directly to the Finance Manager. 

If you are interested in joining the Gaia team and have the relevant skills, experience and enthusiasm for this post, we ask that you please:

• Complete the Gaia Job Application Form
• Send the form and your CV by clicking 'Apply'
• Put “Finance Assistant” in the subject line, and ensure it reaches us before 14th June.

Deadline for applicationsSunday 14th June

Interview Dates17th- 19th June (times to be arranged)

More about the role of Finance Assistant

Purpose:

To support the Finance Manager with bookkeeping requirements, budget assistance, other finance tasks such as gathering quotes, and general clerical support.

Specific responsibilities will include:

1. Day-to-day accounting using SAGE software and maintain financial records and filing systems (including digital filling).
2. Processing of invoices and claims ensuring the coding, authorisation and payment details are correct and initiate payments using internet banking.
3. Monthly financial controls and bank reconciliations.
4. Managing petty cash and credit card payments.
5. Assisting with the monthly payroll process.
6. Assisting with production of monthly management accounts and donor reports.
7. Reconciliation of grants, ensuring that supporting documents are received from partners.
8. Gathering quotes and estimates for project budgets.
9. Ensuring that financial controls operate in line with Gaia policy and procedure.
10. Processing and monitoring Gift Aid claims.
11. Provide support for and respond to enquiries from staff and overseas partners as necessary regarding financial administration, budget monitoring and other financial matters.
12. Assisting with the annual audit process.
13. Some general clerical duties, such as liaison with suppliers, donors, partners and bankers.

Required experience & desireable skills:

This position requires a person with at least 5-year experience insimilar role, and with a bookkeeping qualification (AAT, ICB or other recognized qualification).

The successful applicant will be highly numerate and with proven experience in using SAGE accounting software; and proficient inmanaging a purchase ledger, internet banking and petty cash systems. Prior knowledge of charity fund accounting, donor reporting and of internet banking systems (HSBCnet, Triodos, American Express) will be an advantage.

We are looking for a person with a logical, systematic approach to work, who pays great attention to detail, and who is keen to use their skills to support others working on ecological, social and climate justice issues. The position will suit someone who is self-motivated, well-organised, and is accustomed to working from home. Our ideal candidate is used to working from home but can reach our NW3 office as needed such as monthly team meetings. As a small remote-working team we need someone who can cope with varying workloads, who remains calm despite deadlines. Familiarity with the remote-working systems we currently use (Microsoft Office 365, zoom, jitsi) will be useful.Willingness to provide support out of hours, if required, will be appreciated. 

Terms and conditions:

The Finance Assistant is a fixed term part-time (14 hours per week) position. Gaia operates a six-month probationary period. Annual leave is 25 days plus public holidays (pro rata for part-time).

Do you want a role within a rapidly growing organisation with an excellent progression path? Are you a driven and ambitious individual in the early stages of your finance career? Looking to work for an organisation that encourages and nurtures the development of their staff?

If yes, then look no further!

My client is a London based charity who is looking for a Finance and Admin Assistant to join their team on a permanent basis. This is the perfect opportunity for someone who is in the early stages of their finance career, who has the drive and determination to learn and push themselves in this supportive environment.

The main responsibilities of this Finance and Admin Assistant role are as follows:

• Full responsibility for ensuring that all transactional data is uploaded into the system accurately.
• Take the lead in the processing of sales and purchase ledger invoices, ensuring that all payments are made in a timely manner.
• Provide invaluable support in the preparation of the monthly management accounts, including the preparation of journals and balance sheet reconciliations.
• Sole charge for gathering requested financial data, liaising with the business partners or external stakeholders where appropriate.
• Play a pivotal role in the wider resources team, providing ad hoc administration support as required.
• Attend wider organisational meetings, booking rooms and taking minutes where necessary.

This role is for a forward-thinking charity and offers a brilliant opportunity for candidates looking to join a close-knit finance team within a rapidly growing establishment. The successful candidate will be offered a competitive benefits package, including flexible working hours, an excellent annual leave allowance and numerous opportunities to develop professionally.

The successful candidate will have:

• Started actively studying towards a relevant accountancy qualification.
• Related work experience within a finance team, however candidates without are still encouraged to apply.
• Excellent communication and interpersonal skills and the ability to work independently.
• The determination and ambition to build a fantastic finance career and enthusiasm to learn on the job.
• Ideally, previous experience using Quickbooks or another system of equal complexity.

If you are interested in this opportunity, please apply now as applications are being reviewed daily and the client is looking to interview candidates as ASAP.

Experienced charity finance assistant sought to provide administrative and financial processing support throughout the organisation using Sage 50. This role is responsible for accounts payable process, ensuring that invoices and staff and volunteer expenses are paid on a timely basis, supported by the right documentation. The role ensures that accounting transactions are prepared and entered accurately in the Sage accounting system and generally support the Financial Director in achieving great financial stewardship of the charity’s funds. The successful candidate will be responsible for the administrative, data processing and inputting of the operations of the charity, with regard to the charity’s accounting policies and procedures. This includes reconciliation of all control accounts and ensuring the charity received the appropriate documentation before payments are made for expenses and invoices.

Only those candidates with relevant qualifications and experience, preferably in a charity, will be considered. To apply, please send your CV and a cover letter, each of a maximum of two pages in length.

Essential Requirements

• Part Qualified Accountant (ACA, CIMA, ACCA) or qualified by experience
• Excellent IT skills, including advanced Microsoft Excel skills
• Good team player but also a self-starter
• Understanding of charity accounts.

Highly Desirable Requirements

• Experience of working in the charity sector
• Experience of using Sage 50
• AAT qualified or part-qualified CCAB accountant.
• Minimum two years’ experience in a similar role.
• Experience of using a computerised accounting package(s).
• Strong MS Office skills in Excel, Word and Outlook
• Excellent written and spoken (face to face and phone) communication skills.
• Experienced or involved in implementing change in systems and processes is an advantageous

We are looking to recruit an experienced Accounting Technician to join our vibrant team.  You will be based at our busy Bootle Centre working alongside the Finance Officer and CEO with financial and accounting tasks, working towards collation, checking and analysis of financial information that will be utilised by senior staff, trustees and accountants.

Please see job description and person specification.

Closing date:  Close of business on Tuesday 16th June 2020

An enhanced disclosure check with the Disclosure and Barring Service will be undertaken for this post.

The Venus Charity

Venus is a charity providing support and information services to women and their families, children and young people and homeless individuals.

The United Kingdom Literacy Association (UKLA) is looking for a General Manager to run its Office in Leicester (some Office work may, from time to time, take the form of home-working). The Association needs someone able to manage a small team of part-time members of staff. The Office staff team comprises: the General Manager (part-time, 28 hours on at least 4 days per week); a part-time Finance Administrator (23 hours on 3 days per week); a Membership Secretary (currently 10 hours on 2 days per week); an Admin and Awards Secretary (currently 10 hours on 2 days per week). It is the responsibility of the General Manager, in association with UKLA trustee line managers, to decide how and when to delegate tasks within the Office, and see that these are carried out effectively.

General Manager

Salary: Between point 20 and 27 (£25,217-30,942) pro rata

Contract, Part-time (28 hours on at least 4 days per week)

The General Manager should be a good communicator with excellent managerial skills and a keen interest in helping UKLA work effectively across the United Kingdom and beyond. The UKLA General Manager is expected to be reliable, systematic and proactive. She or he will have good interpersonal, administrative, communication and IT skills. The role requires someone who works well under pressure while also paying due attention to detail and upholding the values of the Association.

The UKLA General Manager has oversight of all communications and events from a UKLA Office perspective but is directly responsible to the trustees of UKLA for the efficient operation of the UKLA Office and its team of staff. On a day-to-day basis, however, the General Manager works independently and with minimum supervision, responding promptly and directly to the needs of trustees and committee conveners to ensure that UKLA’s programme of charitable activity and the implementation of delegated aspects of its strategy run as smoothly and effectively as possible.

The UKLA General Manager is expected to undertake other duties and responsibilities which the Association may from time to time reasonably require, and engage in any training which may be offered relevant to fulfilling the role more effectively.

Detail

1) Office management

Responsibility for the smooth operation of the UKLA office, including:

• acting as the UKLA’s Responsible Person for General Data Protection Regulation (GDPR) and ensuring UKLA’s compliance with GDPR
• ensuring office procedures support the secure storage and backup of electronic data
• ensuring administrative systems are efficient and fit for purpose
• ensuring office accommodation and equipment are fit for purpose and meet Health and Safety requirements
• liaising and negotiating with the management of the office premises (Voluntary Action Leicester – VAL), on behalf of the Association
• ensuring UKLA is covered by appropriate insurance policies (with relevant trustees including the Hon. Treasurer), including for external events such as conferences
• maintaining and updating the Office Handbook
• contributing to the annual review and revision of UKLA’s guidance on office procedures (with relevant trustees including the Hon. Secretary and/or Hon. Treasurer).

2) Office staff management

Accountability for staffing, including:

• advertising for and appointment of new staff, in collaboration with trustees, and agreeing their job descriptions
• induction and supervision of new staff members
• monitoring and reviewing performance of all staff in relation to their job descriptions and providing brief monthly reports to line managers (Hon. Secretary and/or Hon. Treasurer)
• supporting and supervising staff on a day to day basis 
• planning the efficient deployment of part-time staff to make best use of office space
• maintaining and updating the office staff critical date planner
• maintaining a calendar of annual leave for all office staff to ensure coverage and consistency of operation, and informing trustee line managers
• maintaining a record of staff hours and leave taken, ensuring these meet contractual requirements
• overall management of staff pension arrangements (in liaison with the Hon. Treasurer/Secretary).

3) Supporting UKLA’s charitable status

Acting as the key contact for the Charity Commission, in liaison with the President/Hon. Secretary/Hon. Treasurer, as appropriate:

• maintaining an ongoing database of trustee details and updating it annually
• updating the Charity Commission’s register of trustees, as necessary
• ensuring UKLA’s Annual Return is completed each summer on the Charity Commission website, including the upload of the Annual Report and Accounts
• keeping up to date with Charity Commission requirements.

4) Supporting trustees and sub-committees

Responsibility for managing office systems to support the smooth functioning of UKLA as an organisation, including:

• providing administrative support for the President, Hon. Secretary and Hon. Treasurer, as required, prioritising efficiently
• providing administrative support for the conveners of sub-committees, Special Interest Groups and Task Groups, and the Regional Representatives co-ordinator, as required, prioritising efficiently
• ensuring papers for Executive Committee (EC) and National Council (NC) meetings are pre-circulated, filed and stored
• minuting EC and NC meetings (in conjunction with the Finance Administrator) and ensuring minutes are sent to the Hon. Secretary for checking within 5 working days of each meeting
• ensuring all minutes are filed and stored
• organising efficient filing systems for all other UKLA documentation, in digital or print form, to enable others to locate documents quickly and easily
• addressing action points relevant to the UKLA office which arise from committee minutes
• managing website updates in liaison with the website designer
• maintaining and regularly updating the UKLA Archive.

5) Finance

Overall responsibility for the efficient management of UKLA’s finances, including:

• maintaining a strategic overview of UKLA’s finances
• ensuring compliance with UKLA’s internal financial controls, as specified in the Charity Commission’s document (CC8) and contributing to the annual review
• supporting and advising the Finance Administrator as required
• acting as an authorised signatory and authorising expenditure
• liaising with UKLA’s accountants and payroll as necessary
• substituting for the Finance Administrator on urgent matters, where essential
• providing guidance to conference organisers about managing and budgeting for a conference, and ensuring they understand their responsibilities for covering costs
• ensuring that conference bookings are promptly processed.

6) UKLA International Conference

Contributing to the UKLA’s annual International Conference in liaison with the conference organiser and the convener of the Conferences sub-committee by:

• co-ordinating practical details, including – as appropriate – venue, catering, accommodation, social programme, timetable and budget
• updating website pages for submission of proposals, where appropriate
• providing office administrative support for the proposal submission process
• creating the final programme
• creating the conference brochure with the support of the conference director and overseeing its production and delivery
• maintaining excellent communication with delegates and speakers, ensuring information is delivered effectively in a timely manner
• maintaining an overview of conference budgets and finances, and seeking to achieve best value for money at all times
• attending all International conference ensuring their smooth running and overseeing staff/helpers.

[Please note that for the July 2021 International Conference (postponed from July 2020), much of the above has already been begun.]

Integrity Action is seeking to appoint an enthusiastic Finance and Administration Assistant who will be excited to support the organisation in whatever way they can. The perfect candidate will be very well organised and brimming with common sense.

About Integrity Action

Integrity Action works with communities in developing countries to promote integrity-based values and behaviours through collaborative problem solving, supported by an autonomous and transparent tech tool, DevelopmentCheck. The tool is used by citizens to drive value for money and report the percentage of problems resolved to their satisfaction. Our mission is to empower citizens to act with and demand integrity, actively taking part in building institutions to promote a state that is open, accountable and responsive to their needs and expectations. 

This role will work closely with the Head of Finance and Resources to provide operational support to all areas of the organisation (finance, administrative, HR, legal, governance and internal IT). There may also be scope to support the Operations team in aspects of programme implementation.

We are a small, friendly team and all staff are expected to support each other to the best of their abilities.

As an inclusive organisation, we encourage applicants from different backgrounds with different experiences and skills to join us.

Candidates must be eligible to work in the UK.

Please see the full job description in the attachment below.

To Apply: Please submit a CV and covering letter, detailing your interest in the position and any relevant experience.  Please note, any interviews will necessarily take place remotely due to the current 'lockdown' restrictions, but we will work with candidates to ensure this doesn't disadvantage them in any way.