Bookkeeper Jobs

We are looking for an experienced, self-motivated Administrator to support our Finance Officer and the general office administration.  This role has direct responsibility for day-to-day financial administration whilst including general donor and office support

A core part of  the  role will   be maintaining accurate and up to date financial management for reporting. Knowledge of financial systems like Xero or Sage,  Direct  Debit  management  and Gift  Aid  is essential. At least 2 years experience in a supporting finance role is also essential.

This is an exciting part-time contract role with a Newcastle city centre Charity caring for children and families with disabilities in China. International China Concern (ICC) has been established for over 30 years and the UK National Office is looking forward to our next phase of growth.

A Genuine Occupational Requirement (GOR) exists for the post-holder to be a practicing Christian in accordance with the Equality Act 2010.

Important: You must be eligible to work in the UK. We are committed to safeguarding children and vulnerable adults, so successful candidates must provide two satisfactory references.

Bgen Coordinator

Looking for a remote, highly flexible role that makes a difference? Submit an application to become the next Bgen Coordinator. Bgen, the Botanic Gardens Education Network, is a specialist support network for professional plant and natural world educators across the UK. The Bgen Coordinator is vital for our charity, supporting training and conference events, handling membership renewals, facilitating communications with our 300 members and supporting the Chair and Board of Trustees. If you have a passion for the natural world and education, we'd love to hear from you.

Main duties and responsibilities

1. Bgen Board and legal services:

a. Organise 4 Board meetings a year, prepare and circulate agendas and documents, take notes and share minutes.

b. Produce a quarterly activity report to the Bgen Board.

c. Organise the Annual General Meeting.

d. Maintain up to date records of Trustees, and ensure they have access to Governing Documents, including notification of legal obligations.

e. Submit annual returns to the Charity Commission on time and help ensure compliance.

2. Member services:

a. Act as the first point of contact for current and potential members.

b. Support the Board with planning and promotion of training events (online or in-person), booking speakers and managing bookings.

c. Advise on and help implement an effective communications programme.

d. Update the Bgen website and promote on social media as required.

e. Keep membership records up to date and manage renewals annually.

f. Organise and distribute online mail-outs and newsletters.

g. Organise the jobs and volunteer opportunities service for members.

3. Conference planning

a. Coordinate annual conference (online or in-person) with support from the Training and Conference workstream.

b. Book speakers and workshop facilitators.

c. Help promote the conference with members, partners and wider sector via newsletter and social media channels.

d. Manage bookings, participants list and send out conference pack.

e. Organise catering with venue and relevant workstream.

f. Coordinate conference logistics and event management.

4. Finance

a. Work closely with the Treasurer, Treasury group and bookkeeper in preparing financial reports.

b. Administer general accounts – invoices, receipts etc.

c. Manage conference budget.

Deadline for applications: Sunday 11th August, Midday

Interviews:   Will be held online in last two weeks of August, and will be offered flexibly to suit candidates availability over the summer holiday.

Start: Flexible, but aiming for September start date.

Job description

This is a fantastic opportunity to join Not Beyond Redemption, a charity providing mothers in prison with free Family Law advice and representation to help them re-establish and maintain contact with their children during their sentence and upon release.

Mission:

Not Beyond Redemption was established by leading Family lawyer, Camilla Baldwin, to ensure that family law advice and representation is available not just to those who could afford it, but also to those who need it most. Maintaining a healthy and supportive relationship with family while in prison is crucial to reducing reoffending rates and improving rehabilitation.

If you are looking to join a rapidly expanding charity with a close-knit team and have a passion for making a real difference in the lives of those affected by maternal imprisonment, then this role is for you. 

KEY RESPONSIBILITIES:

Executive Support:

• Manage the Founder’s inbox, draft and send emails on their behalf, and schedule appointments.
• Arrange and coordinate meetings for the Founder with internal and external parties.

Financial Management:

• Oversee online accountancy and manage payments through the online banking platform.
• Create cashflows and budgets to forecast income and expenditure, ensuring financial stability.
• Manage the relationship with the part-time accountant/bookkeeper, overseeing the production of annual accounts and reports.
• Handle organisational memberships and subscriptions (e.g., Information Commissioner’s Office, and Living Wage Foundation).

Operations Management:

• Organise monthly clinics at different prisons, coordinating with staff at prisons and partner law firms.
• Coordinate the remote clinics, ensuring that the clinics are staffed with volunteers.
• Arrange and coordinate staff travel arrangements.
• Conduct DBS checks for employees and volunteers.

Payroll Administration:

• Set up payroll online using Xero, which automatically generates monthly payroll, pension filings, and PAYE submissions.
• Process pensions and PAYE.

Fundraising Support:

• Collaborate with the Head of Fundraising to identify Charitable Trusts and Foundations for potential applications.
• Assist in drafting funding applications and meeting with Charitable Trusts and Foundations to secure donations.
• Provide updates for funders to communicate the impact of their support.
• Keep fundraising documents updated, including the application tracker, fundraising calendar, and donations spreadsheet.
• Manage donation processes, ensuring accurate recording, acknowledgement, and stewardship of donors.

Communications and Marketing:

• Manage and curate content for the organisation’s social media platforms.
• Design compelling marketing materials to promote the organisation’s initiatives, including the annual Impact Report.
• Ensure the website is up to date.

Trustees and Board Management:

• Act as the main point of contact for the board of trustees.
• Coordinate and manage Trustees' meetings, compiling board agendas and associated paperwork.
• Prepare minutes for Trustees’ meetings.
• Communicate with Trustees throughout the year to keep them updated on all activities.

Event Coordination:

• Plan and execute fundraising events and charity initiatives.
• Participate in networking or awareness-raising events, ensuring we have presentations and staff available.

Research and Data Analysis:

• Conduct ongoing research on maternal imprisonment to ensure up-to-date knowledge of statistics and trends.
• Send out questionnaires to clients to collect qualitative and quantitative research.
• Collect data from client feedback to assess our impact and identify areas for improvement.

​Please read the Job Description for more information.

PERSON SPECIFICATION:

If you are interested in applying and are passionate about the work we do but are not sure you have all the skills and experience, please do still apply. We are open to candidates learning on the job and we will support the development of the successful candidate.

We are looking for someone who is:

• Proficient in office/administrative/charity work with at least one year’s experience.
• Highly organised with strong attention to detail and the ability to work to deadlines and under their initiative.
• A strong communicator with persuasive written and verbal skills.
• Experience/knowledge of financial controls and budget management
• Experience in developing and maintaining relationships with a variety of stakeholders.
• A resourceful problem solver with the ability to manage multiple priorities.
• A team player with a positive and proactive attitude.
• A can-do attitude with a desire to learn and develop skills.
• IT skills- excellent experience with MS Office.
• Passionate about our mission of supporting women in prison.

Desirable:

• Experience using Xero.
• Experience in developing and building high-value partnerships.
• Experience in public speaking.
• Experience in organising and hosting events.

Our Culture:

At Not Beyond Redemption, we value collaboration, integrity, and dedication to our mission. We strive to create a supportive and inclusive environment where all team members can thrive. In this role, you will work closely with our legal team.

This is a rewarding role that offers the opportunity to make a real difference. We look forward to hearing from you!

Finance Officer

Location: Southampton

Contract type: Permanent

Hours per week: 22.5 hours pw, between Mon-Friday, office based with potential for home working

Salary: £25,152 to £30,143 FTE depending on experience

Reporting to: Head of Finance

Would you like to be part of an innovative, friendly and dynamic team committed to making a difference by supporting people affected by domestic and sexual abuse? Yellow Door is seeking a motivated Finance Officer who shares our values and our vision for a world where adults, families, young people and children can live without experiencing domestic and sexual abuse and the resulting devastating impacts.

With an amazing team of around 100 employees and volunteers, Yellow Door is an amazing charity that changes lives for the better by working together to prevent and respond to domestic abuse. We provide a diverse and innovative range of services to local people of all ages and genders. Last year we engaged with over 4,500 service users to provide crucial support, advice and information.

Our Finance Officer role is a vital part of our valued team. The finance function is integral to the effective operation of the organisation. Managed well it enables us to assess our financial stability and understand our capacity for growth and long-term success.

Key Responsibilities for the role:

• Managing accounts receivable/payable
• Reconcile bank accounts regularly including a final month end reconciliation for monthly reporting
• Process monthly payroll, manage NEST and HMRC
• Monthly reconciliations for all balance sheet accounts
• Answer queries from other departments about financial information
• Assist in the production of monthly management accounts, annual budget and statutory reporting
• Monitor the finance mailbox

This role involves regulated activity. To be considered, candidates must meet all eligibility, application, and qualification requirements as stipulated by the regulatory authority. Additionally, applicants are required to complete an enhanced Disclosure and Barring Service (DBS) check in accordance with Safer Recruitment practices.

If you think you might be the right fit but would like to know more, we’d love to hear from you.

Apply now to view the full role description!

Closing date: 31-07-2024

REF-215 236

Relate Mid & East Surrey, the leading provider of relationship support services across the region, is seeking a Chief Executive who can run an organisation that supports the local community with their relationships.

Healthy relationships between family members, partners, friends and colleagues are paramount to our wellbeing. Relate is here to develop and support relationships particularly by helping families, couples, individuals and young people make their relationships work better through counselling or mediation.

We are a thriving and successful charity with two centres, a charity shop and we operate within three local schools.

As part of the national federation of Relate, we are an independent local charity with a turnover of around £325k and deliver around 5000 hours of high-quality counselling per year. We offer face-to-face services as well as online webcam counselling services. Over the years we have established an exemplary team of supportive and conscientious individuals, made up of 2 clinical supervisors, 20 counsellors, 1 mediator, 9 Receptionists, 3 office staff and management and 40 volunteers.

To be considered for this post you must have proven management experience, professionalism, the ability to implement projects and plans to achieve targets and results, excellent communication skills, and the energy and commitment necessary to lead a busy charity at a key time in its development.

We expect candidates to demonstrate an understanding of the kind of services Relate provides and a passion and commitment to our social purpose.

We are looking for the right person/s to take on this role and therefore would consider part-time and job share.

This post is subject to an Enhanced DBS (Disclosure & Barring Service) Check.

Closing date 18th August 2024

Post: Project Administrator

Hours: 37 per week

Salary: £23,048.56 - £269,963.55 (annual increments subject to successful appraisals)

Place of Work: Bolton, Greater Manchester

Reports to: Business Support Service Manager

Overall purpose:

• To provide comprehensive administrative support to individual BACKUP schemes and offices.
• To provide accurate information in relation to scheme and service user accounts.
• To provide accurate and up-to-date information and updates to young people making applications for accommodation and support from the charity
• To support facilities/buildings management including Health and Safety
• To operate in line with and uphold all BACKUP policies and procedures.

Key Responsibilities:

• Provide secretarial and administrative service to the organisation

• Provide financial support

• Provide office and reception services

• Maintain information systems

• Be flexible

• Policies & Legislation