Communication manager volunteer roles in connahs quay, flintshire

Position Overview:
The Programme Coordinator provides critical administrative and logistical support to ensure the smooth operation of the employability and skills development programme. As the first point of contact for participants, this role focuses on managing inquiries, maintaining records, coordinating schedules, and facilitating seamless communication between participants, trainers, and stakeholders. The Programme Coordinator plays a vital role in ensuring participants feel supported and programme activities are delivered efficiently.

Key Responsibilities:

1. Participant Engagement & Support:

   • Serve as the primary contact for participants, responding to inquiries via phone, email, or in person, and providing guidance on programme logistics, enrollment, and resources.

   • Manage participant registration, onboarding, and attendance tracking for workshops, training sessions, and events.

2. Administrative Coordination:

   • Maintain accurate and up-to-date participant records, including personal details, progress updates, and post-programme employment outcomes, ensuring compliance with data protection policies.

   • Schedule and coordinate meetings, training sessions, and stakeholder events, including room bookings, material preparation, and calendar management.

3. Documentation & Reporting:

   • Prepare and distribute programme-related materials, such as handbooks, training agendas, and certificates of completion.

   • Assist in compiling data for reports on participant engagement, attendance, and feedback to support programme evaluation.

4. Logistics & Communication:

   • Manage programme logistics, including training materials, technology setups, and participant resources.

   • Draft and send routine communications (e.g., reminders, updates) to participants, trainers, and partners.

5. Compliance & Record-Keeping:

   • Ensure all participant files and programme documentation adhere to organisational policies and grant requirements.

   • Support audit processes by maintaining organised participant consent forms, evaluations, and feedback records.

Required Qualifications:

• Education: A high school diploma is required; an associate’s or bachelor’s degree in administration, communications, social sciences, or a related field is preferred.

• Experience:

  • 1–2 years in administrative support, customer service, or programme coordination, preferably in education, non-profits, or workforce development.

  • Experience managing high-volume inquiries and maintaining detailed records.

• Skills:

  • Exceptional organisational skills with the ability to prioritise tasks in a fast-paced environment.

  • Strong verbal and written communication skills, with a customer-service-oriented approach.

  • Proficiency in Google products (Forms, Docs, Sheets, Slides) and familiarity with databases or CRM systems.

  • Attention to detail and commitment to accuracy in data entry and reporting.

The Professional Development Programme with Quilombo UK is a 16-week UNPAID opportunity that requires a minimum commitment of 12 hours per week, Monday to Friday.

QUILOMBO UK is dedicated to fostering an inclusive workplace environment that values diversity and promotes equality for all employees. As part of our commitment to upholding these principles, we adhere to the guidelines outlined in the Equality Act 2010. We firmly believe in creating a workplace where all individuals are respected and treated fairly. Discrimination of any kind will not be tolerated.

AHO Head of Fundraising (unpaid, Volunteer role)

Responsibilities and Duties

The Volunteer Head of Fundraising assists the Director of Fundraising in developing and implementing a comprehensive multi-year funding strategy that encompasses diverse income streams, working collaboratively with senior leadership to coordinate efforts and maintain an up-to-date funding pipeline. 

The Volunteer Grants Head assists the Director of Fundraising to:

• Develop and drive a multi-year fundraising strategy to support the organisation's growth ambitions.  To include a mix of both existing and new income streams and the resources needed to reach the goals.
• Work with the CEO, Director of Fundraising, and Grant Managers to implement the strategy in a coordinated and effective way.
• Create and maintain the fundraising pipeline, keeping it up to date in the CRM, in collaboration with other Volunteers and staff members.
• Lead on fortnightly Business Development meetings to keep everyone aligned and updated.
• Lead the development of new income streams, including government procurement opportunities and individual donations.
• Collaborate with senior leadership to ensure alignment between income generation and programme delivery.
• Work closely with the Board of Directors to establish and leverage networks and opportunities.

Essential Skills, knowledge, and behaviours:

• Proven track record of developing and delivering successful fundraising strategies at a senior level.
• Proven track record of meeting or exceeding income targets across multiple income streams.
• Experience managing multiple income streams, including statutory income, individual, corporate, and grant fundraising
• Strong leadership and people management skills with experience developing high-performing teams
• Excellent relationship-building skills with the ability to engage a wide range of stakeholders
• Financial acumen, including budgeting, reporting, and performance analysis
• Exceptional written and verbal communication skills, including bid writing and donor presentations
• Strategic thinker with a proactive, innovative, and resilient approach
• Knowledge of fundraising regulation, GDPR, and best practice in supporter stewardship

Please note that this is an unpaid role. Don't apply if you plan to negotiate a pay or deal.  Volunteering allows people to give their time for free to society while gaining the experience they need when applying for future paid jobs.

For the full role description and other volunteer opportunities, please visit our website.

How to apply

Please apply by submitting your CV and cover letter using the Charity Job system.  If you use any method other than the one specified, we will not review your application.

Seeking Conference Planner to coordinate logistics, collaborate with stakeholders, and ensure a seamless conference experience for attendees of our upcoming conference.

DESCRIPTION SUMMARY:

The IWI Conference Planner will be responsible for the full lifecycle of an event, from strategic planning and budgeting to on-site logistics and post-event evaluation, ensuring the event aligns with The IWI's mission and goals. Key duties include venue and vendor selection, budget management, marketing and attendee registration, speaker and sponsor coordination, managing event staff and volunteers, ensuring compliance with safety regulations, and reporting on event success to leadership. This role requires strong project management, budget management, communication, and negotiation skills to deliver a high-quality experience within financial constraints.

RESPONSIBILITIES:

Event Strategy & Planning:

Collaborate with stakeholders to define event goals, themes, and target audiences, and develop comprehensive plans and timelines.

Budget Management:

Create and manage event budgets, identifying cost-effective solutions, securing sponsorships, and tracking expenditures to meet financial objectives.

Logistics & Operations:

Oversee all logistical aspects, including venue selection, vendor management (catering, AV, decor), and event setup and breakdown.

Marketing & Communication:

Develop and implement marketing and promotion strategies to attract attendees, manage attendee registrations, and ensure smooth communication before and during the event.

Stakeholder & Speaker Management:

Coordinate with internal teams, external partners, and speakers, managing contracts and ensuring all logistical needs are met.

On-site Management:

Provide leadership and support on the day of the event, troubleshooting issues, coordinating staff and volunteers, and ensuring the event runs smoothly.

Post-Event Activities:

Conduct post-event evaluations, analyse success metrics, gather feedback, and prepare reports to inform future events.

REQUIRED SKILLS AND QUALIFICATIONS:

Project Management:

Strong ability to manage multiple tasks, prioritise deadlines, and develop detailed event plans.

Budget Management:

Proficiency in creating, managing, and adhering to budgets.

Communication & Negotiation:

Excellent written and verbal communication skills to interact with diverse stakeholders and negotiate with vendors.

Organisational Skills:

Meticulous attention to detail to manage complex logistics and ensure all event components are coordinated effectively.

Problem-Solving:

Ability to think on your feet, identify roadblocks, and provide timely, thoughtful solutions to unexpected challenges.

Tech Savvy:

Experience with various event platforms and tools for virtual and in-person events.

Passion for The IWI's Mission:

Understanding and alignment with the organisation's core mission to effectively promote and execute relevant events.

EXPERIENCE REQUIREMENTS:

• Proven experience in conference planning or event management, with a track record of successful event execution.
• Knowledge of industry best practices and trends in conference planning and management.
• Knowledge with sponsorship and donor acquisition.
• Proficiency in Microsoft Office Suite and event management software.
• Strong organisational and time management skills, with the ability to work autonomously and meet deadlines.
• Ability to work flexible hours, including evenings and weekends, as required for conference.
• Familiarity with budget management and financial tracking for conferences.
• Excellent written and verbal communication skills.

This is an exciting opportunity to join a charity at the very start and to make a difference in shaping how we move forward.

Who are we looking for?

At present we are working to secure funding that will see us through our first year, and the role will be an important part of the organisation's growth of the organisation.

This role will be overseeing the digital aspects of the organisation, including the website design and management which is currently being hosted on Squarespace and our internal communications system, which is using the Google Workspace platform. At Living Reasons, we believe that individual skills are more important that experience, in this role having an attention to detail and a creative spirit, along with the passion for Living Reasons' values and mission are all you will need, the rest is growth for both you and for the organisation.

Living Reasons – What we are planning, who we are and where we are now:

What is the plan?

The person who is starting the charity up is autistic, has ADHD, CPTSD and also multiple physical conditions that effect daily life and is part of the LGBTQ+ community and has faced a lot of issues in life because of these things.

Living Reasons is being created to fix what we think is a challenging situation that is getting harder to achieve every week, month and year in the current economic, political, environmental and societal landscape. It is not easily defined but we hope the charity objects below will help put context to what we want to achieve, what we can say is that below are the issues we are trying to address, how we do this will change as quickly as society does, but the issues we want to tackle are these:

1) Outdated and damaging employment practices

2) Accessibility to services

3) Limited employment, training and education opportunities

4) Lack of support during times of crisis or need

5) Lack of equity and agency for many people in society

6) Institutional discrimination that is not challenged

7) Abuse of the legal system at all levels

8) Abuse of power in government bodies

9) Poor access to healthcare

10)  Unequal treatment of many people in society by large corporations

11)  Assumptions made by wider society based on incorrect, outdated or discriminatory rhetoric that is used in daily life

12)  Outdated company engagement with the public

13)  Lack of support that is not talked about and not being addressed

Our Living Values -

Creativity

1) Imaginative Development (Individual)

2) Instilled Collaboration (Internal)

3) Changing The Status Quo (External)

Prospectivity

1) What Can You Do (Individual)

2) What Can We Do (Internal)

3) What Can They Do (External)

Revolutionary 

1) Inspire With Confidence (Individual)

2) Boundaryless Innovation (Internal)

3) Challenge Traditions (External)

Attentivity

1) Analyse and Redesign (Individual)

2) Rebel and Reform (Internal)

3) Enquire and Reimagine (External)

Events Officer has the responisbility of organising (along with the help of a Trustee Events Manager) our magical visits to children/adults with LD, this could be at the hospital, social groups, refugee centres, libraries etc etc.

They will monitor the chapter email for submitted event booking forms (some of these will come from events organised by the Events Manager on Trustees). These will then be added to the calendar and advertised to volunteers. They will ensure each event organised has a handful of volunteers confirmed within a week of the event itself. They will then provide information and support to a Lead Volunteer to run the events. They will ensure that regular events are being attended by volunteers and that they have the costume and materials that are needed for these. They will follow up after events to ensure social media posts are made, hours are uploaded and that costumes are returned. They will ensure that all volunteers are attending events.

Obuyisi bw’Omu Initiative 

Obuyisi bw’Omu Initiative empowers underserved communities in Uganda—particularly women, youth, and children—through grassroots action, advocacy, and partnerships. It addresses key challenges including limited mental health support, poor water and sanitation, barriers to quality education, and the impacts of climate change. Programs create safe spaces for mental health awareness, improve clean water access and hygiene, and provide educational resources and mentorship to promote inclusive learning. Climate action efforts involve tree planting, conservation, and sustainable practices. By fostering community ownership and engaging volunteers, Obuyisi bw’Omu drives practical, sustainable solutions that enhance well-being and resilience for lasting positive change.

Marketer

Volunteer Role Description (remote, unpaid)

Role Description: We are seeking a passionate and creative Volunteer Marketer to help promote our initiatives, increase visibility, and engage our target audience. As a remote marketer, you will play a vital role in developing and executing marketing strategies that strengthen our presence online and offline. This role is ideal for someone who wants to gain hands-on marketing experience, showcase their skills, and contribute to meaningful projects while working flexibly from anywhere.

Key Responsibilities:

Content Creation & Promotion – Develop engaging content (social media posts, email campaigns, blogs, etc.) to raise awareness about our mission and activities. Social Media Management – Manage and grow our presence across platforms (e.g., Facebook, Instagram, LinkedIn, X/Twitter). Brand Development – Support in maintaining a consistent brand voice, messaging, and design across all communication channels. Campaign Planning – Assist in planning and executing marketing campaigns to promote events, initiatives, and partnerships. Audience Engagement – Interact with followers, respond to inquiries, and build an active online community. Research & Strategy – Monitor marketing trends, analyze competitor activities, and suggest improvements for better outreach. Reporting & Analytics – Track marketing performance (reach, engagement, conversions) and share insights for growth.

Weekly Time Commitment

10+ hours per week

Duration of Volunteer Role (remote)

6+ months

The Chapter Secretary ensures smooth running of the local chapter by managing communication, meetings, and documentation. The Secretary is responsible for organising chapter meetings, prepare agendas, take structured minutes, and upload them to Onedrive, ensuring they are shared with all attendees. In addition the Secretary also help coordinate volunteer socials and support chapter activities.

The Chapter Secretary should have strong organisational and administrative skills, with the ability to coordinate meetings, manage calendars, and keep accurate records. Attention to detail, good communication skills and time management are essential in addition to being reliable, proactive and collaborative.. Familiarity with Microsoft Word, Excel, OneDrive.

Job Title: Admin Assistant                                                                               

Reports To: Department Manager 

Location: Remote 

Employment Type: Volunteer (12 hours/week for 6 months)

About the Project – “Solta o Jogo”
Solta o Jogo is a vibrant cultural competition and festival celebrating Brazilian heritage through Capoeira, music, dance, acrobatics, and a Brazilian arts & crafts fair. Hosted at Kingston University Townhouse, the event invites the community to participate in free performances, workshops, and exhibitions promoting cross-cultural understanding.

As part of this initiative, we are seeking a dedicated Admin Assistant to support the day-to-day coordination and administrative operations behind this exciting and community-driven programme.

Position Overview:
The Admin Assistant will play a vital role in supporting communication, event coordination, documentation, and volunteer tracking. This position is perfect for someone looking to gain hands-on experience in nonprofit administration, event logistics, and team coordination. The role offers flexibility, skill development opportunities, and the chance to make a meaningful impact within the community.

Key Responsibilities:

Event Coordination Support

• Schedule and manage logistics for project events, workshops, and community showcases.

• Track bookings, rehearsals, and venue use to ensure a smooth timeline.

• Support RSVP management and communication for performances and activities.

Data & Documentation Management

• Maintain and organise project records such as attendance sheets, registration forms, and feedback.

• Ensure digital files are properly stored and accessible for all team members.

• Assist in compiling reports and summaries post-events.

Communication & Liaison

• Serve as a contact point for public and internal queries related to the project.

• Help coordinate communication between departments involved in the project (HR, Marketing, PR, Finance).

• Communicate with facilitators, artists, and partners to confirm details and provide logistical support.

Resource & Inventory Support

• Track inventory of promotional and event materials.

• Assist in coordinating procurement and delivery of materials for activities and performances.

Volunteer Coordination

• Monitor onboarding progress of volunteers engaged in Solta o Jogo.

• Assist with preparing and maintaining volunteer schedules.

• Provide administrative support during volunteer briefings and training.

General Administrative Duties

• Take meeting minutes and circulate action items.

• Help draft internal updates, task lists, and team reminders.

• Provide general clerical support as needed.

Required Qualifications:

Education:
No specific degree required, but experience in administration, event coordination, or office support is desirable.

Skills & Attributes:

• Excellent organisational and time-management skills.

• Proficiency in Microsoft Office (especially Word and Excel).

• Strong verbal and written communication skills.

• Attention to detail and ability to multitask efficiently.

• Friendly, professional, and proactive attitude.

• Ability to work independently as well as collaboratively with remote teams.

Benefits:

• Gain practical experience in nonprofit administration and cultural event coordination.

• Work flexibly with a remote, supportive team.

• Contribute to a vibrant, meaningful community project.

• Receive mentoring and transferable skill development.

• Local travel reimbursement for any in-person events or meetings (if applicable).

Equality Statement:

Quilombo UK is committed to fostering an inclusive and diverse environment. We promote equal opportunities in line with the Equality Act 2010. Discrimination of any kind will not be tolerated, and we welcome applications from individuals of all backgrounds.

"We are looking for 3 candidates to join our volunteer enhanced professional development programme and gain real world experience in your chosen field). While we only have 3 vacancies available through this programme, other options are available if your skills match our criteria".

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons.

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace.

The Personal Assistant role offers a great opportunity for the right person who is looking to:

• Gain experience in the Third Sector.
• Develop their skills and management experience; or just simply 'give something back to their community'.

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
• Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
• Liaising with staff
• Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills.
• Well-organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel.

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours of commitment per week across Monday and Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Job Types: Part-time, Volunteer

Expected hours: No less than 12 per week

Benefits: Work from home

Schedule:

• Day shift
• Monday to Friday

Work Location: Remote

Victory Afghanistan

�� Remote (must be based outside Afghanistan; UK or Europe preferred for time zone, but open worldwide)

Commitment: 6 hours per week through November 2025 (with the option to continue)

Compensation: Volunteer (unpaid)

About the Role

Victory Afghanistan is a US registered 501c3 charity based in Chicago, led by Afghan women and supported by more than 100 volunteers from 27 countries. We provide free online English education, mentoring and career pathways for over 850 Afghan girls and women who are currently banned from attending school or university.

We are seeking a highly motivated, strategic and entrepreneurial Career Pathways Manager to launch and lead a team focused on developing employment and internship opportunities for our senior students.

After completing our six level English programme and four semester mentoring course, students face three possible pathways:

1. Applying for international university scholarships abroad

2. Completing an online university qualification

3. Finding paid online work or remote internships — this is where you come in

Your role will be to build this pathway from the ground up, supported by a small team of Afghan volunteer project coordinators (each committing up to six hours per week). All are graduates or senior students from our programme.

You Will

• Develop a clear understanding of the online work landscape for Afghan women

• Explore safe and realistic income and internship pathways

• Identify potential partnerships with charities, NGOs, UN affiliates and socially responsible businesses

• Collaborate with Afghan project coordinators and our international leadership team

• Help shape long term systems for students to access paid work or meaningful career building experiences

Who You Are

• A committed professional with a background in charities, NGOs, international development, HR or social entrepreneurship

• Someone with excellent English and strong internet access

• Highly organised, adaptable and able to take initiative with limited resources

• Based outside Afghanistan (UK or Europe preferred for time zone, but open globally)

• A strong communicator with a sense of humour and a practical, solutions focused mindset

• Ready to commit around six hours per week through November 2025 (current semester)

Why Volunteer With Us?

This is a serious volunteer role in the middle of a humanitarian crisis. You will be helping to build something that could genuinely change the trajectory of a young woman’s life.

Victory Afghanistan is not just another charity. We are a global community of more than 100 volunteers from 27 countries, united in our mission to keep education alive for Afghan girls.

Interested?

Please send us a short message introducing yourself, your background, and why you are interested in this role. We will then arrange a conversation to explore fit and expectations.

We are a fast moving team made up of people from across the world. We are passionate, practical and committed to doing the most we can for the girls we serve. If this sounds like you, we would love to hear from you.

We are currently recruiting for a Fundraisers for our newly formed not for profit which provides fully qualified mental assistance dogs for those in need across Northamptonshire.

Ideally this would be a great role for someone who looking to gain some experience having been out of the business for a while and looking for someone to grow with us or someone is newly qualified in this area

You will have the platform to take control and create your own success story.

Essential to the role

ü  Enhanced Disclosure and Barring Service (DBS) check

ü  Satisfactory references

ü  Has working knowledge of word, Outlook

Desirable

ü  Educated to GCSE level with English and Maths

Role and Responsibilities

· Have experience of fundraising would be ideal.

· Must have strong verbal and written communications skills.

· You will be measured against agreed key performance indicators.

· You should be able to work with all other areas of the organisation from volunteers fundraising, to corporate functions.

· Strong time management skills and manage own administration with a keen eye for attention to detail.

· Be honest, reliable and knowledgeable about our services and how we support the local community.

Usanii Village Africa

Through the boundless power of creativity, we inspire young minds to dream, innovate, and become changemakers in their communities. By using art as a platform for awareness and advocacy, we tackle critical issues like environmental sustainability, gender equality and reproductive health.

Limited Access to Art-Based Education & Economic Opportunities – Many young people, especially out-of-school youth and teenage mothers, lack access to creative and vocational training programmes that can equip them with skills for self-reliance and economic independence.

High Rates of Teenage Pregnancies & School Dropouts – Limited knowledge and resources on sexual and reproductive health contribute to early marriages, teenage pregnancies, and high dropout rates among girls and young women, restricting their future opportunities.

Lack of Environmental Awareness & Sustainable Practices – Communities often lack the knowledge and integration of environmental stewardship in education and daily life, leading to unsustainable practices, environmental degradation, and missed opportunities for eco-friendly innovations.

Usanii Village Africa provides creative and vocational training in fields such as Eco-Artistry, carpentry, fashion, and design. By integrating art with practical skills, young people—especially out-of-school youth and teenage mothers—gain the tools needed for self-reliance and economic empowerment.

To combat early marriages, teenage pregnancies, and school dropouts, Usanii Village Africa equips young people, particularly girls and young women, with essential knowledge and resources on menstrual health, reproductive rights, and gender equality. This ensures they make informed choices about their futures.

By embedding environmental conservation in education and community initiatives, Usanii Village Africa fosters a culture of sustainability. Through Eco-Artistry, waste repurposing, and climate action advocacy, the organization promotes eco-friendly practices and raises awareness about the importance of protecting natural resources.

Social Media Manager

Volunteer Role Description (remote, unpaid)

Time Commitment: 3 months (September - November 2025)

Main Goal: Help grow our online presence and promote our Outreach In October event.

Responsibilities:

• Create Content: Design and edit social media posts, including graphics, photos, and short videos.
• Manage Socials: Schedule posts, monitor our accounts, and engage with our followers.
• Support Email Marketing: Assist in writing and preparing content for our email campaigns.
• Focus on the Event: Lead the digital promotion for our main project, the ouTREACH IN October event.

What We're Looking For:

• Someone with social media and content creation skills.
• A creative and proactive person.
• A passion for our mission at Usanii Village Africa.

Weekly Time Commitment

4-6 hours per week

Duration of Volunteer Role (remote)

3-5 months

Job Title: Personal Assistant                                                                         

Reports To: Department Manager 

Location: Remote

Employment Type: Volunteer (12 hours/week for 6 months)

About the Project – “Solta o Jogo”
“Solta o Jogo” is a vibrant cultural competition and festival celebrating Brazilian heritage through Capoeira, music, dance, acrobatics, and a Brazilian arts & crafts fair. Hosted at Kingston University Townhouse, the event invites the community to participate in free performances, workshops, and exhibitions promoting cross-cultural understanding.

As part of this initiative, we are seeking a Personal Assistant to support daily coordination, scheduling, and communication tasks across departments. This remote volunteer opportunity is ideal for someone who is detail-oriented, proactive, and looking to gain experience in nonprofit administration while contributing to a meaningful community-driven programme. 

Position Overview:
The Personal Assistant will be responsible for organising meetings, managing calendars, supporting internal communications, and assisting in day-to-day administrative operations. This role plays a vital part in ensuring smooth coordination between teams, and offers autonomy, flexibility, and mentorship opportunities for someone looking to develop or apply their administrative and organisational skills in the Third Sector.

Key Responsibilities:

Administrative Support & Coordination:

• Manage meeting schedules, appointments, and internal calendars.

• Organise virtual events, staff briefings, and team check-ins.

• Support in planning and executing internal conferences or training sessions.

Data & System Management:

• Maintain and update internal databases and contact lists.

• Implement and uphold procedures and administrative systems.

Staff Liaison & Communication:

• Act as a point of contact between managers and teams.

• Assist in internal communications and task follow-ups.

General Administrative Tasks:

• Contribute to internal meetings with updates and suggestions.

• Provide ad hoc administrative support to leadership and teams as needed.

Required Qualifications:

Education:

• No specific degree required, but relevant administrative or office support experience is preferred.

Experience:

• Prior experience as an administrative or personal assistant is an advantage.

• Familiarity with coordinating meetings, managing data, or supporting organisational logistics.

Skills:

• Strong written and verbal communication.

• Excellent organisational and time-management abilities.

• Proficiency in Microsoft Office, particularly Word and Excel.

• Proactive, professional, and able to work independently or collaboratively.

• Strong team player with attention to detail.

Benefits:

• Gain valuable administrative and coordination experience in the nonprofit sector.

• Receive support and mentorship to build confidence and skills.

• Work flexibly in a fully remote setup with a collaborative team.

• Build your network within a mission-driven cultural organisation.

• Reimbursement of local travel expenses (if in-person support is required for specific events).

Equality Statement

Quilombo UK is committed to fostering an inclusive and diverse environment. We promote equal opportunities in line with the Equality Act 2010. Discrimination of any kind will not be tolerated, and we encourage applications from individuals of all backgrounds.

Job description:

Job Title: HR Recruitment Assistant
Location: Remote (UK-based)
Department: People & Culture
Reports To: Manager: HR Recruitment

About QuilomboUK

QuilomboUK is a pioneering organisation committed to advancing diversity, equity, inclusion (D&I), and social justice. Through our People First philosophy, we foster workplaces where every voice is heard and valued. Join our remote team to amplify our mission through strategic, inclusive communication that drives engagement, equity, and belonging.

Role Overview

As the HR Recruitment Assistant, you will primarily focus on managing and scheduling interviews for various positions across the organization. The ideal candidate will have a deep understanding of recruitment processes, exceptional screening skills, understanding of the onboarding process and the ability to engage and evaluate candidates effectively.

Key Responsibilities

Interview Management: Take ownership of the end-to-end interview process, from scheduling and coordinating interviews to conducting them. Ensure a seamless and professional experience for both candidates and hiring managers.
Candidate Evaluation: Conduct interviews, assess candidate qualifications, skills, and cultural fit, and provide feedback to hiring managers. Use behavioural interviewing techniques and other assessment tools to gauge suitability.
Stakeholder Communication: Collaborate closely with hiring managers to understand role requirements, team culture, and key competencies needed for each position.
Candidate Engagement: Build strong relationships with candidates, providing them with timely updates and ensuring a positive candidate experience throughout the process.
Reporting & Analytics: Track and report interview metrics, including candidate feedback, time-to-hire, and any recruitment challenges. Use data to continually improve the interview process.
Onboarding Support: Work closely with HR colleagues to ensure a smooth transition from interview to onboarding for successful candidates.
Compliance & Record Keeping: Ensure that all interview processes adhere to company policies, legal requirements, and best practices. Maintain accurate and up-to-date records in the applicant tracking system (ATS).

Key Skills & Qualifications

Experience: 1+ years of experience in recruitment, specifically in conducting interviews and managing the interview process.
Education: A degree in Human Resources, Business, or a related field. CIPD Level 3 or equivalent is a plus.
Interviewing Expertise: Strong background in conducting interviews, including using behavioural and situational interview techniques.
Communication Skills: Excellent interpersonal and communication skills, with the ability to engage and influence candidates and hiring managers effectively.
Attention to Detail: Ability to assess candidates thoroughly and provide insightful feedback to ensure the right hiring decisions are made.
Technology: Proficiency in Applicant Tracking Systems (ATS) and MS Office. Familiarity with interview scheduling tools and recruitment platforms is beneficial.
Problem-Solving: Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

The Professional Development Programme with Quilombo UK is a 16-week unpaid Professional Development Programme. It requires a commitment of at least 12 hours per week, typically across two 6-hour workdays (Monday to Friday).
QUILOMBO UK is dedicated to fostering an inclusive workplace environment that values diversity and promotes equality for all employees. As part of our commitment to upholding these principles, we adhere to the guidelines outlined in the Equality Act 2010. We firmly believe in creating a workplace where all individuals are respected and treated fairly. Discrimination of any kind will not be tolerated.

Why Join QuilomboUK?

• Impact: Shape narratives that advance social justice and employee belonging.
• Creativity: Experiment with multimedia storytelling in a values-driven environment.
• Culture: Join a collaborative team where authenticity and courage are celebrated.
• Flexibility: Remote work with autonomy and opportunities for growth.