This is an exciting time to be joining the team at Magic Breakfast in the role of Finance Assistant to support the finance team. 

Following our new CEO, Lindsey MacDonald joining us in November 2021 we undertook a review of our organisational structure which led to the creation of the Finance and Performance Team, combining our Finance and ICT functions into one team. Towards the beginning of 2022 Anthony Eckersley was appointed as Head of Finance and Performance. It's been a busy time in the finance team as they have been implementing new ways of working including the introduction of a new ERP system and developing better reporting system.to enable Magic Breakfast to continue our important work, meeting the challenge of ending morning hunger for now, and for good.

The Finance Assistant will work closely with teams across the organisation to support the prompt raising, processing and payment of invoices as well as supporting with other processes to ensure the smooth running of the Team and wider organisation. 

This entry level role that would be suited to someone with experience within a finance team a formal education in accounting is not required and full training will be given. We are seeking a collaborative individual with strong administrative and/ or customer service skills, great time management and attention to detail. You will also have a high level of IT competency and the ability to pick up new systems and processes quickly.

Please see the attached Job Description and Person Specification for full details of the role.

We have a firm commitment to encouraging fairness and diversity in our workforce and we encourage applications from people who identify as Black, Asian or from a Minority background, who are underrepresented in our organisation.  

Application process

Please submit your application via a CV or application form via our application tracking system using the “apply” button for us to review. Please also ensure you complete the application questions 

Closing date for applications 28 June 2022

Interviews w/c 4 July 2022, please include in your application any conflicts with your availability which we will endeavour to accommodate.

Are you looking for your first job in Financial Administration? Are you interested in pursuing a career in Accountancy and developing your career in a leading Children’s Communication Charity, ensuring that “no child is left out or left behind due to a difficulty speaking or understanding”?

I CAN are looking for a process-oriented Customer Accounts Assistant to manage the day-to-day fulfilment of orders. Working in the commercial arm of the charity, the department sells training programs and resources to educational establishments in the UK and abroad. We require an individual to manage the despatch and financial processing of over 3,000 orders a year.

Key responsibilities include:

• Processing of orders for products, training and subscriptions.
• Liaising with I CAN’s fulfilment house regarding delivery of orders and managing issues when they arise.
• The management of the invoicing process for orders, once received.
• Management of the annual fee process for our licensed tutors.
• Administration of card payments.
• Regularly follow up with trade debtors in order to maintain good credit control.
• Providing financial insight and reports to the Head of Commercial about the finances of the department.

We are looking for someone who:

• Has previously worked in an operations focused department.
• Is comfortable dealing with figures, data and operational processes.
• Has knowledge of working with a CRM and databases (we use Microsoft Dynamics).
• Has good Excel skills and is able to manipulate large volumes of data.
• Ideally, we would be looking for someone who is working towards an accountancy qualification or who is looking to move into a finance focused role.

In return we offer you:

• An inclusive and supportive environment
• Hybrid working as well as the tools to work from the office and from home
• Access to our employee benefits programmes (Perkbox and Pension Scheme)
• A range of employee wellbeing interventions
• An investment in your personal development

I CAN is the UK’s leading children’s communication charity. We run two special schools, design and deliver interventions and train practitioners to deliver these with children and young people, run a Communications Consortium of 35 like-minded charities and social enterprises, run a family support helpline and raise awareness of the impact poor speech, language and communication can have on a child’s life chances. You can read more about us in the recruitment pack.

Does this sound like you? We would love to hear from you if that is the case.

To apply, please submit your up-to-date CV and a covering letter of no more than two pages by 9am, on Monday 11 July 2022. Interviews will take place later that week. You can download the job description and the recruitment pack below.

I CAN works within the government’s Covid-19 guidelines.

We serve children and young people from all backgrounds and strive to represent the same diversity in our workforce. We strongly believe there is unity in diversity and are committed to create an inclusive working environment for all. We are under-represented by people who are from ethnic minority backgrounds and those who identify as being from the LGBTQ+ community. We particularly welcome applications from all suitably qualified people from these backgrounds. If you are excited about making an impact in children’s lives, we would love to hear from you. 

Please note that we will not close applications before this time and date as we recognise that candidates put in a lot of time and effort into making an application and we want to give each of you the time and space to put in an application you feel proud of.

Please note that we will not shortlist candidates who do not submit a CV and a supporting statement.

Due to the volume of applications we receive, unfortunately, we are not always able to respond to every applicant. If you have not received a response within one week after the closing date, you have not been successful on this occasion.

We are committed to safer recruitment practices and to safeguarding and promoting the welfare of all children. We expect all staff and volunteers to share this commitment.

Harris Hill is seeking an interim Bookkeeper for 2 dpw, covering the permanent recruitment for an international medical charity.

The role will be working 7.5 hours a day, mainly helping with Purchase Ledger, Sales Ledger and Amex reconciliations.

We are seeking an individual with experience in bookkeeping, ideally within an international remit. Able to demonstrate your experience with maintaining purchase ledger as well as ability to prepare financial information for reports.

If you would like to explore this further, please apply without delay.

Overview of Role: 

The Finance and Operations Manager will work closely with the Head of Finance and Operations to develop strategic and operational plans for the team. You will work closely with the Head of Finance and Operations on due diligence and controls, ensuring both Orchid's and our partner's systems and processes are robust and stand up to an audit. You will be responsible for working closely with our grassroots delivery partners, ensuring the quality of reporting, accuracy in accounting, and capacity development. With knowledge of restricted funding, you will ensure donor requirements are met, and that expenditure is monitored against budgets and reported accurately and timely. You will be highly organised, able to manage and prioritise your tasks and manage the Finance Assistant. You will lead on IT management, including all staff are equipped to carry out their roles, and that Orchid sources the professional support required for safe and secure IT systems, ensuring we are GDPR compliant. You will also support all aspects of Human Resources. 

You will be looking to bring your expertise, opinions, and enthusiasm to our thriving organisation. You will be able to inspire people with the vision of ending FGC, supporting all teams to drive Orchid Project's activities. You will be passionate about social change, human rights and making a real impact, with valuable experience to bring to a growing charity. This is a key role for Orchid Project as we have expanded our ambitions to accelerate and end FGC. 

Values:

We are collaborative, respectful, open and accountable. All staff are expected to uphold Orchid Project's values and work together to achieve transformational change.

Role Description:

To provide financial, administrative and operational support to the Orchid Project team, the Finance & Operations Manager will undertake a variety of tasks, including but not limited to:

Finance

• Manage the relationship with our external bookkeepers, ensuring consistent levels of service 

• Lead day to day setting up domestic and international payments within the approval policy, liaising with suppliers, banks and ensure any cheques received are Banked promptly. 

• Manage timesheets for the organisation and draft the allocation of all expenses across restricted and unrestricted funds, including the split of shared overheads and support costs, ensuring a fair and justifiable methodology in line with donor guidance

• Review and approve expense reports for staff, consultant and activist

• Lead project financial management, reviewing financial reports for accuracy and completeness before submitting to Head of Finance for sign-off

• Prepare the Finance and Operations departmental budget with the Head of Finance. Review departmental budgets with department heads to ensure they are in line with Organisational strategy

• oversee all expenditure against budgets, ensuring all teams have up to date budget reports and that variances are flagged as early as possible

• Maintain a thorough understanding of all current donor contracts, coordinating partners financial reports, reviewing them for accuracy, completeness and any variances prior to submitting to Head of Finance for sign-off.

• Lead the development and review of new proposals, scrutinising direct and indirect cost coverage and financial alignment with project work plans and donor requirements.

• In collaboration with project teams, ensure that contractual donor requirements are complied with, and that project audits are completed on time.

• Support the development of financial policies and procedures, identifying gaps and areas for improvement

• Support the Head of Finance and Operations in preparing material for the following when required: SMT meetings, Board meetings, Year-end process and audits.

• Work closely with the Head of Finance and Operations on due diligence of partners, including carrying out internal controls checks on processes, thereby reducing areas of risk

Operations

• Support the Head of Finance and Operations on statutory and risk management, including insurance and DBS checks.

• Oversee Organisation procurement ensuring value for money is maximised

• Monitor and maintain computer systems and networks, ensuring Orchid's software is sufficient for requirements, sourcing support where needed. Responsible for ensuring all staff understand data security requirements. When outsourced, you will be the main point of contact for an IT contractor.

• Develop and maintain an awareness of GDPR requirements, supporting the organisation to remain compliant

Human Resources 

• Provide support to Head of Finance and Operations on recruitment, including drafting recruitment packs, launching adverts, longlisting collecting references, and participating in panel interviews where appropriate.

• Ensure that staff records are up to date in BreatheHR, such as sick leave and annual leave.

• Support the Head of Finance and Operations on developing HR policies, identifying gaps, researching sector standards and drafting updates

• Ensure monthly payroll changes, including leavers and joiners, are recorded and submitted to Payroll Provider promptly. Review output reports from the Provider for accuracy.

• Develop and maintain an awareness of Safeguarding standards and support the constant development of Orchid Project's policies and practices.

Other 

• Orchid Project is a small team in an entrepreneurial environment, and you may be required to carry out duties outside of your job description 

Role Description:

This role requires a high level of accuracy and attention to detail and an enthusiasm for getting involved in all aspects of support to this dynamic and growing organisation. 

Essential

• Two years' experience working in Finance.

• Experience in preparing financial reports for different audiences. A high level of attention to detail, ensuring accuracy across multi-currency reporting

• Experience of preparing and monitoring budgets

• Experience of restricted funding, such as FCDO or other donors, familiar with donor terms and conditions and confidence in ensuring compliance

• Strong ethos of team working, inclusion and empowerment

• Willing to travel internationally on occasion, with notice

• Willing to work occasional evenings where deadlines require this (TOIL is available)

Desirable

• Professional accountancy qualification (or working towards one)

• Experience in developing and delivering training

• Sector experience and/or overseas experience in a relevant area

• Experience of developing contracts/Terms of Reference for suppliers/partners

• Experience of due diligence

• Familiarity with current GDPR requirements

• Strong IT capabilities, able to support others and find solutions to technical problems

• Experience of negotiating with service providers, ensuring best value for money and consistent levels of service

Anti-Racism, Diversity and Inclusion at Orchid Project

Orchid Project is committed to being actively anti-racist. We encourage people from all backgrounds and experiences to apply. We value lived experience and encourage you to apply even if you do not meet 100% of the person's specifications.

Safeguarding

Orchid Project is committed to protecting children and vulnerable adults, staff, representatives and partners from any unwanted behaviour. All staff are expected to abide by Orchid Project's Safeguarding Policy. Training will be provided as part of induction, and relevant background and criminal record checks will be carried out. By submitting your application, you confirm that you agree to these checks being performed and that you will provide all necessary information to support this. For further information regarding Safeguarding.

To apply, please email your CV along with a covering letter detailing why you are applying for the job and how you meet the person's specifications. Interviews will be held w/c 11th July via video conference.

This exciting permanent Finance and Operations Assistant role offers hybrid and flexible working (2 days a week in the office), opportunity for career progression and development in a charity that find, fund and build the most promising charities working with young people from disadvantaged backgrounds.

In your new role you will be responsible for ensuring the accounting system is up-to-date and accurate and that transactions are recorded correctly on it.

Some of your duties will include:

• Managing the supplier and customer ledgers
• Processing expense claims
• Recording bank transactions on the accounting system
• Setting up payments on online banking
• Performing monthly bank reconciliations
• Processing credit card statements and supporting documents
• Assisting with the preparation of management accounts including the month-end process
• Supporting the HR team with a range of administrative duties, including supporting with recruitment (managing applications, co-ordinating interviews etc.)
• Supporting the upload of payroll data to our pension provider
• General administrative duties to support the Operations team and wider organisation.
• Anticipated split of duties will be 70% in finance and 30% supporting HR and other operational duties.

To excel in this role, you will have proven experience in a Finance Assistant role and have an exceptional eye for detail and accuracy.

Your new organisation will offer you a range of benefits including 28 days plus BH's, Employee assistance programme, Interest-free season ticket loan and more!

If you are interested in applying for this role through TPP Recruitment then please do so by sending your CV to [email protected]

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

A well-established and niche international NGO focusing on improving communities through heritage and craftmanship is seeking a part-time Finance Officer for a fully remote / home-based role on a 12 month contract basis.

The requirement is for 3 days per week, however the organisation is looking for someone who can work up to 4 days per week when required.

The organisation runs an array of international programmes in Afghanistan, Myanmar, Saudi Arabia & Jordan with the aim to revive historic areas and traditional crafts, to provide jobs, skills and a renewed sense of pride. In blending heritage, buildings, education and enterprise, they have created sustainable urban regeneration that hosts the revival of artisan industries in these countries.

The role will be on a 12 month consultancy contract paid as an hourly rate, working out to the equivalent of circa £36,000 per annum FTE / pro-rata in terms of take home pay.

The role would best suit a candidate who has worked at Finance Officer or Bookkeeper level within an organisation that has an international element, along with experience of FX / multi-currency payments.

There may be a possibility for this to transition into a permanent role, however this cannot be guaranteed.

The role will involve:

-Review supplier invoices/expense claims, collate supporting documents and get appropriate authorisations for payment per policy and set up bank transfer payments for dual authorisation

-Record income and expenditure transactions in QuickBooks and Xero, checking and ensuring correct coding

-Maintain record of donations received and inform relevant country FM and grant managers

-Administrate and review credit cards, ensuring usage is per policy and transactions are correctly posted to QB, with supporting documents and appropriate authorisations secured

-Review and process advance redemptions and petty cash, ensuring all receipts are provided and obtain approval per policy

-Review, record and reconcile bank and PayPal

-Assist in reconciling balance sheet accounts on monthly basis

-Monitor debtors and creditors on monthly basis

Candidate requirements:

-Prior bookkeeping experience with understanding double entry

-Experience of using accounting system software, preferably QuickBooks and/or Xero

-Understanding of multi-currency accounting and FX transactions

-Good organisational skills, flexible and able to work remotely

-Cross-cultural understanding and ability to work across dispersed teams

-Understanding of charity finance regulations and practices preferable but not essential

Closing date: 29th June

Interviews: Remotely during w/c 4th July

Salary: Hourly rate equivalent to circa £36,000 FTE / pro-rata.

Please send a copy of your CV or email with any enquiries for further consideration.

Be a part of an energetic and vibrant team who are driven by the desire to improve the lives of people living with kidney disease. Our client’s vision is the day when everyone lives free from kidney disease.

Our client is looking for a self-motivated well organised individual to join their Finance team. Reporting to the financial planning and analysis manager and working in their small, ambitious finance team, this role involves maintaining Kidney Research UK’s accounting records and reconciliations in an accurate and timely manner. On a day-to-day basis, you will be familiar with the charity’s fundraising activities and will ensure that income from the various payment sources is recorded accurately and reconciliations between databases are kept up to date. As a key member you will be flexible and willing to work as part of their team, where supporting each other and suggestions for improvements are always welcomed.

The successful candidate will be qualified, part-qualified or equivalent and have a sound knowledge of double entry bookkeeping. In addition, you will have experience of a similar role involving bank reconciliations, nominal ledger journals and general accounting duties, ideally gained within a charity. A high standard of systems literacy will be important, particularly with Excel and a proactive can-do mentality as well as a determination that gets things done "right first time".

Successful candidates will possess excellent interpersonal skills, high levels of accuracy and be able to manage and prioritise their own workload.

If you are interested in the position, please complete the online application form and submit your CV, together with a supporting statement, outlining why you are interested and how you feel you meet the requirements.

We are committed to providing equal opportunities for everyone and encourage applications from all sections of the community.

About Us:

Our client is the leading charity dedicated to kidney research in the UK. Their vision is the day when everyone lives free from kidney disease.

They fund research into all aspects of kidney disease - from understanding the condition, to how we can prevent and treat it. They want to discover better, kinder treatments.

Research has given us life-saving kidney transplants, dialysis machines that filter the blood when the kidneys fail, and drugs to keep us going. But these treatments come at a cost. They can be gruelling, confining, relentless. A transplant is not a cure, they rarely last a lifetime.

Kidney disease still affects three million people in the UK. And one million of those don’t know they are at risk. That’s three million people who are someone’s parents, grandparents, children, friends.

And kidney failure is rising, as are the factors contributing to it, such as diabetes and obesity.

That’s why their work is more essential than ever.

Research is what they do. It is the only way to discover future preventions, treatments and cures. It is vital to keep our loved ones safe. Your support is crucial to make this happen.

We’re here to be heard, to make a difference, to change the future. Kidney disease ends here.

Closing date: 30 June 2022 or earlier if the vacancy is filled

Interviews will be held on an ongoing basis, so please apply early

Contract: 9 – 12 month fixed term contract maternity cover

Location: Nene Hall, Peterborough, with some home working

Salary: £27,000 - £35,000 FTE depending on experience

Hours: Ideally full time 37.5 hours, would consider minimum 25 hours for the right candidate

Benefits: They want all their employees to feel valued and engaged and are committed to offering a positive working culture along with a good work-life balance. As well as ensuring they pay their employees fairly, they offer the following benefits: Flexible working hours with start and finish times around core hours of 9.30 – 4.30, paid bank holidays plus another 25 days holiday, contribution of 6% to a group pension plan, shared parental leave, sick pay, death in service pay, employee assistance program, Cycle2Work Scheme, eyecare, discount portal.

You may have experience of the following: Accountant, Management Accountant, Corporate Accountant, Assistant Accountant, Financial Analyst, Senior Accountant, Part Qualified Accountant, ACCA, CIMA, ACA, Book Keeping, Bookkeeper, Bank Reconciliations etc.

Ref: 133 666

Harris Hill is working with an ecological garden that provides space for the community and therapeutic services to the mental health field.

The role will be 3 days per week and run for 3 months.

About the Role
This charity has been benefiting the community for 18 years and is now embracing an exciting period of development establishing itself as a thriving therapeutic garden in North-East London.

The role of the Project Manager is to oversee and lead the development and day to day running of the garden. The diverse responsibilities of the role mean that your days will vary greatly. During a typical week you might attend meetings with local statutory or voluntary mental health organisations, organise trainings, and oversee the organisation's budget and reporting to funders.
The role balances strategic oversight with a very hands-on involvement with the project and people at the Garden. You will play an active role in strategy planning to develop an overview of the Garden's development as an organisation. You will support volunteers, Trustees and the other paid workers in implementing strategic goals. You will also lead on staff management, support, and development.
The therapeutic gardening programme for mental health service users is a central activity of the organisation. You will support the Ecotherapy Worker role, and work alongside staff in the Garden to oversee session planning and support service users. The organisation runs a Buddy Volunteer Scheme and you will support the Ecotherapy Worker in managing the Buddy Volunteer Scheme.
You will take primary responsibility for the fundraising for the organisation and will have the support of the Treasurer and book-keeper. You will work with Trustees and staff to ensure that the organisation is stable and sustainable, fundraising as appropriate to meet organisational goals as well as ensuring the budget is balanced. You will ensure the Garden fulfils its responsibilities associated with our grant funding and other partnerships, including monitoring and evaluation requirements.
You will plan and coordinate events and workshops with the appropriate staff. You will work with the Head Gardener, Ecotherapy Worker and volunteers to develop the Garden in line with sustainability and permaculture principles making sure that we sustain partnerships with local environmental projects and networks.

Experience:
Experience of effective development, strategic planning, management, and delivery of projects
Experience carrying out monitoring and evaluation and liaising with funders, or excellent capacity to
learn these skills.
Experience liaising with and negotiating with statutory authorities (e.g. Local Authorities and NHS)
Experience in generating funds through grant-writing, social enterprise, crowdfunding or other non-traditional
means.
Experience in the voluntary sector, such as recruiting, training, inducting and providing ongoing
support to volunteers.
Experience of leading and supporting a small team through a period of change, and an ability to 'hit
the ground running'
Working with diverse communities, including with people from BME communities.

This is a great opportunity for somebody who has an interest in the role finance plays in a small organisation and wants the opportunity to get an all learning experience within a finance setting.

Our Finance team play a major role in supporting the business on a day to day basis and as a Finance Apprentice/Assistant you will have an active role in providing flexible and proactive support to the team and organisation.

We’re looking for an excellent team player with a flexible approach to getting the job done in a role where accuracy and efficiency is key. You will also be able to work on your own initiative, with a friendly, approachable manner and the ability to process data accurately to deadlines.

This role is a fantastic opportunity to join a small organisation with great potential. The successful candidate will have previous experience in working in a finance team and will also have strong written and verbal communication skills.

We’re keen to consider applications from people who are undertaking AAT or equivalent training.  A study package is available for the right candidate.

CPRE places high value on equality. We treat everyone with respect and consideration because we know it’s the right thing to do. We also know that diverse teams make much better decisions, are more creative and more stimulating to work in. So, if you join us, you will be able to help us put equality, the environment and diversity at the centre of everything we do. We hope you like the sound of the job and will take the time to apply!

To apply
Candidates should read the candidate information pack and job and person specification below then complete the application form (CVs will not be accepted). Please make sure you address the criteria outlined in the job and person specification; failing to do so will mean you will be unlikely to be shortlisted. Please send your completed application to us by 9am on the closing date.

CPRE is an equal opportunities employer

Job ref: FApA-cj

The Finance Assistant be responsible for all aspects of the purchase and sales ledger for both the charity and enterprise functions, for the processing of invoices through to payment runs and supplier statement reconciliations.  They will be responsible for all balance sheet reconciliations including monthly bank reconciliations.

They will support the Finance Director with VAT returns and cash flow analysis and management.  They will work with budget holders to provide analysis and insight linking financial reporting to business performance, including leading on compilation of the key performance indicators and monthly management accounts and reports.  They will support the year end processes and annual audit. 

The Finance Assistant reports to the Finance Director.  The Finance Director in turn reports to the Director.

Key areas of responsibility

 Ledger processes: 

• Code, process and input onto Sage all purchase invoices
• Ensure payment of invoices within company terms
• Liaise with budget holders to ensure invoices are approved for payment
• Reconcile, code and post credit card statements 
• Post cash and credit card receipts from visitor, retail and other sales points
• Code and post customer sales invoices
• Review debit balances on the debtors report and issue statements and chase debtors
• Prepare banking as required
• Complete monthly bank reconciliations and investigate and report any discrepancies
• Finance and general administration including supporting reception and front of house colleagues, answering calls and greeting visitors.  Providing administrative support to members of staff as and when required 

 Financial Reporting: 

• In collaboration with the Finance Director lead on completion of month end processes and prepare the management reports and budget holder reports
• Assist with preparing the annual budget reports and schedules for the Director and budget holders
• Assist with generating reports to support grant applications and reporting and financial analysis to support fundraising 
• Assist with generating reports for defined purpose funds for budget holders and fundraising
• Assist with generating the quarterly VAT reports and return
• Assist with preparing year end reports and schedules for audit purposes
• Report any suspected or actual financial discrepancies or irregularities to the Finance Director or in their absence the Director immediately.

The key duties and responsibilities are indicative not exhaustive.

Interviews will take place on Thursday 21 July 2022. 

Are you passionate about supporting people to have their voices heard?

Morgan Hunt are currently working with a leading Advocacy charity on the search for a permanent full-time Personal Health Budget Advisor.

Personal Health Budgets are a way of personalising care based around what matters to people, their individual strengths and their needs. They give individuals choice, control and flexibility over their health care. It is wonderful service which is growing rapidly within the charity sector.

Your role as a PHB Advisor will be to support clinicians to have personalised conversations with those they are working with and plan budgets around what will help them to be well and stay well. It is a primarily desk-based role liaising with various people so we are after someone who loves to talk and is passionate about providing support to those struggling with their mental health.

Some of the key responsibilities in this role include processing referrals, offering guidance and support to clinicians and delivering training to clinicians about PHBs.

You don't have to have worked in a role like this before but we need someone with a good knowledge and understanding of personalised care and the impact that it has on health and well-being. You should be a confident person who isn't afraid to pick up the phone and you should have great IT skills with an ability to work as part of a team and prioritise your workload.

The role is hybrid splitting your time between East London and home. The role is 35 hours a week.

To find out more about the role please get in touch with Amara Howe at Morgan Hunt where she can give you more information including the job description.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

A small arts / education charity with offices in central & east London is seeking a Finance Manager for a 6 month fixed term contract.

The charity runs a variety of programmes for young people, has around 35 staff and a turnover of approximately £3 million – with funding predominantly from the Arts Council and Local Authorities.

The organisation offers hybrid / flexible working with the opportunity to work from home – it is anticipated that you will need to attend the central or east London office at least twice per month.

The charity is looking for a minimum part-qualified accountant with prior charity sector experience at Senior Bookkeeper / Finance Manager level, along with very strong Excel skills.

The Finance Manager will play a pivotal role in the Finance Team and will oversee the day-to[1]day management of the Sales and Purchases ledgers and lead on the monthly reconciliations of all balance sheet transactions. Working closely with the Finance Director, the Finance Manager will oversee the continual improvement of accounting and financial systems in accordance with best practice and ensure consistency across the organisation.

The role will involve:

-To ensure that the sales and purchases ledger transactions are kept up to date, appropriately coded and authorised.

-Manage the prepaid card system and ensure that appropriate processes are in place and adhered to.

-Manage the payment process, ensuring that invoices are appropriately approved, and suppliers are paid on time.

-Manage the Purchase Ordering Process to ensure Purchase Orders are raised before goods and services are taken.

-Ensure that all control accounts are reconciled monthly, and where necessary make correcting actions, which include; Bank, Prepaid Card, Sales ledger, Purchase ledger, Payroll and VAT control accounts.

-Regular internal audit of control accounts.

-Prepare the quarterly VAT return for review before submission to the HMRC

-Ensure appropriate systems and controls are in place that facilitates the effective and efficient production of the monthly payroll payments

-Liaise with the payroll outsourcer to ensure personnel records are kept securely in line with the Data Protection Act.

-To work with the Finance Director to establish, implement and manage internal finance systems of control and ensure compliance with procedures, procurement, legal, Charity Commission and HMRC regulations

-To prepare year end accounts and schedules, with knowledge of charity accounts reporting and company accounts being main contact with the auditors.

-Lead on the procurement process for significant spend across the charity

Candidate requirements:

-Intermediate to advanced Microsoft Excel skills

-Part-qualified or qualified ACCA, ACA, CIMA or fully-qualified AAT with relevant experience

-Must be a values driven individual with a an interest in arts and education

-Knowledge and understanding of a range of financial controls, policies and procedures.

-Experience of working with accounting software e.g., Access Dimensions and Sage.

-Experience of writing, managing and monitoring contracts.

-Experience of monthly accounts reconciliation.

-Experience of implementing financial systems, controls and procedures.

-Ability to deliver finance training to non-finance staff.

-Knowledge of statutory requirements related to finance

Salary: £33,000 - £40,000 per annum pro-rata

Closing date: 30th June

Interviews: W/c 4th July

Please send your CV or an enquiry for further consideration.

JOB PURPOSE & OVERVIEW 

• Ensure financial systems & processes run smoothly
• Perform & record day to day financial transactions
• Assist with credit control
• Submit quarterly VAT returns
• Maintain the Fixed Asset Register
• Support the Executive Officer in preparing the quarterly management accounts & annual budget
• Support the Executive Officer in maintaining appropriate financial controls

KEY TASKS and JOB ACTIVITIES:

Regular Financial Transactions

• Accounts Payable:
  • Enter all invoices into QuickBooks
  • Ensure all invoices are authorised appropriately & assist in resolving any invoice issues with suppliers
  • Process invoices for payment via electronic banking once authorised
  • Check all direct debit invoices
  • Process all customer refunds

• Accounts receivable:
  • Allocate all customer payments to their accounts within QuickBooks
  • Raise quarterly invoices for tenants/licensees
  • Bank cash & cheques and record deposits in QuickBooks

• Reconciliations:
  • Reconcile main current account
  • Reconcile company credit card
  • Reconcile petty cash tin (weekly)

Credit Control

Support the Business Manager by:

• Checking deposits are paid in advance of first bookings
• Producing Ageing Debtor reports
• Contacting debtors to request payment of overdue invoices

VAT

• Review quarterly exception reports within QuickBooks
• Submit quarterly VAT returns
• Review partial exemption calculation annually

Fixed Asset Register

• Ensure additions are added to the Fixed Asset register in accordance with policy
• Enter depreciation charges within the register in accordance with policy

Management Accounts & Budget

Support the Executive Officer by:

• Ensuring QuickBooks is kept up to date so that management accounts are accurate
• Reviewing the use of classes & memos etc. within QuickBooks
• Entering the annual budget into QuickBooks once agreed

Financial Controls

• Be familiar with the organisation’s financial policies & controls
• Support the Executive Officer in monitoring & maintaining them

General

• Attend staff meetings as directed
• Adhere to all health & safety policies
• Undertake appropriate staff training as directed
• Adhere to the organisation’s safeguarding policy
• Perform general office duties e.g. answering phone calls, opening mail etc.
• When required, support the business by assisting with practical arrangements for bookings e.g. preparing hot drinks, setting up rooms, directing customers to rooms etc.
• Any other tasks reasonably requested by your line manager

We are looking for an Executive Assistant, Finance & Corporate Services to provide comprehensive and proactive executive assistance to the Director of Finance & Corporate Services and departmental functions across the Directorate.

About us

Battersea is here for every dog and cat and has been since 1860. We are a leading animal welfare charity and over the last 160 years we’ve grown from one home in London to three rescuing and rehoming centres across the South East. With c500 staff and 1000 volunteers, we have cared for over three million vulnerable animals We also campaign tirelessly to make things better for dogs and cats; sharing our expertise and educating the public and policymakers about responsible pet ownership. Join us and make a difference for every dog and cat.

Our Finance & Corporate Services Team

Battersea’s Finance and Corporate Services Department incorporates a range of functions that support the rest of the organisation. From IT helpdesk and systems support, to financial accounting, legacy administration, procurement and facilities management, these teams work strategically and collaboratively to ensure that Battersea can be here for every dog and cat.

What we can offer you

Our dedicated people mean that we can be here for every dog and cat. Whether you are sharing an office with our dogs or directly caring for our cats, our animals show their appreciation every day. There is no better reward than seeing the difference you make to the lives of our dogs and cats first-hand; although we also provide a wide range of employee benefits, including:

• 28 days of annual leave (plus 8 days paid public holidays) per year
• Generous pension contributions – up to 10% employer contribution
• Free healthcare cash plan, where you can claim for a range of treatment including dental (£100), optical (£100), physiotherapy, chiropody and acupuncture (£325) every year
• Annual interest-free season ticket loans
• Discounted gym memberships and cycle to work schemes
• Life insurance

During the Coronavirus restrictions, our animal-facing staff continued to work on site and our office based staff worked from home. We are currently operating a hybrid working model with our office-based staff splitting their time between site based and home working. We believe this will support office-based staff to maintain the benefits of home working, while allowing for collaboration and interaction with our animal-facing staff and maintaining a connection to our cause.

As such, you’ll be expected to work in our Battersea office for at least 50% of your working week.

So, if you are passionate about dogs, cats and about our work, then we’d like to hear from you.

We are committed to providing equality of opportunity and valuing diversity for all current and prospective staff, volunteers and Trustees. We aim to ensure that this commitment, reinforced by our values, is embedded in our day-to-day working practices and our work together. We would particularly welcome applications from black and minority ethnic and disabled candidates, who are currently under-represented at Battersea.

Closing date: Sunday 17 July 2022

Interview date(s): Tuesday 26 July 2022

For full details, please download our recruitment pack. To apply, click the button below.  All applications must be submitted before the closing date advertised; we reserve the right to close the vacancy early if a high volume of applications is received.