Medical Aid for Palestinians (MAP) works for the health and dignity of Palestinians living under occupation and as refugees. MAP is the leading UK charity delivering health and medical care to those worst affected by conflict, occupation and displacement, in the occupied Palestinian territory and Palestinian refugee camps of Lebanon.

MAP is looking for an experienced Senior Manager - Internal Audit and Compliance who will support the delivery of organisational objectives by evaluating and improving the effectiveness of risk management and control processes to conform to best practice in the INGO sector and international Internal Auditing Standards.

Day-to-day you will provide professional oversight, management and guidance on all internal audit, due diligence and compliance matters relating to MAP’s offices, implementing partners, banks, medical suppliers and donors. You will plan, organise and carry out reviews, communicate the results and make suggestions to improve and add value to the processes in all four of MAP’s offices. You will also advise SMT and Finance Managers on systems of internal control and risk management.

It is crucial that you are a CCAB qualified Accountant and fluent in written and spoken English and Arabic.

Full details of responsibilities and requirements can be found on our website.

As well as the above, you will possess good communication and negotiation skills, the ability to work to tight deadlines and the flexibility to travel extensively to MAP overseas offices, once travel restrictions are lifted.

Our partner is a recognised humanitarian orgnaisation. They are seeking a senior accountant to lead all aspects of the accountancy function, including the production of management and statutory accounts for the UK and global entities. This is a newly created role.

Responsibilities

• Responsible for the production of the annual and revised budgets for the UK , consolidating these into the global budget.
• Oversight of the monthly closure of the accounts process, and lead on the production of monthly management accounts, including analyses, forecasts and narratives.
• Monitor cashflow and currency flows.
• Produce the statutory financial accounts for the UK and global offices
• Oversight of payments, payroll and income functions.
• Review and strengthen accounting & financial management systems.

Requirements

• CCAB qualified accountant with a strong background in financial and management accounting & reporting, developing and strengthening accounting systems, and charity SORP.
• Experience working in an international organisation, specifically of producing and managing group budgets, consolidated accounts and treasury management in a multi-currency environment.

The role offers flexible working options. For full job description and candidate profile please apply &/or email AfID with a copy of your CV

Trainee Accountant

We think our trainees are the best people to be around. Join us and you’ll be part of a brilliant group of trainees working alongside qualified staff who are committed to doing the best work for our clients. We place our values at the centre of how we manage our organisation and we value you as an individual who brings a unique perspective and approach.

We work with social purpose organisations – we think they are the best kind of client

All of our clients are not-for-profits – from household name charities, campaigning organisations, and community organisations, to commercially savvy membership bodies and health and social care providers operating in a highly competitive market. This means that during your training you gain exposure to charities, companies, and other organisational structures. We aim to play a full positive role in the voluntary sector and through our work we want to support the positive impact our clients make in the world.

Become a Chartered Accountant with the internationally recognised ACA qualification
Alongside your day job undertaking audit and advisory work, you will study for your ACA qualification with the support of our training provider. Our trainees have a great success rate in completing the ACA and after qualifying, trainees either stay with us or step out into another organisation. Whether you want to stay in practice, develop a specialism around tax, or work towards becoming an FD, the qualification and your Sayer Vincent experience open doors.

About Sayer Vincent:

Sayer Vincent is a firm of chartered accountants that has been dedicated to charities and social enterprises for over 30 years. Through our tailored audit and advice services, we provide trustees and managers with the assurance that their charity is managing its resources effectively. When Sayer Vincent works with your organisation, you will feel that you have extra people in your team. We make a positive contribution to help you achieve your strategic objectives. We’re a friendly professional team that will challenge the status quo from an informed position and share your goals of making your charity more effective. We’re committed to making a difference for charities and helping them to be more effective.

Location: London

Type: Full Time, Permanent

Salary: Competitive

Our selection process will be held online due to the current COVID-19 circumstances. Candidates will be asked to complete two exercises online on Monday 26 October for about two hours and to attend a virtual selection half day on Tuesday 3 or Thursday 5 November. Please note we will not be able to accommodate other interview dates and it is imperative that you are available on those dates.

Due to the volume of applications we receive, unfortunately we are unable to contact each applicant personally. We will generally contact shortlisted candidates on week prior to our selection day.

The start date for these roles is early February 2021.

You may have experience of the following: Trainee Accountant, Graduate, Accounts Assistant, AAT, Finance Graduate, ACCA, Trainee Scheme, Finance Assistant, CIMA, Financial Services, Accountant, ACA, Banking, Finance Administrator, Graduate Scheme, Financial Graduate etc.

Ref: 94193

Bishopsgate Institute is a home for ideas and debate, learning, and enquiry. We are a small, fiercely independent charity with our own extraordinary premises at the crossroads of the City, Spitalfields and the East End, where culture, heritage, and learning meet. Bishopsgate Institute was "erected for the benefit of the public" in 1894, with the motto "I never stop learning". Our purpose has not changed.

The finance team consists of the Finance Manager and the Assistant Accountant. Our Assistant Accountant will be a vital part of the team.

Responsibilities

• Accounts receivable and accounts payable
• Banking
• Maintaining suppliers
• Getting approval for invoices
• Processing payments
• Reconciling and recording income from our two main income systems
• Helping with credit control
• Assisting with budgets
• Assisting with payroll and pension
• Help with month end processes.

What we are looking for

• AAT Level 2 or 3, or qualified by experience
• Knowledge/experience of using accounting software
• Experience of working with purchase ledger, sales ledger and banking
• Great communication and a collaborative working style
• A proactive approach with the willingness and ability to make effective decisions using own initiative
• Demonstrable skill in effective planning and prioritisation of workload to meet deadlines working flexibly if required
• Excellent attention to detail delivering a high level of accuracy
• First class written and verbal communication skills in English and a proactive approach to internal communication

The role offers scope for learning and development in financial management, particularly charity finances. We champion creativity, and although we cannot be creative in accounting, we do encourage you to use your creativity in other parts of the organisation.

We have extended the application period and will now be accepting applications up until the end of 12 October 

Successful applicants will demonstrate a keen understanding of Bishopsgate Institute’s unique offer, and a passion for the work we do here. Please note we only accept application forms, CV’s will not be accepted.

We value and celebrate diversity, and we welcome applications from under-represented communities in our sector, including Black, Asian, and Minority Ethnic communities, LGBTQ+, non-binary, neurodiverse and disabled candidates. We want to make sure we represent the society in which we work but recognise that the cultural sector still has much work to do in this area. If you have any questions on our hiring process or inclusivity policies, please contact us via email.

Salary: circa £25k FTE  (Part time 28h/week)

I am currently supporting a growing charity in the South West who due to recent demands on their services need some interim support for the next 4 months

You need to be a strong management accountant and experience of financial modelling and development of business case would be extremely useful

They have also just implemented a cloud based new system so there will be some work involving bedding in this system and developing the reports and information from this so that the  charity can continually use fresh information for business improvement and transformational purposes

This role can be based at home but you would need to travel to the office once a month

A large Development Charity are seeking a qualified Grants and Compliance Accountant to join their large finance function. In this role you will be working with significant funding projects including grants and governmental funding from domestic and international sources. This is an exciting, busy role and ideal for someone with some experience in this area who is looking to get their teeth stuck into an interesting area of statutory accounting for a life-changing INGO.

Requirements:

- Fully Qualified (ACCA, ACA, CIMA, CIPFA)

- Charity Compliance experience, ideally in Grants or audit

- Must have experience with international compliance in the third sector, ideally with regulatory and private stakeholders in a grants environment

Shortlisting is taking place this week, with interviews on a rolling basis so apply now to be considered or contact Emma Jaggs at Allen Lane to find out more.

We are looking to appoint a highly motivated individual to lead and develop this well-established and highly respected local charity situated in North Nottinghamshire. The ideal candidate will possess excellent communication skills, have a management background, be passionate, creative and committed to the work of the charity.  Recently the charity has completed a major build and refurbishment project at the Hospice. This now presents a unique and exciting opportunity for the successful candidate to work with the board to develop the role of the charity to meet the challenges ahead and support the provision of palliative care for the future.

Main purpose of the role:

• To lead the charity with innovation, motivation and inspiration

• To achieve the strategic objectives and business plan set by the board of trustees.

• Work closely with all stakeholders to develop and deliver excellence in all aspects of the work of the charity

• Promote and enhance the values and reputation of the charity within the community

• Ensure that the charity fulfils its legal, statutory and regulatory responsibility

Principal duties and responsibilities

• Work closely with the board of trustees to develop and deliver the operating strategy and business objectives in order to manage the charity effectively.

• Positively lead and manage fund raising and social media opportunities raising the profile of the charity within the community

• Lead, manage and develop the team of staff and volunteers.

• Prepare and deliver the financial and legal objectives of the charity

• Effectively liaise with stakeholders in all aspects of the work of the charity.

• Manage the estate of the charity, including the hospice building, shops and office

The role is about being a visible part of the day to day running of the charity, getting involved, supporting the staff and volunteers and making a difference. 

Bassetlaw Hospice is committed to promoting equality and diversity within the organisation.

Finance skills…social sector experience…want to help socially-focused organisations create and demonstrate real impact ?  Maybe you should be part of the Sonnet team…

We are looking for an Executive with financial skills and a genuine and demonstrable desire to help clients achieve positive change.

• Full Time

• Fixed term (12 months with potential for renewal)

Who we are

Sonnet Advisory & Impact CIC is a specialist consulting team, working with charities, social enterprises and other socially-minded organisations.  We are experts in helping clients understand, measure and manage the impact they have on their customers and the world around them.  We do this ‘end to end’ – from developing impact ambition and strategy to facilitating mergers, acquisitions and disposals that create the right structure to deliver impact, and then measuring that impact and learning from it.  We regularly work with clients who are grappling with some of the most complex issues in society today, such as domestic violence, homelessness, social housing, complex social care and so-called troubled families. We are a multi-disciplinary team peopled by experts from all kinds of backgrounds: who’ve worked in financial and economic advisory, social research, corporate finance, enterprise and social enterprise, and strategic management and development.

Our mission in our day-to-day work is to help organisations achieve the impact they desire and contribute towards a thriving society through their successes. We seek to help them to achieve policy and practice change that will bring wider societal and environmental benefit as well as enhancing their own delivery.

Part-owned by Sheffield Hallam University, we commit 65% of our company profits to grant-funding innovation in areas of huge social need.

Who we are looking for

You have a financial qualification such as ACA, CIMA or CIPFA, and have experience of working with charities and/or social enterprises in roles that involved analysis of and reporting on financial information. You may have gained that experience working within professional practice or in-house at a charity or social enterprise. You might have had some experience of working with organisations through transactions such as acquisitions or mergers, but you are certainly keen to support organisations seeking to grow and deliver strategic changes such as these. You enjoy finding out more about how different organisations and sectors work, the issues they face, their operational models and the ways in which they improve life for service users and society as a whole. You’d like to broaden your skills into impact measurement, ESG reporting, and impact-based business design and planning.  Having obtained at least two years’ experience post-qualification, or equivalent, you are now seeking the next move to develop your career.

Location Under current conditions we are all working from home, connecting regularly by video conferencing apps, phone and email. Our office is located in Vauxhall, a few minutes' walk from Vauxhall tube station. We operate a hotdesking working style, with most team members working at least one day per week from home. 

We have no fixed views on your career path to date.  What matters more to us is the skills, experience and values you bring to the team.  If you think this might be the job for you, we'd want to hear from you.

Closing date for receipt of applications; Midday on Wednesday 30th September 2020

Merlin's Magic Wand and the SEA LIFE Trust are two fast-growing global charities that have a huge positive impact on children’s lives and marine wildlife respectively. We’re both partnered with Merlin Entertainments - the name behind world famous attraction brands including LEGOLAND, SEA LIFE, Alton Towers Resort and Thorpe Park.

We are offering an excellent opportunity to play a key role in the growth of these two organisations as we are looking for an experienced Head of Charity Finance Operations to provide oversight and strategic leadership of the financial management and governance of both charities as they continue to grow and expand and increase impact across the world.

Key objectives of this role are to…
 

Provide oversight and strategic leadership to ensure the charities' continued and on-going financial health and put structures in place to meet future growth needs.

• Provide oversight of the financial and legal affairs of the charities, ensuring all financial activities are carried out in compliance with statutory, regulatory and contractual requirements.
• Building and maintaining good relationships with network of Finance Directors across Merlin, promote and guide commercial awareness, identifying, advising and directing on effective growth opportunities.
• Ensure strong governance and robust internal practices and culture to minimise risk to the charities. 
   

We are looking for the following skills and experience…

• You will be a fully qualified accountant with experience of both Financial and Management Accounting within a global charity context.
• Strong understanding of charity operations and policies coupled with an understanding of factors affecting performance.
• Strong systems skills to manipulate and present data effectively.
• Able to prioritise, work under pressure, planning and managing tasks ensuring costs are maintain under control.
• Practical understanding of accounting systems, ideally including Navision.
  Ability to present and negotiate at all levels.

The Benefits…

We’re growing fast and alongside a fun and friendly environment, we offer a fabulous package and amazing prospects – ideal if you’re already fantastic and can quickly become even better (our magic can help here).  Benefits include Pension, Life Assurance, discretionary company bonus, 25 days’ holiday and, of course, a Merlin Magic Pass which gives you and your friends and family free admission to all of our attractions worldwide, as well as 25% discount in our retail shops and restaurants and 40% discount on LEGO.

Quality and Compliance Manager - known internally as "Senior Skills Quality and Compliance Manager"

Full-Time, Permanent post

Location - flexible / can be based at any Centrepoint site (home and remote working currently)

Centrepoint is a national charity established in 1969 that supports homeless young people to get their lives back on track.  Our services for young people include housing, health, personal and social development and employability, with the overall aim of enabling them to secure a home, a skill and a sustainable future. The charity operates across eight regions and is honoured to have Prince William, HRH The Duke of Cambridge as its patron.  As part of its strategy to support every young person with a home and a job Centrepoint has grown its Skills and Employability offer to support our aim of diversifying our income.

We currently have an exciting opportunity for a a Senior Skills Quality and Compliance Manager to join our Quality and Compliance team.

What you’ll be doing…

• To write, lead and deliver Centrepoint’s skills quality strategy.
• To take lead responsibility for implementing quality systems across Centrepoint’s skills provision, working with operational teams to develop a consistent approach to delivery, monitoring and reporting that meets with contractual compliance requirements.
• To have an oversight of all skills compliance across the organisation including leading on learning policies and procedures.
• To manage and support the skills compliance team and a team of internal quality assurers ensuring they have all the necessary resources and knowledge to provide a high quality provision to the organisation.
• To be the lead contact for all statutory and regulatory skills provision audits and to undertake the role of Nominated Person for all skills related external inspections including Ofsted and Matrix ensuring SET, Managers and staff are fully conversant with inspection requirements, outcomes and recommendations. 
• To be responsible for the relationship with external bodies including awarding organisations and funders, and being accountable for external quality assurance visits.

What we offer in return...

• In return for your efforts you’ll receive a competitive salary, excellent training and development, and a host of staff benefits including:
• 25 days of annual leave per year, rising by one day per year to a maximum of 27 days
• Excellent training package to ensure you have the skills and knowledge to build a new career
• Employer pension contributions of 4%
• Clear career progressions, linked to portfolio work, that enables movement up the pay scale
• Access to Cycle 2 Work loan scheme
• An interest-free travel loan

We seek to challenge discrimination and are committed to fairness and equality within Centrepoint. We welcome applications from anyone with direct experience of being homeless or using young people's services.

Closing Date: Monday 5 October

To apply for this role, please complete the online application form and a supporting statement - setting out how you meet the essential criteria for the role as listed in the job description.

Senior Fundraising Officer

South Central Ambulance Charity is a small but developing charity that is ambitious to grow and support even more projects across our communities. As part of this growth we are introducing a new senior fundraising role to help us reach out more and maximise the leads and opportunities available to us.

As part of a small team of three you will be creating compelling cases for support that will engage corporate partners and individuals. You will have excellent interpersonal and engagement skills that enable you to build and develop high quality, lasting relationships to deliver income for a wide variety of projects.

This role can be home based or at our Charity office in Thame, Oxfordshire although this is not an office-based role. You will need to be flexible and able to travel across our region (Hants, Berks, Bucks and Oxon) with the ability to work from various sites as required. There will be a requirement to work some weekends and events to support fundraising events and activities for which time off in lieu will be given.

This role is fixed term for 2 years. 

We are looking for someone who:

• Is a dynamic and engaging individual adept at creating meaningful relationships with others

• Is an experienced fundraiser with at least five years proven experience of generating income

• Is self-motivated and able to work on their own initiative

• Is ambitious and keen to rise to new challenges in order to grow and diversify income streams

• Is a team player able to bring their own ideas and also work with others to create new opportunities

What we can offer you:

SCAS is a progressive, innovative and caring NHS Trust, with a vision towards excellence, saving lives and enabling our patients to receive the care they need. South Central Ambulance Charity has a planned approach to growing income, increasing its supporter base and diversifying income streams to bring greater charitable benefit across SCAS.

Flexible working pattern full time

27 days holiday a year plus bank holidays

NHS Pension Scheme

Finance & HR Administrator

Responsible to:  Finance Director
Location: Baca office, Loughborough, England. The role may require occasional travel
Hours:                  22.5 hours per week
Salary Band: £17250 to £18500 per annum pro rata
Contract: Permanent

Overall Purpose

To actively participate in Baca’s vision to see a world where young force migrants are welcomed, feel safe and have hope to rebuild their lives for a better future. To support this vision by providing effective and efficient administrative support for the Finance and HR functions of the organisation.  The role will also have other general administrative responsibilities alongside the finance and HR responsibilities.

Please read attached Job description in detail before applying. Once an expression of interest has been made, an email with an application form will be sent and this needs to returned completed for the interest to be taken forward. 

Interviews will be conducted on week commencing the 12th of October. 

The successful candidate will be required to undergo an enhanced DBS check. 

The Legal Education Foundation (TLEF) believes that the law plays an essential part in supporting civil society, economic development and democracy. Our vision is of a society where everyone understands the role and value of the law and has the capability and opportunity to use it to ensure their rights, and to fulfil the obligations that accompany these rights.

Since TLEF was launched in late 2012, we have developed an approach centred on helping citizens to understand and use the law to secure rights, fair treatment, and protection. In the past five years, we have made 400 grants totalling £22million and as we go into our sixth anniversary, TLEF grant funding continues to rise and we have launched a new Strategy for 2020-2025. Our activities continue to fund and engage different communities, from people navigating public decision-making processes, to parliamentarians and policymakers drafting new legislation.

It is in this evolving context, that TLEF is looking to appoint a new Governor to join our board. We are specifically seeking an individual with senior professional accounting/financial management experience. The Governor will have worked in a necessarily complex organisation of relevant scale. Ideally, they will have an understanding of charity governance and best practice across sectors. Critically, they will be sympathetic to the ethos, values and mission of the Foundation. We want to increase the diversity of our Governing Board and welcome applications from all sectors of society and from individuals across geographies.

For further details, including job description, person specification and information on how to apply, please follow the application link, quoting reference 4334-2. All telephone enquiries, in the first instance, should be directed to Harriet Howlett +44 (0) 20 7340 6274. The deadline for applications is Wednesday 7th October at midnight BST.

Applications should include:

1. A full curriculum vitae;

2. A covering note of c.500 words, setting out relevant experience and interest;

3. Names and contact details of two referees.

Protecting your personal data is of the utmost importance to Perrett Laver and we take this responsibility very seriously. Any information obtained by our trading divisions is held and processed in accordance with the relevant data protection legislation. The data you provide us with is securely stored on our computerised database and transferred to our clients for the purposes of presenting you as a candidate and/or considering your suitability for a role you have registered interest in.

As defined under the General Data Protection Regulation (GDPR) Perrett Laver is a Data Controller and a Data Processor, and our legal basis for processing your personal data is ‘Legitimate Interests’.  You have the right to object to us processing your data in this way. For more information about this, your rights, and our approach to Data Protection and Privacy, please visit our website.

Operations’ Manager: £34,00 – £35,000

Full time - 3 Months Contract with potential for extension

This is a key role in the Senior Management Team responsible for the day-to-day operations of the Charity, Admin staff and Volunteers

We also have a vacancy for a:

Thinking Space Facilitator:  £60 - £65 per hour depending on experience

Start in September 2020 - Bi-weekly Sessions - 1 Year Contract

The Claudia Jones Organisation and the Tavistock & Portman NHS Foundation Trust is seeking a Facilitator for their therapeutic Thinking Space group for women of African and Caribbean heritage who have experienced trauma.

HOW TO APPLY

Please email a CV and cover letter with the Subject: Operations Manager. The cover letter should detail where you saw the role advertised, how you meet the person specification and why you are interested in the role in no more than 2 sides of A4.

If you wish to express an interest in the Facilitator’s Role, please send an email to address in this job advert  for job description and specification.

Please write the Name of the Post in the Subject Line of Your Email.

We will close the applications as soon as we have received sufficient applications.

An enhanced DBS disclosure is a requirement for all post and 2 references.

Black and ‘Minority Ethnic’ Women only need apply (Schedule 9, Part 1, 158 and 159 Equality Act 2010). All posts are subject to an enhanced vetting and barring check. No agencies please.

JOB DESCRIPTION

OPERATIONS MANAGER

Operations’ Manager: £34,00 – £35,000

Full time - 3 Months Contract – Potential for extension

This is a key role in the Senior Management Team responsible for the day-to-day operations of the Charity, Admin staff and Volunteers

OUR BACKGROUND Claudia Jones Organisation (CJO) is one of the few African Caribbean Women and Families organisations in London. Founded in 1982 at the request of Caribbean women, CJO delivers family centred services for women with children age 0-17, gender-based violence support, connections for older people, health and wellbeing activities, counselling and therapeutic interventions to inspire and empower African Caribbean heritage women and families. CJO is committed to a culture of bold leadership, innovation in all aspects of our work, partnerships and most crucially, accountability to those we serve.

Our National Lottery Community Fund project builds on our earlier Hackney Women’s Haven partnership services that sought to foster women’s freedom from violence, discrimination, and exclusion, supporting women to stay safe and make positive changes to their lives. The focus of our work under this role will be to foster a therapeutic approach to providing a cohesive specialist support service for African Caribbean heritage women and families. This will include working within CJO’s Community-based Approach to Wellbeing through Specialist women and families service by us and for us.

PURPOSE This is a key role in the Senior Management Team, responsible for ensuring that the Central Services of the charity meets the strategic objectives and values of the Organisation.  This role deputises for the Executive Director.  In collaboration with the Director, the Operations Manager is responsible for overseeing an ambitious fundraising strategy, as well as managing the HR, payroll, and finance functions. You will ensure organisational effectiveness jointly with the Director by providing leadership for the organisation's operational planning, working closely with other Senior Managers, staff and volunteer team, contributing to the development and implementation of organisational strategies, policies and practices in accordance with CJO’s overall strategy. This position is key in supporting the Board of Trustees, clinical, administrative staff, volunteers and, centrally, in ensuring service users are welcomed and related to consistently in a warm and respectful manner.

Duties and responsibilities:

Operations:  Counselling/Therapeutic, Casework and Administrative Work:

• To ensure effective systems are in place to manage the processes of the referral, assessment, and on-going support for service users to ensure ongoing communication with and between referrers, service users, support staff and therapists.
• To ensure that the organisation is compliant with Data Protection Regulations, acting as the Data Protection Officer for CJO and supporting staff and volunteers in maintaining the security and confidentiality of service users, members, and volunteers.
• To support all staff and volunteers in carrying out the essential administrative tasks needed for the governance and smooth running of the CJO including supporting attendance for individual and group sessions, particularly bearing in mind that the majority of staff and volunteers are part-time, sessional or voluntary and have a variety of other commitments outside of CJO.
• To ensure that CJO staff and volunteers are informed of and put into practice the charity’s policies for the safeguarding of children and vulnerable adults, health and safety, risk management and equality and diversity.
• To co-ordinate the regular therapeutic group meetings for staff, volunteers and service users held regularly.
• To facilitate communications with service users, staff, trustees, and outside agencies in the network around existing and new partnerships including lawyers, clinical agencies, social services and education departments, community organisations, and funders.
• To liaise with staff and agencies with regards to specialist reports and letters for the different stages of support to ensure the timely submission of high-quality reports in line with deadlines provided by funders, lawyers, statutory agencies, and others.
• To manage the facilities of the organisation and its cleaning and hall/room hiring.

Financial Administration and Management:

• Working with the Finance Assistant and Management Accountant to ensure the timely delivery of regular, accurate financial reporting information and financial forecasts in the most effective form for the trustees, finance committee and staff.
• In conjunction with the Management Accountant and Consultant Fundraiser, to co-ordinate the annual budgeting, financial planning, and fundraising processes with the Director.
• To ensure the effective operation of the centre’s financial management and reporting systems, maintaining up-to-date and accurate financial administration records, including clear records of all cash expenditure.
• To oversee monthly and quarterly assessments and forecasts of the organisation’s financial performance against budget, financial and operational goals.
• To reconcile monthly financial activity, consistently monitoring organisational cashflow.
• To manage day-to-day processing of accounts receivable and payable, ensuring invoices for work carried out by staff are raised and purchase invoices are paid in a timely manner.
• To coordinate all withdrawals, deposits, and any communication with the bank, as required.
• To work with the Management Accountant in the preparation of information for the annual audit and its submission to Auditors.
• To fulfil all HMRC related requirements in conjunction with the Management Accountant.
• To keep records for the purpose of claiming Gift Aid.

Human Resources and Support:

• To work with the Director, staff, and volunteers to create an environment in which all service users, staff, volunteers, and visitors are appropriately welcomed and supported in a respectful, open, and warm manner.
• In consultation with the Director and Board of Trustees, to develop policies and procedures in volunteer and staff management, ensuring staff and volunteers are fully aware of and trained in these practices and in CJO’s organisational values.
• To manage and supervise the work of the Reception Admin Assistant, Finance Admin, Facilities worker, and admin volunteers.
• To manage the recruitment process for new staff and volunteers including assisting in the preparation of job descriptions, advertising roles, the organisation of and participation in interviews, follow up on references and carrying out DBS checks, organising contracts, assisting in the production of induction materials and ensuring that a proper induction takes place.
• To maintain personnel and employment records, as required by law.
• To co-ordinate training for staff and volunteers in consultation with the Director, other Managers, and staff/volunteer team.
• To develop and implement a mentoring scheme for CJO.
• To be attuned to the needs of the community, dropping into CJO, providing assistance and support as required or signposting to other members of staff, as necessary.
• To provide guidance to other staff in the short-term absence of other senior staff (sickness/annual leave/training).

Fundraising:

• To work with the Director and Consultant Fundraiser to ensure that the CJO has an ambitious and effective fundraising strategy, working to diversify the charity’s funding streams.
• To work in conjunction with the Consultant Fundraiser in the preparation of high-quality detailed bids for capital and revenue funds from relevant donors based on detailed information about.
• To schedule and coordinate the receipt of grant payments and to work with the team to prepare comprehensive grant reports to all trusts and foundations in line with the donors reporting requirements.

• To carry out administration required for receipt of all donations including standing orders and CAF cheques and overseeing the upkeep of the beneficiary, donor, and funder database in line with GDPR and Data Protection Procedures.
• To work with the Consultant Fundraiser, Admin finance in the development of a major individual donor programme.

• To communicate with relevant grant managers, keeping them up to date with organisational developments, events, and activities.
• To foster an open, involved, and authentic communication with donors, encouraging donors to visit CJO.

Organisational Effectiveness:

• To coordinate the annual monitoring and evaluation process in consultation with the Director and the external evaluation team.
• To work with the Director to ensure that CJO complies in all its roles and activities with all relevant legislation, including that applicable to Charities and Companies.  This task also encompasses taking the minutes of Trustees and Finance Committee Meetings, keeping company records up to date at both Companies House and the Charity Commission, ensuring all company records are clear and up-to-date to enable smooth filing of Annual Reports and Reviews each year.
• To liaise with the landlord and CJO’s Trustees in relation to premises management including renewing building usage and organising repairs, additional room hire, etc, as necessary.
• To increase the effectiveness and efficiency of CJO’s operations through reviewing and developing initiatives to improve each function - HR, IT, Finance, Fundraising, Administration, staff support as necessary

Risk Management:

• To work with the Director, Service Manager and Clinical Lead and Trustees in the development, implementation, review and maintenance of Baobab’s risk management matrix, particularly as it relates to risks for service users and young people of suicide, aggressive behaviour and deterioration in mental health.
• To ensure statutory compliance with Health and Safety and other relevant legislation, conducting risk assessments, monitoring performance, and reviewing procedures.
• To ensure the correct organisational insurance policies are in place.

Public Events:

• In consultation with the Director to plan, implement, monitor and evaluate a broad range of public events (such as regular ‘The AGM, Black History Quiz, International Women’s Day, CJO  Talks’ Seminar series) and training activities related to the needs of our service users.  
• Assist in preparation of materials for teaching and training sessions for professionals in the networks around our service provision.

Other duties

• To undertake other duties which may be regarded within the nature of the post, in discussion with the Director.
• To engage in regular managerial supervision with the Director.
• To participate in training and CPD

PERSON SPECIFICATION

Specification

Essential

Desirable

Qualifications,

Education & Training

Education to degree level or equivalent professional experience

Knowledge of a range of computer packages (e.g. Word, Excel, PowerPoint, Outlook, and accounting software).

Knowledge of data protection legislation.

Management accounting

Experience

At least 5 years office and/or operations management experience in a small organisation.

Experience of managing a team

Experience of financial administration such as petty cash handling, issuing, and paying invoices, book-keeping using accounting software, financial management information, Website

Experience of GBV services and women only services in the BAME voluntary sector.

Experience of setting up and maintaining office systems

Facilities management experience

Project management experience

Experience of setting and working to targets, budgets, and deadlines

Experience of developing funding bids

Experience of producing reports of organisational outcomes, outputs, and financial activity.

Experience of identifying opportunities, planning new activities, and managing change.

Experience of working in a BAME organisation/ service which promotes the rights of vulnerable women and families with multiple disadvantages.

Experience of asylum seeking or refugee issues

Experience of working within a women and families services children, adolescents, and young adults with mental health problems

Event management experience

Experience of editing documents and preparing publications

Skills, Attributes & Competencies

A very high level of self-management with ability to manage own workload, time and prioritise effectively with competing deadlines

Excellent organisational skills and the ability to multitask

Achievement orientation

Analytical thinking with the ability to examine what lies under the surface, anticipate what is needed together

High level of accuracy and attention to detail

High level of numeracy

Ability to multitask in the face of multiple demands

Ability to use initiative and be creative in the face of problems

Excellent interpersonal skills with adults, children, young people, staff, and visitors and a warm, interested and involved manner while maintaining professional boundaries

High levels of sensitivity, emotional intelligence, and resilience

Ability to work as a member of a team, seeking support from colleagues as appropriate

Commitment, Values & Motivation

To work in ways that promote a multicultural, multi faith environment with a genuine commitment to equal opportunities

To inform oneself about the external political environment towards African heritage communities and the different contexts that, young people, women girls, and families life situations which they find themselves in the UK.

To work in ways that promote human rights

To understand and work towards meeting the diverse needs of the African Heritage community who have experienced violence and who consequently function in unstable and chaotic ways.

To work in a therapeutic community

To want to make a difference in the lives of those who access our services.

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