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Purpose of role: To run a small but busy charity office, managing facilities, I.T. and database development, and to support the WFN team across events, fundraising, conservation programmes and communications.
The Whitley Fund for Nature (WFN)
WFN is a UK-registered charity (no. 1081455) offering funding (Awards), training and media profile to inspiring leaders of wildlife conservation projects across the Global South. We support pragmatic, sustainable and long-lasting work rooted in science and community involvement. The charity funds projects directly and we remain in regular contact with our winners. WFN also raises awareness of the serious problems facing wildlife, landscapes, climate and people through promoting the work of our winners. We focus support on nationals (leaders who were either born in the country where they work or have gained nationality) and aim to build the capacity of successful local NGOs and grassroots work. We fund mainly in Africa, Asia and Latin America where income is often hardest to raise and can have the biggest impact for people and biodiversity.
Our funding is raised each year, mainly from family foundations and trusts, as well as from individuals, corporates and international NGOs, with a current annual income of £2m/year. WFN is governed by a committed trustee board. Our small team is dynamic, hard-working and strives to go above and beyond expectations. The charity benefits from high profile support from Patron, HRH The Princess Royal, Trustee Sir David Attenborough, and Ambassadors Kate Humble and Tom Heap. Next year, WFN will be marking its 30th anniversary, which provides a special opportunity to celebrate 30 years of supporting inspiring conservation leaders, and to look to the future. In line with our ambition to raise £3m/year by 2025, we are expanding our team to meet targets and increase the amount of support we can channel to our growing network of conservationists around the world as we seek to further raise their profile and foster south-south collaborations among WFN alumni.
Position of Operations Manager
WFN seeks a highly capable and organised individual to support the team across operations; including office, IT, database management, and events. You will be instrumental in ensuring that WFN’s facilities run efficiently, and that the team has administrative support across grants, fundraising and communications. This varied position offers the successful candidate a key role at WFN, essential in enabling smooth running of the charity’s systems and office environment. The Operations Manager (OM) regularly assists in helping to organise major events, such as our annual Whitley Awards Ceremony. If you have strong attention to detail, are skilled in IT and data management, and are looking for an opportunity to contribute to a high impact charity that supports grassroots conservation, then this is the position for you.
OPERATIONS MANAGER – SKILLS REQUIRED
- Extremely organised, with high levels of accuracy and attention to detail
- Excellent communication skills (interface with team members, trustees, suppliers, international grantees, donors)
- Personable telephone manner, able to respond to a variety of callers and enquiries
- Requisite experience in office and facilities management, including managing utilities contracts and liaising with suppliers
- Proven ability in effective budgeting, negotiating and budget management
- Experience in CRM database management (Salesforce), and a proven ability to handle and analyse data, and produce reports
- Highly proficient in Microsoft Office - Outlook, Excel, PowerPoint and Word
- I.T. proficient, able to liaise with I.T. consultant to maintain charity systems (Microsoft)
- Track record of providing team support including meeting minutes, logistics, travel, diaries, administration
- Able to manage and prioritise a varied workload, meeting deadlines using initiative with minimal supervision
- Ability to anticipate problems, mitigate them before they arise and troubleshoot
- Flexible ‘can do’ approach and will flourish in a small office environment
- Past experience working in the charity/NGO sector
- History of event organisation
- Background and/or interest in wildlife conservation
- Experience working with high profile individuals
Additional Details Related to the Position
- Attractive holiday package, pro-rated
- The charity operates a Pension Scheme.
- The Operations Manager reports to the Deputy Director.
The client requests no contact from agencies or media sales.
We are looking for a self-motivated Operations and Projects Manager to look after the administrative operations of our vibrant touring dance company.
Based at DanceEast in Ipswich (although flexible working can be offered), the Operations and Projects Manager will work closely with all members of the team, oversee business operations, undertake administrative duties, manage tours, and support the Education department in some of their project work.
This is a great opportunity to join a growing, highly respected organisation. The role would suit individuals with experience of working within the arts sector, who are able to work independently and as a supportive team member.
The client requests no contact from agencies or media sales.
We have an exciting opportunity for a qualified cycling instructor to join our Disabled cycling charity.
We currently have two positions open: one permanent position for our Herne Hill sessions and a temporary, sickness cover, at our Croydon sessions – this is anticipated to be for a minimum of 6 months. Feel free to apply for either one or both of these positions.
We would love to hear from you if you:
- Are passionate about inclusive cycling and promoting the benefits of cycling for Disabled people
- Can manage a team of dedicated cycling instructors and volunteers and many partnerships
This post is crucial within Wheels for Wellbeing: whilst other Inclusive Cycling Instructors work sessionally, on a rota basis, you will be the one constant member of staff at the Herne Hill Velodrome or Croydon Arena (or both). You will be in overall charge of ensuring a safe and fun experience for our participants, whilst being part of the session delivery team. The post is principally based at two out of our three locations in South London but you will also work regularly from our offices in Brixton and will need to travel locally on occasions (attendance at weekend sessions will be required twice a month). The post holder will champion a team work ethos and ensure standards are consistent at all our sites.
• To have responsibility for the smooth and safe running of Wheels for Wellbeing inclusive cycling sessions.
• To line manage our fantastic session staff - Inclusive Cycling Instructors (both qualified, trainees and volunteers) in line with the employee handbook and all internal Health and Safety, Safeguarding, Diversity policies and legislative requirements.
• To be responsible for the recruitment, training, supervision and performance management of our Cycle Instructors and volunteers with the support of our Operations Manager and Senior Administrator.
• Be the link between sessions and the rest of the organisation, ensuring high quality of data collection at sessions and safe cash handling
About the charity:
Wheels for Wellbeing works to remove barriers to cycling
Since becoming a registered charity in 2007 (no. 1120905), we’ve worked with thousands of Disabled children and adults who face barriers to taking part in any physical activity. Informed by life-changing personal experience of Disabled trustees, staff and volunteers, we’re determined to show that anyone can enjoy cycling, given the right equipment, support and environment.
Wheels for Wellbeing exists to enhance Disabled people’s lives by ensuring that anyone can access the physical, emotional, practical and social benefits of cycling.
More Disabled people in the UK will cycle for everyday journeys – transport, leisure or exercise – and cycle routes will be inclusive and accessible. Our work will transform attitudes to Disability and ensure a healthier population.
- We follow a person-centred approach based on the Social Model of Disability. We work to remove or overcome any barriers that prevent an individual from cycling
- We aim to be accessible to all, regardless of age or impairment
- We change attitudes and create positive perceptions of Disability (and cyclists)
- We are user-led and a voice for Disabled cyclists. All our work is informed by practical experience of Disabled people discovering, using and enjoying cycling
- To provide direct support to more than 1000 Disabled people a year to discover or rediscover cycling, targeting a growing number of new participants each year – by keeping the wheels spinning at our drop-in and outreach sessions in SE London.
- To ensure the ongoing quality of our service offer and to share best practice – by improving the way we measure and communicate the impact of our core sessions.
- To ensure that the unprecedented investment in cycle infrastructure across London from 2015 improves routes, facilities & conditions for Disabled cyclists – by providing expert advice to Transport for London and local authorities.
- To raise wider awareness of Disabled cyclists and to build the support they need – by working with local, national and international partners (charities, businesses, government) to influence attitudes, policy and standards.
To apply, please send a cover letter (no more than two pages) outlining why cycling needs to be inclusive and why you would like to be considered for this post, the skills and experience you’d bring (ensuring you address the points in the person specification).
Closing date: 5pm, Monday June 6th 2022
Interview: Week commencing June 13th 2022
Wheels for Wellbeing promotes opportunities for Disabled people in all aspects of our work. Please tell us if there is anything else we can do to make sure the recruitment process is accessible to you.
The client requests no contact from agencies or media sales.
Recruitment Manager (Home Based) - Based anywhere in the UK
We are seeking a Recruitment Manager to start end of May/early June 2022 for approximately 9 months. This role oversees our clients recruitment administration through leading a team of 5 administrators and manages our offer and onboarding processes. They are also the expert and signatory on DBS and other pre-employment checks and for our contracts as well as oversee our applicant tracking system, working closely with the provider - eArcu.
They also handle project work, recently this has included recruiting nurses from Zimbabwe via Certificate of Sponsorships for VISA, safer recruitment, GDPR and Privacy Engine activity, the content of our career site, policy reviews, TUPE In/Out and co-ordination and inclusive recruitment.
They ensure all roles are advertised and appointed in line with the current pay policy. Keep up to date with legislative changes that may impact on the recruitment journey and horizon scan to recommend and trial new ways of delivering the administration of recruitment more effectively and efficiently. They ensure the recruitment data is robustly maintained in order that all statutory and management reporting requirements are met and provide professional advice on the development of all systems that impact on the recruitment systems and develop and co-ordinate any required testing of new systems etc.
For the interim post the salary is circa £33-36k per annum plus benefits including 25 days holiday per year, plus bank holidays, a generous pension where we contribute 11% to their 5%, a cash healthcare plan and much more.
As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.
Our mission is to dismantle poverty by creating opportunity, through self-help, social trading and business solutions. The Big Issue magazine launched in 1991 in response to the growing number of rough sleepers on the streets of London by offering people the opportunity to earn a legitimate income through selling a magazine to the public. Thirty years on, we've helped over 92,000 vendors earn £115 million but our vendors still face the myriad of problems associated with poverty and inequality.
As Frontline Support Worker, you'll not only support us in our mission to dismantle poverty, you'll have a direct impact on positively impacting the lives of our vendors.
You'll be joining a committed and supportive team and an organisation that cares about your personal growth and wellbeing. Not only that, we also offer an ever-growing list of benefits too.
You will be a mobile member of staff with a small company van covering Swansea and West Wales. There is also the option for you to be based from our Cardiff office and work from there when you are not out visiting your assigned area.
You'll accompany vendors on their entire Big Issue journey - from completing their initial induction and selling the magazine through to assisting with financial and digital inclusion and much more.
In addition, this role will have a specific focus on key strategic financial and digital inclusion projects in Wales. This will include the delivery of a financial and digital skills programme, cashless payment support and launch and implementation of a new vendor app. This role will involve working directly with vendors to support them reaching their financial and digital inclusion goals and deliver on The Big Issue’s wider objectives.
Main duties include:
- Inducting new vendors, understanding their individual needs and goals
- Holding regular check-ins with assigned vendors to discuss sales, welfare and gauging if they require referral for further support
- Working with vendors, both in the office and on outreach, to foster a professional relationship and support their sales aspirations
- Selling magazines to vendors, managing pitch allocation, ensuring we have sufficient stock and taking care of banking and sales reporting
Skills & Experience
Some of the skills and experience we look for include:
- Experience of working with vulnerable adults in a frontline or social care setting
- Knowledge of the homelessness sector is desirable but not essential
- Excellent ability to communicate at all levels and with authenticity both verbally & and in writing
- Confidence in dealing with difficult situations or conversations
- People-focused and ability to adjust your approach depending on the situation
- Confidence in lone working when needed
- Respect for the importance of confidentiality and discretion
A full, clean UK driving licence is essential as this role is mainly field-based.
Experience of salesforce or other CRM system would be highly advantageous, as would experience of working with data and reporting.
For a full details of skills and experience, please download the job description from the link below.
Salary and Benefits include:
- Salary of £17,049.11 per annum
- Holiday entitlement starting at 25 days per year plus bank holidays on top, increasing by 1 day for each year of employment up to 30 days (this is pro-rata for part time staff)
- Company sick pay starting at 5 days of full pay, increasing by 5 days with each year of employment (up to 6 weeks)
- Paid time off to care for a sick child or grandchild and a sick or elderly relation
- Enhanced contribution to our workplace pension
- Enhanced maternity/paternity pay
- Comprehensive flexible working policy open to all staff from day 1 of employment
- Free-of-charge BUPA healthcare cash plan scheme covering everything from dental and physiotherapy costs through to private consultations and scans
- Access to our Employee Assistance programme which includes counselling and a range of therapies
- Life cover - a lump sum for your family or loved ones if the unexpected happens
- Comprehensive programme of professional skills training
This role is mobile with option to be based from our office in Cardiff
Closing date June 11th 2022
The Big Issue Group committed to equal opportunities and committed to promoting and enhancing diversity, equality and inclusion. We welcome and encourage applicants from all members of the community and particularly welcome applications from people with disabilities, Black, Asian, or Minority Ethnic backgrounds, LGBTQIA, and from different socio-economic and educational backgrounds.
Our Group Mission
Building a world that works for everyone. Challenging, innovating, and creating self-help and sustainable business solutions, that dismantle poverty now and for future generations
The client requests no contact from agencies or media sales.
The Disasters Emergency Committee (DEC) is a unique and dynamic membership organisation which comprises 15 of the UK’s leading humanitarian charities: ActionAid UK, Age International, British Red Cross, CAFOD, CARE International UK, Christian Aid, Concern Worldwide (UK), International Rescue Committee (IRC), Islamic Relief Worldwide, Oxfam GB, Plan International UK, Save the Children UK, Tearfund and World Vision UK.
When a large-scale disaster hits countries without the capacity to respond, the DEC brings together our 15 member charities to raise funds quickly and efficiently. In these times of crisis, people in life-and-death situations need our help and our mission is to save, protect and rebuild lives through effective humanitarian response.
Pooling our resources to work as one, we are pivotal in co-ordinating the UK public's response to overseas disasters. In collaboration with our Rapid Response Network of national media and corporate partners, we raise the alarm to the UK public and set up easy ways to donate, with the majority of our funds raised over an intensive two-week period following a disaster.
Since our launch in 1963, we have run over 70 fundraising appeals and raised more than £1.7bn, saving countless lives and rebuilding communities.
We are now looking for a Direct Marketing and Supporter Services Officer to join our team on a permanent, full-time basis and help co-ordinate our community fundraising programme.
- Salary of £32,000 per annum
- Great benefits package
- Support humanitarian efforts across the globe
If you have exceptional customer care experience, as well as a background in database management and co-ordination, this is a fantastic opportunity to join our team and help us improve our supporter care services.
Our mission is to save, protect and rebuild lives through effective humanitarian responses and we couldn’t do that without the wonderful support of our fundraisers.
In this engaging and varied role, you’ll have the chance to improve the care and stewardship of our community fundraisers so they have the very best support to reach their fundraising goals, meaning we can continue to help more people in desperate need.
Interested? If you think you have the skills and experience to make a real difference in our team, apply today.
As a Direct Marketing and Supporter Services Officer, you will oversee the day-to-day management and delivery of supporter care services and community fundraising within our organisation.
A key part of your role will include managing and improving our approach to community fundraising and co-ordinating the development and implementation of a community fundraising strategy.
You will co-ordinate our community fundraising programme and provide first-class support to fundraisers to help them reach and exceed their fundraising goals and inspire loyalty.
You will also implement and continually improve supporter care initiatives and best practice through supporter enquiry communications, donations and data management.
Additionally, you will:
- Ensure ongoing compliance with relevant data and fundraising regulations
- Manage and develop temporary staff, volunteers, and/or supplier staff for the Supporter Services Team
- Analyse how community fundraising data is recorded and stored, implementing new and improved systems
- Optimise how community fundraisers are managed through internal processes
- Assist the Fundraising & Marketing Department with administrative and office support
To join us as a Direct Marketing and Support Services Officer, you will need:
- Experience of providing customer care
- An understanding of the principles of good customer care and the accountabilities of a charity to its donors, supporters and volunteers
- Experience of database management and co-ordination, including managing and developing office electronic and manual donor administrative systems and a supporter database
- A professional and friendly telephone manner
- The ability to write clearly and concisely
- Strong numeracy skills
- The ability to prioritise and manage a varied workload, especially during busy periods
- Proficient IT skills, especially MS Office
- The willingness to, at times, work unsocial hours
Experience of managing agencies in relation to data transfer would be beneficial to your application, as would a solid understanding of good practice and processes in relation to data transfer.
Sound knowledge and understanding of Gift Aid and tax efficient giving would be advantageous, as would a solid understanding of data protection laws that are relevant to collecting and using data.
The normal working hours for this role are 9.30am to 5.30pm, however, this post will require some flexibility on occasions for which time off in lieu is available.
Other organisations may call this role Supporter Care Officer, Support Services Officer, Fundraising Officer, or Direct Marketing Officer.
The DEC is an equal opportunities employer and encourages applications from anyone who can meet the criteria, regardless of gender, race, age, disability, sexuality or religion.
The DEC is committed to the safeguarding and protection of children and vulnerable adults and participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from successful applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of, and consent to, these recruitment procedures.
How to apply
So, if you’re seeking an engaging role as a Direct Marketing and Supporter Services Officer, please submit a copy of your CV and a cover letter.
We will consider applications as they are submitted and will contact you if we would like to arrange an interview.
Our partner is an award winning UK based charity, which is promoting different solutions to the issues facing international aid and the WASH sector including standalone social impact businesses and programmes to improve hygiene, sanitation and nutrition for under-fives; designed to increase resilience and self-reliance and improve the lives and life chances of farmers, families, women, girls and young children.
We are recruiting a Head of Finance and Governance to support Chief Executive and provide strategic management and operational oversight of finance, HR and business support functions and to ensure that everything is done in the most financially effective manner and in compliance with all statutory and regulatory requirements. The incumbent will be supported by qualified accountants in the UK and overseas and their local teams.
This is a part-time role, which would suit an experienced accountant/company secretary, seeking to work flexibly. The 2/3 days we anticipate this role requiring could be spread over 5 days, if the incumbent found this more convenient and all the requirements of the role can be met.
- You will be the ultimate responsible person for all of the charity’s external and statutory financial reporting, including reports to funders, trustees and regulatory bodies, though the bulk of this work will be delivered by the finance teams in the UK and Africa.
- You will provide strategic budgetary and financial management support to the Chief Executive in London and the Managing and Finance Directors overseas, assisting them to develop compelling bids for fundraising and inward social investment and will liaise, if necessary, with the financial managers/reviewers of any potential funders/investors.
- You will provide advice and guidance on HR, contractual, corporate and statutory matters to the senior team in the UK and overseas, consulting/liaising if necessary with our lawyers, auditors, and other service providers in both countries.
KEY AREAS OF RESPONSIBILITY
1.1. Financial strategy
Supporting the development of financial strategies under a variety of scenarios for internal management, trustee discussion and presentation to potential funders/investors.
Leading on financial discussions with trustees and prospective funders/investors.
Developing the financial competence and confidence of PA/BW’s senior teams.
1.2 Financial oversight
Ensuring that monthly management reporting, budgeting and forecasting is accurate and timely and supporting the needs of management, trustees, project managers, funders and donors.
Reviewing the annual budget proposals raising issues, challenging assumptions and, ultimately, agreeing same with the local teams.
Reviewing the monthly financial returns submitted/presented by the finance teams querying anomalies and overspends and agreeing/requiring actions to be taken.
Updating the rolling forecasts of income and expenditure (reflecting actuals to date), monitoring the bank positions and using this to approve or reject requests for ongoing or exceptional expenditure.
1.3 Financial management
Maintaining up to date Financial and HR Policy and Procedures Manuals and responding to requests for variations thereto or divergence therefrom.
Being the principal signatory and authorised administrator for all UK bank accounts and approving changes to the mandate for bank accounts overseas.
Approving and signing off all cash transfers
2. Programme support
2.1 Programme budgeting
Preparing, discussing, reviewing and agreeing the financial budgets for individual projects and/or generic programmes.
Assisting the teams with costing, pricing, taxing and other financial sales related issues.
2.2 Programme reporting
Maintaining cumulative records of expenditure by funder and overseeing the preparation of funder reports and audit completion statements confirming the full dispersal of funds.
Submitting financial claims to statutory funders as and when required.
3. Corporate obligations
3.1 Statutory reporting
Being the principal point of contact between the external auditors the Treasurer and the board.
Agreeing the annual audit timetable and priority audit areas with the external auditors
Reviewing the draft statutory accounts produced by the local finance teams, agreeing the split between restricted and unrestricted programmes, calculating carried forward balances and agreeing same with auditors.
Confirming the appropriate use of restricted income, writing the trustees’ annual review, securing an unqualified audit report, responding to the annual audit letter, convening and managing the AGM.
Reviewing and signing off all statutory filings and ensuring compliance with all regulatory restrictions and statutory obligations.
3.2 HR and legal
Ensuring compliance with all legal, statutory and regulatory requirements in the UK and all other countries of operations.
3.3 Trustee management
Preparation of board papers and management of board meetings.
PERSON SPECIFICATION (Desirable)
Educated to degree level or equivalent
Relevant financial, HR and legal experience and qualifications
Familiarity with complex donor reporting and of managing restricted/unrestricted funding
Experience of working in an international and highly regulated environment
Awareness of investor relations in a social investment and entrepreneurial context
Understanding of managing business support systems, including ICT and procurement
A thorough knowledge of HR systems and processes
An understanding of staff management and a willingness to support staff development
Experience of managing organisational development and systemic change
Excellent written and oral communications skills
RTW in the UK essential
Location: Remote working in the UK. You will either work from home all the time, or if you are near Devon can spend 1-2 days per week in Totnes. Depending on your circumstances we would also be keen on a secondment to Ghana in your first year. The postholder will expected to undertake frequent travel to Ghana and Uganda.
Our mission is to get preschool children in rural Africa school-ready. At present over 250 million children worldwide fail to receive the education and care they need in their early years which means they are less likely to do well in school, find gainful employment, and are at greater risk of early marriage, early parenthood and even criminality. Current approaches to solving this crisis are not proving effective or scalable in lower middle income countries.
That’s where Lively Minds comes in. We have developed an award-winning Early Childhood Development programme that has been proven to get pre-schoolers in hard-to-reach communities school-ready, so they have a greater chance of succeeding in school and in life. The programme provides marginalised Mothers with a parenting course that empowers them to run educational Play Schemes for pre-schoolers and to provide better home-based care, using cheap local resources. The programme is delivered through government partners, is cheap and highly scalable. It genuinely has the potential to play a transformative role in ending the global ECD crisis.
Over the past few years the Lively Minds programme, currently operating in over 1000 communities in rural Ghana and Uganda is reaching over 120,000 children, with this figure set to triple over the next few years. During COVID we launched a radio programme for parents and this is now reaching over 2 million households each week. We are extremely proud that the Government of Ghana have now adopted the programme and we have a ground-breaking partnership with them to support them to institutionalise it, fund it and to scale it to 60 education districts, reaching over 4000 communities and 1 million children. We see this partnership as the test case that will provide the blueprint to take the programme to scale in Uganda and elsewhere within the next 5 years.
About the role
This is a unique opportunity for a Finance expert to join a fun, high impact, mission driven organisation. This could be an ideal opportunity for a Finance expert who’s gained experience in another sector and is looking to transition to a not for profit. Lively Minds is a dynamic and fast-growing organisation. You will have the opportunity to work on varied and cutting-edge topics and contexts. You’ll be part of a lively ambitious organisation, determined to have a major positive impact on the world. We work hard, at a fast pace, in a challenging environment. Our work is demanding but provides plenty of opportunity for innovation, responsibility, growth, collaboration, creativity and fun. We want all staff to be happy, fulfilled and to feel appreciated and valued in their work. . You will be offered the opportunity to develop through targeted learning support which will include external learning opportunities or Coaching.
We are looking for a Head of Finance to manage all aspects of the organisation’s finances. Our current annual budget is approximately £3m and we plan to grow this to £5m by 2025. Your role includes, setting and managing budgets, supporting fundraising strategy and proposals, overseeing spend and financial controls and processes. You will lead the finance teams in Ghana and Uganda made up of a Finance Manager in Ghana, four Finance Officers, and a Procurement and Logistics Officer.
To succeed in this role you will need….
- to be comfortable delivering a complex programme to the highest standards, working at pace with a high degree of autotomy
- to be innovative & results-oriented. We operate in resource-poor settings, with challenging stakeholders and with limited financial resources and capabilities.
- to be willing to go the extra mile. We need you to be proactive and constantly seeking ways to do things better.
- to be business-minded. In order to spread our impact, we need you to help us secure sustainable income, gaining the support of government, funders and key stakeholders
- to be a leader. You will need to role model professionalism, determination & resilience, a growth mindset, and passion for the work and our organisational values.
- to be actively involved in delivering growth; as a small charity, we need you to be adaptable, with the ability to advise on strategic finance matters, as well as being hands-on when necessary
- Professional accounting qualification (ACA, ACCA, CIMA)
- 5 years post qualification experience delivering full range of financial and accounting services required by a charity or small business
- Wide experience of managing grants and donor reporting
- Experience in maintaining strong financial controls
- High proficiency in financial modelling and advanced Microsoft Excel with the ability to present complex information effectively to a non finance audience (including experience in VBA automation and using Excel’s data model to directly interact with other systems)
- Experience of managing and developing people
- Excellent communication skills (written and oral)
- Experience working with remote teams
- Experience working in Africa
The client requests no contact from agencies or media sales.
Purpose of the Job
The Office Administrator provides administrative/operations support and office cover under the direction of the Ops and Comms Manager and CEO.
The normal place of work is The Green House Bristol, with a specific need to operate from the office on Fridays.
Duties and responsibilities
Main areas of responsibility:
- Updating and maintaining our online HR database (Bright HR) and paper files.
- Assisting the Ops and Comms Manager with administration around staff holiday, sickness and employment.
- Assisting with recruitment and induction admin for new staff.
- Managing DBS checks for staff and helping to organise staff training.
- Assisting Ops and Comms Manager with staff meetings, wellbeing and events.
- Managing the on-site petty cash box and logbook.
- Assisting with financial administration, including weekly and monthly invoice processing, purchases, staff and client expenses, expenditure logs, managing finance files and checking the accounts email inbox.
- Liaising with our accountants to support their work and provide any finance records needed.
Secondary areas of responsibility
Providing basic level IT support for staff if needed, and liaising with our external technical support company.
Assisting the Facilities Office Administrator if needed.
Adhoc Office Administration
Assisting with adhoc office administration tasks, such as filing, printing, photocopying and helping to maintain the work spaces. There will also be an element of reception cover, including sometimes answering the door to visitors.
- Ensure that all work is carried out in line with Health and Safety and other policies outlined in The Green House Bristol’s Employee Handbook.
- To contribute to the ongoing development of the organisation by helping to improve systems and procedures.
- Work with the team to facilitate effective communication across the organisation.
- To undertake other duties as required in keeping with the aims of this post.
- Assisting with basic house-keeping requirements.
To work within the values of The Green House
The client requests no contact from agencies or media sales.
World Jewish Relief is exclusively partnering with Roberson Bell in their search for an Assistant Accountant to join their dynamic team on a permanent basis. World Jewish Relief is a renowned Jewish international humanitarian and development agency with a remarkable heritage and an equally bold ambition, addressing Jewish poverty and global suffering.
Following the launch of the Emergency Ukraine appeal and an exciting, unprecedented period of growth, this brand-new role to the team will report into the Finance Manager and offers a brilliant, varied opportunity, with excellent development potential for the future! The post holder will complete month end reconciliations, assist with the preparation of year end and monthly management accounts and be responsible for the payment of invoices and staff expenses.
Our mission is to assist those living in poverty, affected by disaster or who are displaced, to earn a living, find employment and be better able to support themselves. Last year we assisted over 115,000 people in 21 countries worldwide with life changing interventions. All of our programmes are delivered in partnership with local organisations rooted in their own communities. Our philosophy builds on this heritage and our Jewish values insist we support those both within and beyond the Jewish community in many of the world’s harshest environments recognising the dignity and potential of all people.
World Jewish relief are currently operating on a hybrid working model, so whilst the role will officially be based out of our Head Offices in Cricklewood, the successful post holder will be able to work from home up to three days per week.
The key responsibilities will be:
- Complete month end reconciliations and supporting documentation
- Assist with preparation of year end accounts including completing notes and preparing supporting documentation for auditors
- Support the Finance Manager in the preparation of monthly management accounts
- Liaise with suppliers, staff and stakeholders including auditors and Trustees
- Payment and reconciliation of supplier invoices
- Update cashflow forecast and assisting with treasury management
- Payment and reconciliation of staff expenses
- Responsible for petty cash and foreign currency floats
- Complete due diligence requests for partners, banks, suppliers and financial organisations
- Establish and maintain assets register
- Maintain contracts register
- Post routine journals
- Assist with design & implementation of new finance system
The successful candidate will have:
- A-levels or equivalent qualifications
- Part Qualified in a recognised accountancy qualification
- Experience of using finance software including processing invoices for payment, posting journals and reporting
- A background assisting with month and year end processes, including preparation of reconciliations, accruals and prepayments
- Ideally, experience working in a finance department within the charity sector
- Excellent attention to detail and accuracy across every aspect of your work
- Ability to use your own initiative and make independent decisions
World Jewish Relief promotes equality, diversity and inclusion in our workplace. We invite and welcome applicants from diverse backgrounds. We encourage applications from candidates of different ethnicities, socio-economic backgrounds, race, gender, age, disability, sexual orientation and of faith or none that meet the criteria set out for this role.
You don’t need to be Jewish to work for us, but you must be committed to our faith-based values of Justice, Kindness, Repairing the World and Welcoming the Stranger. We are inspired by these values to work beyond our community, recognising the dignity and potential of all people.
The closing date for applications is on Sunday 5th June, with the view of first stage interviews taking place as early as the week commencing 13th June. CVs will be under constant review before the closing date, so please submit your application with our exclusive search agent Robertson Bell to avoid disappointment!