Healthwatch City of London are looking for an experienced administrator to work in our team, providing secretariat support to the Board and administrative support to the Engagement and Communications Co-ordinator.

You will take on administrative support in a number of areas including volunteer recruitment and management, project administration and board secretariat function.

You will have had previous experience in working in administration and have a knowledge of health and social care.

You will be ICT literate with experience of creating and managing databases.

Healthwatch City of London (HWCoL) is the Health and Social Care Champion for the residents, workers, and students of the City of London. Our Board and volunteers largely comprise people who live, work or study in the City of London.  

CAFOD has three vacancies on our Board of Trustees for committed individuals who want to contribute to our mission.

What does a trustee do?

As a trustee, you will be a custodian of our vision, mission and values. You will be actively overseeing how our strategic vision is put into action, ensuring that the resources entrusted to us are used with probity and good governance.

Your expertise will have a vital role in:

• providing an external viewpoint to help the organisation maximise its potential
• making a real difference to people’s lives
• ensuring that all decisions are taken in accordance with the Charity Commission Code of Governance.

Person specification

We are looking particularly for a background of, or experience, in one of the following:

• Law
• international development or emergency/humanitarian work
• monitoring and evaluation
• policy, influencing or campaigning.

We want to improve the diversity of our Board of Trustees and make it more reflective of the community that supports us. We specifically seek applications from Black, Asian, and Minority Ethnic backgrounds.

The expected time commitment for our trustees is 12 days a year. Trustees are expected to attend the four board meetings each year, including a residential weekend meeting - some may be held electronically during UK working hours.

Trustees based outside the UK are required to attend the residential meeting in person every year, and other meetings remotely.

Find out more about our current trustees

How to apply

Please click on our company website to know more and apply.

We are seeking to recruit a strategic and commercially focused, proactive and solutions orientated leader for our charity.

After 10 + years in post, our CEO is standing down which means there is a real opportunity for the next CEO to lead Wandsworth Oasis to achieve the next exciting stage in its development.  Working with the Board of Trustees and the newly appointed Head of Retail (95% of funds are currently generated through the retail operation), the CEO will assist the board to review the values and ethos of the charity and to create a new vision and strategy to ensure we safeguard the future for our beneficiaries.   The right candidate will be a great people person, who can inspire  staff and volunteers and, in particular, provide leadership to the senior management team.

Reporting into the Chair of the Board of Trustees and working closely with individual Trustees on special projects, the CEO manages a Senior Management Team of 3 currently – Head of Retail Operations, Head of Finance & Support Services and Community Engagement Manager.   

Wandsworth Oasis raises more than £1 million per annum through its shops and events programme to fund its fundraising operations and multiple projects that support the most vulnerable people living with HIV, HIV prevention and awareness raising projects.   

This an opportunity for an innovative, experienced and grounded individual – with senior leadership experience in business or charities - to work with the Board and senior management team to capitalise on the wide range of opportunities available to Wandsworth Oasis and really deliver value to the HIV community in terms of funds available for its development at a time when the overall funding environment is really uncertain.

A fantastic opportunity to work for a not for profit organisation on a contract basis.

Client Details

A fantastic opportunity to work for a not for profit organisation on a contract basis.

Description

The successful candidate will be responsible for the following:

-Organising all training across the organisation

-Organise the training roster to ensure there are trainers available to deliver across the organisation

-Support the design of training and ensure and sign off before being delivered

-E-learning

-Supporting volunteers and staff to deliver training

-General management

Profile

The successful candidate will have experience in the following:

-Have a background within a L&D function

-Has successfully designed/updated training for staff

-Has experience updating E-Learning platforms

-Ideally has experience line managing staff

-Able to work with trustees and board members to gain insight on the organisations values to deliver training effectively

-Is already working as a L&D Manager, or is wanting to progress.

-Natural leader

-Immediately Available

Job Offer

A fantastic opportunity to work for a not for profit organisation on a contract basis.

Join the highly successful ISM working to support musicians

Central London – Head of Compliance and Legal
 
The ISM is looking for an experienced senior manager to join its senior leadership team. Your role will be to manage all aspects of compliance including GDPR and to work with the CEO on governance, HR and safeguarding. You will also lead and manage the legal services team who are so critical to the reputation of the ISM.

The ISM has seen significant growth in terms of its membership over recent years which now stands at over 10,500 members and much of this has been driven by its gold standard services including legal. 

You will have at least 5 years senior management experience and have a background in legal, compliance or HR. You will be a fantastic team player and manager who enjoys working both operationally and strategically alongside your dynamic and solution orientated SLT colleagues. You will have excellent written and interpersonal skills with great attention to detail and strong emotional intelligence. 

You will be joining a professional staff team who are normally based in Bayswater, London but are currently working from home, where the emphasis is on good communication and team work.
 
To apply please send a full CV and covering letter saying why you are right the person for the job and join us in supporting the music sector at this critical time.
 
Closing date is Monday 18 January 2021 at 5.30pm.  Interviews will be held shortly thereafter.

Department/Team: Executive Director’s Office

Responsible to: Business Director

Contract: One-year fixed term contract

Location: Currently remote working, but once the building reopens the role may be located flexibly at The Old Vic, 103 The Cut, London, SE1 8NB

Hours: We are open to part-time and full-time applicants. Working hours will normally be between 10am and 6pm, Monday to Friday, although additional hours may be necessary to fulfil the requirements of the post.

Salary: £40-50k FTE, depending on skills and experience

Purpose of job

The Head of Inclusion is a newly created position, reinforcing our commitment to promoting equality, diversity and inclusion at The Old Vic. Equality, diversity and inclusion (ED&I) is key to the business agenda and people strategy at The Old Vic to ensure we can attract, retain and engage diverse talent and make the best work. The Head of Inclusion will work with the Senior Management Team, our Anti-Racism Working Group and other groups to review and identify priorities for The Old Vic to improve both diversity and inclusion within the business and to implement an ED&I strategy.

The Head of Inclusion will be a member of the Senior Management Team. This will include working with the Board, any relevant Working Groups established and senior peers within The Old Vic to ensure we deliver effectively on our ED&I goals.

Areas of responsibility

The Head of Inclusion will be responsible for:

• Acting as an internal expert, key influencer and advocate on ED&I issues
• Delivering an ED&I strategy, informed in particular by the current Anti-Racism work in progress through our Working Group, and in alignment with our People Strategy for 2021
• Conducting diversity assessments of wider organisational practices and processes and recommending actions where necessary/appropriate
• Creating diversity analytics to understand and track performance in the organisation, including working with the General Counsel to comply with any compliance or legislative requirements
• Identifying external trends and recognising best practice which will increase diversity among the workforce 
• Developing The Old Vic’s relationships with other key delivery partners on ED&I issues in the cultural field
• Monitoring and evaluating progress on ED&I against our strategic ambitions and manage related data to inform our work and measure impact
• Increasing the understanding of and engagement in ED&I internally and communicates progress on ED&I
• Responsible in conjunction with the Head of HR for Gender Pay Gap Reporting
• Supporting all departments in furthering ED&I needs, which may include external partners

Recruitment

• Supporting the writing of job descriptions and adverts that appeal to diverse applicants and remove bias
• Providing guidance to hiring managers on the recruitment process to remove bias and ensure equal opportunity
• Working with Head of HR to develop the employer brand from an ED&I perspective

Engagement 

• Providing briefing to senior colleagues and Board members on diversity and inclusion matters as needed
• Working with Head of HR to develop the onboarding procedure
• Creating diversity networks to ensure all groups have a voice at The Old Vic
• Act as a support to the Anti Racism Working Group (ARWG), driving positive initiatives in line with the strategy and sharing key updates to the wider business
• Celebrating diversity through organised events and awareness sessions
• Supporting with the Guardians Network and Programme as necessary

Talent Development

• Embedding effective inclusion practices into every phase of the talent and development lifecycles
• Supporting the development of diverse talent

Training

• Rolling out a comprehensive training plan for 2021 to deliver to the Board, Senior Management Team and all staff to educate and upskill employees on the value of diversity
• Develop and execute a plan to engage employees and leadership in ED&I programmes and promote a culture of inclusivity and support

Policies & Procedures

• Working with the General Counsel and the Head of HR to review The Old Vic’s organisational policies and procedures
• Assisting the Education & Community team with their evaluation and associated processes
• Reviewing and suggesting amendments to The Old Vic Staff Handbook
• Review and update our Equal Opportunities Policy and suggesting recommendations to ensure they are inclusive.

This is not an exhaustive list of duties and the theatre's management may, at any time, allocate other tasks which are of a similar nature or level.

Person Specification

Essential

• Previous experience of implementing and measuring ED&I initiatives, agendas and strategy
• Demonstrable understanding of the issues concerning ED&I that are intrinsic to society and the arts
• Extensive knowledge of inclusive best practices
• Strong project management, analysis and reporting skills
• High level of self-awareness, empathy, integrity and confidentiality
• Well connected with external ED&I networks and communities
• An organised and methodical approach to planning and organising workload

Desirable

• Experience as a coach, trainer, mentor
• Legal experience
• HR experience
• Experience delivering business-wide initiatives within a charitable / arts setting

We receive a high volume of applications. If you have not heard from us within 14 days of applying, please assume that you have not been successful on this occasion and keep an eye out for future vacancies.

Please note: where we receive an unprecedented high volume of applications, we reserve the right to close applications early.

Equal Opportunities

We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We are particularly keen to receive applications from Black, Asian and Minority Ethnic (BAME) and disabled candidates.

Trustee who is a refugee

                                                                                     
Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK.

We know that increased representation on our Board of people who share the experiences of the torture survivors we support will help us to:

· Ensure all our strategic and policy decisions are rooted in the lived experience of survivors;

· Be more accountable to the people we serve;

· Honour our commitment to ensuring stronger survivor voices in our governance and management, so that survivors help to set our direction of travel; and

· Challenge structural inequality and promote anti-racism in society and within our own charity.

Our Board already includes one survivor of torture who has lived experience of our services and we are seeking to build on this by recruiting a second trustee with lived experience of the asylum system, whether as a survivor of torture or other type of persecution.

As a trustee, you will be joining at an exciting time as we rollout our radical new rehabilitation model, including services that are co-designed and co-delivered with survivors, and work to promote lived experience leadership in the fight against torture and for the rights of survivors.

This is an opportunity to help shape and steer Freedom from Torture, and to support and make a real difference to torture survivors and our committed community of staff, volunteers and supporters.

You need to have first-hand experience of the UK asylum system and a commitment to our vision of a world free from torture and our core values of compassion, empowerment, hope and resolve.

· Trustees are volunteers who use their knowledge, skills and experience to guide the charity for the benefit torture survivors.

· You will be required to attend four Board meetings, four Committee meetings and occasional Board away days each year.

· Travel expenses and any child care costs will be reimbursed.

· You will be given a full induction, mentoring and ongoing support.

For more information about Freedom from Torture, please look at our website using the link provided and where you will also be able to view the application page on the job link. 

To apply, you will need to submit a CV and cover letter which explains how you meet the requirements of the role and state why you wish to be a Trustee at Freedom from Torture.  

Freedom from Torture is committed to exemplary safeguarding practice and we require an enhanced DBS check for this role.

Freedom from Torture is an Equal Opportunities Employer.

The IRC has invested significantly in the UK fundraising team which has increased its capacity considerably over the past 3 years. There are ambitious plans to increase this even further as part of an exciting global revenue generation strategy in development. This is therefore an exciting time to join a fast-paced, dynamic team with ambitious but achievable targets.

This role sits within the UK Trusts & Foundations Team. Currently comprising 3 members of staff, the Trusts & Foundations team is part of the Global Foundations & Trusts pillar within the International Partnerships & Philanthropy (IPP) department. The team also works alongside the Philanthropy, Corporate Partnerships and Mass Markets teams in the UK.

Trusts & Foundations is a key growth area for IPP, with significant potential to grow revenue from existing supporters and a robust new business pipeline in place for financial year (FY) 2021. This role will be critical in enabling the sub-team to achieve this potential and surpass targets for FY2021 and beyond.

PURPOSE OF THE JOB

As Trusts and Foundations Executive you:

Work with the other Trusts global team members to maximise restricted and unrestricted income from existing and new donors within the Trusts & Foundations function,

Identify, research and cultivate potential new supporters of the IRC’s work to meet ambitious new business development targets

Deliver outstanding donor stewardship and grants management support to existing IRC trust and foundation supporters.

SCOPE AND AUTHORITY

Authority: Contribute to the delivery of the trusts and foundations annual fundraising target, including supporting the development of strategic new donor relationships.

Responsibility for Resources: None

Key Working Relationships

Key contacts:

IRC UK high value fundraisers

IPP & Global Foundations & Trusts teams

International field and technical staff within country and regional programmes and the US

Representatives of existing and potential trust & foundation supporters, including senior stakeholders (e.g. trust Board members)

Finance staff in the UK

Fundraising and communications colleagues in the UK, US and Europe

MAIN DUTIES AND RESPONSIBILITIES

New business development (50%)

Responsible for maintaining and developing a portfolio of current and potential trust and foundation donors in order to maximise sustainable unrestricted and restricted income.

Develop, prepare and submit funding applications to trusts and foundations, and contribute to the delivery of the Fundraising team’s target to raise both unrestricted and restricted funds, with a particular focus on priority funding needs.

Support the Head of Trusts & Foundations on strategic partnership opportunities as required.

Maintain a good knowledge and understanding of the IRC’s international programmes to ensure the development and delivery of high-quality concept notes and applications.

Produce donor development plans and bespoke communications.

Ensure all trust and foundation business development and relationship management activity, including new gifts and opportunities, is captured accurately on Salesforce, and support timely and accurate internal reporting on the team’s activity.

Donor Stewardship & Grants Management (40%)

Ensure that the Trusts team is able to develop its existing supporter relationships to maximise revenue and other strategic objectives through outstanding donor stewardship, including at senior stakeholder level.

Ensure the highest standards in grants management, working with colleagues in International Programmes, Technical Units and Finance to develop high quality narrative and financial reports in line with IRC processes, including through the IRC’s grants management system OTIS.

Strategic Support (10%)

Collaborate with global fundraising and International Programmes staff to develop timely, accurate and compelling information about the IRC’s work and impact.

Monitor developments and trends in trust fundraising, including through relevant sector events and networks.

Contribute to overall strategic and financial planning as required.

Actively participate in Fundraising team meetings and events.

Carry out other duties, as required, to maximise IRC’s trust and foundation fundraising. 

Special Conditions

Must be flexible and able to attend occasional weekend and evening events.

The deadline for applications is midnight between Thursday 28th January / Friday 29th January.

Applications will be reviewed and invited to interview on a rolling basis. Candidates  must  have  the  right  to  work  in  the UK.

IRCUK is committed to equality of opportunity and non-discrimination for all applicants and employees.

IRC-UK  seeks  to  ensure  we  achieve  diversity  in  our  workforce  regardless  of gender,  race,  religious  belief,  nationality,  ethnic/national  origin,  sexual  orientation,  age, marital  status  or  disability.

IRC-UK  welcomes  applications  from  all  candidates,  including underrepresented groups and refugees who have the right to work in the UK.

IRC UK will ensure that individuals with disabilities are provided reasonable adjustments to participate in the job application and/or interview process, and for essential job functions if appointed to a role. Please contact us if you may need such adjustments.

At Stonewall, our vision is for a world where everyone, everywhere can be themselves. We work to ensure acceptance without exception, so that lesbian, gay, bi and trans (LGBT) people around the world can participate fully in society and enjoy lives free from discrimination. We work to do this in a way that is aligned to our values.

Stonewall has achieved many great things since we were founded in 1989, from securing legislation which allowed same-sex couples to marry, to the repeal of Section 28.

But today, over thirty years later, our work feels more vital than ever. Our research shows that life for many LGBT people is still tough - hate crime and discrimination remain commonplace at home, work, school, and in public. We also know that COVID-19 is having a particularly acute impact on LGBT people, many of whom have found themselves trapped in hostile home environments or cut off from support networks.

But there remains much to do and our Board is working to help steer the direction of Stonewall, ensure it is fit and able to meet new challenges including the current pandemic and support our new senior executive team as we build our new strategy.

Trustees

Unremunerated

We are seeking to appoint new Trustees who may have a background in a range of areas to support our work in the following areas; professional fundraising or campaigning; digital transformation; crisis communications or political management and human resource leadership. We also seek the lived experience of black people and people of colour; of trans and non-binary people; those living and working outside the capital and our straight allies.

Most important, the successful candidates will be able to embody and model Stonewall's values and behaviours - able to demonstrate understanding of both privilege and intersectionality and the challenges that face the identities and communities that Stonewall supports.

We are committed to ensuring we have a range of diverse experience on the Board. This enables us to benefit on the Board from the very diversity that we seek to achieve in society.

To learn more about this unique opportunity, and to find out how to apply, please read the full appointment brief, on the Prospectus website, which can be reached by clicking on the “Apply on Website” Button.

Closing date: 07 March 2021

Panel Interviews: w/c 07 December

Our partner, an award-winning organisation, focusses on a range of different areas to offer children and adults opportunities to be educated, have access to proper healthcare and wellbeing, earn sustainable livelihoods and become empowered to take their place in society as leaders. They are seeking a project accountant to take on a broad role focussing on support in developing project proposals for grants and project reporting; this role has scope for career progression once the probation period has been successfully completed.

Responsibilities

• Support in the development and preparation of budgets for donor proposals, and review the financial implications of donor contracts.
• Oversee the control environment, accounting processes and restricted funds to ensure that these meet grants compliance and reporting requirements.
• Produce quarterly donor and other reports
• Support in the development of the annual budget for the UK office.
• Prepare quarterly reports for the trustees and board members, and monthly management accounts and cashflow forecast.
• Prepare the statutory accounts for filing with the Charity Commission and Companies House.

Experience

• Qualified or part-qualified accountant with extensive experience in project and management accounting & reporting, specifically within the not for profit sector.
• Experience of preparing statutory accounts and in year-end audit preparation, specifically experience of Charity SORP.
• Experience of developing suitable controls and accounting systems.
• Able to manage a varied workload with different priorities and deadlines.
• Strong IT and systems skills, including Excel, Quickbooks and Salesforce.

We want a world where income doesn’t affect education. So, we’re on a mission to use to power of tutoring to smash the barriers in learning and enable every child to succeed. We are excited to announce that we are looking for additional trustees to help us make this change!

About Tutors United

Tutors United (TU) deliver confidence-boosting, attainment-raising tutorials to some of Planet Earth’s coolest primary school pupils to bring the benefits of tutoring to every child, ensuring their socio-economic background doesn’t hinder how much they can achieve in life.

We do this by employing and training inspiring university students to deliver after school small group tuition in core subjects with a specially devised curriculum, designed by expert teachers. We are the affordable option for parents, schools and Housing Associations who want to see fantastic results for primary school children from less privileged backgrounds.

Since the organisation was established in 2013, we have hired and trained over 350 university students and tutored over 1,200 low-income primary school pupils across 18 London Boroughs and three UK cities with consistent results for academic progress.

The roles

We are looking for at least two incredible individuals who will bring passion and commitment as well as skills and experience in any of the following:

1. Experience teaching or working with schools.

This could be a direct teaching experience or wider experience working with schools – including (but not limited to) school governors, a professional body for teachers etc. We are looking for insights within the industry to grow our work with schools and teachers.

1. Charity governance experience

We would like to enhance our governance as we start to grow the organisation. Therefore, we are keen to hear from individuals who have a good understanding of Charity governance and can help TU to ensure we have the right structures and procedures which are compliant and fit for purpose.

1. Experience working with Local Authorities or Housing Associations

We partner with some of the most forward-thinking Housing Associations and want to understand the changing landscape and priorities of these bodies over the next few years. We are keen to hear from individuals who have experience working in and with these organisations and can add value to our ongoing work with the housing sector.

Download the job description for more information on the role and how to apply!

Context and background

Voyage is a social justice charity that aims to EMPOWER marginalised black young people and provide them with the self-awareness and motivation to TRANSFORM themselves and their communities. The mission of Voyage is to encourage and assist young people bridge the gap between their schools, communities and criminal justice system whilst supporting young people to SUSTAIN successful partnerships and meaningful relationships.

We are seeking a Fundraiser and Events manager to join us at a unique time in our organisation’s history.Previously funded by statutory, Trusts, Foundations and corporate supporters, we are looking to grow our work by maximising newfound relationships with a growing list of commercial and corporate partners.This includes developing opportunities for our corporate partners to engage with our young people, as well as deepening contributions to our fundraising campaigns, activities and events.

What we are looking for

Voyage seeks an experienced and organised Fundraising and Events manager with the skills to set up, embed and operate a dedicated CRM system, shape our communication strategies and help us to devise an annual framework of activities and events. We are seeking someone with excellent client relationship skills and methods to improve our sustainability.Your role will also include event planning and management, with one large fundraising event annually supplemented by smaller fundraising activities and opportunities for our supporters.The post holder will also assist the senior management team to structure funding proposals to support our engagement with corporates and contribute to our wider fundraising and income generation strategies.

The post holder will be the first point of call for fundraising enquiries and be part of the senior management team to ensure donor requirements and needs are relayed to the operational team. Voyage wishes to offer an excellent experience to all our supporters and this role will be integral to making sure we are best placed to support our event participants through their fundraising and training journey.

Below is a list of main duties:

• Engaging with our network of commercial and corporate companies, trusts and individuals to secure funding and CSR involvement.
• Taking a lead organising and developing fundraising activities and in-house events.
• Overseeing the implementation of our customer relationship management system to ensure effective communication and segmentation of our audiences.
• Ensuring all our newsletters, promotional materials and website are functioning and are issued to maximise engagement and ROI.
• Supporting a small team of volunteers and young people who will be part of your appointed team to help implement key events and activities
• Lead on planning donation campaigns and events.
• Managing communications and events for donors.
• Developing new and innovative ways to acquire funding – through events, online advertising or legacy-giving campaigns.

General

In addition to the specific duties and responsibilities outlined in this job description, our Fundraising and Events manager will also need to: 

·Follow all health and safety and fire regulations and to co-operate with the Charity in maintaining good standards of health and safety.

·Uphold ethical and professional standards and not behave in a manner that is likely to bring the Charity into disrepute.

·Promote and sustain a responsible attitude towards equal opportunities and diversity within the Charity.

·Demonstrate a commitment to ongoing registration requirements or any national professional or occupational standards associated with the role.

·Demonstrate a commitment to ongoing learning and development and to participate in any training relevant to the role.

Voyage is committed to encouraging volunteering throughout the organisation and as such the postholder will be expected to support and respect volunteers, interns and Youth Advisory Board members.

Location: London or Cardiff. A home-based contract may also be considered if based within the UK and with frequent travel to our London and Cardiff offices.  

Are you an experienced and dynamic leader with a track record of managing fast paced and high achieving teams? Are you committed to improving humanitarian outcomes? Can you inspire others, develop talent, and communicate with impact?

We are looking to recruit an exceptional Director of Finance and Operations to provide effective leadership and oversight of our operational functions, ensuring that they enable the delivery of our ambitious strategy.

Elrha is a leading actor in the humanitarian system focused on research and innovation. We work to improve outcomes for those affected by crises by ensuring that humanitarian practice is based on evidence of what works, and tools and techniques used are continually improved through research and innovation. We fund and support research and innovation projects around the world, working in partnership with humanitarian organisations, the international research community, the private sector and other actors engaged in research and innovation.  

The Director of Finance and Operations is a key member of our Senior Leadership Team. The role will work closely with Elrha’s CEO, the Director of Programmes, the Director of Policy Engagement & Communications and our Senior Management Team to deliver our strategic ambition. We are looking for an individual who is driven to achieve, who can inspire a team and collaborate and provide highly effective operations support to our programme teams. We are looking for someone who is keen to drive continual improvement in our operational functions.

To be successful you will need to have significant experience in similar senior leadership roles with a track record of delivering excellence in a range of operational functions. You will be flexible and hands-on, have exceptional interpersonal skills, and the ability to manage outsourced-providers as well as internal staff. You will be inspired and motivated by Elrha’s vision and values.

If you share our mission, are passionate about making it happen and strongly believe you can contribute, then join us and we'll give you every opportunity to succeed. We look forward to hearing from you.

***
We are committed to the safeguarding and protection of vulnerable people in our work. This post is subject to a range of vetting checks including a criminal records disclosure. 

We recognise the positive value of diversity and promote equality, and are committed to improving employment opportunities for minority groups. We welcome and encourage applications from people of all backgrounds, particularly from Black, Asian and Minority Ethnic (BAME) and disabled candidates, as BAME and people with disabilities are currently under-represented throughout our work. We also welcome applications from LGB and Trans, and non-binary candidates. 

Closing date: Sunday, 17th January 2021
Interview date: Wednesday, 27th January 2021 

Greenwich Hospital is thrilled to offer this opportunity to someone who wants to excel in administrative support for an historic charity that operates across a wide and diverse portfolio, including charity work. property management, and education.

We aspire to be innovative, proactive, collabortive and accountable.  Our new management team believes we can be great together.  Join us.

Job Purpose

• To act as Secretary to key Greenwich Hospital governance committees, documenting all Greenwich Hospital’s board and committee meetings
• To support the Senior Management Team in their role as leaders by ensuring they can act efficiently, with their time optimised
• To support the Office Manager in maintaining an efficient, professional and welcoming office environment (both physical and virtual)

Key responsibilities

• Provide flexible support to the Director of Greenwich Hospital (“GH”), and other Senior members, coordinating diaries for the Senior Management team, liaising with external and internal contacts to confirm appropriate appointments
• Act as Secretary of Hospital’s Advisory Board and other committees by:
  • Planning and timetabling the meeting cycles
  • Drafting agendas for meetings in liaison with Director GH and Senior Management
  • Producing concise, accurate and timely minutes
  • Monitoring matters arising and ensure they are actioned on time
  • Coordinating Board packs
  • Issuing papers both electronically and, when exceptionally required, in hard copy
  • Assist with the recruitment and induction of new Board members as required
  • Keeping the organisation’s Declaration of Interest Register and Gifts & Hospitality Register up to date
• Act as the Secretary of other internal project boards and committees as required
• Ensure that risk registers are maintained and used; and that the Advisory Board and Panel are briefed on and consider them in addition to the Audit Committee
• Supporting the Office Manager by:
  • Ordering office supplies
  • Maintaining the contract register
  • Assisting with logistical arrangements for applicable meetings (including assisting with refreshments, documents, and venue set up)
• Oversee efficient inbox management of central mailboxes, as well as other mailboxes as needed
• Maintaining suitable central templates for office documents, including reports, forms, and presentations

Accountabilities

• Efficient oversight of diaries and core governance meetings, such that non-executive Members gain a positive impression of Greenwich Hospital’s corporate governance
• Management of accurate governance records, including Board and Committee minutes, Board and Panel declarations, and submissions to The National Archives
• Oversight of internal risk registers, including ensuring they are regularly reviewed
• Providing an example of excellent standards of governance and accountability across the organisation
• Supervised management of data retention policies, including archiving and destruction

Goals

• Provide a ‘best-in-class’ approach to Greenwich Hospital’s administration, aimed at leading from the front
• Implement improvements that deliver continuous incremental progress in GH’s data management procedures
• Deliver a positive impression of GH’s virtual and physical meeting spaces, including the overall Head Office environment
• Facilitate effective partnership-working for the organisation

Knowledge, skills & abilities (Essential - E / Desirable - D)

• Ability to interpret best practice and apply it to GH’s unique governance [E]
• Ability to build relationships at all levels, both internally and externally and have strong communication and influencing skills [E]
• Ability to take and prepare minutes to an excellent standard [E]
• Advanced planning and organisational skills [E]
• Touch typing skills of at least 50 wpm [E]
• Understanding of the need for and maintenance of confidentiality [E]
• Ability to stay calm and composed under pressure [E]
• Ability to multi task [D]
• Understanding of Charity Governance [D]
• Knowledge of Convene or a similar meeting management system [D]
• Knowledge of Contract Zen or a similar contract register system [D]

Education & Experience (Essential - E / Desirable - D)

• Experience of Board Administration and taking minutes at Board level [E]
• Experience of preparing Board packs [E]
• Experience of working with Senior teams [E]
• Undertaking ISCA CSCQ or interest in doing so [D]

Person Specification

• Act with integrity, honesty and professionalism at all times
• A strong ambassador to both internal and external contacts
• Treats all people with respect and dignity
• Takes responsibility for actions, and remains accountable
• Team player