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Page 6 of 21
Greater London (Hybrid)
£30,000 FTE (£24,000 pro rata)
Full-time or part-time (4-5 days/28-35 hours per week)
Contract (3 month Fixed Term contract, possibility of extension)
Job description

JFF Administrator/Executive Assistant

 

Job Title: Administrator/Executive Assistant

Responsible to: Director of Programmes and Innovation

Contract: 3 month Fixed Term contract, possibility of extension

Hours: 4-5 days/28-35 hours per week

Location: Hybrid/Home based, in the London area with regular travel in the Greater London area (approx. twice weekly) and occasional National travel

Salary: £30,000 FTE (£24,000 pro rata)

Leave: 22 days + bank holidays, pro rata.

 

 The Role:

To provide high-quality administrative, coordination, and communication support across the charity. This role ensures smooth day-to-day operations, supports the Director and fundraising team, and contributes to the effective delivery of projects, workshops, and events. The postholder will play a key role in strengthening systems, improving efficiency, and supporting the charity’s mission to build children’s financial confidence.

Main Duties

Executive and Administrative Support

· Manage the Director’s diary, meetings, and correspondence.

· Prepare and format documents, reports, and presentations.

· Coordinate travel, logistics, and meeting arrangements.

· Maintain accurate and well-organised filing systems.

· Support refinement of administrative processes to improve efficiency.

Governance and Board Support

· Collate and coordinate board papers and meeting packs.

· Prepare and circulate trustee newsletters and updates.

· Maintain trustee and senior stakeholder contact lists.

Fundraising and Data Administration

· Process and acknowledge donations, ensuring accurate records on the CRM.

· Support fundraising communications and donor stewardship.

· Assist with fundraising research and preparation of proposals or reports.

· Provide administrative support for fundraising campaigns and events.

Workshops and School Liaison

· Liaise with schools to coordinate logistics and materials for workshops.

· Prepare and send workshop resources and packs.

· Support event delivery, including assisting on the day

Events and Community Engagement

  • Coordinate logistics for internal and external events, including venue booking, catering, and invitations.
  • Help at events to ensure smooth delivery and a positive experience for participants.
  • Liaise with suppliers and partners as needed.

Communications and Design

  • Format and design materials in PowerPoint and Canva.
  • Support production of newsletters, social media content, and reports.
  • Maintain brand consistency across all outputs.

Systems and Office Support

  • Maintain shared calendars, contact lists, and databases.
  • Handle general office administration and supplier coordination.
  • Identify ways to improve systems and working practices.


Closing date: 5pm Wednesday 26 November. Interviews will take place online throughout the shortlisting process.

Please note we will only consider applications that include a CV and covering letter.

Application resources
Posted by
Just Finance Foundation View profile Organisation type Registered Charity
Posted on: 12 November 2025
Closing date: 26 November 2025 at 11:46
Job ref: 7885
Tags: Administration, Fundraising, Project Management, CRM, Data Analysis