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Aylesbury Youth Action (AYA) is a local charity (1165882) that aims to improve life chances for young people aged 14-24 years through Youth Volunteering opportunities, enabling them to make a positive contribution to their community.
We are looking to appoint an organised and motivated individual with a passion for supporting the community, to manage the day to day administrative and financial tasks essential for a charity to thrive.
You will be responsible for managing the charity’s memberships, data and impact monitoring, property management and accounts, as necessary to ensure a smooth administrative process.
The role would particularly suit a proactive and adaptable individual with good communication skills and an understanding of data management and accounts. The role requires at least 5 years experience of working in an office setting. Specific knowledge using Sage and Salesforce is desirable, however not essential as training will be available.
AYA are based in Aylesbury and parking is available.
Please be advised that all applicants need to complete an AYA Application Form, which is available by request at the AYA office or to download from our website.
AYA is an equal opportunities employer and welcomes applications from all backgrounds. We regret that the office is currently not wheelchair accessible, but interviews will be held in accessible rooms.
Please note that as AYA deal with vulnerable children and adults, a DBS check will be requested of any successful candidate. This post is exempt by virtue of the Rehabilitation of Offenders Act 1974 (Exemption) Order 1975. You are therefore requested to disclose any convictions or information regarding criminal activity including convictions that would otherwise be considered spent.
Application Deadline: Fri 18th June 2021
Once we have received your initial expression of interest you will be asked to complete an AYA Application Form.
Aylesbury Youth Action is a local charity that aims to improve life chances for young people aged 14-25 through volunteering opportunities, ena... Read more
The client requests no contact from agencies or media sales.
If you are an AAT Qualified Finance Officer (or working towards qualification) looking for a role that also lets you get involved in the wider work of the charity, we might have the job for you.
Our Finance Officer supports all the day to day finance functions of our charity, looking after the company bank accounts, being responsible for the accounts payable and accounts receivable duties, dealing with payroll and gift aid processing etc. You would be the first point of contact for any routine finance queries. Alongside this, you will also support our Funding Team, carrying out due diligence checks on funding applications and attending grants panels to minute and record the decisions made, thereby getting a real insight into the core work of our charity.
You will need to be unflappable, used to working in a multi-functional role, whilst maintaining a keen eye for detail. Experience of SAGE Line 50 and/or Salesforce would be a huge advantage in getting you started quickly in this role.
Duties include:
Day to day financial processes
- Processing of all accounts payable/receivable transactions including donations, invoices, grant payments, expenses, credit cards, standing orders, direct debit etc. through SAGE and the banking system.
- Dealing with supplier queries regarding payments and some chasing of debtors
- Monthly bank reconciliations and back up of banking system.
- Maintenance of the Fixed Asset Ledger, Prepayments and Accruals records.
- Banking and control of cheques and cash receipts.
- Management and reconciliation of petty cash.
- Administration and reconciliation of payments/ repayments of Social Investment Loans.
- Processing receipts from JustGiving and other third party sites.
- Processing Gift Aid applications.
- Processing and reconciling donations and grants payments through the Salesforce database.
Governance Support
- Financial due diligence on organisations making applications for grants, crisis funds and loans to ensure that they are financially stable and that financial eligibility criteria are met.
- Governance due diligence on organisations making applications for grants, crisis funds and loans to ensure that they are properly constituted and eligible to apply for Heart of Bucks funding.
- Preparation, in conjunction with the Grants Team, of information required by Grants Panel members in advance of each meeting
- Attendance and minute taking at Grants Panel meetings
Payroll
- Monthly payroll reports and processing of payslips (8-12 employees) in Sage
- Monthly HMRC payments
Funds and reporting
As required, supporting the Head of Finance with:
- reconciliation of funds
- preparation of reports
- liaising with Auditors to produce annual accounts
- preparation for and minuting of meetings
Team member
- Contribute to team building and development
- Work collaboratively to support the effectiveness of the whole team
- Participate and contribute to team/ organisational events
Heart of Bucks is a Living Wage Employer, registered as a MINDFUL EMPLOYER and a Disability Confident Employer.
We will be interviewing as applications are received, so reserve the right to withdraw this advertisement when the post is filled.
Please apply via the Charity Job site, attaching your CV and a covering letter setting out how you match our Person Specification in the Job Description attached to this advert. (max 2 sides of A4). Applications without a covering letter will not be considered.
Heart of Bucks is the county’s community charity, connecting people who care with local causes that matter.
We... Read more
The client requests no contact from agencies or media sales.