Age Cymru aim to provide life-enhancing services and vital support to people in later life. We and our local partners deliver a range of services across Wales

One of these services is a telephone befriending service and we are recruiting for a full-time Volunteer Officer to co-ordinate the recruitment, support and management of volunteers for the 'Friend in Need' telephone befriending service, and oversee the day to day implementation of the service, in a consistent and efficient way to ensure a high quality volunteer experience.

This role is fixed term until March 2021.

About you

* Passionate about the needs and aspirations of older people
* Understanding of safeguarding issues
* Commitment to equal opportunities, and developing services or support that meets the needs of specific target groups
* Coordinating, recruiting, selecting and supporting volunteers
* Designing and delivering training related to volunteer induction/policy and procedures.
* Ability to work with a wide range of people, and different audiences
* A confident and positive approach to handling interaction with others by using a full range of interpersonal skills
* Ability to produce written materials to a high standard, for example, leaflets and promotional materials.
* Ability to identify potential blocks to progress and adapt work appropriately to overcome obstacles to achieve goals.
* Ability to speak Welsh - Desirable

What we offer in return

* Holiday - 27 days made up of 24 choice days and 3 days to be used between Christmas & New Year - Including carry forward
* Flexible Hours Working Scheme
* Employer pension
* Generous life assurance up to 4 times your annual salary
* Healthcare cashback plan
 

Additional Information

For full job details please review the attached job description.

Due to Covid-19 interviews for these roles will be conducted via video.

These roles will be home based until the guidelines regarding Covid-19 change. The role can then be based out of Cardiff or Mold office, or continue to be home based within Wales.

The role holder will be required to provide a car for business use and some occasional travel across Wales may be required. There may be occasional requirements to work evenings and weekends - these will be planned in advance.

Age Cymru is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We guarantee an interview to disabled candidates who meet the minimum criteria. We welcome requests for flexible working.

Age Cymru is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time.

We politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.

Location: London
Salary: Starting salary of £30,177. Possible to increase by max. 2 increments a year up to £34,336 (top of grade).
Contract type: Permanent contract
Hours: 4-5 days per week, permanent contract
Benefits: 7.5% employer matched pension after probation; flexible working; 25 days holiday per year (plus bank holidays and Christmas break) increasing by one day per year worked, after 2 years of service; and generous staff development package
Deadline for applications: 23.59pm 12th July
First interview: 29th July, please hold 10am-5pm
Second interview: 7th August, please hold 10am-2pm
Start date: 9th September 

About the role:

This role is essential to ensuring the organisation’s core operations run smoothly and are managed to a high standard – in particular, this role will focus on the HR and Finance functions of the Operations Hub.  You will work closely with the Executive Director: Organisational Development to ensure all HR policies and procedures are executed to a high level of quality inside the organisation and in line with NEON’s values of solidarity, generosity and respect.  You will also work closely with the Senior Finance Manager to support NEON staff with activities related to fundraising and day-to-day finance tasks.  You are a people person, and understand the importance of attention to detail. 

Please download the Applicaiton Pack below to find out more, and to find out how to apply. 

About NEON:

The New Economy Organisers Network (NEON) is a not-for-profit company with 12 staff members and a network of over 1600 UK organisers from different trade unions, grassroots groups, non-governmental organisations (NGOs), faith-based campaigns, civil society groups and movements from across the country. We run powerful trainings and support campaigns to help progressives win social, economic and environmental justice.
We run trainings, share skills and coordinate together on campaigns helping people to lead movements like Just Treatment (organising patients to fight for the NHS) through to working with our members to get over 1400 media bookings across the UK’s biggest TV/radio outlets. We’re ambitious and the team is agile, fast paced and committed to actually changing things. 

CPRE Hampshire, the countryside charity, is searching for a membership and volunteer coordinator. This person should have initiative, people skills, and attention to detail together with a passion for the countryside. We are looking for a self-starting energetic people-person with good administration skills. Based in Winchester, you will report directly to the Chair of the Board of Trustees.

Main purpose of role: Undertake daily operational tasks, including assessing and processing grant applications, for the VRF (Vicar's Relief Fund) at St Martin-in-the-Fields Charity. 

Main duties and responsibilities

General Grant Processing

• Process and evaluate grant applications received and, where necessary, obtain further information from applicants, apllying good judgement and flexibility in the process
• Maintain user records through our grant management system (Flexi-Grant)
• Reply to correspondence in VRF inbox and telephone queries about the VRF
• Deal with all information in line with Data Protection (GDPR)
• Process return of grants, check and chase evidence submitted by grant recipients
• Process new user registrations
• Make grant payments
• Actively highlight if there are any concerns with VRF applications or the process for applying for the grant
• Liaise with Fluent Technology (who host Flexi-Grant) where necessary

Other activities

• Maintain a good working relationship with Charity Director, Frontline Network Team, St Martin-in-the-Fields Ltd staff, BBC Christmas Appeal volunteers and donors, and Connections at St Martin's staff
• Contribute relevant information, insights and expertise to the Team and the wider organisation, and take an active role in the development of the organisation's life and effective functioning
• To contribute, where necessary, to the development of the Charity and its initiatives including but not limited to the VRF and the Frontline Network
• Perform any reasonable duties commensurate with this post to ensure the success of St Martin-in-the-Fields Charity

This is not an exhaustive description of the job. Aspects will change over time and the job holder will be expected to contribute to its development and progression. 

How to apply

If you're interested in coming to work for us, please provide the following - 

• a current comprehensive CV outlining your key achievements in previous and current roles
• a supporting statement (no longer than two pages) explaining how your skills and experience match the requirements of the role, directly addressing the person specification (to be found in the attached application pack)
• details of two referees (who will not be contacted without your prior consent)

Deadline for receipt of applications - midnight on Friday 5 June 2020

Interviews will be held either in person at St Martin-in-the-Fields or remotely the week beginning 15 June 2020.

Job Title:

Youth and Community Development Coordinator

Service:

Communities

Hours of work:

Full Time (36.25 hours per week)

Pattern of work:

Flexible hours to meet the needs of the project. This will involve occasional evening and weekend work.

Office base:

 The Grange, Dinmore Avenue, Blackpool FY3 7RW

Work locations:

Blackpool

Salary:

£20,965 – £24,922

Reporting to:

 The Grange Project Manager  

Responsible for:

Not applicable

Type of Contract:

Permanent

Benefits

Auto Enrolment Pension Scheme

Annual Holidays (25 days) + 1 additional gratuity day for Christmas closure + Public Holidays

Flexible working arrangements, depending on the needs of the role

Employee Assistance Programme

Appropriate training provided

BACKGROUND

 The  Grange is a thriving community centre located in Grange Park, Blackpool. Recently refurbished it includes a community farm, café and shop as well as a pharmacy, a convenience store, a library and a community theatre space.  The Grange is managed on behalf of Blackpool Council and the Grange Park local community by Groundwork.

We are looking to appoint a Youth and Development Coordinator to lead on our targeted work supporting people on Grange Park. The role will involve the delivery of range of activities to young people involved in a variety of new groups within the centre. In addition to this the successful candidate would be tasked with wider development and engagement work within the centre to support as many people as possible

SCOPE OF THE ROLE

We are looking to appoint a Youth and Development Coordinator that is excited by the idea of working with the community at a grass roots level – and who has the skills and expertise to help them achieve transformational change. 

Applicants must be dynamic and creative and will be required to engage and support local people in an effective and collaborative way. The role will include:

• Delivering a broad range of activities with young people who access the Centre.
• Supporting local residents to establish activity groups and support them to self-govern in a financially sustainable manner.
• Empowering the local community and ensuring their needs are at the heart of the Centre's work.

This role requires a clear DBS check.

MAIN DUTIES & RESPONSIBILITIES

1. Youth Development

To deliver a range of activities to different groups of young people supporting their personal development, health and wellbeing and inclusion within the local community.

1. To lead on all aspects of youth work on site including the planning, development and delivery of activity with young people
2. To ensure adequate processes are in place with activity groups in relation to Safeguarding and Health and Safety
3. To link to wider partners delivering youth activities on Grange Park to ensure that services support each other and maximise impact

2. Engaging Local People

To develop a programme of outreach activities that engage the local community in the development and delivery of  TheGrange.

1. To provide a pivotal co-ordination role for the local community residents, to build trust between the centre and its local population
2. Seek and understand local stakeholder needs and provide a balanced usage plan for the centre
3. To work with all stakeholders to deliver a viable and sustainable activities plan for the centre
4. Utilise all forms of media to promote the centre locally, to include social media, website, photography and promotional materials

3. Empowering Local People

To support local residents to take an active role in delivering services form  TheGrange and take a lead on managing groups on site.

1. To lead the development of an active Friends of Group ensuring the voice of the local community is embedded in the heart of activities delivered from  TheGrange
2. To undertake consultation work with local people and partner organisations to identify issues and potential solutions, ascertain options and drive forward a consensus
3. To deliver activities that are identified as having benefit for the community including large scale public events
4. To support local residents to set up their own groups and implement procedures to ensure they can self-govern and work in a safe and sustainable manner
5. To assist with recruitment and support of volunteers in the delivery of projects

4. Any other reasonable duties as required by the Trust, by funders or by the line manager.

ORGANISATIONAL RESPONSIBILITIES

1. Investors in People - Groundwork Cheshire Lancashire & Merseyside is committed to maintaining its Investor in People (IIP) status and you are expected to support the ongoing development of IIP.

1. Health & Safety - All staff and volunteers have responsibility for ensuring that their working environment is healthy and safe and that staff and volunteers for whom they are responsible for, or working with, are not placed at risk.  All staff and volunteers will be expected to familiarise themselves with and adhere to the current Health & Safety Policy.

1. Equal Opportunities & Diversity - Groundwork Cheshire Lancashire & Merseyside strives to be an equal opportunities employer and operates an Equal Opportunities policy.  It also recognises the benefits that a diverse workforce brings to the organisation and welcomes this.

1. Data Protection - Groundwork Cheshire Lancashire & Merseyside endeavours to comply with the Data Protection Act 2018.  It may be necessary to disclose personal data to funding bodies - where a role is funded externally - in order to comply with their funding requirements.  If this applies to you we will inform you about what information is shared.

1. Personal Development - All staff and volunteers will be expected to participate in a broad range of personal development activities in line with best practice and take responsibility for identifying own learning needs in order to fulfil the requirements of the role and support career progression.

1. Corporate Training - All staff and volunteers will be expected to attend and fully participate in the Trust’s Corporate Training Programme.

Note:

This is a description of the job as it is currently envisaged at the date noted in the footer.  It is the Trust's practice to review, from time to time, employee job descriptions and to revise them to ensure that they relate to the job that is being performed and/or to incorporate any changes being proposed.  Any changes will be led by your line manager in consultation with you and any amendments will be approved by the relevant Service Director.  You will have the opportunity, and are expected, to fully participate in such discussions.  This job description is broad-based and is not intended to be an exhaustive list of all possible duties, as it is recognised that jobs may change over time.  Should the duties change significantly, the post and salary level will be fully reviewed.

Person Specification (requirements to carry out this role)

Essential (E) Desirable (D)

Assessment

Method

Education, Training & Qualifications

GCSE Mathematics and English language grade C or above (or equivalent)

E

A

Recent Safeguarding training

E

A

Nationally recognised Youth Work qualification

D

A

First Aid at work certificate

D

A

Community Development qualification

D

A

Experience

Experience of co-ordinating and delivering activity in a community setting

E

A / I

Experience of designing and delivering activities with young people

E

A / I

Leading community groups to self-manage through 1:1 support and mentoring

D

A / I

Managing health and safety and developing risk assessments

E

A / I

Managing multiple small projects to meet deadlines

D

A / I

Knowledge

An understanding of the purpose of TheGrange

E

I

Knowledge of relevant funding streams

D

I

A good understanding of Data Protection and handling personal data in the office and on site.

D

I

Knowledge of the local area and common issues faced within the local community

D

I

Skills and Abilities

Pro-active, self-motivated and confident.

E

I

Ability to act as both role model and team player.

E

A / I

Work to deadlines, completing work to a high standard

E

A / I

Good communication skills and ability to relate to people from a range of backgrounds.

E

I

Creatively able to solve problems and design services that support a broad range of participants.

E

A / I

Computer literate including, internet, Word, Excel, PowerPoint, email and social media

E

A

Good level of numeracy, literacy and financial management skills

E

A / I

Personal Qualities and Commitments

A commitment to understand and follow all GCLM Core Policies in all work practices.

E

A / I

A demonstrable commitment to the aims and objectives of Groundwork, ensuring awareness of the up to date Mission and Vision Statements.

E

A / I

Willingness and ability to support the service team out of hours, including occasional evenings and weekends, as and when required.

E

A / I

Able to demonstrate integrity, diplomacy and tact when met with challenging situations

E

I

Committed to personal development

E

I

Assessment Key:

A (application form), I (interview), P (presentation), E (exercise), R (role play)

Job Title: The Story Project Coordinator

Location of job: Cliff College, Derbyshire

Job Type: Part Time

Contract Type: Fixed Term from 1 September 2020 to 31 August 2021

Hours: 15 hours per week

Salary: £7,254 per annum

Closing Date: 11/6/2020

We are looking for a young person who...:

is passionate about telling and hearing people’s stories
is excited to live in a community of young Christians

What is the role about?

encouraging and enabling people to tell their stories
creating resources, managing the website, creating social media, telling stories

What's in it for you?

A key role at the heart of the second year of The Story Project
Living in a community of young people at Cliff College

Occupational requirements

Age 18-23
To be a Christian

In accordance with the equality act 2010 it is a genuine occupational requirement that the post holder is a practicing Christian and we would expect our to adhere to our values as a church.
In return, we offer an exceptional pension scheme, generous annual leave entitlement (plus an extra 3 days’ leave granted over Christmas/New Year), TOIL, Flexi-leave and an on-site Wellbeing Adviser

An enhanced DBS disclosure will be required for this role, the cost of which will be incurred by the Methodist Church.

Interviews will be held via ZOOM on Tuesday 7th July 2020

Interview Date: 07-Jul-2020

Facilities & Office Coordinator (IT & Operations)

London Wildlife Trust are at an exciting point in our journey, protecting and restoring nature whilst engaging and inspiring Londoners to connect with nature. Our vision is a London alive with nature, where everyone can experience and enjoy wildlife.

The position: Facilities & Office Coordinator (IT & Operations)

We are looking for a versatile Facilities & Office Coordinator (IT & Operations) to help make LWT an engaging and efficient place to work for our people. You’ll be working on a diverse range of projects to maintain and improve our facilities and ICT systems across the Trust.

You don’t have to be an IT expert! We have an external IT support provider who you will liaise with when you need help but we are looking for someone with strong basic IT skills who has the confidence to learn and carry out basic administration.

The role will be incredibly varied and will suit someone who enjoys variety and problem solving, but you can expect some of the following:

• Manage the inventory for ICT equipment; buy new equipment in line with agreed plans and budgets; arrange the secure disposal of broken or redundant items.
• Manage all user and group administration in Office 365 – with technical assistance as needed.
• Manage the relationship with our list of suppliers, contacting for support when you need it (i.e. phone providers, broadband and landlines etc.)
• Escalate any technical problems to LWT’s IT support company
• Manage LWT’s head office, liaising with building management as necessary, ordering stationary and other items, coordinating post and waste disposal, and ensuring that users keep shared spaces tidy
• Assist with the planning and execution of a possible office move in 2022.

What’s in it for you?

Title: Facilities and ICT Coordinator

Salary: £25,811 -  28,909 (pro rata) depending on experience

Tenure: Permanent

Hours of work: 9.30 – 5.30pm with flexibility

Holidays: 25 days per annum (pro rata) plus statutory holidays 

On top of this, we offer:

• Access to a free Employee Assistance Scheme to support you inside and outside of work
• Generous Family Friendly and Flexible Working opportunities and policies
• “Staff Day” once a quarter where you can get involved in conversation work on one of our sites
• A cracking Christmas party
• Free tea, coffee and hot chocolate (it’s the little things)

Our Ideal Facilities & Office Coordinator (IT & Operations)

We’re looking for:

• Some facilities or office management/coordination experience
• Confident and proficient in the use of MS Office, including Word, Excel and Outlook
• The ability to learn new systems and processes

Desirable:

• Knowledge and/or experience of working with Office 365 and Microsoft Teams would be a real bonus
• Experience of managing phone systems and other ICT hardware
• Knowledge of health and safety management

Please see the attached job description for full details.

Does this sound like you? We’d love to hear from you! To apply, please follow the link to our website to complete an Application Form and Candidate Details Form 

FBB supports young people from disadvantaged backgrounds who are passionate about football but disengaged at school in order to help them finish school with the skills and grades to make a successful transition into adulthood. We do this by providing long-term, intensive support, built around relationships and young people’s passions, in the classroom and beyond. There are thousands of young people who are passionate about football but are not fulfilling their potential at school. We work with over 1,000 young people each week who are passionate about football across London, Essex and the North West. We work across a range of schools in both a mainstream setting and in specialist provisions, with a focus on Key Stage 3.

Chair

London

Unremunerated

FBB is one of the UK’s fastest growing social sector organisations. As an ambitious, expanding and dynamic organisation we are seeking a highly credible and engaged senior leader to support our motivated and collaborative board. This individual will work with the Co-CEOs to lead the organisation through a period of increased impact and growth.

You will bring experience of serving on high performing boards, significant strategic leadership and enjoy an ambassadorial role with senior stakeholders. You will bring personal gravitas along with strong interpersonal skills and offer relevant networks to the work of the organisation. Critically you will be motivated by the vision and mission of FBB and be committed to living our values.

To learn more about this unique opportunity, and to find out how to apply, please read the full appointment brief, on the Prospectus website, which can be reached by clicking on the “Apply on Website” Button.

FBB is committed to achieving greater diversity in its board, and welcomes applications regardless of sex, gender, race, age, sexuality, belief or disability.

Deadline for applications: Sunday 7 June 2020 at midnight

Interviews with Prospectus: w/c 15 June/ w/c 22 June

Final Panel Interviews with FBB: w/c 6 July

Working Chance is an acclaimed, visionary, award-winning charity whose mission is to give women with criminal convictions who've had few breaks in life independence and hope. 

We empower women with convictions to fulfil their potential and reintegrate into mainstream society by helping them to develop their employability and self-belief and find a job they can thrive in. We provide bespoke rehabilitation and employability programmes for these women. We work with employers of all sizes across all sectors to match women with the right jobs. As well as directly helping women to turn their lives around, we also work with policy makers and politicians to influence the development of policy and legislation that affects women with convictions or at risk of criminalisation.

Chair

London

Unremunerated

You will be joining us at an exciting time, with an engaged board, a new CEO in post since last summer and a strong new senior management team. We are currently developing a new strategy to take us on a journey towards greater impact and reach over the next five years.

We are looking for a Chair who will bring significant charitable governance experience and be an impactful leader with proven strategic ability. The Chair will be highly credible and able to serve as an effective ambassador bringing strong interpersonal skills along with empathy, diplomacy and humility.

We are particularly interested in individuals who bring knowledge and understanding of the criminal justice system or exposure to the issues relating to women who have faced disadvantage and adversity. Most importantly, we are seeking an individual who shares our passion, ambition and commitment to transform women's lives and tackle stigma.

For more information about the organisation and this important opportunity, and to find out how to apply, please find the appointment brief below.

Working Chance is committed to achieving greater diversity in its board, and welcomes applications regardless of sex, gender, race, age, sexuality, belief or disability.

To learn more about this unique opportunity, and to find out how to apply, please read the full appointment brief, on the Prospectus website, which can be reached by clicking on the “Apply on Website” Button.

Deadline for applications: Monday 29 June

Interviews with Prospectus: 8 July - 17 July

Final Panel Interviews with Working Chance: w/c 27 July

Essex Wildlife Trust is the county's leading conservation charity, committed to protecting wildlife and inspiring a lifelong love of nature. We manage nature reserves and discovery parks across the county, providing outstanding outdoor learning and preserving places of wonder. Founded in 1959 by volunteers, we protect over 8,400 acres of land across 87 sites and are supported by 39,000 members. Our climate is in crisis and nature needs our help. Together we can protect the future.

Chair

Essex

Unremunerated

At this critical and exciting time with a new ambitious strategic plan for the next five years, we are looking for a Chair that shares our values and commitment to a wilder Essex.

You will bring significant governance experience, be comfortable in an ambassadorial role and be an effective and natural communicator. You will have gravitas and credibility as well as strategic leadership experience within a changing context at a senior level.

Essex Wildlife Trust is truly committed to achieving greater diversity at board level from under-represented groups, and welcomes applications regardless of sex, gender, race, age, sexuality, belief or disability.

To learn more about this unique opportunity, and to find out how to apply, please read the full appointment brief, on the Prospectus website, which can be reached by clicking on the “Apply on Website” Button.

Deadline for applications: Sunday 14 June 2020 at midnight

Interviews with Prospectus: w/c 29 June/ w/c 6 July

Final Panel Interviews with Essex Wildlife Trust: w/c 20 July

All over the world women and girls have less social, economic and political power, which can lead to their human rights being denied. Gender inequality is the root cause of women’s rights abuses. ActionAid supports women and girls to claim their rights.

ActionAid is an international charity that works with women and girls living in poverty. Our dedicated local staff are changing the world with women and girls. We are ending violence and fighting poverty so that all women, everywhere, can create the future they want.

ActionAid UK is part of the ActionAid International Federation of development charities. With an annual income of nearly £200m globally, this Federation works in 43 countries, reaching thousands of communities and, most importantly, making a real difference to the lives of the world’s poorest women and girls.

The board of ActionAid UK are now seeking to recruit a new Chair to support the continued ambition of the charity in changing the lives of more women and girls.

The Chair will engage a motivated and collaborative board, increasingly recognised for its pioneering work on diversity and inclusion. They will bring experience of charity governance and be credible in their relationships with external stakeholders and the wider ActionAid International Federation.

The Chair will have a deep-rooted passion for ending poverty and injustice for women and girls around the world and a commitment to ActionAid UK’s values.

The time commitment required of the Chair of the board is a minimum of 4 weeks per year, with the possibility of increasing to 6 weeks. This includes at least one weeklong international travel per year.

The role of Chair is a voluntary role, but ActionAid will pay expenses for travel and accommodation for any ActionAid related trips.

ActionAid is committed to supporting flexible working. If you would like to discuss options, including the possibility of a job share for this role, there will be space to do so during the interview process.

Application process:

Please apply by midnight on the 30th of March 2020.

First round interviews will be held on the 16th of April 2020.

Chair

Unremunerated

London/Cambridge board meetings

VoiceAbility makes sure that people are heard when it matters most. We provide free, independent support to over 30,000 people each year to be involved in decisions about their health, care and wellbeing. We're an independent charity and one of the UK's largest providers of advocacy and involvement services.

We are now seeking a highly accomplished chair, to lead and facilitate the Board as the organisation takes forward an ambitious strategy to increase its social impact.

This is a significant opportunity for a person who has the strategic focus, governance understanding, leadership experience and emotional intelligence, to develop a high performing board and to ensure that it provides the right blend of support and challenge to the Chief Executive and Executive Team.

The Chair will be motivated by VoiceAbility's vision and values. They will lead and facilitate a skilled and engaged body of Trustees and bring valuable strategic insight.

For more information about the organisation and the role please read the appointment brief below.

VoiceAbility recognises that diverse boards perform better. We are committed to achieving greater diversity in our board, and welcome applications regardless of sex, gender reassignment, race, religion or belief, age, sexuality, belief or disability or any other factor which is not objectively justified. Inclusivity and accessibility are vital to VoiceAbility and so please do make us aware of any reasonable adjustments we can make in order to facilitate your engagement with the application process.

To learn more about this unique opportunity, and to find out how to apply, please read the full appointment brief, on the Prospectus website, which can be reached by clicking on the “Apply on Website” Button.

Closing date: 15 June

Interviews with Prospectus: w/c 22 & w/c 29 June

Interviews with VoiceAbility: w/c 13 July

The United Kingdom Literacy Association (UKLA) is looking for a General Manager to run its Office in Leicester (some Office work may, from time to time, take the form of home-working). The Association needs someone able to manage a small team of part-time members of staff. The Office staff team comprises: the General Manager (part-time, 28 hours on at least 4 days per week); a part-time Finance Administrator (23 hours on 3 days per week); a Membership Secretary (currently 10 hours on 2 days per week); an Admin and Awards Secretary (currently 10 hours on 2 days per week). It is the responsibility of the General Manager, in association with UKLA trustee line managers, to decide how and when to delegate tasks within the Office, and see that these are carried out effectively.

General Manager

Salary: Between point 20 and 27 (£25,217-30,942) pro rata

Contract, Part-time (28 hours on at least 4 days per week)

The General Manager should be a good communicator with excellent managerial skills and a keen interest in helping UKLA work effectively across the United Kingdom and beyond. The UKLA General Manager is expected to be reliable, systematic and proactive. She or he will have good interpersonal, administrative, communication and IT skills. The role requires someone who works well under pressure while also paying due attention to detail and upholding the values of the Association.

The UKLA General Manager has oversight of all communications and events from a UKLA Office perspective but is directly responsible to the trustees of UKLA for the efficient operation of the UKLA Office and its team of staff. On a day-to-day basis, however, the General Manager works independently and with minimum supervision, responding promptly and directly to the needs of trustees and committee conveners to ensure that UKLA’s programme of charitable activity and the implementation of delegated aspects of its strategy run as smoothly and effectively as possible.

The UKLA General Manager is expected to undertake other duties and responsibilities which the Association may from time to time reasonably require, and engage in any training which may be offered relevant to fulfilling the role more effectively.

Detail

1) Office management

Responsibility for the smooth operation of the UKLA office, including:

• acting as the UKLA’s Responsible Person for General Data Protection Regulation (GDPR) and ensuring UKLA’s compliance with GDPR
• ensuring office procedures support the secure storage and backup of electronic data
• ensuring administrative systems are efficient and fit for purpose
• ensuring office accommodation and equipment are fit for purpose and meet Health and Safety requirements
• liaising and negotiating with the management of the office premises (Voluntary Action Leicester – VAL), on behalf of the Association
• ensuring UKLA is covered by appropriate insurance policies (with relevant trustees including the Hon. Treasurer), including for external events such as conferences
• maintaining and updating the Office Handbook
• contributing to the annual review and revision of UKLA’s guidance on office procedures (with relevant trustees including the Hon. Secretary and/or Hon. Treasurer).

2) Office staff management

Accountability for staffing, including:

• advertising for and appointment of new staff, in collaboration with trustees, and agreeing their job descriptions
• induction and supervision of new staff members
• monitoring and reviewing performance of all staff in relation to their job descriptions and providing brief monthly reports to line managers (Hon. Secretary and/or Hon. Treasurer)
• supporting and supervising staff on a day to day basis 
• planning the efficient deployment of part-time staff to make best use of office space
• maintaining and updating the office staff critical date planner
• maintaining a calendar of annual leave for all office staff to ensure coverage and consistency of operation, and informing trustee line managers
• maintaining a record of staff hours and leave taken, ensuring these meet contractual requirements
• overall management of staff pension arrangements (in liaison with the Hon. Treasurer/Secretary).

3) Supporting UKLA’s charitable status

Acting as the key contact for the Charity Commission, in liaison with the President/Hon. Secretary/Hon. Treasurer, as appropriate:

• maintaining an ongoing database of trustee details and updating it annually
• updating the Charity Commission’s register of trustees, as necessary
• ensuring UKLA’s Annual Return is completed each summer on the Charity Commission website, including the upload of the Annual Report and Accounts
• keeping up to date with Charity Commission requirements.

4) Supporting trustees and sub-committees

Responsibility for managing office systems to support the smooth functioning of UKLA as an organisation, including:

• providing administrative support for the President, Hon. Secretary and Hon. Treasurer, as required, prioritising efficiently
• providing administrative support for the conveners of sub-committees, Special Interest Groups and Task Groups, and the Regional Representatives co-ordinator, as required, prioritising efficiently
• ensuring papers for Executive Committee (EC) and National Council (NC) meetings are pre-circulated, filed and stored
• minuting EC and NC meetings (in conjunction with the Finance Administrator) and ensuring minutes are sent to the Hon. Secretary for checking within 5 working days of each meeting
• ensuring all minutes are filed and stored
• organising efficient filing systems for all other UKLA documentation, in digital or print form, to enable others to locate documents quickly and easily
• addressing action points relevant to the UKLA office which arise from committee minutes
• managing website updates in liaison with the website designer
• maintaining and regularly updating the UKLA Archive.

5) Finance

Overall responsibility for the efficient management of UKLA’s finances, including:

• maintaining a strategic overview of UKLA’s finances
• ensuring compliance with UKLA’s internal financial controls, as specified in the Charity Commission’s document (CC8) and contributing to the annual review
• supporting and advising the Finance Administrator as required
• acting as an authorised signatory and authorising expenditure
• liaising with UKLA’s accountants and payroll as necessary
• substituting for the Finance Administrator on urgent matters, where essential
• providing guidance to conference organisers about managing and budgeting for a conference, and ensuring they understand their responsibilities for covering costs
• ensuring that conference bookings are promptly processed.

6) UKLA International Conference

Contributing to the UKLA’s annual International Conference in liaison with the conference organiser and the convener of the Conferences sub-committee by:

• co-ordinating practical details, including – as appropriate – venue, catering, accommodation, social programme, timetable and budget
• updating website pages for submission of proposals, where appropriate
• providing office administrative support for the proposal submission process
• creating the final programme
• creating the conference brochure with the support of the conference director and overseeing its production and delivery
• maintaining excellent communication with delegates and speakers, ensuring information is delivered effectively in a timely manner
• maintaining an overview of conference budgets and finances, and seeking to achieve best value for money at all times
• attending all International conference ensuring their smooth running and overseeing staff/helpers.

[Please note that for the July 2021 International Conference (postponed from July 2020), much of the above has already been begun.]

16hrs per week I Based in North Kensington, London I Flexible office / home based 

We have an exciting opportunity for a Learning and Evaluation Manager to join our team. You will help The Nucleo Project to understand and communicate the impact it has on the children and young people who participate, as well as the wider community. You will lead on and deliver a framework for evaluating the project, and you will use this research to support the rest of the team to reflect on and improve its work. 

Who we are looking for 

We are looking for a candidate who has excellent communication skills, experience in research, a rigorous and detail-oriented approach, and a strong ethos for working in a community-based charity focused on youth. The role will require someone who is both technically skilled and good with people, and who is excited about playing a key role in the organisation's development. A commitment to the charity’s mission is essential. 

The role

While not exhaustive, the following list of responsibilities gives a comprehensive overview of the role:

• Developing and co-ordinating the learning and evaluation programme, using a measurement framework created by Sound Connections as a basis
• Sourcing qualitative and quantitative data from our participants and the wider community, to include both musical and non-musical outcomes 
• Creating strong processes for data management and for learning through data analysis
• Effectively communicating any learnings both internally and externally 
• Collaborating with colleagues to ensure the effective use of organisational learning in developing pedagogy and practice, and improving outcomes for our young people

Other core requirements 

• As this role will require working closely with children and young people an enhanced DBS check will be required. We can arrange this for the successful candidate. 
• We are actively interested in bringing people into the organisation from the widest possible pool of talent. We believe that having a wide range of perspectives and experience will help us do our work better. So if your life experience helps you to relate to our project, then we would especially like to hear from you.  

About us

The Nucleo Project was set up in 2013 to offer ensemble-based musical opportunities to children and young people in North Kensington, completely free of charge. We are part of the global El Sistema movement, which began in Venezuela in 1975.
Our students commit to an immersive and rigorous programme which fosters rapid progress and high achievement, as well as strong bonds within our community and a truly transformative difference in our young musicians’ day to day lives.

Interested? Please send your CV with contact details for 2 referees and a short supporting statement (max 2 sides A4) outlining how you fulfil the person specification for this post by end of day, Wednesday 8th July 2020.