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Page 1 of 1
London, Greater London (Hybrid)
£34,000 FTE per year (pro rata)
Part-time (4 days a week or 30 hours a week)
Permanent

Actively Interviewing

This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!

Job description

The Job

The Finance Officer will work closely with the Business & Operations Manager (BOM). GISF is funded by various donors on different projects with overlapping resources. The Finance Officer will ensure expenditure is allocated to relevant projects and donor funds and will assist in the preparation of GISF’s annual budget, proposal budgets, and implementing budgeting and grant forecasting systems with GISF’s leadership team and project managers. The role will is offered on a part time basis with the possibility of increasing number of hours worked if required.

Job Description

Finance

  • Invoicing – reviewing and paying invoices, invoicing members – ensuring compliance, authorisation requirements, flagging and investigating discrepancies and responding to related queries
  • Provide financial support to the procurement process, from raising requests to assessing tenders for value-for-money and compliance.
  • Validate travel expenses in advance of staff travel, and process expenses on return.
  • Maintain the filing system for financial documentation
  • Ensure payment documents’ compliance with GISF internal financial procedures and donor regulations.
  • Produce relevant financial reports on a regular basis.
  • Fulfil daily accounting tasks and assist in coordinating financial functions and services.
  • Be the point of contact for GISF’s external bookkeeper and Financial Accountant

Grants

  • Provide clear and relevant financial guidance for the management of ongoing projects
  • Ensure that all projects implemented by GISF comply with donor financial rules and regulations as well as GISF procedures.
  • Prepare and update monthly reports on grant expenditures compared to Budget (BvA), including staffing and operational cost projections
  • Work with programme managers to ensure programme projections are updated, and organise monthly meetings to review BvA and projections, to ensure programme implementation is aligned with expected budget consumption.
  • Provide financial inputs to formal grant reporting.
  • Prepare budgets to support GISF proposals for new funding.

Corporate

  • Assist in the preparation of GISF’s annual budget, including briefing the Treasurer and Board as required.
  • Develop quarterly budget reports and forecasts for submission to the Board of Directors.
  • Contribute to the update and development of GISF’s financial policies and procedures with the Business and Operations Manager
  • Coordination with the Finance departments of GISF’s partner organisations.
  • Support with all audit and compliance processes
  • In addition to the above, the Finance Officer may be asked to carry out other duties requested by the senior leadership team

Person Specification

 Essential Skills/Experience

  • Relevant qualification in accounting – AAT or equivalent
  •  Knowledge and experience using Xero or similar platform
  • Knowledge and experience of using an expense processing platform
  • Advanced knowledge of Excel (e.g. ability to create and manipulate pivot tables and use functions such as VLOOKUP and SUMIF) (This will be assessed)
  • Good communication skills and good written and spoken English
  • An eye for detail and a systematic approach to work
  • Ability to handle confidential information
  • A team player, who relishes using their initiative and is excited to work in a rapidly growing organisation

Desirable

  • Knowledge of CRM systems (GISF uses Salesforce)
  • Knowledge/experience of DEXT
  • Experience of working with multiple income streams from different donors
  • Knowledge of donor compliance and regulations (USAID, ECHO, FCDO, etc)

What We Offer

  • 25 days of annual leave increasing annually after 2 years, up to a maximum 30 days (plus bank holidays)
  • Office shutdown between Christmas and New Year
  • Employer Pension contributions
  • A focus on professional development, including access to overseas events, workshops, and training
Application resources
Posted by
Posted on: 02 April 2024
Closing date: 25 April 2024 at 23:59
Job ref: Finance Officer
Tags: Admin,Finance

The client requests no contact from agencies or media sales.