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Hays London Ebury Gate, London (On-site)
£17.0 - £19.0 per hour + From £17 per hour PAYE
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This is an excellent opportunity for a recent graduate, or someone looking for their first role in the homeless sector.
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Page 33 of 48
Hays London Ebury Gate
London (On-site) 1.06 miles
£17.0 - £19.0 per hour + From £17 per hour PAYE
Temporary (Temp to Perm)
Job description

Our client is a well-established trade union based in Central London who are seeking a proactive and personable Administrator to join their Support Team. You will be the first point of contact for staff and visitors, helping ensure the smooth running of the building. This is a varied role and involves supporting day-to-day office operations, managing conference and meeting spaces, and providing front-of-house reception duties. Please note this is a fully office-based role, ideal for someone who enjoys interacting with a wide range of people in a dynamic environment.
Rate: £17 per hour (plus holiday pay)Location: London, Office-Based 5 days a weekOrganisation: Charity/Membership Body


Key Responsibilities:
Reception & Office Operations:

  • Provide reception cover and maintain a welcoming, professional front-of-house to visitors and staff
  • Act as the first point of contact for queries on building-related issues, including those from tenants
  • Resolve/escalate basic IT issues to ensure hot-desk areas are functioning
  • Handle general enquiries and answer incoming calls
  • Maintain stock levels of refreshments in the reception area
  • Manage all incoming and outgoing post and courier arrangements
  • Provide support to the Office Manager in maintaining a pleasant and efficient working environment


Conference Suite Management:

  • Set up flexible meeting spaces
  • Provide basic AV and IT support for meetings and events
  • Ensure refreshments and supplies are available and well-presented for meetings
  • Coordinate catering orders and assist with layout and presentation
  • Reset meeting and event rooms between bookings
  • Liaise with internal and external users to confirm event details and requirements


Administrative Support:

  • Assist with diary management, meeting arrangements and travel bookings
  • Provide ad-hoc support to other teams as required


Personal Specification:

  • Proactive and resourceful when problem-solving
  • Professional demeanour and appearance
  • Enjoys resolving practical issues and working with people
  • Comfortable with IT systems and able to relay basic functions to others
  • Working knowledge of Microsoft 365
  • Flexible and collaborative when working within a team
  • Ability to manage competing priorities under pressure
  • Strong verbal and written communication skills
  • Physically able to support room setup and other manual tasks

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Posted on: 21 August 2025
Closing date: 18 September 2025 at 14:25
Job ref: 4717559
Tags: Administration