68 Assistant to the ceo and team administrator jobs

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Top job
Médecins Sans Frontières/Doctors Without Borders (MSF)
EC4A, London
£15,499.34 per year
Seeking a part time Payable Officer Assistant to support the Accounts Payable in the smooth running of the Finance functions in MSF UK.
Free Church of Scotland
Circa £55k
The CEO is a key leadership role in the Free Church of Scotland at a national level, reporting to the Chair of the Board of Trustees.
Diocese of London - Capital Mass
Multiple Locations
£25,000 per year pro-rata (0.4 FTE)
Excellent part-time (0.4 FTE) opportunity - Senior Administrator within a dynamic team focusing on social action and transformation.
Wales Air Ambulance Charity
Llanelli, Dyfed
£ Competitive + Benefits
Oxford, Oxfordshire
£ 41,962 pro rata (£34,023 for 30 hours) (plus 4% pension contribution when matched by employee)
Oxfordshire Youth
£21,589-£23,836 (subject to qualifications and experience)
Page 1 of 5
EC4A, London
£15,499.34 per year
Contract, Part-time
Job description


The Finance function consists of five members of staff, led by the Finance Manager and including a Finance role in Ireland.  The function as a whole reports into the Head of Finance & Services who in turn reports directly to the Executive Director and the Board of MSF UK.

The Finance function provides a key support function to all the other departments within both MSF UK and MSF Ireland. This includes financial reporting and analysis to relevant stakeholders, assistance with budgeting and planning, organisational internal controls, and procurement/payment processing.  We also have reporting responsibilities to the Management Team, the Board of Trustees, and to the wider MSF movement.  The function is a small, but dynamic team with exciting ambitions on how we would meet both the current and future needs of MSF UK and MSF Ireland given their rapid growth in income and associated complexity. 

As a critical part of those ambitions, we are currently undergoing a large Finance process and system change project (“Project Eureka”) across both MSF UK and MSF IE, with the aim to go live from 1 January 2021.  As well as a dedicated Project Manager, we are planning to resource this project using our existing staff team, particularly our Finance Manager and Management Accountant.  This role has therefore been created to cover aspects of both roles in order to free up resource for Project Eureka.

Our current financial management systems include our in-house Purchase Order system, our automated payments system (V1) and our accounting package (PS Financials)


The Payable Officer Assistant role essentially assists the Accounts Payable in the smooth running of the day to day Finance functions in MSF UK.  We are seeing this role as support particularly on the payment run processes, processing supplier invoices as well as staff expenses, and verifying new bank details directly with Suppliers and providing administrative and clerical support to the Department.


  • Process invoices on MSF Finance System ensuring that MSF complies with the authorisation levels as prescribed within the MSF’s financial procedures.
  • Scan all invoices on MSF Finance scanner and match them against correct purchase orders.
  • Process all expense claims on MSF Finance System ensuring that all the necessary supporting documents are attached and authorised by the right budget holder. Review the coding of expenses to ensure complete and accurate.
  • Reconciling the purchase ledger with supplier statements, ensuring that all differences are fully investigated and resolved. Highlighting irregulates and concerns to the Finance Officer.
  • Verifying bank details with all new suppliers, changed bank details as well as Miscellaneous Suppliers.
  • Maintain an organised and up-to-date filing system
  • Dealing with supplier’s email/telephone queries and replying to all internal and external emails in a timely manner . Highlighting irregulates / concerns to the Finance Officer.
  • Reconciling credit card receipts against credit card statements and investigate missing receipts directly with cardholders.
  • Work closely with the Finance Officer in ensure all invoice for payment are ready for payment runs.
  • Undertake any other tasks that are appropriate to the post and to reflect the needs of MSF UK, supporting and working closely with the Finance Officer and Payable Officer and the Finance Team.  
  • Maintain good professional relationship with other departments and also provide good service to other departments


  • Part qualified or studying towards AAT/ ACA/ACCA/CIMA qualification.
  • Recent finance and administrative experience at an appropriate level of responsibility
  • Fluency in written and spoken English.
  • Maintain commitment to the aims and values of MSF through proactive involvement in and attendance at ongoing MSF UK and wider movement operational activities
  • Proven ability and willingness to work under pressure to process high volume of work while meeting tight deadlines
  • Able to work methodically, under own initiative and with minimal supervision.
  • Keen eye for detail and a high level of accuracy
  • Self-motivated and with a hands on approach
  • Ability to work unsupervised. The ideal candidate will be well motivated and able to meet reasonable deadlines
  • Ability to prioritise and deal effectively with a busy workload
  • Be a team player who will contribute to business objectives


Please apply on our website by submitting a copy of your CV together with a letter of motivation by the closing date: 21 August 2020, 11.59pm BST.

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More about Médecins Sans Frontières/Doctors Without Borders (MSF)
Médecins Sans Frontières/Doctors Without Borders (MSF)

Médecins Sans Frontières/Doctors Without Borders (MSF) provides life-saving emergency relief and longer-term med... Read more

Posted on: 14 August 2020
Closing date: 21 August 2020
Tags: Finance

The client requests no contact from agencies or media sales.

Job closes in 1 week
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