London South Bank University Students’ Union is on a mission to totally transform the way a students’ union works in a modern university. We are now seeking an outstanding professional leader to join the organisation as Chief Executive to take forward its future development, operational delivery and management across a growing team of staff and volunteers.

About the role

LSBSU is the recognised representative body of 18,000 students at London South Bank University. Many of our students come from less privileged backgrounds and have had to overcome significant barriers in life simply to get to university.

South Bank students have high expectations and ambitions for themselves but lead complex lives where they are faced with the pressures of trying to balance their studies with work and juggling their lives at home. Many don’t identify primarily as students, but instead as carers, nurses, engineers, parents, designers, workers, entrepreneurs, apprentices, last chance learners, and Londoners.

In recent times, realising that much of our activity was not engaging significant parts of our student population, we have taken a long hard look at ourselves. We know that we can do so much more for our students.

Following a period of transition, we have set out an ambitious vision for 2025 that will take us on a journey of improvement and innovation. Our goal is to be a truly transformative students’ union that improves the lives of students on every course and beyond at London South Bank University. We have set a plan for year one, and goals for year five, but how we get there could take many routes and we will need you as CEO to steer that journey.

This is a brilliant opportunity to support an SU which is rebuilding itself from the ground up. We have invested heavily in our transformation, started to build a more inclusive and equitable workplace, and we have significant changes to governance in the pipeline for 2021.

As CEO, you will have the chance to bring people into the senior team and work collaboratively with our Officers, Board and University partner to establish the best way to achieve our goals for 2025.

Who we're looking for

Our ideal Chief Executive will be able to provide dynamic leadership, be motivated to change students’ lives and be passionate about building an organisation that is relevant and responsive to those it seeks to serve.

You need to have strong communication skills, emotional intelligence and an ability to build relationships with a diverse range of stakeholders. It is essential that you are committed to role modelling inclusive behaviours, building equity and removing the systemic barriers that exist to hold our students back.

We are actively looking to diversify our Trustee board and leadership team as this has not been as diverse as our student population in the past. We are especially interested to hear from candidates from BAME communities and/or candidates that have overcome other significant barriers in their lives.

If you are inspired by the job, we highly recommend you contact Peridot for an informal discussion and background on the role.

• Full-time: 37.5 hours
• Duration: 12 months (pending funding confirmation)
• Location: Melbourne, Australia 
• Salary: AUD$67,830.00 + 9.5% Super
• Closing date: 17.00 (AEST), 26 July 2020
• Interviews: w/c 3 August 2020
   

We are seeking a motivated Programme Officer to support our peacebuilding work in Papua New Guinea. We are seeking a diligent and organised individual who has strong interpersonal skills, displays high level of initiative, problem-solving skills and works well as part of a team. It is essential that applicants for this role have the right to work in Australia.

Job purpose

The Programme Officer will provide project implementation, administrative and logistical support necessary for an expanding programme of work in Papua New Guinea. The post holder will play a key role in liaising with partners across the areas in which we work, and in managing programme events and information. Reporting to the Papua New Guinea Project Manager, the Programme Officer will be based in Melbourne and will undertake occasional travel to Papua New Guinea in the regions where the programme is operating. 

*Please note that this is a reposting of the same role advertised in February 2020. All previous candidates will need to reapply if they wish to be considered for the role.

Civitas Recruitment are excited to be working with a fantastic youth homelessness charity to help source their new Executive Assistant to the CEO. The charity has an international link however its core focus for this arm will be working on youth homelessness within the London Boroughs. The role of Executive Assistant will be varied and fast paced working to ensure robust administrative and governance processes are developed and delivered.

Who are we looking for?

Ideal candidates will have extensive experience of working in a fast-paced environment with previous of providing administrative support at executive level. You will have excellent organisational skills and be comfortable with minute taking, board report preparation, project management and other secretarial duties. You will possess excellent communication skills and interpersonal skills being able to work with a range of stakeholders. Charity sector experience will also be an advantage. Finally, a desire and motivation to work within the non-profit sector will be vital, ideally with youth-based programmes and services. Please apply directly or contact Syed at Civitas Recruitment for further information.

The Atlantic Institute was established in 2016 with the support of The Atlantic Philanthropies, and in collaboration with the Rhodes Trust, Oxford (UK). 

At the Atlantic Institute we are committed to building a lifelong community of courageous changemakers who together will accelerate the eradication of inequity and injustice resulting in fairer, healthier and more inclusive societies. Our Fellows and Staff are accomplished leaders working in diverse settings and contexts, who together think, learn, incubate and implement strategies for greater impact. The diversity of our fellows is unprecedented and we are committed to the radical inclusion of these leaders as agents of change in communities most impacted by social, economic, racial and health inequities.  We provide them with the networks, architecture and resources to connect, learn and act to address the underlying systemic causes of inequity.

In the current global environment of a pandemic, the courageous work to eradicate inequities is more urgently needed than ever. To support, deepen and sustain our community’s impact at this critical juncture, we have therefore created several new permanent roles, including:

• Associate Executive Director (Community, Programming and Impact)
• Augmented and Virtual Realities Lead
• Program and Impact Lead (Innovation and Special Projects)
• Learning and Evaluation Lead
• Data Insight Analyst.

Associate Executive Director - Community Engagement, Programming and Impact

We’re looking for an Associate Executive Director who will lead a strongly connected lifelong community of Senior Fellows and Program staff who together will amplify their impact in the world and ultimately accelerate the eradication of inequities. You will be responsible for Institute’s community engagement, programing and impact strategy and you will have lead responsibility for the design and implementation of programs in support of the work of Senior Fellows and program staff.

Core Competencies

Consistent with all roles at the Atlantic Institute, it is essential that you demonstrate a critical understanding of the diverse root causes of inequities and show a commitment (in thinking and in action) to fairer, healthier and more inclusive societies. In addition, you will have the following skills and experience:

• Effective leadership skills, ability to motivate, engage and develop a team and community of purpose in an agile and complex environment
• Significant experience, ideally at least five years, in an executive leadership role with demonstrated success in transformative community engagement, strategy and programming for impact
• Demonstrated exceptional performance in building high performing teams and guiding and managing staff
• Strong intellectual capability with the capacity to engage with senior academics, business leaders, government officials, other leaders in a range of settings
• An undergraduate degree is essential. The successful candidate will ideally have a post-graduate qualification in a thematic area relevant to the Atlantic Fellows mission, public sector or business management.

To find out more on the role and how to apply, please view the attached job description.

Please submit your application to us by 12:00 (BST) on Friday 24th July 2020.

Passionate about people and planet?

The natural world has experienced unprecedented disruption in recent years. And it’s people, as well as the environment, that suffer as a result. For nearly 50 years, we’ve been dedicated to the protection of the natural world and the wellbeing of everyone in it.

We stand with anyone who cares about the world we live in. Working together with local groups and communities, we push for change around the issues and causes that matter – protecting people’s homes, neighbourhoods and local environment, promoting safe and healthy food and water, and supporting solutions that can deal with the climate crisis and change the world for the better, for everyone. We’re here every step of the way, supporting communities, defending human rights, protecting nature, moving mountains. Combining the efforts of people all over the world enables us to make an even greater difference, meaning local initiatives are transformed into global impact. Together, our voice is louder, our actions more significant, our impact greater. Together, we are determined to change the world for good, creating a cleaner, healthier, fairer world for everyone.

We are seeking to appoint a Chief Executive Officer (CEO) to lead Friends of the Earth through the next exciting phase of our strategic development. You will motivate, inspire and build the capacity of our organisation, staff and grassroots networks. You will also be an important advocate for a healthy environment that provides a flourishing life for current and future generations, and for amplifying the voice of a diverse range of groups.

The successful candidate will share our passion, ambition and objectives. They will understand the significance and urgency of the climate crisis and be committed to the goal of a fair and just transition away from a polluting world. They will also be able to articulate and lead the delivery of Friends of the Earth’s unique role in supporting inspirational people, campaigning in their local communities, to achieve wide-reaching and lasting change.

If you have the skills and values we are looking for, we look forward to hearing from you. To apply, please search this appointment on the Perrett Laver website, quoting reference 4654 (or click the Apply button). Applicants are asked to please upload a full curriculum vitae (detailing the nature, scope and scale of responsibilities held) alongside a cover letter of application detailing relevant experience and motivation.

The deadline for applications is 9am BST on Friday 17th July 2020.

We welcome applications from suitable candidates based anywhere in England, Wales and Northern Ireland who have the flexibility to travel to London, our other offices and community locations. There is also some travel outside EWNI. The salary is competitive with the market rate and commensurate with the seniority of the appointment. We take work/life balance and family/dependent friendly working environments seriously. We offer a range of benefits, excellent learning and development opportunities, and a vibrant organisational culture.

Friends of the Earth is committed to equal opportunities and to continuously learning how to increase the diversity of our people. We welcome applications from all suitably qualified persons and encourage applications from people currently underrepresented in the environment movement, including women in senior leadership positions, BAME, disabled people and LGBTQI+ people. We also welcome flexible working arrangements, including applications from job shares.

Perrett Laver is a Data Controller and a Data Processor, as defined under the General Data Protection Regulation (GDPR). Any information obtained by our trading divisions is held and processed in accordance with the relevant data protection legislation. The data you provide us with is securely stored on our computerised database and transferred to our clients for the purposes of presenting you as a candidate and/or considering your suitability for a role you have registered interest in.

Our legal basis for much of our data processing activity is ‘Legitimate Interests’. You have the right to object to us processing your data in this way. For more information about this, your rights, and our approach to Data Protection and Privacy, please visit our website.

Executive Assistant to Chief Executive
Contract: Permanent
Hours: Full time
Salary: £28,412 - £33,805 per annum (inclusive of LW)
Location: London

The Churches Conservation Trust is the national charity protecting historic churches at risk.

We have an exciting opportunity for an Executive Assistant to join our team. You will provide our Chief Executive with proactive administrative and secretarial support to ensure effective management of the organisation.

We’re looking for an organised and reliable Executive Assistant. This role will require you to plan ahead and manage multiple priorities. The ideal candidate will have strong administration skills, a positive, can-do attitude, excellent diary management skills and strong minute-taking abilities. You will have the confidence to liaise with various stakeholders and support the Board of Trustees.

This is a great opportunity for someone looking for the next step in their career. You’ll be able to use your strong planning and organisational skills to work on your own projects and events.

The Churches Conservation Trust is following current Government guidance and the successful post holder will be required to work from home until the office reopens.

Closing date: 9am, Friday 24 July 2020
Interviews: Tuesday 4 August 2020

TO APPLY AND FOR MORE INFORMATION
Please click ‘Apply’ – you will be redirected to our HR Partner’s website where you will find further details on how to apply. Please note, you are not applying at this stage.

The Churches Conservation Trust is an equal opportunities employer

Registered charity number: 258612

RESPONSIBILITIES

1. PA to the CEO (50%)

• Support the CEO in diary management and correspondence, coordinating across multiple offices and time zones

• Meeting arrangements and support for the CEO, including scheduling, invitations, time zones, catering, AV needs, conference and videoconference calls and on-the-day assistance

• Meeting arrangements and support for the National Committee and senior management, including scheduling, invitations, minute taking, preparation of materials, catering and on-the-day assistance

• All CEO travel arrangements, including flights, hotels, cars, and visa support

• Maintain and submit all CEO expense reports

2. Office administration (40%)

• Field incoming enquiries by telephone, post and email, to relevant staff and correspond as necessary

• Manage the “front office” email account and general email queries to AKF’s generic address

• Establish effective and excellent relationships as the 'face' of AKF (UK). This includes greeting and receiving guests, as well as interacting with high-level officials at other AKDN agencies or external organisations and coordinating travel visa letters

• Provide support to the HR manager on the management of the HR leave and sickness system (e-days).

• Support AKF(UK) events, facilitate and support hosting of meetings and events for partners, including travel, visas, accommodation, and catering; may require some out of office duties in support at events

• Arranging on-boarding and induction of new staff, including logistical arrangements (setting up phone, email, mobile, laptop, etc)

• Work with the Head of Finance and Operations to ensure office suppliers are annually evaluated, this includes sourcing new suppliers when necessary

• Collect and maintain a detailed inventory of office equipment and supplies; research price and service options and purchase as directed

• Work with the Head of Finance and Operations to manage GDPR data lists and data requests

3. IT administration and coordination (5%)

• Act as an IT focal point for the unit, liaising with internal IT support as necessary to trouble-shoot issues and order equipment

• Set up new employees with allocated and functioning IT toolkit in a timely fashion and similarly the exit handover of the same leaving employees

• Work with IT services to ensure that all software is updated and maintained on individual’s computer and hardware on a regular basis (e.g. regular back up of all system software and protocols, including latest updates of virus software)

• Collect and maintain a detailed inventory of all IT equipment (mobile phones, laptops, desktops etc)

4. Health, safety, security and environment (5%)

• Act as the Health and Safety Officer and Fire Marshal for AKF (UK)

• Represent AKF (UK) at all Aga Khan Centre Health and Safety meetings

• Help the HR Manager to ensure that employee health and safety and workstation tests are up to date

• Assist with compliance with the wider AKF security policies and procedures

• Act as the AKF (UK) First Aider including obtaining annual certification

• Create and cultivate an office culture that contributes to the happiness and well-being of all employees, including arranging birthday celebrations, celebrating unit milestones, arranging quarterly and year-end activities, and creating a space and place employees enjoy working in and feel positive about

REQUIREMENTS

Must have right to work in the UK

Must include CV and a supporting statement that outlines why they want the role, why they want to work for AKF(UK) and how their experiences and skills to date will make them the most suitable applicant for the role

1 Qualifications

• Educated to undergraduate degree desirable

• Qualified First Aider desirable

2 Skills

• Highly organised with strong logistical skills and proven consistent attention to detail

• Strong interpersonal skills, tact, patience and ability to work in a cross-institutional, multicultural environment dealing with senior and high-level officials/persons and VIPs

• Excellent written communication and presentation skills and ability to draft and write effective copy and present to a range of audiences from senior-level to partners and suppliers

• Comfortable working independently and under minimal supervision but also forming an essential component of a team

Strong operational and IT skills as well as an openness to learning new software and tools

3 Knowledge

• Knowledge of Microsoft Office Suite and databases, Apple OSX and iOS.

• Keen interest in international development and improving knowledge of these issues will be a distinct advantage

4 Experience

• Strong experience of PA work for senior management

• Proven experience of office administration

• Proven experience of multi time zone coordination

• Proven ability to multitask in a busy, open-plan office environment; ability to work under pressure, juggling various requests and deadlines

• Proven ability to deliver a consistently high level of accuracy in preparing and entering information

• Flexible approach to working, able to pick up a variety of tasks/projects with minimal supervision; ability to anticipate issues or scenarios when planning calls, meetings, or business trips, and to address them proactively.

About us

Our vision is for nature and people to thrive in a world inspired by ecology. The British Ecological Society is the oldest of its kind in the world, with over 6000 members worldwide, we publish six successful journals, an ecological book series and a quarterly membership magazine, the Niche.

We actively value the diversity and wide range of perspectives that people from different backgrounds bring to their work, to ecology and to our Society.

About you

We are seeking an enthusiastic and self-motivated individual to provide office and finance administrative support to the Society and to the CEO.

This is an excellent opportunity with lots of scope for development. You will have some previous experience in customer service or administration. It will be beneficial if you have some finance experience or a degree level qualification, however these are not essential.

About the role

Core duties will include but not be limited to:

• Meet and greet visitors for business meetings and prepare meeting rooms where necessary
• Taking minutes during the staff meetings and Committee’s
• Manage orders of stationery and other office supplies
• Working with the Society’s external accountant, administer day-to-day financial processes
• Administer fortnightly payment batches and organise a batch approval timetable
• Assist with audit queries in the lead up to, during and following the annual accounts audit work based in the Society office
• Assist with travel and diary management for the Chief Executive
• Providing administrative support to other BES teams as and when required

For more information on the role, a full job description and how to apply, follow the link in the yellow box.

Citizens Advice West Suffolk is a progressive, highly regarded independent charity providing advice to around 7,000 clients across West Suffolk from our five offices and outreach locations.  We have 28 mainly part time staff with about 120 volunteers in a wide variety of roles, and we are looking to appoint a new Chief Officer to provide inspirational leadership across the five offices

The ideal candidate will be highly motivated with a strong commitment to our aims and principles, and a clear vision of our potential for future development. In addition they will have significant experience of strategic development, business planning and staff management, with a strong focus in identifying and developing new funding opportunities.  The candidate will be an excellent communicator with demonstrable experience of working with a range of key stakeholders. Key elements of the position will be supporting the trustee board in their strategic role, financial planning and HR responsibilities.

Our staff and volunteers find Citizens Advice West Suffolk an enjoyable place to work, and we value their commitment to our service.

Closing date: 24th July 2020

Interview date: 12th August 2020

Citizens Advice West Suffolk values equality and challenges discrimination. We encourage and welcome applications from people of all backgrounds.

Every local Citizens Advice is a registered charity. Different application procedures are adopted by individual local Citizens Advice. Contact the relevant one as outlined in the information about this role. You should not send an application form to national Citizens Advice. All local Citizens Advice produce their own annual report, but you can find out more about the Citizens Advice network or download the latest national Citizens Advice annual report. 

Student Hubs is looking for a new Chief Executive Officer

We are looking for an outstanding CEO committed to youth social action to lead Student Hubs through its next phase of development.

Student Hubs designs and delivers social action programmes for students in partnership with universities across the UK. Each year we support 2,500 students to take part in long-term volunteering, community action, impact consultancy, Service Learning and social innovation projects. This role is a fantastic opportunity to lead an exciting small charity working in the higher education sector.

This is a challenging and varied role, which will require you to lead and oversee a range of organisational functions. You’ll be setting the direction for a dynamic, fast-paced team full of people who are passionate about social impact and the student experience. You will receive support and space to rapidly develop professionally; this is a fantastic opportunity for significant learning and career progression.

The successful candidate will bring a track record of strategic leadership in the charity sector, higher education, youth social action or a related area. We will also consider candidates with experience transferable from another sector. They will need to help navigate Student Hubs through the extraordinary long-term challenges created by the coronavirus pandemic, while continuing to grow the organisation sustainably, develop partnerships and maintain a strong financial position.

Please visit our website to see our application pack with further information about Student Hubs and the role.

Deadline: 5pm, Monday 20 July 2020
Location: London preferred (remote working considered), with travel required to Hub cities
Start date: October 2020 preferred

Who we are looking for 

We are looking for a motivated and talented Participant Support Manager to join our Participant Support team. The role will lead a multi-tiered team providing the interface between the organisation and our teachers and leaders on a range of our programmes and provide varied support to these participants. The expectation is that the Manager will also act as Business Partner across a number of programmes acting as the point of escalation for the programme externally ensuring we deliver a timely and high quality experience. This role will act as the point of escalation for the programme externally with our Partners ensuring we deliver a timely and high quality experience.

Internally, the Participant Support Manager will work collaboratively with the Programme Leader, providing advice and strategic support in regards to participants and partners and work in a matrix structure with other programme operations departments. The Manager will be responsible for overseeing the quality of engagement with their participants/partners and maintaining an excellent participant experience. They will lead on the development of participant/partner engagement and communication plans and ensure all programmes under their leadership are accurately tracking participant engagement.   

Based in one of our London, Manchester or Birmingham offices, and reporting to the Participant Support Associate Director, you will be an individual with experience of delivering excellent customer service. We are looking for someone who has previously managed multiple stakeholders, including the ability to deal with difficult conversations. The successful candidate will have excellent written and oral communication skills, good budgeting skills, and will be able to take a strategic approach to the end to end programme journey.

Who are Ambition Institute? 

Ambition Institute has one purpose: to help educators serving children from disadvantaged backgrounds to keep getting better. With our new organisation, and more than ten years of collective experience in working with educators at all levels, we believe that exciting opportunities lie ahead. We are a graduate school for educators, and we apply academic rigour to our learning design, drawing on frontline insights from schools into what works in practice. Our programmes leverage the latest evidence from international experts, which means we think carefully about what is taught, how, and in what sequence. We work collaboratively to enable school improvement for the benefit of pupils, particularly those from disadvantaged backgrounds.

Our offer 

We are happy to announce that we will be able to offer you: 

• Flexibility on how you work – agreed between you and your line manager 

• A competitive annual leave entitlement of 25 days, plus bank holidays 

• 2 additional annual leave days for 1 day booked during December over the festive period 

• A generous employer pension contribution of 11% (10% pension plus 1% NI rebate) 

• Competitive salary rates

• Access to an interest free season ticket and bike loans, as well as eyecare vouchers 

• An Employee Assistance Programme (EAP) which provides confidential support for employees on personal or work-related matters. 

• A robust learning and development offer that ensures your continuous professional development 

How to apply 

All applications must be received by the closing date, 09:00am on 20th July 2020 

The expected timeline for interviews is as follows: 

• Interviews: w/c 27th July 2020 

To apply for this role, or any of our other vacancies or for any questions or queries please visit our website. 

Equality and diversity matters to us. If you think you’d be suited to one of our roles we’d love to hear from you regardless of age, disability status, ethnicity, gender, religion or sexuality. 

Summary

An excellent opportunity, to use your skills as an experienced PA to support the work of the Church of England in Croydon. There is a mixture of supporting projects and more complex processes, with the equally important work, in managing diaries, making sure that the right information is available to the right person at the right time, as well as the unique and unusual requests that come our way. You will find a real variety in the role, and no two days are the same.

Main Responsibilities

PA role

• Provide a discreet, courteous and efficient first point of contact for all communication to the Archdeacons, showing sensitivity and tact.
• Receive and prioritise a wide range of enquiries by phone, email and post, drafting responses or redirecting/liaising with the Archdeacons as appropriate.
• Manage the Archdeacons' diaries in Outlook, making travel arrangements as required
• Ensure that the Archdeacons have the papers and other practical resources they need for meetings
• Organise, develop and monitor processes for gathering information and collating returns as they are received; disseminating information as required through various means, including on-line submission
• Oversee and be responsible for the administration and tracking of the recruitment and appointment to vacant clergy posts in parishes, including liaising with Parish Representatives on the process; liaise with the media advertising; receive applications, follow up references, prepare interview packs; issue announcement notices
• Monitor, organise and track annual Church Inspections
• Co-ordinate specific events as required. In particular, the bi-annual Episcopal Area Lay Conference: booking a suitable venue, organising the catering, co-ordinating attendance and liaising with relevant speakers and other parties.
• Compile and send out e-mailings.
• Develop and maintain an efficient electronic filing system for the Archdeacons, including confidential files, and keep it up to date in line with the requirements of GDPR.
• Ensure that all the office support systems and resources including stationery, reference books, week-ahead engagement/work file, information databases and IT software are up to date and functioning properly.

Office Manager role

• Responsible for ensuring any health and safety requirements in the building are fulfilled
• Responsible for maintaining and replenishing supplies of stationery, first aid supplies, refreshments and other consumables.
• Manage the office petty cash and make monthly returns to the Finance Department.
• Be responsible for the chapel, ensuring provision of sacristry supplies.

General

• With suitable advance notice, attend occasional evening and weekend meetings to support the Archdeacons in their role.

Ideal Candidate

You should possess a good standard of education, and have a level of literacy to be able to draft emails and letters that are fluent, and use language that is appropriate to the culture and traditions of the Church of England

Experience

• Experience in a role requiring a high degree of planning and organising, with attention to detail.
• Worked in roles that require the ability to work on initiative, where tasks are not always planned or routine, and flexibility of approach has been required.

Skills and Knowledge

• Self-sufficient in making best of use of the IT available and finding the best solutions to achieve the required outcomes.
• Regular and competent user of the latest MS Office suite for PCs
• Word - able to produce and format large documents for publication, use mail merge
  • Excel - able to enter data, sort and total,
  • Powerpoint - able to put together simple presentations
  • Outlook - able to use folders, arrange the Calendars of others, create and use task lists.
• Able to fully utilise the information technology that is available, with the desire to exploit the potential of the IT packages that are available, to seek creative IT solutions.
• Able to utilise social media as a tool for communication and networking
• Note-taking skills and ability to produce summaries from

Personal Qualities and Behaviours

A good team player - takes a flexible approach to tasks, with understanding of others priorities and able to adapt to their own

• Able to exercise tact, diplomacy and sensitivity
• Demonstrate empathy and patience under pressure
• Welcoming and friendly, able to create a good rapport
• Able to maintain confidentiality and discretion
• In sympathy with the aims, objectives and values of the Church of England

For this role, Afghanaid seeks an individual with excellent organisation and communication skills. An ideal candidate would have previous experience working in a administrative role supporting executive members of a charitable organisation. S/he will hold high regard for confidentiality, possess outstanding people skills and approach work in a proactive and dedicated manner. Candidates will need to remain flexible and open to working beyond normal work hours to meet tight deadlines.

Main Duties

• Coordinate the MDs daily diary, screen e-mail, draft correspondence and prepare documents for meetings and professional appointments  

• Provide preparatory materials and coordinate the MD’s external representation engagements and fundraising opportunities; draft speeches, visual presentation and workshop materials

• Coordinate internal (quarterly Board and Executive Team reports ) and external (Annual Report) materials and ensure appropriate distribution; edit other organisational strategic and operational documents as required

• Minute Executive Team, ad hoc and other intrenal meetings attended by the MD

• Research and write internal and external briefs and reports to be used in national and international level communications

• Represent Afghanaid in  advocacy and influencing forums and meetings

• Acting on behalf of the MD, attend government, UN and civil society co-ordination; represent Afghanaid’s position

• Assist the MD in monitoring performance indicators against strategic and operational plans

• Functioning as the communications focal point in the Kabul office, working in close coordination with the London office to produce high quality communications material for external distribution. This includes taking photos and collecting case studies. 

• Perform other relevent duties as assigned and approved by the MD 

Personal Specification

Essential

Education: 

• Master’s degree in relevant research-based discipline (Development, Anthropology, Policy and Research, International Relations or similar subjects) or an undergraduate degree with relevant experience

Experience: 

• Writing high quality policy and  communications documents for public use

• One year of practical experience in a similar role

• Working with high levels of autonomy

• Strong conceptual and analytical skills

• Voluntary or work experience within international development or charity sector

• Managing relationships with a variety of different stakeholders

• Coordinating research projects

Skills:

• Excellent proficiency in Microsoft Office (Word, Excel, Outlook and Powerpoint)

• Excellent written and spoken English (to Native standard) 

• Integrity, honesty, transparency and a firm commitment to professional standards of confidentiality

• Sense of humour, initiative and self motivation, excellent team work and communications skills, ability to work collaboratively with others

• Sensitivity to Islamic culture and respect of Afghan customs and traditions, able to live and work in a diverse environment

• Outstanding organisational skills, able to communicate and collaboratively manage competing priorites

• Drive to achieve results and get the things done

• Ability to deal with difficult, challenging work situations and remain calm under pressure

Desirable 

• Experience living, traveling or working in isolated and conflict locations/countries

• Firsthand understanding of the operating environment of humanitarian and development work in Afghanistan (or a similar context)

• Basic fluency in Dari or Pashtu

Other Information

Afghanaid’s core values are creativity, fairness and honesty. Our staff is passionate about and proud Afghanaid. Teamwork is fundamental to our standards and demonstrated by taking initiative, assisting others and taking on additional responsibilities and tasks if necessary. We are results driven, committed and motivated to achieve targets and take accountability for our own actions. 

This position is based in Afghanaid’s head office in Kabul, Afghanistan. Given the Covid-19 pandemic, all Kabul-based international staff are currently working remotely. It is likely that you will begin this role working from home or from Afghanaid’s London Office. You will be required to relocate to Kabul once international staff return to Afghanistan, and you will be based there for the remainder of your contract.

Due to security considerations, this is an unaccompanied post. International employees are entitled to 22 annual leave days, 25 rest and relaxation days, 5 travel days and 16 public holidays per year. Afghanaid also provides a generous travel allowance for international staff to take R&R out of the country.

Our remuneration and benefits package is competitive with other similar organisations. 

You will be given a private room in the staff house where all Kabul-based international hired staff members live.

This position presents an excellent opportunity for someone who has the ambition and determination to move up in their career.

To apply

If you are interested in this role please read the information enclosed and submit your CV and covering letter no later than 09:00 GMT on Tuesday 14th  July, 2020 including your name and the job title in the subject line. Your covering letter should be no more than 2 - A4 pages in length and explain how you meet the essential and desirable requirements and why you feel you would be a suitable candidate for this role. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates. Please also indicate how you heard about the role (Charity Jobs, Afghanaid web page and etc) and your salary requirements.

The following items are enclosed:

• Job Description 

• Person Specification

Off The Record (OTR) has been active within the Havant and Portsmouth area for over forty years and has a proven track record of delivering Counselling, Support and Groupwork services to address a range of issues that young people face, such as anxiety, family & relationship problems, anger, low self-esteem or mood.  We are looking for a new Chief Executive to start in August 2020 and reporting to the board of trustees.

As our new Chief Executive you will have the following main responsibilities:

· Establishing the overall strategic direction at OTR and delivering key objectives.

· Providing inspirational leadership to OTR staff, volunteers and supporters.

· Developing new service models to further OTR’s charitable objectives

· Representing the charity externally, fund raising and establishing new partnerships

· Facilitating good governance and high ethical standards

· Leading the operations of the charity and ensuring sound financial management.

· Supporting the OTR Board of Trustees

The Chief Executive will be someone who has the skills and expertise to lead all aspects of the charity as it explores new directions, service lines and partnerships.  The successful candidate will work with the board of trustees to develop and deliver a portfolio of counselling, and group work services aimed at establishing a community where young people are happy, independent, cherished and nurtured with a significantly improved sense of wellbeing.

We are looking for an influential and inspirational leader with a strong external focus and natural ability to engage. Excellent leadership, communication, administration, outcomes management and team-building skills are all a must.

The successful candidate will be educated to at least degree level (desirable) and have a track record of five years plus operational and strategic leadership within the charity/social enterprise sector. They will also need experience of the financial management of an enterprise working with annual revenue in excess of £250k.  Experience in social care, well being and the mental health of young people would also be a strong advantage.

OTR has a core team of 12 staff plus approximately 80 volunteer counsellors and support workers who operate out of two locations in the Havant area.

SUMMARY OF REPONSIBILITIES

To lead and manage the service and charitable activity of Off The Record. To lead the development and enhancement of services to ensure future sustainability.

SERVICE LEADERSHIP AND MANAGEMENT

1. Take ultimate responsibility for the day to day management of the service and charity

2. Reporting to and supporting the Board of Trustees to ensure effective strategic management, development and future funding of the charity

3. Ensuring all policies and procedures are effectively implemented and reviewed regularly

4. Ensuring effective administration and financial systems are in place to ensure a quality service is maintained

5. To ensure service performance is reviewed and evaluated and reporting to funders is achieved in a accurate and timely fashion

6. Lead on recruitment, selection, induction, management and deployment of staff on behalf of the Board of trustees

7. Lead the employed team, ensuring all employees receive adequate supervision, direction and opportunities for development. Directly line-managing the senior staff members and monitor their management of other staff

8. Maintain an overview of the work with clients and the performance of all Off the Record services, encourage positive and inclusive stakeholder engagement from all section of the community internal to OTR and external

9. Lead and manage a range of effective communication approaches to build a cohesive supportive and informed culture within the volunteer cohort and the staff team

10.  Map local need and trends, analysis data and research to inform reports and proposals to support the Board of trustees decision making or potential projects or services for future funding

SERVICE DEVELOPMENT

1. To lead the strategic development of all Off The Record services

2. Use data and research to creatively propose options for funding, partnerships and new service models

3. Produce with the trustees and staff team a strategic plan, monitor the plan’s performance and provide annual operational plans with targets and progress measures

4. Manage the PR, marketing and local networking of the charity, support operational staff and trustees to be actively involved in promoting the values of the service, its impact and ability to meet new needs

5. To seek active involvement in relevant projects, partnerships and consortiums that will benefit clients, provide additional services and enhance future sustainability

6. Seek audiences with others to build professional alliances and potential funding partnerships

7. Promote partnership with all sections of the local community and attend appropriate networking meetings and events to enhance Off The Records standing as a valued and respected partner in all aspects of emotional health, youth and volunteering work in the area

8. Lead sub-groups and project teams to develop new practices and services, empower operational managers to lead and manage effectively their team, their resources and positive outcomes

9. Work closely with the operational managers and bid writers to develop sustainable services for current and new clients

10.   Ensure all projects, pilots and new services are established with strict adherence to Off The Records values, policies and procedures.

11.  Ensure risk and quality assurance procedures are implemented, evaluation and monitoring of performance is central to all service developments  and measurement of client impact is recorded

12.  Lead the trustees and staff to be focused on financial sustainably, promote a mindset of openness, creativity and responsiveness to fundraising and funding opportunities.  

GENERAL

1. To attend managerial supervision and to maintain and enhance own professional skills and competence through professional development

2. To adhere to all internal policies and comply with relevant external legislation

3. To create and maintain effective working relationships

4. To prioritise a demanding workload

5. To work flexibly to meet charity and service needs – attendance at evening Trustee Board meetings, attendance at evening service meetings to meet volunteers needs and involvement in fundraising, networking  and PR held in the evening and at weekends

6. To undertake any other such duties as are commensurate with this post.

PERSON SPECIFICATION:

Qualifications

· Business and Management qualifications

· Essential - continuous professional devlopment can be shown in the undertaking of day/short courses in topics related to the role e.g. project management, recruitment/people management, evaluation/monitoring, train the trainer, safegaurding, complex support issues

Experience

· At least 5 years’ experience of working in the voluntary sector

· At least 5 years’ experience of project, team of organisational management

· Experience of working in a support/care environment

· Leadership and management experience which involves some: budget setting and management, fundraising, PR, marketing, data analysis, evaluation/monitoring, service delivery, strategic planning 

· Experience of project/service development, from needs analysis, to planning, delivery and review

· Experience of managing the staff

· Experience of change management

· Experience of building externally to deliver support services

· A good understanding of safeguarding, confidentiality, health and safety, data protection and managing the related processes and policy adherence

· Experience in managing budgets and multiple funding streams

· Experience of funding and fundraising, build bids and monitoring work for grant or contracts

· Experience in using office packages particularly Word, Excel and Outlook

Skills/Attributes

· Strategic thinking

· Ability to analyse data and research and re-use with the

· Effective communicator across a range of levels

· Strong leadership and co-ordination skills

· Ability to work on own initiative and manage a team or project

· Excellent planning and organisational skills, and the ability to prioritise workload effectively

· Ability to work at times under pressure and within directed time scales

· Ability to work creatively and professionally

· Flexible, proactive and positive attitude

· Assertiveness and the ability to manage change and set-backs

Values and Attitudes

· Clear professional boundaries

· Non-judgemental and committed to anti-oppressive practice

· Tactful and discrete

· Energetic and passionate for the work delivered Off The record

· Committed to delivering and contributing to the development of a quality service

· Committed to continued professional development

· A willingness to be flexible to cover unforeseen demands and deadlines

If you have bags of enthusiasm and a vision of how to progress the services we offer, we would love to hear from you!

Please apply with covering letter explaining why you feel you are right & how you meet the person specification for this role with a full CV.