Communications and events volunteer volunteer roles

We’re looking for a creative, organised Communications Volunteer to power Europia’s digital presence. You’ll help plan, create, and schedule content, keep our tone of voice consistent, and grow engagement across our community - all while building a stand-out portfolio of real campaigns.

Key Responsibilities

• Design Creation: Produce high-quality graphics for print and digital: posters, flyers, social posts, event materials.

• Brand Consistency:  Ensure designs follow Europia’s brand guidelines (colours, fonts, style, accessibility).

• Social Media Assets: Create engaging visuals tailored for Facebook, Instagram, X (Twitter), and LinkedIn.

• Event Support: Design promotional materials and on-site signage for events, exhibitions, and campaigns.

• Collaboration: Work with staff and volunteers to understand needs and translate them into clear visual concepts.

• Adaptation of Content: Edit and adapt existing designs for different formats/sizes (e.g., square, stories, A4/A5).

• Creativity & Ideas: Contribute fresh ideas to enhance Europia’s visual presence and campaign impact.

Qualifications & Skills

• Graphic design in Canva (required).

• Understanding of brand guidelines and accessible design.

• Confident writing for web/social; clear, inclusive language.

• Helpful: Meta Business Suite/Buffer, Mailchimp; basic CMS (e.g., WordPress).

• Basic photo/video editing (desirable but not required).

• Organised, reliable, collaborative; respectful of confidentiality.

Benefits

• Build a portfolio of real-world comms and design work.

• Training, supervision, and supportive feedback.

• Travel expenses covered for agreed in-person activities.

• See your work make a visible impact by amplifying vital community services.

Director of Marketing & Communications (Board Director)
Organisation: ThriveSpark CIC Limited (Southampton – hybrid)
Type: Voluntary (expenses reimbursed) with potential to become paid as income grows
Time commitment: ~4–6 hrs/week + quarterly board meetings

About ThriveSpark

ThriveSpark CIC Limited helps people with ADHD and their communities to flourish through school and employer programmes, 1:1 coaching, and monthly peer-meetups. Our approach is practical, evidence-informed, and proudly accessible. Slogan: “Empowering minds, igniting potential.”

The role

You will lead ThriveSpark’s brand, marketing and communications so more people hear about our work and take action—whether that’s booking training, buying tickets to peer-meetups, or commissioning projects. This is a hands-on board role: you’ll set strategy and also deliver a simple, repeatable comms rhythm across web, social, email and media.

Key responsibilities

• Own the annual marketing & comms plan, content calendar and core messages.

• Produce clear, accessible copy for web, social, email and press; ensure plain English and alt-text.

• Run campaigns that grow enquiries for schools/employer programmes, coaching and peer-meetups.

• Lead media relations: create a press list, issue releases, handle enquiries, brief spokespeople.

• Safeguard brand identity and tone; maintain basic brand guidance and approval routes.

• Manage email updates/newsletters and simple landing pages (co-ordinating with our web support—no heavy design required).

• Co-ordinate partner/sponsor communications and produce short case studies/impact stories.

• Track and report monthly KPIs (reach, engagement, ticket clicks/sales, enquiries, press mentions) and recommend improvements.

• Support basic reputation and incident comms with the Director of Compliance where required.

• Line-manage/coordinate any volunteers contributing to content or outreach.

Person specification

Essential

• Experience planning and delivering marketing/communications for a mission-driven organisation or SME.

• Excellent copywriting and editing skills; confident across web, social and press.

• Able to turn outcomes and testimonials into concise case studies that convert.

• Comfortable with light analytics (e.g., post performance, email open/click rates) and reporting.

• Organised, reliable, and inclusive communicator; aligns with our values and safeguarding approach.

Desirable

• Knowledge of neurodiversity/ADHD, education or workplace inclusion.

• Existing local networks (Southampton/solent) across VCSE, schools, employers or media.

• Familiarity with simple email tools and social scheduling; ability to brief designers/creatives.

What we offer

• A meaningful board role shaping an ambitious community-interest company.

• Out-of-pocket expenses reimbursed.

• Supportive, flexible working pattern around other commitments.

• Pathway to paid: subject to agreed income milestones (e.g., sustained growth in enquiries, ticketed attendance and sponsorship), the board may convert the role to a paid part-time position.

Safeguarding, EDI & eligibility

We are committed to equality, diversity and inclusion and actively welcome neurodivergent applicants. The role may involve attendance at community events with adults; references will be taken and a basic DBS check may be requested. Applicants must have the right to volunteer/work in the UK.

Are you motivated by the opportunity to positively impact the UK’s mental health at the highest level, and be part of an internationally recognised organisation improving therapy standards? You might just be the right person to join the UK Council for Psychotherapy team.

Who is the UK Council for Psychotherapy?

UK Council for Psychotherapy is the leading organisation for psychotherapists and psychotherapeutic counsellors in the UK. We believe that psychotherapy can help us in profound ways, solving immediate issues and transforming how we think, feel and behave. Alongside offering professional support for our members, we are the leading research, innovation and educational body working to advance psychotherapies for the benefit of all. We regulate the profession and speak up for the importance of psychotherapy.  

What matters to us

UKCP’s mission: We see first-hand the power of psychotherapy to improve lives, so we speak up for the importance of psychotherapy in national and local policymaking and represent the social value of psychotherapy in the UK today.

Our vision: A society that understands the value and impact of high-quality psychotherapy, the importance of making psychotherapeutic services available to those in need and the relevance of psychotherapy in improving lives.

And our all important values: Our values are central to us. We recruit according to them, appraise our people against them, embed them in our working practices with colleagues, ensure that our practice is continually informed by them and measure our impact against them. We encourage you to read the candidate pack to learn more about our values.

So what does life as a trustee at UKCP look like?

Are you looking for a voluntary role that is rewarding and offers you the chance to provide leadership with your HR or communications skills? Then here is a look at some of the key tasks you’ll be involved in as trustee. You will:

• help to embed good governance practices in everything UKCP, the trustees and officers, and staff undertake as well as promoting diversity and inclusion
• provide leadership and direction to the organisation in order to pursue UKCP’s vision, mission and strategic direction
• prepare for and attend Board and other meetings and contribute expert ideas and know-how
• provide your HR or communications expertise to support understanding and decision-making across the Board.

Our commitment to diversity and inclusion

UKCP is committed to doing more to reflect the communities we serve. The Equity, Diversity and Inclusion – Belonging, Intersectionality, Inclusion, Diversity and Equity (EDI-BIIDE) Committee plays a vital role within UKCP governance, driving the strategic management of equity and inclusion initiatives across the organisation.

Who are we looking for?

We are looking for two trustees who share our desire to improve the UK’s mental health and an appreciation of the role of high-level oversight in achieving this. Having communications, PR or professional HR expertise, along with an understanding of the distinction between governance and management, will be key in these trustee roles.

If you have experience in working in an influential role and feel that you have good, independent judgement; can also act with impartiality, fairness and respect confidences; we believe that you may be a great addition to our board.

Don’t think you quite meet all of the specifications? Please don’t count yourself out – we’d still love to hear from you and learn more about you and your interest in joining UK Council for Psychotherapy.

Sounding good? Here’s how you can apply today.

Eastside People is supporting UK Council of Psychotherapy in the recruitment of these roles. Please apply by submitting your CV and a cover letter, both in Word doc format.

Please use the cover letter (max 2 pages) as an opportunity to add to the information you have shared in your CV and ensure that you cover the following: 

• why you are interested in the trustee roles at UKCP
• having read the information pack, what relevant experience and skills you feel you would bring to this role. This might come from paid work, study, community or voluntary work or other experience.

We want you to have every opportunity to demonstrate your skills, ability and potential. If you have a disability or require reasonable adjustments during the application or interview process, please contact us so we can support you appropriately.

The closing date for applications is Monday 24th November. Shortlisting interviews will take place shortly after, and shortlisted candidates will have an interview with UKCP shortly after this. 

We look forward to hearing from you!

Ready to join the action and build our local LGBTQIA+ Pride?

Role: Marketing & Communications Coordinator

Role Overview

We’re looking for an engaged and organised individual to be our new Marketing & Communications Coordinator!

The Marketing & Communications Coordinator will support the Marketing & Communications team on its work to promote Maidstone Pride's brand and how we share our story.

Key Responsibilities

• Support the delivery of Maidstone Pride’s Marketing & Communication Strategy

• Help the creation and posting of communications across our channels (e.g Facebook, Instagram, TikTok, LinkedIn, YouTube).

• Help create and maintain consistency in Maidstone Pride’s brand, voice, and messaging.

• Monitor social media engagement alongside the Marketing & Communications Manager.

• Support and maintain a consistent brand identity across Maidstone Pride.

• Support the promotion of Maidstone Pride and its activities.

• Support the development of relationships with local media, partners, and sponsors.

• Build positive relationships with local media, partners, and sponsors.

• Ensure all communications are accessible, inclusive, and align with our aims and objectives.

General Responsibilities

In addition, all volunteers have the following general duties:

• All Volunteers and representatives of Maidstone Pride are expected to portray a positive image, both internally and externally, by displaying high standards of service, integrity, punctuality, politeness, and professionalism.

• To observe and uphold the requirements of the Maidstone Pride constitution, and act always in accordance with its governing documents and policies, including equal opportunities.

• Any other tasks that would be deemed suitable within this role as directed.

What will you be doing?

We are looking for a skilled and active trustee who is passionate about making a difference, who can take the lead in championing our vision, values, and local strategy within our wider community. 

Communications Lead Trustee responsibilities: 

• To work alongside the Treasurer, Chief Executive Officer and the rest of the Board to plan what level of funds are required to be generated to ensure the effective running of the charity
• To work alongside the Trustee Board to ensure that all grants are sought and written with the purpose of meeting the charities vision and objectives
• To lead, in partnership with the Chief Executive Officer and Fundraiser, on the organisation of local fundraising opportunities to support the running of the charity, including incorporating national Trussell fundraising campaigns/events throughout the year
• To oversee, with operational management support, the writing of high-quality grant applications that are in line with the charity's vision and objectives
• To regularly communicate to the rest of the Trustee Board via meetings or any other communication of any relevant information and/or developments regarding fund raising or grant applications.

Other responsibilities, along with the Board of Trustees, include:

• To ensure the Trustee Board develops a long-term strategy for the food bank with clear objectives which can be monitored and adapted
• To work alongside the Treasurer and the Trustee Board to ensure the organisation’s financial dealings are systematically accounted for and on time, independently examined (on income over £25k) and made publicly available when necessary
• Ensure your charity is accountable, actively complying with statutory accounting and reporting requirements and the law
• To ensure appropriate financial plans are in place for future budget allocations as well as looking after contractual agreements with external partners that award money for core costs and additional projects
• To help promote the organisation to a wider audience of potential funders and beneficiaries
• To ensure the food bank has appropriate procedures to: comply with current legislation and good practice; including employment, health and safety, equal opportunities, safeguarding & GDPR compliance/data protection etc.
• Act with reasonable care and skill, giving your time, thought and energy to your role
• To serve as an additional promoter of the food bank in the community

What are we looking for?

We are looking for people who want to help their local community. Our ideal candidates would demonstrate: 

• a knowledge of and commitment to the work of the Leeds North & West Foodbank
• a knowledge of, and passion for, communications planning and strategy
• experience of work in a communications role, with a knowledge of best practice in communications strategy and best practice
• a willingness to engage with the local community, including our beneficiaries and volunteers
• confidence to actively participate in discussions concerning the needs of the charity, always acting in its best interests
• experience of working effectively with others
• sound, independent judgement and the ability to think creatively

Whatever your background, we want to make sure you are supported and empowered and enjoy your time volunteering with us. We know that having volunteers from a diverse range of backgrounds, with varying experiences, can help to make what we do as effective as possible. As such, we welcome all applicants regardless of age, religion or beliefs, disability, ethnic background, gender reassignment, sex, or sexual orientation. 

Candidates would ideally live or work within the city of Leeds or its surrounding area. Candidates living and working more broadly within Yorkshire will also be considered.

What difference will you make?

Alongside wider trustee responsibilities for the overall governance of the food bank, you will actively support the board and the food bank team to focus on the strategic activity that will help reduce the need for our services locally. 

By leading on a communications strategy for the food bank, you are part of providing a vital holistic support function in the community, ensuring a dignified experience to anyone visiting or anyone who comes into contact with Leeds North & West foodbank

We are now seeking a Marketing, Communications and PR Trustee to join our Board, someone who can help us amplify our voice, strengthen our visibility, and share the powerful stories of transformation that emerge from our work.

This trustee will play a key role in shaping our external communications strategy, supporting our leadership team to build our brand, engage our supporters, and influence decision-makers. By helping us to tell our story more effectively, you will help ensure that more women can access the support they need, and that our impact is recognised across Leicester and beyond.

If you bring professional expertise in marketing, communications, media or public relations, and share our belief in the power of second chances and the potential of every woman to thrive, we would be delighted to hear from you. Together, we can continue to build a future where every woman is safe, valued, and supported to reach her full potential.

Are you creative, reliable and passionate about visual storytelling?

We’re looking for a volunteer photographer/videographer to help us capture key moments at upcoming events.

This could suit:

• Students looking to expand their portfolio.
• Amateurs wanting to make a difference.
• Freelancers growing their profile.

Photographic experience is essential, as is having your own equipment. In addition, we would love our volunteer to share our passion for One Medicine.

What we want from you

The volunteer photographer/videographer will produce a portfolio of high quality, varied and creative images or video clips from the events that will capture the atmosphere of the day. After the event, you will undertake any editing needed and then share the completed portfolio with us. The images will be used for promotional purposes, so it’s a great chance to build your portfolio and share your photography.

Benefits to you

• Gain valuable experience in an event environment.
• Have your work showcased across our platforms and build your portfolio.
•         Gain a client testimonial from Humanimal Trust.
• Use your skills for a good cause.
• Meet new people and businesses, volunteer in a fun environment and be a vital part of ensuring the success of our events.

The first opportunity is at our Golf Day on Thursday, 18 September 2025 at Old Thorns Hotel and Resort in Hampshire, but we do have other events throughout the year, so this role could lead to further opportunities for the right person.

Humanimal Trust drives collaboration between vets, doctors and researchers so that all humans and animals benefit from equal and sustainable medical progress, but not at the expense of an animal’s life. This is One Medicine.

Role Description

We are seeking dedicated innovative thinkers, event superstar planners, and fundraising heroes to join our Events & Fundraising Team at Emerge Worldwide. Our goal is to develop impactful events that generate essential support to protect children and young people from sexual exploitation.

The role will:

• Design and deliver memorable events
• Engage local communities and sponsors
• Promote our mission broadly
• Raise life-changing transformative funds

Your expertise and ideas can help us make an impactful difference to lives.

Join us and contribute to the protection of vulnerable children, young people and women.

What are we looking for?

We’re seeking volunteers with experience in Events - designing, researching, planning, delivery, and Community Engagement. We are also seeking volunteers who have fundraising experience including working around sponsorship. 

We are looking for volunteers who have:

● Experience in planning successful events and activities.

● Experience of fundraising in the charity sector is desirable but not essential.

● Reliable, organised with good timekeeping.

● Able to work independently and proactively as well as in a team.

● Clear and confident in communication.

● Excellent working knowledge and comprehension of written English.

What you will gain:

By volunteering with us, you’ll experience the profound impact of helping communities, be part of a movement changing lives across the UK, gain experience in advocacy, and work with a team passionate about protecting children, young people and women against exploitation and trafficking.

Impact of Role

1. Fuelling the Mission

• Every event organised and every pound raised goes directly towards programmes that protect and empower vulnerable children and women.
• Volunteers help generate the funds that allow Emerge Worldwide to deliver training in schools, create resources, and support awareness campaigns.

2. Expanding Reach & Awareness

• Events are not just about money — they also raise the charity’s visibility and influence.
• By helping to plan and run events, volunteers spread the message of exploitation prevention to a wider audience, attracting new supporters and partners.

3. Building Community & Partnerships

• Volunteers help bring people together through fundraising dinners, charity runs, community fairs, and awareness campaigns.
• These events build a sense of shared purpose and create lasting relationships with donors, schools, businesses, and local communities.

4. Creating Memorable Experiences

• With creativity and enthusiasm, volunteers help design fun, inspiring, and impactful events that engage people’s hearts.
• These experiences encourage people to give generously and stay connected to the cause long-term.

5. Sustaining the Charity’s Growth

• By contributing to fundraising targets, volunteers ensure Emerge Worldwide can expand its projects, train more schools, produce more resources, and campaign for systemic change.
• This means their behind-the-scenes efforts translate into life-changing impact for survivors and prevention for those at risk.

We are a welcoming team, dedicated to creating a positive and engaging volunteer experience where you’ll feel valued, inspired, and empowered to bring your ideas to life.

Please note that we will request references, and a DBS check will be required due to the nature of our work.

Role Overview

We’re looking for an enthusiastic and engaged individual to join Maidstone Pride as our Events & Logistics Coordinator! This role will be a vital member of the Events & Logistics team and its strategic planning, coordination, and delivery of Maidstone Pride’s projects and events, ensuring events are inclusive, engaging, and aligned with the aims of Maidstone Pride.

Key Responsibilities

• Assist on the strategic planning, coordination, and delivery of Maidstone Pride’s projects and events.

• Assist the development of event timelines, budgets, and logistic plans.

• Support communication with suppliers, venues, and local authorities.

• Support volunteer teams involved in events.

• Help ensure legal compliance with events (such as Health & Safety, Risk Assessments, and Accessibility)

• Provide on-the-day event support to ensure smooth running.

General Responsibilities

In addition, all volunteers have the following general duties:

• All Volunteers and representatives of Maidstone Pride are expected to portray a positive image, both internally and externally, by displaying high standards of service, integrity, punctuality, politeness, and professionalism.

• To observe and uphold the requirements of the Maidstone Pride constitution, and act always in accordance with its governing documents and policies, including equal opportunities.

• Any other tasks that would be deemed suitable within this role as directed.

Role Overview

We’re looking for an enthusiastic and engaged individual to join Maidstone Pride as our Events & Logistics Manager. This role will oversee the Events & Logistics team’s strategic planning, coordination, and delivery of Maidstone Pride’s projects and events. This role is responsible for managing and supporting the Events & Logistics team, ensuring events are inclusive, engaging, and aligned with the aims of Maidstone Pride.

The Events & Logistics Manager will also liaise closely with individual event leads that are delivering projects Maidstone Pride is affiliated with.

Key Responsibilities

• Lead on the strategic planning, coordination, and delivery of Maidstone Pride’s projects and events.

• Assist the development of event timelines, budgets, and logistic plans.

• Coordinate with suppliers, venues, and local authorities.

• Manage and support volunteer teams involved in events.

• Ensure legal compliance with events (such as Health & Safety, Risk Assessments, and Accessibility)

General Responsibilities

In addition, all volunteers have the following general duties:

• All Volunteers and representatives of Maidstone Pride are expected to portray a positive image, both internally and externally, by displaying high standards of service, integrity, punctuality, politeness, and professionalism.

• To observe and uphold the requirements of the Maidstone Pride constitution, and act always in accordance with its governing documents and policies, including equal opportunities.

• Any other tasks that would be deemed suitable within this role as directed.

�� BOARD EXPECTATIONS (Applies to ALL Members)

Every GLF board member plays a direct role in the success and sustainability of the organisation.

�� Core Expectations

• Fundraising Commitment:
  Every board member must actively participate in fundraising campaigns, donor outreach, and sponsorship drives.
  Each member is required to make a personal monthly donation to the organisation (amount optional but meaningful).

• Time Commitment:
  Minimum of 20 hours per month, including board meetings, subcommittee work, fundraising events, and strategic planning.

• Ambassadorship:
  Represent GLF publicly as a visible ambassador at community events, speaking engagements, and networking functions.

• Governance & Accountability:
  Ensure the organisation operates ethically, transparently, and in alignment with its mission and legal obligations.

• Strategic Leadership:
  Contribute skills, knowledge, and professional networks to advance the organisation’s growth, partnerships, and visibility.

• Passion for the Mission:
  Demonstrated commitment to supporting children, teenagers, and single-parent families experiencing hardship.

�� OVERALL BOARD MEMBER BENEFITS

• Prestige: Founding member of a ground-breaking national social enterprise.

• Networking: Exclusive access to philanthropists, public officials, and corporate leaders.

• Leadership Development: Gain board-level governance and strategic experience.

• Impact Legacy: Directly shape programs that provide homes, hope, and opportunity for hundreds of lives.

• Visibility: Public recognition through GLF website, media, and national campaigns.

• Personal Fulfilment: Be part of a purpose-driven organisation changing the narrative for children and families in need.

�� IDEAL CANDIDATE PROFILE (For All Roles)

We are looking for leaders who are:

• Deeply passionate about social impact, youth empowerment, and family stability.

• Professionally experienced (1+ years) in their area of expertise.

• Team players who bring creativity, positivity, and initiative.

• Connected and influential, willing to open doors and amplify GLF’s message.

• Dedicated, committing time, expertise, and monthly donations.

Position: Board of Director - Marketing & Communications Expert (Unpaid Volunteer Role)

Reports to: Board Chairperson

Location: Hybrid (remote + in-person events as needed)

Purpose: To lead GLF’s brand, public image, and outreach campaigns.

Key Responsibilities:

• Develop and execute marketing, social media, and PR strategies.

• Build brand visibility across TV, radio, digital, and print.

• Collaborate on storytelling campaigns that attract donors and partners.

• Support fundraising campaigns through brand partnerships and sponsorships.

• Mentor GLF’s in-house communications staff.

Requirements/Skills:

• Proven marketing, PR, or media background (agency or nonprofit experience preferred).

• Strong storytelling, digital strategy, and branding expertise.

• Ability to connect emotionally with audiences through campaigns.

Benefits:

• Showcase your expertise in building one of the UK’s most inspiring social brands.

• Public exposure and leadership in major awareness events.

• Creative freedom to shape messaging that impacts real lives.

Compensation:
This is an unpaid volunteer position.

Bangor Humanists bring non-religious people together to be happier and more fulfilled and to be a force for good in our community.

We are a Local Group of Humanists UK. All Humanists UK members and supporters in the local area are automatically part of the group.

Bangor Humanists aim to provide a range of activities for non-religious people living in and around Bangor to meet, socialise, campaign, raise awareness of humanism, participate in local civic life and support each other. The Local Group represents Humanists UK and the local humanist community at public events and in public forums. Bangor Humanists is led by a team of volunteers that organises events and activities throughout the year.

We are seeking a dedicated and driven Social Media/Communications Lead to join our Committee. This role is perfect for someone who enjoys writing, social media, and connecting with people. You’ll help ensure our members and the wider community know about upcoming events, local initiatives, and what’s happening in the world of humanism in Bangor.

You’ll be supported by the Bangor Humanists Coordinator and the Humanists UK local groups team, including access to resources, templates, and training.

Take a look at the full role description and person specification to help you decide whether the role is right for you, including what you would get out of the role and what we expect you would bring to the role.

Whatever your background, or prior experiences, if you’re passionate about creating an inclusive, effective humanist community in and around Bangor, we’d love to hear from you.

We actively encourage applications from all sections of our community. We particularly welcome applicants from groups currently under-represented among section volunteers and leaders; these would include individuals who identify as female, disabled, trans or from the global majority.

We're looking for a motivated and highly organised Events Administrative Manager to play a central role in the smooth organisation of Bi Pride 2026. This role will provide administrative support to the Events team and supervise the newly developed Events Administration sub-team.

Ideal time commitment: approx. 5-10 hours per month; flexible. This is likely to increase on the approach to an event.

Location: remote/ home based, in-person attendance at events is desirable.

Supported/ supervised by: the Head of Events, also working closely with the Events Trustee and volunteers in the Events team.

Bi Pride UK’s mission is to create spaces where people who experience attraction beyond gender can be freely visible and celebrate themselves and their identities. It’s not enough to be ‘welcome’ at Pride. We make up a very large proportion of the queer community – the 2021 Census actually shows we’re half of the community – and we deserve to be visible and celebrated in our own right.

There are many ways to make this happen, and we work in many ways to bring this change about:

• Outreach work with other Prides, LGBTQ+ organisations and bi organisations – our consultation work with local Prides, the UK Pride Organisers Network and local and national LGBTQ+ organisations works in a tailored way to make sure that bi inclusion is a top priority and is being done well

• Organising a high-profile annual Bi Pride event – from September 2019, Bi Pride UK made history with the largest ever gathering of bi people recorded. A performance stage, a panel stage, stall village, street food, and over 1,300 attendees. After going virtual with the BiFi Festival for 2020 due to Covid-19 and running a virtual Pride event in 2021, we came back in person in 2022 with a hybrid event, and have been running the event in this format ever since

• Building a strong online and virtual community – just as important as the rest of our work is making sure that people hear about it! People need to know what resources and spaces exist for them, and how they can connect with other people like them

The role:

The Events team at Bi Pride UK is one of the core operational teams within the charity. The team handles programming, production and execution of our events, including our annual flagship Bi Pride event, which holds the record for the largest Bi Pride event in the world. This role will sit within the Events Administration sub-team, who are responsible for organising and performing administrative tasks to support the Events team to deliver smooth and highly successful events. 

We are looking for a motivated and highly organised Events Administrative Manager to play a central role in the smooth organisation of Bi Pride 2026. This role will provide administrative support to the Events team, most specifically assisting the Head of Events and Events Trustee with their administrative needs. The Events Administrative Manager will also supervise the Events Administration sub-team, helping to build up and shape this new emerging branch of the Events team. The holder of this role will join a supportive team, working with volunteers across the Events team and wider charity to contribute towards defining and improving the internal processes involved in producing Bi Pride 2026.

Key tasks of this role will include: 

• Working closely with the Head of Events and Events Trustee to ensure efficient organisation of the administrative activity relating to the Events team;

• Monitoring a shared Events team email inbox, including answering queries and escalating emails to the appropriate internal volunteer as required;

• Monitoring and maintaining a shared Events team planner, ensuring all information is up-to-date and accurate;

• Facilitating and tracking the completion of general event contributor contracts (such as consultants, catering, BSL interpreters, etc.), and maintaining accurate record keeping of the documentation;

• Receiving invoices from event contributors, maintaining accurate record keeping of these documents and sharing documentation with the Finance Team to process payments;

• Liaising with the Events team and event contributors to gather required information about the event/ contributors, and sharing this information with the Media & Comms Team in a timely manner for the production of Event related assets and promotional materials;

• Supervising a small team of year-round volunteers (dedicated to the administration of Bi Pride UK events);

• Attending regular Events Team meetings and venue visits, to contribute to the smooth planning and execution of the event.

Our team volunteers remotely from anywhere in the UK, with some travel required occasionally (primarily for our flagship Pride event in London in August). All reasonable expenses incurred are reimbursed, including travel, lunch at away days and other all day events, and some childcare costs if required. The successful candidate will attend fortnightly Events team meetings on Wednesday evenings via conference call, in addition to other possible meetings with the Events Administration sub-team and Events Trustee and Head of Events which will be scheduled in line with the team’s best availability.

Volunteer specification:

• Interest and passion for tackling discrimination against and improving the visibility of people in the UK attracted to more than one gender;

• An understanding of the needs of people and communities in the UK attracted beyond gender;

• Commitment to the aims and objectives of Bi Pride UK;

• Experience of administration in a workplace or charity role;

• Some experience of overseeing a team, especially volunteers;

• Ability to handle documentation and accurate record keeping in a manner which adheres to confidentiality and GDPR requirements;

• Confidence to suggest improvements to pre-existing administrative approaches, and create and maintain new administrative processes;

• Strong interpersonal skills and the ability to build effective working relationships with volunteers at all levels within the organisation, as well as with event contributors;

• Excellent IT skills (for example, Google Workspace applications);

• Excellent written and oral communication skills;

• Meticulous attention to detail;

• Strong team player, with the ability to self-motivate when working remotely.

Our Programming volunteers provide a warm welcome to everybody as part of the programming on property, making sure our visitors get the most from their experience with us. 

 This role will suit you if you are:

• Someone who loves meeting people and being part of a team
• Looking for new experiences
• Wanting to utilise your communication skills or develop them further
• Someone who enjoys a busy environment
• Flexible with what you can support with, there will be a rota you can pick and choose the events and activites you wish to get involved in
• Cheerful – even when last minute changes including the weather affect proceedings

By getting involved you could:

• Help support activities across the property
• Support ticketing, guiding, ushering and hosting events with external partners
• Enjoy some of our events 1st hand from a seat in the wings
• Become part of a friendly and dedicated team
• Enjoy new experiences and learn something new every day
• Build your confidence and experience
• See first-hand the rewarding results of helping visitors have a great time
• Share your enthusiasm and passion for what we do 

You’d also be joining Europe’s largest conservation charity and the wider National Trust team proudly looking after 780 miles of coastline, over 250,000 hectares of land, over 500 historic houses, castles, ancient monuments, gardens, parks and nature reserves (including lighthouses, villages, pubs and a gold mine!). We are a unique charity welcoming millions of people each year and with a vision to open up places for the benefit of everyone, for ever.All National Trust volunteers will be asked to

• Respect and uphold the National Trust values whilst volunteering with us.
• Complete training required of all NT volunteers and any role specific training
• Adhere to relevant policies and processes including safeguarding, health and safety, and equality and diversity. 

 We want all our volunteers to feel welcome and to have an equally positive experience when volunteering with us. So, volunteers will:

• Be provided with the necessary induction, training, equipment and reasonable adjustments to do this role well and safely
• Be offered expenses to cover agreed travel costs between home and place of volunteering.
• Have remote access to support, news and rotas via our volunteer website

Tasks and responsibilities

• Providing a warm, welcoming and friendly approach to all of our visitors to our events and activities
• Supporting our visitors by providing them with information and guidance so they get the most from their time with us during the event
• Supporting visitors at several points throughout their experience
• Being ‘in the know’ at events and during activities to best help our supporters enjoy it in the way best suited to them
• Support accessibity needs during events to help ensure all visitors are feel included and welcome
• Responding to situations to ensure we always provide a great experience for people – and often spotting issues before they happen!
• There will be plenty of opportunities to do the little things that make a big difference to someone’s experience at Ickworth
• Helping things run as smoothly and safely as possible – this includes getting to know health and safety and evacuation procedures.
• Being part of a team that may need to adapt and change in response to local needs, National Trust priorities or changes to government guidelines

Skills acquired: Adaptability, Advice & Guidance, Communication Skills, Community Development, Crafts, Customer Service, Event Support, Fundraising, General Education, General Play and Recreation, Guiding, Interpersonal Skills, Music Arts, Public Relations, Teamwork, Theatre Arts, Visual Arts, Youth Activities Management