Assistant Manager Jobs in Holborn, Greater London

A fantastic livery company focused on being a philanthropic force for good are looking for a Assistant Housing Manager on a 15 month FTC.

Location:Office at Bank, with occasional off-site visits

Salary:  £39,000 plus generous benefits package

Contract: 15-month FTC (maternity cover)

Hours: Full-time, 32.5 hours per week, Monday to Friday

As Assistant Housing Manager you will be responsible for the delivery of operational efficiency across the Company's six residential sites and services for 206 residents, including leasehold. Your role will be to provide excellent customer service to residents and work to ensure that each site is safe, secure and compliant with regulatory requirements.

You will also support the development and implementation of new systems and processes and provide guidance on Housing policies and procedures. You will work closely with the finance team to manage rental income and invoice payment and will deputise in the absence of the Housing Manager.

The successful candidate will have some experience in property management (ideally) and will possess excellent customer service and administration skills, and proficiency in IT.

 This is an exciting opportunity to work for an ancient but ambitious city organisation, investing in opportunities to create positive change and make a real difference to people’s lives.

If you’re keen to hear more, please do get in touch ASAP!

 Please note, CVS are being reviewed on a rolling basis and only successful applicants will be contacted with more information.

Harris Hill Charity Recruitment Specialists operates an equal opportunity policy and commits to treating all of our candidates and jobseekers fairly. We welcome and encourage applications from everyone regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Citizens UK and the NRPF Partnership

Citizens UK

We are Citizens UK. We’re working together to make change on the issues that matter, from campaigning for zebra crossings on dangerous roads, to reforming the immigration system, to the Living Wage campaign.

We bring together everyday people and local organisations to build a better, fairer society. Too often communities are left out of decisions that affect their lives, but we know everyday people have the ability to shape the world around them. We develop local leaders who find solutions to problems big and small and hold power-holders to account. 

We work with hundreds of civil society organisations, who we call our members - schools, universities, faith groups, charities, unions and more - to help them win change. Over the last 30 years, we’ve worked in alliance with 500+ members, trained 4,000+ community leaders, accredited 13,000 Living Wage employers, and won hundreds of campaigns. 

NRPF Partnership

The NRPF partnership was set up in 2023 and is being developed by Citizens UK, Migration Exchange, and Praxis. We are working to build the necessary infrastructure for collaboration across a range of organisations, amplify their work, and build power to win change against the No Recourse to Public Funds (NRPF) condition. You can learn more about the overall initiative via our FAQs page. 

Each partner contributes staff capacity and will work closely with the appointed person to ensure a positive, professional and supportive culture. The Partnership centres around: 

1)  Placing decision-making power and strategic vision in the hands of people doing the work 

(frontline staff and people with lived experience), via a steering group and working groups.

2) Establishing a strategic pooled fund so that the steering group has sufficient budget to guide the collaboration, act, identify and seize political opportunities, and facilitate active participation of everyone involved.

3) Expanding the movement and building power, using incremental wins to build towards broader change towards the goal of ending NRPF.

The Person and the Role

100,000s people in our communities have put down roots in the UK but are denied access to the welfare safety net (No Recourse to Public Funds).

Citizens UK has worked with Migration Exchange and Praxis to raise over £2m to develop a 5 year partnership to enable the movement to end NRPF.

This Senior Project role will be a core part of the support to the steering group of the partnership to make sure it runs effectively and achieves its potential.

If you're angry about injustice in the immigration system, have good communication and relationship building skills and self organised - apply below. We are particularly keen to hear from candidates who have been through the immigration system themselves.

We are looking for a values-driven and experienced person with exceptional skills and knowledge in project management, relationship-building, and community organising. This role will lead and coordinate all project management and tactical activities necessary to support the day-to-day functioning of the NRPF Partnership. The right person will be highly motivated by joining the distinctive ethos of Citizens UK and the shared values of the NRPF Partnership, where local leaders and people experiencing injustice are in the lead, and where grassroots community organising is combined with strategies for social change. 

This role is a really exciting opportunity to forge real change and to shift the power dynamics in social change work. The successful candidate will be at the heart of making change happen on one of the most important social justice issues of our time. Top Priorities

• Building and maintaining relationships and communication – maintaining excellent working relationships and effective communications with the Coordination Backbone Group (CBG), Steering Group, working groups, wider community partners involved in the NRPF partnership, and the Citizens UK Migration Team 

• Managing and coordinating capacity-building and leadership development in support of the shared strategy set by the steering group– developing and maintaining the effectiveness of a capacity-building and leadership development inputs that enables everyone in the Partnership, especially those with expertise by lived experience, to fully participate across all levels of the Partnership

• Project managing all partnership implementation logistics and follow-up – managing meeting logistics from planning to scheduling to outreach to follow-up to ensure seamless participation of Steering Group and Working Group members and ensure that planned activities take place effectively in support of the goals and values of the Partnership

  The role will be reporting to Assistant Director, Migrant and Refugee Organising.

Main Responsibilities

Reporting directly to X with  oversight from the NRPF Partnership CBG, the post holder will be expected to manage their own independent workload, as well as support the broader CBG. The main responsibilities are outlined below:

Working with the NRPF Partnership’s key stakeholders

• Developing and maintaining relationships with Partnership stakeholders 

• Working with the CBG to update outreach strategy as new needs emerge

• Building and maintaining trust and relationships across the whole Partnership and more widely (within and across sectors from migration to anti-poverty to children’s rights, etc.)

• Supporting with the facilitation of Working Group meetings

• Develop and implement ideas for action that are consistent with the goals of the project

Strategic coherence

• Supporting the coordination of activities with partners to align strategies and actions and minimise duplication

• Working with the CBG to coordinate with other related projects and coalitions to maintain a full understanding of the current landscape of local and regional activities

• Maintaining understanding of current implementation challenges and developing comprehensive solutions to address them in dialogue with partners

• Developing, maintaining, and monitoring political opportunities to support Working Groups to develop and execute on their action plans

• In partnership with the CBG and steering group, providing support to partner organisations to coordinate and collaborate on joint initiatives

• Coordinating advocacy activities across stakeholders that support the wider aims of the Partnership

• Supporting the independent learning partner to deliver evaluation and learning activities

Communications

• Organising appropriate outreach and communications efforts across the Partnership (e.g. publishing a regular newsletter, email updates, insights from learning and evaluation etc.) 

• Ensuring effective internal communication with CUK organisers, leaders, and partners involved with the NRPF Partnership and with funders

• Facilitating on-going communication across the NRPF Partnership to ensure alignment of activity

• Supporting the development of any communications materials such as summary documents, brochures, FAQs, social media content, etc.

Build leadership development offer for the Partnership

• Working alongside CBG and the CUK Migration team, refine community organising and leadership development support for all members of the NRPF partnership especially those with lived experience of NRPF

• Ensuring that everyone in the group can contribute to the best of their ability by managing a training and external facilitation budget to build skills, confidence and trust

Fundraising and reporting 

• Working with the CBG to develop and support fundraising bids and support reporting requirements and funder relationships

• Contributing to the budgeting process and the effective management of financial resources in the project working closely with Global Dialogue who will hold pooled funds on behalf of the partnership

Managing meeting/event logistics 

• Planning and managing the logistics of all Partnership meetings and gatherings of the Steering Group, working groups and CBG (e.g., dial-in, attendance, cancellations, etc.)

• Consolidating Working Group updates for Steering Group, including summarising meeting notes and highlighting key outputs and decisions so they can be easily shared with others across the Partnership

Any other reasonable tasks as required by the line manager.

Person Specification

REQUIREMENTS

ESSENTIAL (E)

DESIRABLE (D)

QUALIFICATIONS

Degree or equivalent professional qualification (D)

EXPERIENCE

Significant  proven, comprehensive experience in a project management role (E)

Experience of initiating new projects and developing them so that they become sustainable underpinned by strong values (E)

Experience of building consensus between diverse stakeholders and managing complexity in relationships (E)

Experience of organising and managing all aspects of community events, incl. logistics (E)

Proven experience of raising significant funds for charitable purposes (D)

A proven track record of delivering and reporting against targets and on budgets (D)

KEY SKILLS AND KNOWLEDGE

Knowledge of No Recourse to Public Funds and working with individuals who have an NRPF designation on their immigration status (E)

Outstanding communication skills (verbally and written) combined with the ability to liaise with stakeholders (E)

Ability to work well as part of a team, and maintain effective communication with colleagues (E)

Excellent interpersonal skills with the ability to build relationships, lead, influence and motivate others (E)

Ability to act on own initiative to introduce and develop new projects and systems (E)

Proven computer literacy to include MS Office (E)

PERSONAL ATTRIBUTES

Exceptional leadership skills, with an ability to enthuse and inspire staff and volunteers (E)

A proactive approach to all areas of work with a flexible approach to work demands (E)

An appreciation and respect for different communities; including faith groups and different cultures. (E)

A strong commitment to the CUK values and the values of the NRPF partnership, which include: (E)

• Being open to new ideas (specifically ensuring that all our 121 conversations, small group discussions with the sector and funders create an environment that fosters creative problem-solving and innovation)

• Fostering connection 

• Championing co-design and co-production

• Being equity-focused and enabling any one interested to participate and feed into the design and development of this work

Please note there will be recruitment webinar on Tuesday, 7th May from 14:30-15:30. Please register via the following link if you are interested in attending: https://us06web.zoom.us/meeting/register/tZwpcO-rrzsoH9ecIXUaaFbqDjaVxVSvqJLq.

Interviews are planned to take place on Thursday, June 13th (subject to change.)

About us

The King's Fund is an independent charity working to improve health and care in England. We help to shape policy and practice through research and analysis; develop individuals, teams and organisations; promote understanding of the health and social care system; and bring people together to learn, share knowledge and debate. Our vision is that the best possible health and care is available to all. We have a high profile and strong reputation for influencing health and care policy, providing leadership development and producing excellent communications. 

The role

We are looking for someone who wants to start their career in marketing and is interested in learning more about CRMs, email marketing and measuring the effectiveness of marketing campaigns. As part of the King’s Fund’s centralised Marketing function, you’ll be at the heart of giving colleagues and customers a consistent, joined-up experience and play a key role in our marketing strategy. You’ll deal with a spectrum of work, spanning everything from writing and creating compelling copy (for both online and offline marketing activity); diving into our CRM system, ensuring data accuracy and managing lists; to pulling together evaluation reports, analysing campaign performance, identifying trends, and providing actionable insights. With support from your manager and rest of the team, it’s a great role to build your expertise and gain valuable marketing experience. 

To join us, you’ll need a keen interest in marketing and a blend of creativity and precision to write clear and compelling copy for marketing materials including email campaigns. You will enjoy communicating with people, both in person and on paper. Attention to detail is important and you will be proficient in Microsoft products including Excel. Beyond this, you must be organised, flexible and as passionate about our work as we are.

The Fund is committed to a hybrid working model that meets the organisation’s needs, while giving staff flexibility to choose between office and home working. Most staff are expected to work a minimum of 40% from our central London office and are free to work more days from the office if they prefer. We are in the process of developing our long-term policy on this, although the expected minimum time in the office will remain 40% (pro rata). 

In addition to a competitive salary, The King’s Fund offers generous holiday entitlements, a £3 daily discount in our café and an on-site gym. 

How to apply

To apply, please go to our web-site and read our supplementary guidance documents, then download and fill in our application form. Please do not send CVs. If completing the application form presents any challenges, contact us by email  so we can discussion options.

Please note that to apply, you must have existing documented proof of your right to live and work in the UK.

Closing date is 7 May at 9.30am. 

Interviews will be held on Tuesday, 14 May in our Central London office. Role available to start shortly thereafter.

The King’s Fund is committed to equal opportunities in all its activities and appointments will be determined solely on merit. Applications are welcomed from all sections of the community, including those from minority ethnic groups and those with disabilities. 

If you are a strategic thinker with a passion for leadership and innovation, thrive in dynamic environments and possess a drive to make a tangible impact, this is an exciting opportunity for you to join our dedicated team as an Assistant Chielf Executive Officer (ACEO).

Assistant CEO responsibilities will include strategic leadership, development, and ensuring the long-term sustainability of our programs. You'll also play a crucial role in promoting EDI and maintaining quality assurance standards.

You will need a professional qualification in mental health or related fields alongside experience in senior management and a passion, resilience and drive to improve the mental health of children and young people.

In return we offer a salary of £52,000 inclusive of Outer London Weighting, and a range of other benefits.

This is a full-time position, with the possibility of reduced hours (min 30 hpw/4days) and is office-based in Croydon but with regular travel within SW London.

Application pack can be downloaded from the Careers page on our website and applications should be returned to recruitment by midday on Monday 29th April 2024.

 If you have any further questions please email recruitment or visit our website for more information about our services. 

Work setting: Hybrid

Salary: £60,000 to £65,000 per annum

Hours: Permanent, Full-time (35 hours per week)

Location: London

Are you a confident Personal Assistant used to providing support to Senior Leadership Teams? Do you have experience in line managing a team of PA's, driving continuous improvement and fostering a culture of excellence?

TPP are recruiting an Executive Office Lead and Personal Assistant on behalf of our client, a non-profit organisation focused on promoting research and academia.

The Role:

As the Executive Office Lead and Personal Assistant, you will contribute to the management and coordination of the President, Officers, and Executive Director, ensuring the seamless delivery of administrative services within the organisation. You will also be responsible for managing a team of up to four other Personal Assistants providing direct administration and diary support to five Officers and the Executive Director.

Main responsibilities:

• Team Leadership: Lead and manage a team of personal assistants, fostering a culture of continuous improvement and ensuring the delivery of exceptional service.
• Executive Support: Provide proactive support to the President, managing diary commitments, correspondence, travel arrangements, and expenses.
• Strategic Oversight: Anticipate forthcoming issues and ensure the leadership team is well-briefed, coordinating with colleagues to maintain strong relationships and diplomatic communication.
• Correspondence Management: Oversee incoming correspondence, preparing responses for action or signature by senior leaders, and maintaining effective systems for tracking treatment and replies.
• Stakeholder Engagement: Act as a primary point of contact within the organisation, maintaining its reputation and ensuring accessibility to internal and external stakeholders.
• Project Management: Manage and deliver ad-hoc cross-organisational projects as directed by the Executive Director.
• Secretariat Provision: Attend and take minutes of sensitive meetings, arrange meetings of the Advisory Board, and provide effective leadership and line management of the Executive Services team.

Requirements:

• Strong experience in line managing and motivating a team.
• Excellent spoken and written communication skills.
• Ability to handle sensitive information confidentially.
• Solid time management and organisational skills.
• Ability to build personal networks at all levels.
• Flexibility to respond quickly to urgent issues and develop new systems to enhance efficiency and effectiveness.
• Experience in a senior Personal Assistant role combined with solid line management experience.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Our work is needed now more than ever before. This is why we have embarked on an exciting new strategy to maketackling low numeracy an urgent, national issue. However, we will only achieve significant and lasting change byengaging other organisations to support and fund our work.

The Programmes Assistant will work with the Programmes Team in delivering our activities with schools, employers andindividuals and help the team to deliver our programmes targeted at improving people’s confidence and skills with numbers in everyday life.

The Programmes Assistant will work with the Team in delivering our activities schools, employers and individuals help team to deliver programmes targeted at improving people’s confidence skills numbers everyday life. A major part of this role will be to support our Schools & Families Programme Manager in delivering our new programme to support numeracy in primary schools. You will also work with other members of the Programmes Team to assist with our work to support adults across the UK with improving their numeracy.

A major part of this role will be to support our Schools & Families Programme Manager in delivering new programme numeracy primary schools. You also work with other members the Programmes Team assist adults across UK improving their numeracy. This role will involve working with internal team members and liaising with schools to arrange training sessions, workshops, resource delivery and data collection. You will be the first point of contact for project participants and will be central to supporting schools who work with us.

Chalk Farm Tenant Management Organisation (TMO) is looking for a competent leader with a passion for social housing to manage our housing organisation.

Located close to the historic Camden Market, the TMO provides housing services and community activities for residents of the estate. Sustainably funded by Camden Council long term, this is an ideal opportunity for a candidate with experience in management and a real interest in social housing, who values the autonomy of working in a small and close knit organisation.

As estate manager, your main duties will be to:

1. Give the TMO the strategy it needs to deliver an excellent housing service for residents.

2. Ensure that the TMO is adequately and responsibly resourced.

3. Ensure that the TMO complies with the Management Agreement signed with Camden Council, all applicable legislation, and current best practice.

4. Provide effective day-to-day leadership, management and supervision of staff.

5. Uphold a service culture which puts residents’ satisfaction at the heart of delivery. 

6. Ensure the effective delivery of the TMO’s housing management functions.

7. Work in partnership with the committee to deliver continuous improvement and good value across all TMO managed and contracted services.

This could be you if you have:

• 4 years+ experience of managing staff, and at least 2 years experience of reporting to a board;

• good knowledge of housing law or current issues relating to social housing;

• experience in procuring contracts and managing contractors;

• a proactive, can-do attitude, and an ability to motivate a team;

• excellent numerical and IT literacy, including a record of preparing and scrutinising budgets;

• Either a Level 4 Certificate in Housing, or an undergraduate degree (2:1 or above), and are prepared to enrol in the 1 year online Level 4 course by the Chartered Institute for Housing. 

The TMO is prepared to fund the Level 4 course, and to support a bright manager with a successful track record of delivery to transition into social housing.

Please download the job description and person specification, and send your CV and Cover Letter by the closing date.

Are you looking for a position to get you on the Finance career ladder? Are you already working in Finance but wish to take on a role that looks at all areas of the day to day running of a Charity?

Would you thrive as a pivotal member of a small team supporting vibrant communities for older people to live independently?

Look no further.

Abbeyfield Southern Oaks is a small but growing charity that aims to enhance the quality of life for older people through supported independent living, providing companionship and social interaction to diminish the effects of loneliness and isolation.

We have created this role to support both our sheltered houses and our 60 Apartment, Independent Living property , Nonsuch Abbeyfield, in Ewell, where this post is based.

We are looking for a reliable, organised Finance Assistant to take ownership of the day-to-day transactional finance. You will need to have a positive attitude, a desire to work as efficiently as possible, and excellent communication skills. If you enjoy establishing your own organisational systems, we are excited to talk with you. We are looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed.

Why should you join Abbeyfield Southern Oaks?

· Starting salary £24,000 per annum

· 25 days annual leave plus 8 bank holidays

· NEST pension scheme, 3% employer contribution

· Study support will be considered

If your skills match and you would like to be part of a dynamic and caring team, please submit your CV with covering letter highlighting how you meet the job description and person specification.

Please note that, for safeguarding purposes, all our roles require an enhanced DBS check.

We will be shortlisting as applications are received

About Smart Works 

Smart Works is a dynamic, high profile and fast-growing UK charity that dresses and coaches unemployed women for success at their job interview. We empower each woman by giving her the clothes and the confidence she needs to succeed. After visiting Smart Works, 69% of clients secure a job within a month, gaining financial independence and transforming their lives.

More information about who we are can be found on our website.

About the role  

Smart Works are looking to appoint an exceptional Finance Manager to join our finance team at a time of significant growth for the organisation. Working closely with the existing finance team of four, the Finance Manager will play a crucial role in safeguarding the financial health of Smart Works Charity and its network of eleven centres across the UK. 

The Finance Manager will ensure financial systems and processes are followed, financial tasks are completed before deadlines and key stakeholders receive the financial information they need to make sound decisions. 

An important part of the role is to build excellent working relationships with non-financial employees working across Smart Works, so that information needed by the finance team is obtained in a timely fashion. The successful candidate will also identify opportunities for process improvements and automation. 

Smart Works is growing rapidly and this is an excellent opportunity for an ambitious candidate to learn and grow their career alongside the charity. Where relevant, the charity will support the successful candidate in their continued study, CPD and qualification - and the Director of Finance will mentor the Finance Manager in their role.

Smart Works is a national charity, with Smart Works centres across the UK. There will therefore be occasional travel and liaison with local centres across the UK and HQ in London, to support induction and training, as well as the day-to-day role. 

Duties and responsibilities

• Comply with all financial systems and control processes for Smart Works.
• Support the Director in completing submissions, filings and returns completed in a timely manner. This includes supporting the successful completion of the annual audit and production of statutory accounts.
• Produce monthly income and expenditure reports, balance sheets, management accounts and the production of financial board papers for Smart Works Charity and each local centre.
• Supporting the Director in ensuring all members of staff are paid correctly and on-time.
• Deliver improvements to financial systems to drive efficiencies across the finance function.
• Establish and maintain a strong and productive relationship with local treasurers and other relevant stakeholders, acting as the ‘go to’ for day-to-day financial queries.
• Oversee the timely and accurate transaction processing and reconciliation for income and expenditure for allocated centres, providing hands on and technical support to the Finance Assistant when needed.
• Responsible for ensuring all payments are made and invoices are raised in an accurate and timely manner.
• Investing time in upskilling and developing junior members of the team.

Personal Specification 

Essential Criteria

• ACA, ACCA, CIMA, CIPFA part qualified (or equivalent, e.g. AAT qualified).
• A strong accounting background, with significant experience working within a finance function. 
• Good written and oral communication skills.
• Proven ability to produce quality accounts and accurate financial work under pressure and to tight deadlines.
• Proficient in the use of Microsoft Office applications, particularly Excel.
• Good analytical skills and professional sceptical mindset.
• A strong desire to learn, a willingness to share knowledge and a strong team ethic.
• Enthusiastic, diligent and energetic with a flexible approach in a rapidly changing environment.
• A proven track record of providing exceptional service and establishing and maintaining strong relationships.
• High level of attention to detail; ability to produce reliable, accurate work.

Desirable Criteria

• Experience working in the Not For Profit or Charity Sector.
• Experience using accounting package Xero.
• Knowledge of Partial Exemption VAT.

How to Apply  

Please visit our website or click "Apply Now" to find out more information - we can't wait to hear from you.

FareShare

Job Description – Executive Assistant to the CEO/COO

Reporting to: CEO Office Manager

Location: London (Hybrid)

Contract: Permanent

Hours: 35 hours a week (will consider P/T up to 28 hrs per week)

Salary: £31,000 -£32,000

We welcome applications from all backgrounds. We are a Disability Confident Employer that welcome disabled applicants and provide reasonable adjustments.

About FareShare

FareShare is the UK’s national network of charitable food redistributors, made up of 18 independent organisations. Together, we take good quality surplus food from right across the food industry and get it to nearly 8,500 frontline charities and community groups.

The food we redistribute is nutritious and good to eat. It reaches charities across the UK, including school breakfast clubs, older people’s lunch clubs, homeless shelters, and community cafes. Every week we provide enough food to create almost a million meals for vulnerable people.

Every year, more than three million tonnes of food go to waste in the UK, enough for 7 billion meals. Meanwhile, the cost of living crisis is driving millions into food insecurity.

We are fortunate to benefit from the support of major retailers, the media, ambassadors, and a groundswell of public engagement. As a result, there has never been a more exciting time to join an organisation at the heart of public consciousness.

FareShare’s Strategy & Vision
 
Vision: We have the vision of a UK where “No good food goes to waste”.

Mission: To use surplus, fit for consumption, food to feed those who are vulnerable in the UK by supporting front line charitable organisations that tackle the cause and not just the symptoms of food poverty.

Our Purpose: We are doers. We are a community. We change lives.

Our Values:  Passion – for our cause and the challenge that lies ahead

Ambition – to go the extra mile and drive the change that must happen

Respect – for ourselves, each other, our volunteers, our partners and our beneficiaries

Collaboration – it’s only by working with others that we can be stronger

Focus – on providing the best service possible so that we deliver and achieve the most for our clients/customers.

The role

We are looking for an Executive Assistant to support our CEO and COO. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working with colleagues at a senior level, in an office environment, performing a range of administrative duties. Given the dynamic nature of the executive landscape, we will rely on the executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

• Support the CEO/COO primarily to ensure the smooth and efficient running of FareShare operations.
• Manage communication and contacts with external stakeholders including network and industry partners and board of trustees.

Main areas of responsibility  

• Scheduling and calendar management, as well as content and flow of information to the leadership team, board of trustees and other external stakeholders
• Inbox management including responding to and redirecting emails and other correspondence as directed.
• Liaise with leadership team and other key colleagues across the organisation.
• Manage information flow in a timely and accurate manner.
• Support the CEO/COO with travel and accommodation arrangements.
• Maintain professionalism and strict discretion and confidentiality.
• Organise and plan events, both internal and off-site on behalf of the CEO/COO
• To undertake any other tasks that would be deemed suitable within this role as directed by line management.

Person Specification

As an employer committed to Equal Opportunities, we will assess applications in line with these criteria that we consider either as being essential or desirable in this role.

Experience and qualifications.

Essential

• Experience of working as an Executive Assistant, Personal Assistant or similar role; or experience in an administrative role reporting directly to upper management
• Experience of organising internal and external meetings
• Experience of managing a busy diary involving multiple individuals
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Excellent knowledge and proficiency with MS Office tools and an aptitude for learning new software and systems.
• Flexible team player, excellent interpersonal skills and a willing to adapt to changes.
• Experience in developing and maintaining internal processes and filing systems.
• Ability to maintain discretion and confidentiality of information

Competencies and behaviours

• A commitment to Equal Opportunities.
• An understanding of, and sympathy with FareShare’s mission.
• Flexibility of approach and ability to work in a team and across other internal teams.

Benefits

• Hybrid / Flexible working, with regular UK travel
• 28 days’ annual leave + 8 bank holidays
• Employers pension contribution
• Employee Assistance Program
• Interest free bicycle purchase loan scheme
• Season ticket loan

Role Overview
We are seeking a dynamic, organised, and energised individual to join our team as the Executive Assistant to the Executive Director. This role will involve providing comprehensive support to the Executive Director. The successful candidate will play a crucial role in ensuring efficient management of time, priorities, correspondence, meetings, and communications.

About You
The ideal candidate will have:

· Previous experience in a similar role, ideally within the charity sector.

· High-level administrative, executive, organisational, and project management experience.

· Ability to operate independently in a fast-paced and complex environment

· Excellent interpersonal, written, and verbal communication skills.

· Reliability and excellent organisational abilities.

· Flexibility with a practical "can-do" attitude.

Key Responsibilities

· Manage the  Executive Director’s diary, including scheduling meetings, coordinating with
colleagues to align diaries, and prioritising tasks in line with strategic priorities.

· Represent the Executive  Director and OIN by greeting visitors, handling phone calls, and
managing communications with internal and external stakeholders.

· Manage key reporting processes, including receiving, approving, distributing reports, and
filing them accurately.

· Attend and minute meetings, both internal and external.

· Support the Executive  Director in producing high-quality materials such as presentations,
 documents, and reports, liaising with external agencies when necessary.

· Coordinate travel arrangements and accommodations for the Executive Director.

· Manage expenses and financial records for the Executive Director.

· Assist in the preparation of proposals, applications, and reports, providing administrative
support as needed.

· Support the Executive Director in maintaining relationships with donors, partners, and
stakeholders..

· Conduct research and gather information on relevant topics as requested.

· Facilitate internal communications within the organisation, including disseminating
information, coordinating team meetings, and maintaining communication channels.

· Handle sensitive and confidential information with discretion and professionalism,
maintaining confidentiality at all times.

· Undertake any other duties as assigned by the Executive Director or senior management
team.

Are you interested in working for a Global Charity that works on peace and safety, gender justice and building self-reliance among women and families. Mothers' Union is a global Christian movement working with people of all faiths and none to develop communities, strengthen families and advocate for change. Our members are active in 83 countries and work tirelessly to serve their communities to build a future where everyone thrives.

We are a diverse and inclusive movement who also welcomes friends and supporters from within and outside of the church structure, together with a host of active volunteers all championing the work we do.

The Role:

This role will cover a wider area of executive support including governance, meeting management, senior leadership team support, managing on-line gatherings, travel management, diary management, correspondence management and relationship management.

The post-holder will be key in supporting the WWP in this, and also, with both WWP and CEO, in mapping out the key events and activities over a 6 year cycle, so that there is a clear structure for the new WWP (and ultimately successor to CEO ) to come into and work with. They will also assist the CEO in “standard agenda planning” for the board, for example, the induction of the new Board in early 2025.

Whilst the role is for 3 days per week, ideally this would be flexible, with the individual working more days at certain times (for example during the Board week) and less at quieter times.

MU is a small team, (about 25) and there is an expectation that all will show flexibility in helping out on areas not explicit in their role descriptions, when time and their expertise and ongoing workload allow

Who we are looking for

The ideal candidate should be proficient in handling the Microsoft suite, zoom, familiarity with handling databases and finance systems. They should be confident in taking minutes in board meetings, experienced in acting as a project manager, able to use a project tool to facilitate planning of schedules for SLT, Board and committees throughout the year, and possess excellent relationship skills, confident to liaise with board members and provincial presidents from around the Globe.

Benefits

• 25 days of annual leave (full time) plus up to 4 days of leave (full time) given at the discretion of Mothers’ Union
• Employer pension contribution of 7%
• Enhanced maternity, paternity and adoption pay
• Two volunteering days and one away day per calendar year
• Enhanced sick pay
• Bereavement leave & Compassionate leave
• Season ticket loan
• Cycle to work scheme
• Employee assistance programme.
• Eye care voucher and an allowance towards glasses.

For more information about the role: please refer to the attached job description

Work Location

This role will be based at our Head Office in central London. Mothers’ Union operates a hybrid working model. Staff are required to work an aggregate minimum of 90 days per calendar year (pro rata for part timers) at our Head Office, Mary Sumner House in central London. Tuesdays are our anchor days where every staff member is expected to be at the office. The 90 days includes anchor Tuesdays.

How to Apply

If you are interested in this position, please apply by sending your CV and a Cover Letter via Charity Job. The Cover Letter should clearly outline how your skills match the main responsibilities of the role.

Application Deadline

The closing date for applications is 02 May 2024. Due to the number of applications we receive, we may not be able to individually respond to each applicant. If we do not get in touch with you within 4 weeks from the application deadline, then unfortunately you have not been shortlisted for this position. We aim to get in touch with the shortlisted candidates after the application deadline.

Equal Opportunity

Mothers’ Union is an Equal Opportunity Employer. We celebrate diversity and are committed to create an inclusive environment for all employees.

Are you interested in working in a small but busy specialist archive repository? Does acquiring new collections appeal to you? Do you relish the challenge of appraising and cataloguing discreet archive collections? Are you able to think creatively about the collections in your care and committed to audience reach and user satisfaction? Do you enjoy the day-to-day practicalities involved in managing in-person and remote readers? Are you interested in British art history and culture?

The Assistant Archivist will join the Paul Mellon Centre (PMC) at a time of consolidation: formally established just over ten years ago with much of the essential groundwork laid, the archive is now a thriving repository with offers, acquisitions and reader engagement growing at a rapid pace. This position is situated within a small team of five information professionals who work closely together to embed professional best practice and deliver a high standard of service to internal and external audiences.

Who We Need

We are looking for someone who will support the Archivist, Records and Data Protection Manager to successfully manage the demands of a busy and growing repository.

You will assist with the everyday work of a small specialist archive including, in particular, reducing the cataloguing backlog and helping ensure that all archive collections held at PMC have been appraised, catalogued and are accessible to interested audiences. You will help assess offers and liaise with donors regarding the acquisition of new material. You will assist with the promotion of the archive collections, supporting the Centre’s commitment to audience reach and fulfilment. You will have specific responsibility for overseeing the day-to-day operations of the Public Study Room and copying service. You will work to embed best practice across all areas with a view to securing Archive Accreditation.

This role would suit an experienced professional who embraces all aspects of core archival work, thrives on juggling competing demands but also relishes seeing projects through to completion. It requires someone who enjoys thinking creatively about the collections in their care, gains satisfaction from embedding best practice and who possesses attention to detail, enthusiasm and excellent communication skills.

Who We Are

The PMC is an educational charity that champions new ways of understanding British art history and culture. We publish, teach and carry out research, both in London at the Centre and through our online platforms. Our archives, library and lively events programme are open to researchers, students and the public. The Centre’s grants and fellowships enable institutions and individuals to pursue exhibitions, publications, events and scholarly projects. Through all areas of our work, we promote activities that enhance and expand knowledge about British art. The Centre was founded in 1970 by art collector and philanthropist Paul Mellon, and is part of Yale University and partner to the Yale Center for British Art.

The PMC holds and provides access to over forty archive collections relating to the study of British art and architectural history. Alongside its own Institutional Archive, these collections include the research papers of art historians; museum directors and curators; dealers; art critics; collectors; and other individuals working in the field of art history. Further information about the archives at the Centre is available on our website.

About the Role

Salary will be in the range of £35,000 to £40,000 per annum depending on experience.

This post is permanent and full time and the hours of work are 35 per week. Applicants will be expected to work on-site at the Paul Mellon Centre, Bedford Square, London WC1 (or remotely as circumstances demand). We are happy to talk about flexible working arrangements offered by the Centre.

Person Specification

Essential skills:

• a postgraduate diploma or MA in Archives and Records Management
• five years’ post-qualification professional experience working in archives
• experience of public service activities
• the ability to appraise, arrange and catalogue large complex archive collections in accordance with ISAD(G)
• working knowledge of the GDPR, with particular reference to archives and record keeping
• working knowledge of copyright law, within an archive and library environment
• a high level of motivation, excellent organisational skills and the ability to establish priorities
• engagement, enthusiasm and innovative thinking
• excellent interpersonal and communication skills – including with regard to in-person events such as talks and tours
• the ability to work flexibly and effectively as part of a team and independently
• an interest in, and engagement with, new developments and initiatives in the field, including digital preservation concerns

Desirable skills:

• experience of working in an academic, museum or specialist archive repository
• experience of using Axiell CALM software
• an enthusiasm for, or interest in, British art history

Closing Date

The closing date for applications is 10am GMT, on Monday 29 April 2024

Interviews

Interviews for the post are expected to be held week commencing Monday 13 May 2024.

Enquiries

Queries about the post should be addressed to the HR team.

Full job description can be found on the Paul Mellon Centre website.