A fantastic opportunity has arisen for part time Branch Administrator (Finance) on a one year fixed term contract to join the Leicestershire and Rutland Branch at SSAFA, the Armed Forces charity.

SSAFA, the Armed Forces charity, has been providing lifelong support to our Forces and their families since 1885. Last year our teams of volunteers and employees helped more than 85,000 people in need, from Second World War veterans to young men and women who have served in more recent conflicts, and their families. SSAFA understands that behind every uniform is a person. We are here for that person – any time they need us, in any way they need us, for as long as they need us.

About the role

You will be maintaining the branch bank accounts, maintaining financial records (including recording the receipt of all monies paid to/paid by the Branch and making all authorised payments - SSAFA provides an online Finance Management System for this purpose), providing financial reports to the Branch Chairman, preparing and submitting an annual return of the branch financial activity to SSAFA Central Office and maintaining a close relationship with SSAFA’s Finance Department.  You will also need to maintain an excellent working relationship with the members of the Branch, the majority of whom are volunteers.  Other contact may be required with Local Authority staff and those of assistance provider service charities.  The role requires adherence to SSAFA’s policies and promoting SSAFA’s values and standards, including the code of confidentiality, equality diversity and inclusion, and compliance with SSAFA’s data security requirements.

About the team

You will work very closely with the Branch Secretary (employed staff) and Branch Chairman (volunteer) whilst having regular contact with volunteers in the branch.  These are mainly the volunteer caseworkers who carry out the support delivery to SSAFA’s clients and a small number of fundraisers.  Line management will be through a regionally based Volunteer Support Manager, though day to day tasking and oversight will be delivered by the Branch Secretary. 

About you

To carry out this role successfully you will have a track record of:

• Working within a confidential and data security environment
• Experience of financial management and working with bank accounts
• Excellent numerical and analytical skills
• Computer literacy and competency with MS Office applications
• Working as part of a team and to deadlines, desirably with volunteers
• Competency with web-based data recording systems
• Receiving and recording enquiries and initiating appropriate action
• Competency in office administration
• You will need to understand and be committed to SSAFA’s mission, vision and values

SSAFA is an employer that values the diversity of its workforce and welcomes applications from all sections of the community.

No agencies please. Any unsolicited submissions from agencies will be accepted as a direct application from the candidate and no fees will be payable.

Closing date: Midnight on Sunday 31 January 2021. SSAFA reserves the right to close the vacancy earlier if the target number of applications is reached.

Interviews: Proposed interview date 12 February 2021.  These will be conducted online using MS TEAMS.

We are looking for a Membership Administrator for a 6 month maternity cover to support our work to promote food science and technology for the benefit, safety and health of everyone.

As our Membership Administrator, you will play a crucial role supporting our members by maintaining member records, processing information, sending communications and information.  Our members will find you a delight to work with.  You will be a database whizz and be able to produce meaningful reports from our data.  We are updating our systems, so experience of working to improve an existing database system would be welcome.  You will have experience of membership or subscription-based processes.

You will also help run our financial activities – processing member transactions, issuing customer invoices, arranging to pay suppliers, reconciling transactions, and liaising with our accountants and auditors.  You will probably be familiar with Sage, Xero or another accounting package.

We are a small team, so we all muck in to keep things running smoothly.

If you are interested in developing your membership and finance skills, join us to help put our ambitious plans to grow our membership into practise. 

Send us your CV and a cover letter - please ensure you have read the person specification. We will look at applications as we receive them.  If we think you could be right for the role, we will ask you to come in to meet us.

No agencies please.

Salary: £24-26K

The post will be homebased while the Covid-19 restrictions are in place.  Our office is based in Hammersmith, London W6, and regular attendance at the office is envisaged as restrictions ease.

We are the UK’s leading professional body for those involved in all aspects of food science and technology. We are an internationally respected independent membership body, supporting food professionals through knowledge sharing and professional recognition.

Our core aim is the advancement of food science and technology based on impartial science and knowledge sharing.

Our membership comprises individuals from a wide range of backgrounds, from students to experts, working across a wide range of disciplines within the sector.

We are a registered charity (no 1121681) and a company limited by guarantee (no 930776)

The Gender and Development Network is recruiting for a new Coordinator.  This post lies at the heart of the network, working as part of a small Secretariat alongside our members, working groups and Board across a range of international development issues.

We are looking for someone who has experience of administration and finance, who is organised with excellent communication skills, and who is highly motivated to work for gender equality and women’s rights to join our team.  We are a highly respected network with over 150 members and an excellent track record of influencing government and supporting our members in their work to achieve gender equality and women’s rights internationally.

Specifically the role is to:

• Coordinate the network’s support to our members
• Coordinate the work of the various branches of the network
• Manage administrative systems of the network
• Administer the finances of the network
• Contribute to the network’s external communications

Specific Tasks

1. Coordinate support to the network’s members

• Act as a friendly, supportive and approachable face of the network
• Provide support to the network’s Working Groups, liaising closely with their Chairs
• Co-ordinate regular members’ mailings, distribution lists and the weekly e-bulletin
• Organise four Members’ Meetings per year 
• Recruit and induct new members
• Facilitate informal networking among members 
• Respond to requests for information from member

2. Service and coordinate the different branches of the network

• Service the Board of Trustees including arranging meetings, preparing papers and taking minutes
• Organise and minute Advisory Group  and Chairs of Working Group meetings
• Ensure communications and updates are shared between different branches of the network including reporting to the Board on Working Group activities
• Administer annual planning processes

3. Manage the administration of the Secretariat

• Manage GADN volunteers
• Keep all HR and other files and records in order
• Maintain internal communications systems (email, calendars, document sharing, team meetings) 
• Manage the GADN data protection processes
• Provide administrative support to the Director
• Manage the monitoring and evaluation processes of the network
• Ensure all legal reporting requirements are met

4. Administer the network’s finances and funding

• Manage the finances and accounts, including monthly updates of the cashbook and quarterly budget updates
• Complete all required financial reports and file tax returns
• Administer annual membership subscriptions
• Administer all grants including sending invoices and reports and monitoring sub-grantees
• Support the Director in identifying and securing grant funding

5. Support the communications and policy work of the Secretariat

• Maintain and update the website and social media
• Produce the GADN’s Annual Report
• Coordinate the production and dissemination of GADN briefings and policy reports 
• Work with the Director and Policy Manger to liaise with external stakeholders including government officials and Women’s Rights Organisations
• Respond to enquiries from decision makers and the wider development sector 

6. Other

• Undertake any other reasonable task as needed

Please note, this role is home based during the Covid-19 pandemic. When it is safe to return, the role will be based at the ActionAid office in Farringdon, London.