The Executive Assistant role is a key support to Stewardship’s CEO and five person leadership team by assisting the leadership team and trustees operate effectively in their leadership, governance and external promotion of Stewardship and its charitable objectives.

The role will involve organising and coordinating the team’s schedule by organising key external and internal meetings, administrative support to the senior team as well as communicating with key stakeholders on behalf of both the CEO and Leadership Team. 

A key part of the role will also be acting as the focal point for the Chair and other non-executive trustees in their support for Stewardship.

The role requires a proactive team player who engages with and supports the work of the leadership of the organisation. Someone who can balance the need to use their own initiative while taking direction from a variety of senior staff to deliver the best outcomes for the organisation.

If you like working in a dynamic fast moving Christian team, dealing with all varieties of people and moving effortlessly from basic administration to organising complex and sensitive events this role is perfect.

Main responsibilities and duties include, but will not be limited to:

• proactively manage the CEO’s complex and varied diary focused on external relationships and provide similar diary and administrative support to the Leadership Team when necessary; coordinate domestic and overseas travel for the CEO and Leadership Team;
• act as the key contact point for the CEO and Leadership Team, handling correspondence and external enquiries and responding on their behalf, and assisting in preparing and managing communications to the wider staff team, Trustees or key clients, where appropriate;
• Be the point of contact for the chair and trustees including organising the Stewardship Trustee Council and its committees on a quarterly cycle (including two further boards: Lamb’s Passage Holdings and Stewardship America). This includes: coordinating attendance, distributing papers, undertaking some Company Secretary duties and writing the minutes of the meetings. Less regular duties include updating the Trustee Handbook, coordinating any Trustee recruitment processes and organising the annual trustee retreat.
• prepare agendas, papers, and presentations for key internal meetings, including monthly Extended Leadership Team, quarterly All Staff meetings and an annual staff retreat;
• carry out special projects for the CEO and Leadership Team, to help achieve the strategic goals of the organisation;
• Occasionally provide additional support to the Reception & Hospitality Team when required.

Summary

The role includes a wide range of organisational and secretarial tasks that will allow the Diocesan Secretary, who works as the operational cheif exectuive of the Diocese of Southwark, to maximize the use of her time. The PA will work collaboratively as part of a team who support the committee structure of the diocese, and the broader administrative support within the secretariat. Confidence and competence in the use of IT will be really important in this role, to manage corrresponce, track actions, manage data and to produce high quality presentations and documents.

Introduction

We are seeking an experienced PA who thrives in a changing and dynamic enironment, to support the Diocesean Secretary, who leads the operational, financial and governance arrangements for the Diocese, one of the largest dioceses within the Church of England.

This is an exciting, busy and wide-ranging role, providing the opportunity to use excellent PA skills, working with a wide range of colleagues, including those at a senior level within the Diocese.

Main Responsibilities

• The management of the Diocesan Secretary's diary.
• To provide a professional, discreet, courteous, and efficient first point of contact to Secretariat for all communications with the Diocesan Secretary.
• To maintain complete confidentiality and integrity always.
• Building key relationships with other members of the Secretariat, PAs to the Bishops and Archdeacons, senior trustees, and other colleagues.
• To arrange meetings with a wide range of internal and external contacts,
• Development and maintenance of Word and/or Excel meeting notes and actions resulting from meetings and following these up for the Diocesan Secretary.
• To schedule follow-up meetings and tracking actions for follow-up.
• Responding to correspondence and enquiries, including drafting letters.
• Managing invoices and legal documents sent to the Diocesan Secretary for signature
• Responding to emails where appropriate, as delegated by the Diocesan Secretary and ensuring deadlines for responses are met.
• Managing calls to the Diocesan Secretary and responding to phone calls.
• Management of files and papers; with the aim of continuing to move to a paperless office.
• Developing easily accessible folders for electronic files.
• Managing a bring forward system, ideally electronically, so documents are available for the Diocesan Secretary at the appropriate time for meetings.
• Provide general secretarial support to the Diocesan Secretary, including formatting and proof reading of reports, use of Excel to support monitoring activity.
• Preparing presentations using PowerPoint.
• To use the data sources available to provide summaries of management, financial and other information when required.

Ideal Candidate

You should have a high standard of education, normally to graduate level or equivalent, with experience in a similar or related role, working for someone at a senior level in an organisation.

A high degree of planning and organising, with attention to detail will be really important, as will experience of a busy office with competing tasks, and a collaborative 'can do' approach, with the ability to work with a wide range of colleagues internally and externally.

You should be a confident user of IT, with a keen interest in finding ways of using electronic means to improve efficiecy and effectiveness. You should particularly have:

• Advanced word-processing skills (Microsoft Word).
• Highly competent Excel skills with experience working with and creating spreadsheets.
• Experience with Zoom, Microsoft Teams, and OneNote experience,
• Experience of complex diary management
• Excellent note-taking skills and ability to produce notes and summaries from meetings.
• Proactive curiosity - interest in gaining information from databases and summarise in simple formats.
• A good knowledge of PowerPoint with the ability to develop presentations.

Equally important are the interpersonal and communication skills that will enable you to deal courteously and confidentially with all who contact the Diocesan Secretary's office including:

• A warm and friendly personality
• Good humour, tact, diplomacy, and sensitivity.
• Working in a team environment, but being able to acting on your own initiative as the need arises.

An interest and willingness to learn about and work within the environment of the Church of England, will be important but this is an opportunity to develop knowledge of the workings of an often complex organisation.

You should be in sympathy with the aims and objectives of the Christian Church and have due regard for the traditions of the Church of England

PA to the Senior Leadership Team
Rochester Airport
Competitive Salary

For over 30 years, Air Ambulance Kent Surrey Sussex has been providing world-leading pre-hospital medical service to critically ill or injured patients wherever they are, whenever they need it. As the UK’s busiest, and one of the world’s leading, Helicopter Emergency Medical Services (HEMS), we are at the forefront of utilising technology and innovation to save lives and improve patient outcomes.

To support us in maximising our impact, Team KSS is looking to appoint a PA to the Senior Leadership Team, who will provide a high level of administrative support primarily to the members of our Senior Leadership Team (SLT). As the PA to the Senior Leadership Team, you will provide a wide range of services which include extensive diary and inbox management, and the processing of day-to-day administration to ensure that organisational deadlines are met and the SLT’s time is fully optimised.

A highly organised and highly efficient individual, the PA to the Senior Leadership team will also be responsible for deputising for the EA to the CEO during periods of absence.

DUTIES TO INCLUDE:

- Providing high-level administrative support for the Senior Leadership Team
- Day-to-day management of the Senior Leadership Team’s diaries where necessary; facilitating team demand on their time and reminding them of important tasks, actions and deadlines
- Travel co-ordination including travel booking
- Processing expenses
- Producing documents, briefing papers, reports and presentations
- Commissioning and collating papers and briefings for meetings to ensure attendees are prepared for the meeting
- Minute taking for various meetings
- Acting as the first point of call for senior staff, maintaining high levels of visibility, professionalism and communicating on their behalf where necessary
- Deputising for the Executive Assistant to the CEO during periods of absence
- Maintaining stock levels for all office stationery and ordering new stock when necessary
- Supervising, co-ordinating and overseeing incoming and outgoing mail
- Meeting and greeting visitors on behalf of the Senior Leadership Team
- Ad-hoc tasks as instructed by the Senior Leadership Team or Executive Assistant to the CEO

This is a full-time role, working 37 hours per week, Monday – Thursday 9:00 – 17:00 and 9:00 – 16:30 on Fridays. 
 
To apply for this role, please select the apply button shown to submit your application along with a copy of your CV and supporting statement. 

The closing date for applications is the 17th August 2020.  

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency. 

Other organisations may call this role Personal Assistant, PA, Senior Administrator, EA, Executive Assistant, PA to CEO, or PA to MD.

Executive Support and Engagement Manager

Part time: 15 hours per week

Fixed term up to 6 months (with possibility of extension) 

The Poppy Factory has an opportunity for an experienced and highly organised individual to provide administrative support to the CEO and senior managers. This is an excellent opportunity to join The Poppy Factory as we enter an exciting period of change with a large-scale redevelopment of our Richmond site, whilst extending our activities to support disabled veterans into employment.

Are you:

• An experienced Executive Assistant with excellent interpersonal skills and the ability to build strong working relationships with high profile stakeholders?
• Someone who thrives on managing a varied and complex workload?
• Highly organised with excellent planning skills, experienced in successfully delivering high profile events?
• A creative problem-solver who understands the importance of asking the right questions, and is thoughtful and tenacious in working with others to identify a range of possible solutions?
• Able to respond to fast changing circumstances with flexibility, patience and efficiency?
• Collaborative and customer-oriented, with a hands-on approach?

The successful candidate for this role will have a sound track record of delivering high level administrative support. 

Company benefits 

The Poppy Factory aims to be an exemplar employer.  We provide competitive terms and conditions of employment including:

• A generous Company Pension scheme
• Company-paid life assurance

Equality, Diversity and Inclusion

We are committed to equality, valuing diversity and promoting inclusion within our workforce, including the volunteers who give their time to us.  We work to maintain an environment where the needs and aspirations of all employees are met, irrespective of characteristics protected under the legislative framework of the Equality Act 2010. We expect everyone to understand and accept their personal responsibility to recognise and value differences and the unique contributions that people make to the way we deliver our work.

As an equal opportunities employer our commitment is to take positive measures to recruit people from underrepresented groups, and we actively encourage applicants from diverse backgrounds. As a Disability Confident employer, we offer a guaranteed interview for any job applicant with a disability who meets the essential criteria for the role. Please indicate in your covering letter if you wish to be considered under this scheme. We are also happy to discuss reasonable adjustments to the application or interview process to accommodate disabled candidates. 

We are a family friendly employer and happy to discuss flexible working.

This sort of opportunity doesn’t come around very often.  Serving in a key leadership role at national Church level is a role worth taking a close look at.  Reporting to the Chair, you will work alongside the Board of Trustees as well as other key parts of the Free Church of Scotland at a national level - yet you will also support the work of our local churches across Scotland and beyond, and our international mission.

In leading the Central Office, you will shape and implement the Board’s ambitious strategy and priorities, in support of bringing good news to communities.  You will help people join things together, take initiative and pursue the direction of travel.  You will inspire people with your commitment and energy for the ambitions of the Church as well as your professionalism as a leader and manager.  You will understand what good governance is all about in leading an organisation, ensuring effective people management, financial management and risk management.

If you enjoy complexity, are in tune with our values and ethos, and are seeking a role that offers breadth and scope, the opportunity to influence within and beyond the Church, and, ultimately, help bring good news to people, we welcome your interest.  Please read our ‘Information for Applicants’.

Closing date: Wednesday 26 August 2020 at 12 noon

Assessment: Wednesday 16 September 2020

This post is subject to an Occupational Requirement that the post holder is a committed, active Christian under Part 1 of Schedule 9 to the Equality Act 2010.

Excellent part-time opportunity as Senior Administrator within a dynamic team focusing on social action, justice and transformation. 

Deadline is 20th August 2020.  Shortlisted candidates will be informed by the 21st August 2020.  Interviews to be held August 27th 2020 in central London within COVID safe premises as per the Government’s Covid secure guidance for work places. 

The role will be home-based for the forseeable future with an expectation of 2-3 days per month to be in attendance in the London office once it reopens for team buildings and strategy meetings.

With an initial 1 year contract, there is every expectation that this will be continued.

Please email Tania Bright CEO, with *letter of application* explaining your motivation for the role, and an up to date CV.   CV's alone will not be accepted.

Overview

Capital Mass works across the Diocese of London’s 400 parishes, supporting, equipping and serving all aspects of Community Transformation and Social Action.  There are six pillars within the Diocesan strategy for ‘Compassionate Communities’, they are:-

• Mental Health, Loneliness and Wellbeing
• Modern Day Slavery
• Climate Crisis/caring for God’s creation
• Debt & Financial Wellbeing
• Major Youth Violence
• Homelessness and Housing

The Capital Mass team supports the Diocesan work in these six areas through 1-2-1 consultancy; training and events; strategic planning; networking and signposting; development of partnership affiliations; and impact reporting.

Job summary

To provide administrative support to the Capital Mass CEO and team to ensure that we can provide a comprehensive service to the London Diocesan Fund, including its clergy, lay employees, volunteers and parishes.

This role would suit someone with a flair for detail, intuitive organising abilities and being a completer-finisher.  Likewise, the role would be interesting for an individual who is, whilst presently looking for a part-time opportunity, be looking down the line to progress in a career focused on faith-based  Community Transformation/Social Action - as growth of work and team is a longer term probability, leading to both fulltime and/or broader employment opportunities. There will be scope to be involved and trained in all aspects of our work.

Principal Duties and Accountabilities of the role

General

Overseeing all aspects of administration within the organisation.  This will include but not be limited to:-

• managing the registered charity’s (Capital Mass) administration such as filing accounts with Companies House and Charity Commission as well as supporting the CEO in managing Board logistics
• curating the bi-monthly electronic Newsletter, researching for new and invigorating content, drafting ‘copy’ for team comment and sending via MailChimp
• organising multi-stakeholder meetings via Zoom, Google Meets and Microsoft Team, plus physical room bookings and diary management
• maintaining electronic filing systems and effectively managing the Shared Drive
• co-ordinating IT support where required, including web-hosting, hardware, software and mobile phone contracts
• managing payroll and pension administration with Stewardship (for 2 staff only)
• crafting Powerpoint presentations as required for training and events
• monitoring four email inboxes, responding or forwarding requests as appropriate.

Website and Social Media

Pro-actively overseeing the content management of the website, ensuring that it is:-

• an up-to-date accurate representation of the work we do
• showcasing all our on-line resources
• advertising all training and events
• encouraging feedback and interaction

Events Management

In conjunction with the Pillar Lead, plan and execute training and events as required, both on-line and physically (from 2021) using and maximising the benefits of EventBrite

• advertising the event/training session
• recording, editing and storing
• maintaining a record of those who have attended training
• preparing course materials
• supporting the trainer where required
• collating feedback

Finances and Fundraising Administration

Support the CEO in managing the charities finances, budget and fundraising endeavours.

• keep a log/spreadsheet of company expenditure and retaining of receipts
• work alongside the CEO, Finance Trustee and Book-keeper in regards to management accounts and yearly budget formation
• using Donorfy, enter in all donations received
• manage GiftAid reclamation, where individuals donate
• contribute to writing bids under guidance by the CEO when applying to Grants and Trusts
• log all bid applications and keep a database of when to re-apply and/or provide KPI’s to Grants and Trusts in regards to monies awarded

The Senior Administrator may be required to undertake any other duties that are commensurate with the role.

Person Specification

Experience, knowledge, training and qualifications

• Must have the right to work in the UK.
• Educated to A-level or equivalent standard.

Aptitudes and abilities

• Administratively efficient with strong attention to detail.
• A desire to follow a career path in faith-based Community Transformation/Social Action and a willingness to learn.
• IT literate (MS Office Suite used) with competency on Apple products useful.
• Excellent people skills and evidenced emotional intelligence.
• Fluency in spoken English and ability to write clearly in English.

Personal attributes

• Team player.
• Professional and confident manner.
• Dynamic and self-motivated.
• Ability to deal with competing demands and prioritise work to meet timescales.
• Used to dealing with a wide variety of people.
• Ability to keep confidences, honesty.

General Conditions

Diversity

We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:

• values difference in others and respects the dignity and worth of each individual
• reflects the diversity of the nation that the Church of England exists to serve
• fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

We are committed to being an equal opportunities employer and ensuring that all employees, job applicants, customers and other persons with whom we deal are treated fairly and are not subjected to discrimination. We want to ensure that we not only observe the relevant legislation but also do whatever is necessary to provide genuine equality of opportunity. We expect all of our employees to be treated and to treat others with respect. Our aim is to provide a working environment free from harassment, intimidation, or discrimination in any form which may affect the dignity of the individual.

Equal treatment amongst differing people from diverse backgrounds is one of the central precepts of the Church of England's mission and theology.  The Church of England values the richness which this equal treatment brings to the workplace.  The Diocese of London is therefore concerned to avoid discriminating against any person. 

Standards of Behaviour and Conduct

Staff are expected to act at all times with due consideration for others and in a manner befitting their position as employees of the Church and as professionals, whatever their job.

Health and Safety Responsibilities

All staff are required to ensure that they understand and accept the legal duties placed on them by the Health and Safety at Work Act not endanger themselves or others by any act or omission on their part and by the Management of Health and Safety at Work Regulations to co-operate with colleagues and management in the control of health and safety at work.  Therefore, staff are required to:

• Read, understand and abide by the LDF Health and Safety Policy;
• make themselves familiar with accident and emergency procedures for their site;
• inform their manager immediately of any health or safety deficiencies or dangerous situations or near misses;
• set a good personal example in respect of health and safety.

Confidentiality

Staff must not pass on to unauthorised persons, any information obtained in the course of their duties without the permission of the relevant Director.

The Movement Centre is a charity that provides a specialist therapy called Targeted Training, a life-changing therapy that helps children develop functional skills required for head control and sitting, and where possible standing and walking

CEO - JOB DESCRIPTION

Job Title: Chief Executive (CEO)

Hours: 3 days per week

Salary: £45,000 pro rata

Base: The Movement Centre, Oswestry and some home working

ORGANISATIONAL ARRANGEMENTS

Responsible and accountable to the Trustees of The Movement Centre for Targeted Training (TMC).

JOB PURPOSE

• To develop, plan and implement the strategic direction of TMC working in conjunction with the Board of Trustees and working closely with the TMC Management team
• To set and outline clear objectives and goals for the clinical and fundraising teams
• Ensure all teams are equipped to focus and deliver on strategic objectives and goals, and to regularly monitor
• Management of staff
• Finance – linking between Treasurer & Bookkeeper
• Governance – ensure all constitutional and legal requirements are met

SPECIFIC DUTIES AND RESPONSIBILITIES

Strategy and planning

• Develop, drive and lead the strategic development of TMC to achieve agreed long term organisational goals
• Ensure that appropriate resources and operational systems are available to turn strategy into reality
• Plan budgets and forecasts
• Regularly report back to the Board of Trustees and attend Quarterly Trustee meetings

Management of Staff

• Provide leadership which motivates and inspires staff and volunteers
• Agreeing team and individual objectives and work through regular one-to-one line management, discussions and appraisals
• Ensure TMC has in place effective policies and procedures to manage HR, finance, information, communication, and other resources and that these meet relevant legislative requirements and agreed quality standards
• Oversee the quality and health and safety (including risk management) of all activities carried out at TMC
• Plan and monitor resources, events and staff ensuring TMC achieves an efficient and effective team and culture
• Play a major role in the recruitment and selection of staff and to ensure all new staff are fully inducted

Finance (in conjunction with Treasurer & Bookkeeper)

• Take overall responsibility for financial management and viability, producing budgets and forecasting for Board approval and monitor and explain financial performance
• Maintain robust financial controls, risk management systems and sound administrative processes
• Ensure open communication with the Board on financial and organisational performance against agreed strategic goals

Governance

• Work with the Board to ensure high standards of governance and that the Board fulfills all constitutional and legal requirements
• Provide appropriate and accurate management information and other guidance to the Board of Trustees which ensures they have a clear and accurate understanding of the health and performance of TMC and are able to take informed decisions
• Support the Chair in ensuring the continued engagement and development of all Trustees
• Be responsible for inputting to and overseeing any contracts or agreements at TMC and liaising with the Board of Trustees with regards to any legal documents
• Lead on Data protection at TMC, ensuring the organisation is compliant with up-to-date legislation

External Relationship Building

• Represent The Movement Centre at events and act as spokesperson as required
• Maintain and develop key stakeholder relationships with the clinical and business community
• Ensure the Charity is appropriately represented on relevant external committees

Please note that occasionally there may be some evening and weekend work required.

The successful applicant will be appointed subject to satisfactory references and DBS check

This job description cannot represent an exhaustive list of duties and may need to be amended in the light of experience, development or organisation and service changes.

CHIEF EXECUTIVE

WALES AIR AMBULANCE CHARITY

Competitive remuneration package

Everyone in Wales deserves fast critical care wherever they are

Launched on St. David's Day 2001, Wales Air Ambulance is the official air ambulance service for Wales, providing air cover to relieve illness and injury. We are the only air ambulance charity based in, and dedicated to, Wales and rely entirely on donations to fly our helicopters.

With a fleet of four helicopters, Wales Air Ambulance covers the whole of Wales every single day, from rural countryside, bustling towns and cities, along the Welsh coastline and across vast mountain ranges. We have attended over 35,000 missions since our inception.

We are rooted in the communities we serve, and we are driven by our vision to provide a 24/7 air ambulance operation, continually striving for an outstanding service available to everyone in Wales.

The role

To continue with our achievements to date, we are seeking to appoint an inspiring Chief Executive to lead the service on its journey of continuous improvement, who has the ability to lead wide-ranging improvements to our services and to deliver measurable cultural change.

Working with the Chair and the Board of Trustees, our stakeholders, and our workforce, you will have the opportunity to make a positive impact in this exciting leadership position. The role will focus on developing our workforce, delivering on the Charity's strategic ambitions, making sure that the strategy is embedded culturally, building on our successes, and for ensuring that the Charity fulfils its statutory and contractual responsibilities and delivers effective outcomes for the people of Wales.

With overall administration of the Charity, for building meaningful and influential relationships with key local and national stakeholders, and for fulfilling the role of spokesperson on media platforms and in public and professional settings, key responsibilities will include:

* Ensuring that organisational objectives are translated into individual work plans with clear, measurable objectives
* Supporting, monitoring and reviewing the work of the Senior Management Team
* Building and maintaining an effective, high-performing team
* Demonstrating a commitment to equality of opportunity in all aspects of the Charity's work

You

Your ability to provide inspirational, dynamic and forward-thinking leadership and deliver results will be essential elements of the role. An excellent communicator and ambassador, you will have credibility and influence with stakeholders and partners, and you will be passionate about championing the Charity's Mission, Vision and Values.

How to Apply

Application is by CV and covering letter. Your letter, which should be no more than 2 pages in length, should explain both why you are interested in the post and why you think you would be an excellent candidate for us. Click on the Apply link to submit your application.

Further information

For an informal conversation about the post, please contact Laurence Wolahan or Sam Cresswell of Hays Executive on 07985  443  826 and 0797  3741  661 respectively.

All direct applications will be forwarded to Hays Executive.

Campaign dates:

Closing date: 23 rd August 2020

Preliminary interviews August / Beginning September 2020

Formal interviews W/C 7th September 2020

The above dates are subject to change

Oxfordshire Community and Voluntary Action (OCVA) provides infrastructure support to the voluntary and community sector (VCS) organisations in Oxfordshire. We are a small, energetic team committed to our aim of supporting a strong local voluntary and community sector and inspiring local social action.

The Board of Trustees is now seeking an exceptional leader to join the organisation as its Chief Executive. The post-holder will play a central role in developing a new and transformative vision for OCVA, in engaging staff and stakeholders and in helping to make it a reality.

This is a remarkable opportunity for a highly motivated individual to join the organisation at a very exciting time in its development

You will be responsible for leading and managing every aspect of the organisation’s work on behalf of the Trustees and ensuring the Board’s strategic vision is delivered. The Chief Executive will provide vision and overall leadership to the organisation, ensuring the impact of service delivery and income growth is maximised and to also help further develop the excellent relationships and reputation the charity has with its partner organisations, supporters and commissioners.

Job Title: Executive Assistant/ Administrator

Reports to: Reports to CEO

Salary: £30,000-£35,000, depending on experience

Hours: 40 hours per week, with flexibility to work the occasional Saturday morning to meet deadlines (2 to 3 times a year)

Location: UK, largely working from home, with a two to three-day residential monthly meeting (on average)

Contract type: 6 months initial contract, likely to be extended subject to funding

Date: September 2020

About FaithInvest

FaithInvest is an international, not-for-profit membership organisation and registered Charity for religious groups and faith-based investors worldwide. We assist faith groups to invest in line with their values. Our aim is to grow the scale and impact of faith-consistent investing. We support religious groups in moving more of their funds and resources into investments that will achieve the environmental and sustainable development impacts they seek to implement in the world.

Job Summary

We are seeking a full-time, experienced, high performing and flexible Executive Assistant/ Administrator who is eager to join a young and ambitious organisation at a critical point of its expansion and development. This is an excellent role which will pay a salary of circa £30-£35k. It involves remote working, with some monthly UK-based travel.  A flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.

Job Profile

The Executive Assistant/ Administrator will support the senior team, particularly the Chief Executive Officer and Membership Director, being a ‘go-to person’ for information relating to projects, contacts and the network.  This post balances administrative responsibilities to the executive leadership team and the Trustee body, and wider organisational responsibilities, particularly in relation to grants and reporting. It also involves close liaison with key colleagues such as the Head of Finance and Administration.

This is a busy and challenging role within a small but friendly team. The successful candidate will need to have demonstrable expertise in a full range of administrative tasks, including diary management, dealing with confidential correspondence, managing mail/email and ensuring the senior team is fully prepared ahead of all meetings. The successful candidate will be highly organised with a keen eye for detail, possess high level IT skills, with an ability to multi-task as well as prioritise. They will be well organised, flexible and able to work proactively on their own or as part of a team, dealing with a range of matters whilst demonstrating initiative and sound judgment. They will be confident in dealing with FaithInvest’s wide range of partners, funders and members and able to operate at a senior level while also demonstrating the core administration skills needed. These will include updating FaithInvest’s online customer relationship and office databases with contacts and information and taking responsibility for delegated tasks in respect of data maintenance, accuracy and cleansing. This is a pivotal role for the organisation as it cuts across all areas of operation and will continue to be of influence as the organisation grows.

FaithInvest’s team is based largely in the South West. The full-time role involves working from home, with a two to three-day residential monthly meeting (on average), most of which will be in Bristol or London.

Main Duties and Responsibilities

Day to Day Support to Executive team and Trustee Body

• Executive assistance to the Senior Team, consultants and Board, including:
  • diary management
  • coordinating meetings and calls
  • undertaking proactive e-mail management ensuring that urgent e-mails are promptly picked up, responded to and actioned as appropriate.
  • arranging Board of Trustees meetings
  • liaising with the Board
  • preparing agendas and taking minutes, including for weekly team meetings.
• Administrative support to the work of the senior team, including:
  • liaising effectively with colleagues to set deadlines for projects and tasks 
  • assisting the Communications department in the preparation of presentations and papers
  • proofreading
  • formatting documents
  • collating information for funding proposals and grant reports
  • taking responsibility for an overview of collective and individual deadlines within the team, e.g. for grant proposals and reports
• Support and coordination with the Head of Finance and Operations including
  • travel, meetings and hospitality bookings
  • the timely submission of reports and information to official bodies, as required for the charity to ensure compliance, and other legal requirements.
• Updating our customer relationship management system (Salesforce) and other systems (eg, our online office database, Office365) with contacts, documents and information.

Specific Project Support

• Joining specific projects or events for defined periods to provide general support and coordination

Additional responsibilities

This post has no budgetary or line management responsibilities

Qualifications and Education

Whilst degree level education is preferred, candidates with significant experience in administration will also be welcomed

Skills and Knowledge

Essential: Microsoft Office suite - Word, Excel, Outlook, PowerPoint.

Desirable: Experience of Salesforce, Apple Macs

Essential proven ability

• Demonstrable expertise in a full range of Executive Assistant/Administrator tasks, including diary management, proactive email management, dealing with confidential correspondence, minute taking, document preparation, updating and maintenance of online office databases
• Demonstrable experience of being able to work proactively on their own or as part of a team
• High degree of IT literacy (experience of Microsoft Office, and preferably also Apple Macs)

Experience

Minimum of 5 years working in an Executive Assistant/ Administrator role

Essential personal qualities

• Highly organised
• Good communication skills
• Meticulous attention to detail
• Able to work independently but also as part of a team in a busy and changing work environment
• Able to work calmly under pressure and keep to deadlines
• Flexible, resourceful and adaptable in approach to deal with changing requirements, especially for travel arrangements in response to frequently changing diaries
• Able to prioritise workload effectively

Desirable qualities

• Good understanding of the UK charity sector and structure
• Experience in a smaller office environment

Out of hours working and travel

While usual working hours are Monday-Friday, 9.00 – 17.00, a flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.  Therefore there may be a call or meeting out of these hours.

On average there will be a two to three-day staff residential each month, and some occasional international travel.

Holiday Entitlement

20 working days per annum in addition to the normal public holidays.

Application Process

To apply please send your CV and a cover letter.

Please note that CV’s sent without a cover letter will not be considered

Application Deadline: 31st August 2020  

Are you looking for a role where you can make a real difference?

If so, we could have the perfect opportunity for you.

We are looking for a Programmes and Office Assistant   to join our team at Tanio (formerly Valley and Vale Community Arts).

Working in a small team based in Bettws, you will be pivotal in our mission; to offer a range of community arts-based activities to help a diverse range of people develop new skills, confidence and self-esteem through creative self-expression. 

At Tanio, we strive for all community members to have access to inspiring, aspirational and high-quality arts experiences in safe environments.

Could you join us and help us achieve our mission? 

Knowledge of the Welsh arts environment and the ability to lead and inspire facilitators, mentors and trainees are must-haves for this role.

In return we offer the chance to work with a dedicated and passionate team, a competitive salary, flexible hours, and an attractive benefits package including a stakeholder pension scheme.

Salary: 15k (pro rata)

Hours: 0.8 (preferably worked over 5 days) 

The core skills we are looking for:

• Strong administration skills 

• Excellent attention to detail and high levels of accuracy 

• Ability to plan and manage tasks in an organised and efficient manner

• Ability to communicate orally and in writing to a high standard, and 

• Work with a wide range of people, demonstrating excellent team player skills

• Ability to establish systems, record information and maintain records systematically 

• Experience in Microsoft Office packages including Word and Excel. 

• Experience and understanding of database packages and their functions

• Sympathy with the organisation’s mission and values

Highly desirable (extra) skills:

• Experience of working within a busy office environment

• Able to communicate effectively, verbally and in writing through the medium of Welsh

• Ability to drive, with access to car

• Experience of working within an Arts / Community organisation

To apply for this role please send a CV and covering letter by Friday at 5pm on the 28th August 2020 explaining why you believe you are suitable for this role. 

Good luck and we look forward to hearing from you.

Application guidance 

• Please submit an up to date CV and a letter outlining why you are suitable for the role. 

• In your covering letter when telling us about your main strengths in applying for this post, please address each point in the Person Specification from the job description in turn. 

• Any statements that you feel are relevant to the post should be backed up with evidence and examples. Do not use general phrases such as “I have the necessary skills ...” or “I am confident I can do the job well”. We need to know how you meet the requirements based on the evidence you provide. If, for example, you tell us that you are a good project manager, tell us why and where you have used these skills before. 

• You should include details of any current or previous jobs, outlining tasks, responsibilities, and achievements that would be relevant to this post.

• Experience gained outside paid employment may also be just as important. For example, you may have done voluntary work in the community, or have skills acquired through other interests. 

• Concentrate on relevant information and experience, transferable skills from your home life, voluntary work, past and present employment. 

• Sometimes it may feel like you are stating the obvious but remember that we can only assess the application on the information you give us. 

• If at all possible, please ensure you provide a daytime telephone contact number on your CV or covering letter. 

Administrative Assistant – Contract
Central London (currently remote based due to COVID-19)

Do you have exceptional communication skills, a highly organised approach and a great eye for detail? Want to take on an engaging contract with an organisation that’s making a positive impact on the UK education system? If so, read on.

About Us

We are the Education Endowment Foundation (EEF), an independent grant-making charity that is committed to ensuring that children from all backgrounds can fulfil their potential and make the most of their talents.

We offer grants to a variety of organisations, such as schools, local authorities and charities, to trial new ways of helping 3 – 18 year olds succeed, whether that’s improving their educational performance, giving them valuable life skills or preparing them for the world of work or further study.

COVID-19 has had a significant impact on pupils’ learning. In response to the unprecedented closure of schools to most pupils, we’ve helped launch the National Tutoring Programme, as well as a range of resources to support home learning.

We’re currently looking for an Administrative Assistant to join us on a 12 month fixed-term contract and provide additional support to all areas of the National Tutoring Programme and EEF’s work.

The Benefits

- Salary of £20,000 - £30,000 per annum DOE 
- Flexible start and end working times (core hours between 10am and 4pm)
- Flexible working opportunities
- 27 days’ holiday per annum plus Bank Holidays
- Pension matched with a 5% employer contribution
- Life insurance cover
- Interest-free season ticket loan and cycle scheme
- Enhanced maternity, paternity, adoption and shared parental leave pay (conditions apply)
- Confidential Employee Assistance Programme to help you deal with any personal and professional problems

This is a great opportunity to gain experience in the charity sector while supporting the day-to-day running of an organisation that’s striving to break the link between family income and educational achievement.

You’ll have the chance to get involved with a variety of tasks, including communications, office support, events and governance, making this the ideal role in which to strengthen your existing expertise. 

The Role

As an Administrative Assistant, you will provide a high level of administrative support to our organisation. 

You’ll join the National Tutoring Programme Team, a government-funded, sector-led initiative to support schools in addressing the impact of COVID-19 school closures on pupils’ learning. 

Some of your duties will include:

- Responding to telephone, email and mail enquiries 
- Providing PA support to our Deputy CEO and National Tutoring Partners Director
- Taking minutes at committee meetings 
- Organising events including seminars, roundtable events and conferences 

About You

To join us as an Administrative Assistant, you will need:

- Experience with CRM software, such as Salesforce 
- Intermediate or advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook 
- Excellent written and verbal communication and presentation skills 
- The ability to prepare reports, support materials, correspondence and policy briefings/papers to a high standard 
- Strong relationship-building skills and the ability to relate to people at all levels of an organisation
- Excellent attention to detail 
- A genuine interest in the education sector and a commitment to the aims and mission of the EEF

Experience of any of the following would be beneficial: working as an administrative assistant, managing a range of projects, or working in an educational, charity or not-for-profit setting. A degree (or equivalent) would also be an advantage. 

Other organisations may call this role Administrator, PA, EA, Personal Assistant, Executive Assistant, Team Administrator, Office Administrator, Programme Administrator, or Project Administrator.

The closing date for applications is the 20th August 2020. 

The EEF is committed to creating a diverse environment and ensuring that all qualified applicants receive equal consideration for employment. We are committed to fair and inclusive recruitment practices (and are open to job shares, secondments, part time and flexible working schedules).

So, if you are seeking your next challenge as our Administrative Assistant, please select the apply button shown to be brought to our website. 

You will be asked to submit your CV and a covering letter. Your letter should be no more than 700 words and should outline (1) your particular interest in this position at the EEF, and (2) how you think you match what we’re looking for, drawing on specific examples.

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Oxfordshire Youth is looking for a highly administrator to lead on administration for Oxfordshire Youth, including organisation, HR, Finance and office administration, plus project administration for the CEO and OY Trustee Board.

Grants Administrator
The Maurice Wohl Charitable Foundation
£30,000
Part time, c30 hours, Mon - Thurs
Central London office

Are you organised, efficient and personable? Do you have database expertise? Do you have an eye for detail? Are you able to deal with tasks on time and on a timely basis?

The Wohl Legacy is a group of two UK based charitable foundations established by the late Maurice and Vivienne Wohl, which continues their legacy of support for medical science, welfare, education, the arts and humanities in the UK, Israel, Europe and for other Jewish populations in need around the world. 

Our small and friendly team is looking for an experienced Grants Administrator with excellent communication and organisational skills and experience of grant management systems (preferably Blackbaud Grantmaking - previously known as GIFTS).

While database experience and outstanding administrative skills are essential, you must also be self-sufficient and happy to work in an occasionally quiet, whilst still busy, environment.   
This is a long term appointment. There is potential for an interested incumbent to assist the CEO by becoming more involved in the grant-giving process.  The Foundations encourage continuing self-development and learning.
How to apply

Application is by way of CV and a Supporting Statement.

Closing date: Monday 17th August