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Conferences And Events Volunteer Roles in Bath, Bath And North East Somerset

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Remote
Unpaid role, expenses paid
Voluntary
Job description

About the Role

Role type: Voluntary role, travel expenses reimbursed

Role level: Team Lead

Location: Remote, open to applicants resident in the United Kingdom, Channel Islands or the Isle of Man

Responsible for: Events team

Accountable to: Head of Fundraising, Events & Comms

The purpose of your role is to lead, coordinate and support the Events team, a small team of volunteers which sits within the Fundraising, Events & Comms department. In this role, you will be responsible for overseeing the planning, delivery and evaluation of a varied programme of events. Currently, this includes: regular, virtual training opportunities/discussion groups; regional conferences (November); a residential national conference (June/July); three away days per year for Nightline Association volunteers; and the annual Nightline Awards.

The Events Team Lead will work closely with the Operations Officer and CEO to project manage all Nightline Association events, ensuring that necessary tasks are delegated and completed. They will also provide support and guidance to individuals and teams across the organisation who are seeking to deliver their own events. 

You will also work with the Research and Impact department to develop our approach to evaluation, and the Services department to ensure that event planning is informed by the needs of Nightlines.

As a Team Lead, you will be supported by the Head of Fundraising, Events & Comms, who will act as your main point of contact and line manager. You will also have access to the support of our staff team, Trustees and other Heads of Department.

Activities and Responsibilities

  • Oversee and monitor the delivery of all team projects and activities, ensuring these are meeting departmental and organisational strategy, aims and plans.

  • Approve documentation and products produced by your department. 

  • Line manage volunteers in your team, including monthly one-to-one meetings.

  • Support and supervise volunteers to ensure they carry out their duties effectively by providing clear communication, support, motivation, facilitation, supervision and leadership.

  • Assist with the recruitment of new volunteers within your team.

  • Appoint a temporary replacement for vacant volunteer roles in your team.

  • Where necessary, apply the Association’s disciplinary procedures, seeking support if needed.

  • Exhibit and promote effective team working.

  • Directly contribute to projects as appropriate to support your team.

  • Organise and run online team meetings on a regular basis to discuss operational activities, plans and ensure oversight of team activity.

  • Attend a monthly one-to-one meeting with your Head of Department to update on progress, consider new projects, report risks, issues and budget requirements.

  • Lead the planning, delivery and evaluation of the agreed programme of events, to allow us to support member Nightlines to share best practice and feel as though they belong to a community within the Association. 

  • Lead planning and project management for key projects including the regional and national conferences, delegating work across the Association as required.

Person Specification

Experience

Desirable

  • Experience in events, project management or customer service

  • Experience with Nightline or a similar organisation

  • Experience of working with or leading a team

Competencies

Essential

  • Highly developed organisational, planning, delegation and communication skills

  • Lead, motivate, and work as part of a team

  • Personable, supportive, and approachable

Desirable

  • Prioritisation across workstreams or tasks

  • Familiarity with Google Workspace

  • Confident facilitating conversations and/or speaking to groups

Knowledge

Essential

  • Understanding of and commitment to the Association’s values and to supporting and developing the Nightline community

Desirable

  • Knowledge of inclusive event design

Posted by
Nightline Association View profile Company size Size: 1 - 5
Posted on: 29 April 2024
Closing date: 19 May 2024 at 23:59
Job ref: 65
Tags: Admin

The client requests no contact from agencies or media sales.