Conference coordinator volunteer roles in bristol
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Seeking Conference Planner to coordinate logistics, collaborate with stakeholders, and ensure a seamless conference experience for attendees of our upcoming conference.
DESCRIPTION SUMMARY:
The IWI Conference Planner will be responsible for the full lifecycle of an event, from strategic planning and budgeting to on-site logistics and post-event evaluation, ensuring the event aligns with The IWI's mission and goals. Key duties include venue and vendor selection, budget management, marketing and attendee registration, speaker and sponsor coordination, managing event staff and volunteers, ensuring compliance with safety regulations, and reporting on event success to leadership. This role requires strong project management, budget management, communication, and negotiation skills to deliver a high-quality experience within financial constraints.
RESPONSIBILITIES:
Event Strategy & Planning:
Collaborate with stakeholders to define event goals, themes, and target audiences, and develop comprehensive plans and timelines.
Budget Management:
Create and manage event budgets, identifying cost-effective solutions, securing sponsorships, and tracking expenditures to meet financial objectives.
Logistics & Operations:
Oversee all logistical aspects, including venue selection, vendor management (catering, AV, decor), and event setup and breakdown.
Marketing & Communication:
Develop and implement marketing and promotion strategies to attract attendees, manage attendee registrations, and ensure smooth communication before and during the event.
Stakeholder & Speaker Management:
Coordinate with internal teams, external partners, and speakers, managing contracts and ensuring all logistical needs are met.
On-site Management:
Provide leadership and support on the day of the event, troubleshooting issues, coordinating staff and volunteers, and ensuring the event runs smoothly.
Post-Event Activities:
Conduct post-event evaluations, analyse success metrics, gather feedback, and prepare reports to inform future events.
REQUIRED SKILLS AND QUALIFICATIONS:
Project Management:
Strong ability to manage multiple tasks, prioritise deadlines, and develop detailed event plans.
Budget Management:
Proficiency in creating, managing, and adhering to budgets.
Communication & Negotiation:
Excellent written and verbal communication skills to interact with diverse stakeholders and negotiate with vendors.
Organisational Skills:
Meticulous attention to detail to manage complex logistics and ensure all event components are coordinated effectively.
Problem-Solving:
Ability to think on your feet, identify roadblocks, and provide timely, thoughtful solutions to unexpected challenges.
Tech Savvy:
Experience with various event platforms and tools for virtual and in-person events.
Passion for The IWI's Mission:
Understanding and alignment with the organisation's core mission to effectively promote and execute relevant events.
EXPERIENCE REQUIREMENTS:
- Proven experience in conference planning or event management, with a track record of successful event execution.
- Knowledge of industry best practices and trends in conference planning and management.
- Knowledge with sponsorship and donor acquisition.
- Proficiency in Microsoft Office Suite and event management software.
- Strong organisational and time management skills, with the ability to work autonomously and meet deadlines.
- Ability to work flexible hours, including evenings and weekends, as required for conference.
- Familiarity with budget management and financial tracking for conferences.
- Excellent written and verbal communication skills.
Non Charity Employer 
51 - 100
The client requests no contact from agencies or media sales.
Thank you!
As a BGEN Trustee, you’ll:
- Share your passion for plant and nature education on a national and international stage
- Be part of a friendly, supportive team shaping BGEN’s future
- Build experience in governance, strategy, fundraising and leadership
- Expand your professional network across cultural, heritage and environmental sectors
- Develop your own skills in decision-making, communication, and strategic planning
As a BGEN Trustee, you will be an active member of the Board and join a workstream.
Key responsibilities include:
- Provide strategic leadership and support the development of BGEN’s priorities
- Ensure compliance with relevant regulations and governing documents
- Monitor financial performance, working with the Treasurer
- Help identify and manage organisational risks
- Contribute to effective, transparent decision-making in the best interests of BGEN
- Support record-keeping and communication with the BGEN Coordinator
- Collaborate with fellow Trustees across workstreams
To apply, please send your CV and a cover letter (maximum 2 pages) outlining:
Your suitability and experience for the role
Why you’d like to join the Bgen Board of Trustees
The client requests no contact from agencies or media sales.
Thank you!
UK (Various Locations)
Closing Date: 12 November 2025
Ref 7193
Save the Children UK is looking for an individual with People, Culture and Organisational change/Transformation experience to join us as our Trustee and Chair of the People Committee.
You will work closely with the Board of Trustees, the Chief Executive, and the Executive Leadership Team to help shape and champion our transformation journey, ensuring our people, culture, and organisational design enable us to deliver lasting impact for children.
About Us
Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn, and protection from harm. When crisis strikes, and children are most vulnerable, we are among the first to respond and the last to leave. We ensure children's unique needs are met and their voices are heard. Together with partners, supporters and communities, we deliver lasting results for millions of children — including those hardest to reach.
About the Role
We are seeking an exceptional individual to serve as the lead Trustee on our Board for all things People, Culture, Change and Business Transformation.
Save the Children UK is in the middle of a revised organisational strategy reshaping how we work to drive deeper, lasting outcomes for children. We are undoing internal bureaucracy, reimagining partnerships, clarifying our service offers and flattening our internal layers. We are keen on unlocking Agile as a philosophy to become more autonomous, accountable, and human-centred. Over the coming years, we aim to embed meaningful child participation, raise more flexible funding for local leaders, and champion greater power and resources for communities. And we will develop as an organisation that is lighter, more joyful, and more human-centric to create deeper impact.
All of the above is already underway through programmes and plans. We are looking for a Board member to champion the transformation work that is happening within the organisation and within the People team. You will be a trusted sounding board, a challenger who helps us raise our game, and a “lighthouse” for our vision for change.
You could be a current or former Chief People, Transformation, Effectiveness or Innovation Officer, a consultant, or an academic in management thinking - someone with deep expertise in helping organisations make positive, sustainable, and long-lasting change so that they deliver better on their purpose.
As Trustee, you will:
• Provide strategic oversight and governance on People, Culture, and Organisational Effectiveness matters as Chair of the People Committee.
• Champion our transformation agenda, bringing insight and challenge on how to build a more agile, empowered, and joyful organisation.
• Act as a sounding board to the Chief Executive and Executive Team, providing constructive challenge and support on people and culture priorities.
• Ensure alignment between SCUK's transformation goals and our broader strategic ambition to deliver deeper outcomes for children.
• Uphold the highest standards of governance, compliance, safeguarding, and accountability as a member of the Board of Trustees.
• Represent SCUK at key events and act as an ambassador for our values and mission.
About You
We are seeking a Trustee who:
• Is engaged with, and excited by, SCUK's vision, mission and values.
• Is a strategic thinker, with demonstrable and deep expertise in People and Culture matters and organisational management.
• Has a strong track record in successfully designing and delivering strategic and holistic organisational change.
• Has experience leading multi-phased people, culture and effectiveness programmes that have delivered measurable results for the organisation.
• Has deep understanding of, and can champion, Agile and agile ways of working.
• Chairs meetings effectively, with excellent interpersonal and communication skills.
• Will work to guarantee the highest standards of integrity and governance, and help ensure statutory requirements are met.
• Is able and willing to devote the necessary time to the role (see below).
• A demonstrable commitment to championing diversity and inclusion, and a clear understanding of power, privilege, and how this affects everyone, particularly the children and communities with which we work.
• An understanding of, or willingness to learn about, the duties, liabilities and responsibilities of Trustees, and of the difference between governance and management functions; and corporate governance issues, especially those that might affect a large international not-for-profit organisation.
Other highly desirable experience
• A good understanding of child poverty in the UK, and an interest in international affairs.
• Experience with digital innovation and technology-enabled transformation.
• Willingness to build and use networks to make introductions for SCUK, for example to explore best practice in or facilitate fundraising, or advocacy and campaigning.
The knowledge and skills listed above represent “the ideal candidate”. Please do not be deterred from applying if you do not fulfil every highly desirable capability.
We warmly welcome applications from candidates across the UK, particularly from Scotland, Wales, Northern Ireland, and regions of England outside London. Previous Trustee experience is not required — we welcome first-time Trustees and will provide induction and support.
Additional Information / Terms of Appointment
• This is a voluntary position, with reasonable expenses covered. We want to do what we can to remove barriers for Trustees on low incomes or with little spare. Please let us know during the application process if this could be an issue for you, so that we can explore options together.
• Trustees are required to attend all Board meetings (four Board meetings and one or more Board calls per year), and for this role, quarterly People Committee meetings. You may also be asked to join an additional committee. Trustees may also be asked to participate in Board strategy days, telephone conferences, or travel on behalf of SCUK.
• Meetings are held at SCUK's Head Office in Farringdon, London, with hybrid participation possible.
• Trustees are appointed for an initial term of 2 years, after which Trustees can be reappointed for two further terms of 3 years each, up to a maximum of 8 years.
To learn more about the position, please review the Role Profile on our website.
Commitment to Diversity & Inclusion:
Save the Children UK believes in a world that is fair, inclusive and equitable where all children have the opportunity to change their world. We apply this to our workforce and we are committed to developing and supporting a diverse, equitable, and inclusive organisation where all employees have a sense of belonging and feel that they can be "Free to Be Me". We are not looking for just one type of person - we want to recruit people who can add fresh perspectives, innovative ideas or challenge that disrupts the risk of group think.
We are especially interested in people whose childhood experiences - of life on a low income, of migration, of being in a racialised community, of the care system, of being LGBT+ or in an LGBT+ family or living with (or with someone with) a disability - help us to see things we might otherwise miss. Whatever your story is we want to hear it because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world. This is the reason why we are all here.
