Background

The British Deer Society is an incorporated charity, funded by membership, a trading subsidiary and philanthropic contributions.  BDS promotes deer education, research and management best practice to ensure a healthy and sustainable deer population in balance with the environment; a key feature of the biodiversity of the UK landscape.

The Role

The Chief Executive is a key member of the BDS Leadership Team and pivotal in the Society’s strategic direction and stakeholder management.  The primary role, working with the Society’s Chair and Board of Trustees, is in setting the strategic direction of the Society. The Chief Executive maintains a strong relationship with the Society’s Board of Trustees.  In particular, the Chief Executive engages with local, regional, national and international organisations in the identification, specification development and management of Society projects.  The Chief Executive plays a central leadership role in maintaining service levels to the membership, Regional Branches and the general public.  The role holder, through their institutional network, assists in the management of external relationships.  The Chief Executive ensures that the governance and financial integrity of the Society is maintained at the highest level.  The Chief Executive oversees the Society’s fiscal activity, including budgeting, reporting, and auditing. A significant part of the role is overseeing the staff and contractors of the Society on a day to day basis. There may be some expectation for evening and weekend work and domestic and international travel. 

The following provides an indicative* percentage weighting of the role’s responsibilities in terms of the role holder’s time:

• Management  of the Team 25%
• Employee development 10%
• External Organisation Relations 15%
• Strategic Oversight 10%
• Society Governance 10%
• Programme Project Management 10%
• Systems oversight 10%
• Other Duties 10%

*N.B. This is indicative only and may not reflect the actual allocation of the role holder’s time.

Main Responsibilities

The post holder will be responsible for:

1. Management of team

• Management of staff of the Society on a day to day basis.
• Supervision of the recruitment and performance of contractors.
• Monitoring performance of the team.
• Conducting a regular review process.
• Recommending an incentive plan for outstanding performance of staff member

2. Staff Development and Performance

Ensuring a continuous staff performance and development process through the following actions:

• Building a positive and productive culture in the workplace by listening to employee and Trustee opinions, making adjustments where necessary. 
• Evaluating and implementing the Society’s HR review.
• Creating an effective staff development programme.

3. Strategic Oversight

Working alongside the Chair, Board of Trustees and Leadership Team, the Chief Executive will:

• Create, communicate, and implement the Society’s vision, mission, and overall direction.
• Lead the implementation of the overall Society’s strategy.
• Solicit advice and guidance, when appropriate, from the Chair and Board of Trustees.
• Formulate and implement the strategic plan that guides the direction of the Society.
• Oversee the complete operation of the Society. 
• Evaluate the success of the Society in achieving its goals.
• Pursue potential sources of funding for the Society.
• Represent the Society to all stakeholder groups. 

4. External Organisation Relations

Ensuring a proactive and high standard of external institutional relations through:

• Maintaining and extending the Society’s active engagement with both private, public and third sector stakeholders. 
• Identifying and nurturing external commercial sponsors for the operations and programmes of the Society.
• Liaising with the Marketing Manager to deliver member acquisition and retention strategies. 
• Creating effective media strategies with the Board of Trustees.
• Nurturing philanthropic sources of funding for the Society. 

5. Society Governance

With the Finance Officer, ensure the highest level of governance and financial probity are maintained through:

• Ensuring good governance structures for the Society and the good conduct of all aspects of the Society’s activities.
• Assuring all regulatory and legal documents are filed.
• Monitoring compliance with laws and regulations. 
• Overseeing the Society’s fiscal activity, including budgeting, reporting, and auditing.

• Policy setting, financial probity and annual budget setting.
• Implementation of the agreed policy and budget.
• Managing the Risk Register for the Society in conjunction with the Board of Trustees.

6. Programme Project Management

The Chief Executive is responsible for providing high quality services in the following areas ensuring the efficient and effective management of programme projects through:

• Government and Higher Education relationship development.
• Project identification.
• Developing suitable project specifications (briefs).
• Alongside the Committees ensuring periodic reviews of the projects undertaken.

7. Training Programmes

Overseeing training activities. Working with the Head of Training, the post-holder is responsible for providing high quality services in the following areas ensuring efficient and effective training programmes to the Society’s membership and general public:

• Maintaining a relevant training curriculum.
• Management of overall programme costs.
• Monitoring the financial viability of taught programmes.
• Ensuring quality and value of the taught curriculum.
• Supervising the transition to on-line learning platform delivery when appropriate. 

8. Other Duties

As a member of the Leadership Team, the post holder is responsible for providing high quality services in the following areas ensuring the development of the Society through:

• Providing good leadership and guidance to the wider team and a high level of support for the administrators in the on-going development of the Society. 
• Ensuring access to relevant management and benchmarking information, sharing with and advising team members.
• Engaging with any other duties appropriate to grade as required by the Chair and Board. 

The Person

The ideal candidate should have the following qualities, skills and attributes:

     Essential

• Proven experience as a Chief Executive or other senior managerial position.
• Experience in developing successful strategies and implementing vision.
• Strong understanding of financial and performance management principles.
• In-depth knowledge of corporate governance and general management best practices.
• An entrepreneurial mindset with outstanding organizational and leadership skills.
• Analytical abilities and problem-solving skills.
• Familiarity with diverse business functions such as marketing, PR, finance etc.
• An ability to create a harmonious working environment and manage conflict.
• Ability and confidence to work independently and unsupervised and to make decisions as necessary.
• Excellent communication skills, ability to interact effectively with a wide range of people from different backgrounds and cultures and at all levels of society.
• Ability to prioritise workload to meet multiple deadlines, and forward plan.
• Accuracy and attention to detail, and ability to maintain this under pressure.
• IT Skills, using MS Office. Strong spreadsheet skills are particularly important.
• Understanding of the Charities Commission Governance model.
• Educated to at least degree level standard or equivalent.
• Car owner/ full UK driving licence.

     Desirable

• Professional or Trustee experience within the third sector.
• Experience of working in a customer-service focussed environment.
• Quantitative and accounting skills.
• An understanding of digital marketing including content management and social media
• Experience in Government relations.
• A proven track record of working with the media.
• Ability to engage with unfamiliar systems; CRMs, content platforms and databases and assist with development of those systems.
• Proof reading skills.
• Experience in fund-raising.

Benefits

This is a full-time position working 37.5 hours per week.  Holiday entitlement is 25 days per annum plus eight days of public holidays. Pension.

The Chief Executive will be based at the British Deer Society offices in Fordingbridge, Hampshire on the edge of the New Forest, an area with unparalleled wildlife, ancient woodland, heathland and endless opportunities for outdoor activities. 20 miles to the South lies the Dorset coastline with its glorious beaches and havens, a paradise for sailors and water sports enthusiasts. To the North and North East lie the cathedral cities of Salisbury and Winchester.

To apply: Your application consisting of a CV and covering letter should be sent online for the attention of The General Manager .

Closing date for receipt of applications is Tuesday 30th June.

It is expected that first interviews will be held remotely during July followed by a second stage interview for successful candidate/s, venue to be decided but most likely Oxford or Swindon.

The British Deer Society Charity No: 1069663(England & Wales); SC037817 (Scotland)

We are seeking a passionate leader to take over the role of Chief Executive: a unique individual who can ensure Mosac achieves its full potential. Mosac is a unique charity, supporting the protective parents of sexually abused children in a safe and non-judgemental environment. TO APPLY please email with an up to date CV and one page covering letter telling us why you should be our next Chief Executive. Interviews will be held in first 2 weeks of July 2020.

JobTitle: Chief Executive

Hours: 28 per week

Reports to: Chair of Trustees

Responsible for: Staff (8) and Volunteers (20-25)

Location: Brockley, South East London

Mosac Background

Mosac has been delivering unique support services for the families of victims of Child Sexual Abuse (CSA) for over 27 years. In a safe environment, we offer free services to families affected by CSA, all of whom are vulnerable with some being excluded, or facing other forms of hardship

We enable families to achieve and sustain an improved quality of life by rebuilding confidence, alleviating isolation, improving well-being and resilience, promoting inclusion and empowering individuals to move on with their lives, with the skills and knowledge to safeguard themselves and their children in the future.

 Mosac’s services include:

• National Helpline
• Counselling
• Play Therapy
• Advocacy & Advice
• Training

Job Purpose
The Chief Executive provides strategic direction, in partnership with the Board of volunteer Trustees and day-to-day leadership in collaboration with the staff. The CEO leads and actively manages corporate functions including finances, HR, infrastructure and organisational development. The CEO ensures quality and efficiency internally, and strong external relationships and reputation.

Key Job Responsibilities

Strategic Leadership, Management & Organisational development

• Translate the vision, mission, aims and organisational strategy into high quality service delivery, working cultures and practices
• Work with the Board to develop the business plan and translate it into measurable actions, reporting to the Board on progress
• Actively lead on identifying and securing funding
• Actively lead on the development of partnerships
• Raise Mosac’s external profile by developing relationships, and acting as senior point of contact with funders, policy-makers, media and potential partners to promote awareness of Mosac’s work and secure on-going support and resources
• Ensure Mosac develops and maintains a culture of continuous learning, development and innovation in a way which underpins organisational aims and values.

Financial Management and infrastructure

• Actively lead on financial management, including formulating, monitoring and reporting on the annual budget
• Oversee systems and procedures for internal financial control and protection of funds in accordance with Charity Commission Guidance
• Manage the organisation’s physical infrastructure.

Human Resources

• Take responsibility for human resources and development, including ensuring Mosac is a fair and reasonable employer
• Ensure staff and volunteers are inducted, directed, supported and supervised to enable them to carry out their duties

Government, Risk Management & Compliance

• Support the Board to ensure Mosac complies with all statutory requirements as an employer and a service provider
• Support the Board including preparation of papers for Board meetings and support in inducting new Board members
• Work with the Board to identify organisational risks and put in place controls to mitigate these risks and review as necessary
• To be the Data Controller for Mosac ensuring information is collected, processed and retained in accordance with the principles of the Data Protection Act.

Values

• Role model the anti-discriminatory values of Mosac adopting non-oppressive, empowering communication and participatory decision-making processes
• Take all possible steps to ensure the safety and confidentiality of service users, staff and stakeholders.

Person Specification

• A passionate leader committed to making a difference for people facing some of the greatest possible personal challenges
• 3 years senior management experience
• Able to lead an organisation during this time of crisis caused by the pandemic
• Demonstrable success or capability in fundraising
• Understanding of the sensitivities and values required to work in a sensitive field
• Experience or ability to actively manage corporate services functions including  budgeting and HR
• Ability to understand the external environment, including as an ambassador for the organisation

Disclosure and Barring Service and Data Protection

Due to the nature of Mosac’s work with vulnerable children and adults, the CEO will be required to provide information for a Criminal record check (Disclosure and Barring Service) on first appointment and thereafter every two years. Where the CEO has access to data relating to clients of Mosac, all such personal data shall be treated in accordance with the Data Protection Act 1998 and the principles of the General Data Protection Regulation introduced on 21 May 2018.

Who we are:

The National Autistic Society is the UK’s leading charity for autistic people. Since 1962, we’ve been transforming lives, changing attitudes and helping to create a society that works for autistic adults and children.

We transform lives by providing support, guidance and practical advice for the 700,000 autistic adults and children in the UK, as well as their three million family members and carers. Autistic people turn to us at key moments or challenging times in their lives, be it getting a diagnosis, going to school or finding work.

We change attitudes by improving public understanding of autism and the difficulties many autistic people face. We also work closely with businesses, local authorities and government to help them provide more autism-friendly spaces, deliver better services and improve laws.

We have come a long way but it is not good enough. There is still so much to do to increase opportunities, reduce social isolation and build a brighter future for people on the spectrum. With your help, we can make it happen.

What we can offer you:

• Pension scheme
• 25 days annual leave
• Excellent induction, training and development programme including training about autism and opportunities to attend our conferences
• Online staff discount scheme for a range of benefits (cycle to work scheme, season ticket loan)
• Access to a 24-hour employee assistance programme

Who we are looking for:

This is an exciting 2 years fixed term opportunity to join a successful Policy and Public Affairs team to work on an exciting new project to improve access to mental health services for autistic people in England.

The successful candidate will have experience of working in a role engaging with stakeholders to develop policy positions and solutions. You will understand Government structures as well as how key bodies like the NHS work in England. Ideally, you will have had experience of mental health policy too.

You will understand autism and the barriers that autistic people can face in society.

A strong ability to communicate accessibly and for different audiences is essential.

You will work with the rest of the Policy and Public Affairs team, as well as the wider External Affairs Directorate and across the organisation to ensure that the project meets it objectives and timings. You will be responsible for briefing senior management and others on progress and experience of project management will be useful.

This is a fantastic job for someone who is determined to conduct research into real-life issues and find practical solutions for those issues. You will also be part of a fast-moving and exciting team, which works across several different policy areas to create a society that works for autistic people. We are looking for someone driven, collaborative and aware of the needs of stakeholders.

This project is funded by the Pears Foundation.

To view the job description please see our website.

Where you will be working:

Head Office – City Road, London

How to apply:

• To apply for this role please apply directly thorugh our website.
• When providing a supporting statement, please refer to the job description and person specification and include any information that shows your suitability for the role.

Applications for this job are sought from anyone who is suitably qualified and experienced for the role but particularly welcome from those with a diagnosis of autism.

The National Autistic Society is committed to safeguarding and promoting the welfare of all children and adults who use our services and as such expects all staff and volunteers to share this commitment. Successful applicants will be required to complete the relevant safeguarding checks.

We are an equal opportunities employer.

Crisis is the national charity for homeless people. In 2018 we published a plan to end homelessness, and this now provides the framework for the work of Crisis over the coming years.

The Director of Corporate Services is a hugely important role for Crisis, enabling us to build on our growth and impact in recent years with the right financial strategy, systems, technology, premises and planning processes. This is not a CFO role with some functions bolted on; this is about leadership and creating the environment that enables our staff and volunteers to be their very best in bringing about the end of homelessness at an individual and national level. Crucially, it is also about role-modelling our values and contributing to the development of our culture.

Over recent years, Crisis has grown considerably and now has an annual turnover in excess of £50m. The Director of Corporate Services is at the heart of ensuring that this growth enables the organisation to deliver greater impact, delivering the 2018 – 23 strategy as a thriving organisation with excellent infrastructure and facilities for our members, staff and volunteers, an approach to risk that facilitates innovation and adaptability, effective governance and a clear approach to planning and performance and impact measurement.

The successful candidate will be a qualified accountant, and will need to demonstrate:

• Proven experience in a leadership role;
• An ability to provide strategic leadership to multi-disciplinary teams;
• Experience at Board level and ability to work in collaboration with Trustees and colleagues.

This is an exciting opportunity for the right individual. We are seeking someone fearless, independent and inspiring. You will be a confident, dynamic and engaging individual with excellent communication skills and confidence to operate at the highest levels. We welcome applications from a wide range of backgrounds; experience in both Commercial and Not For Profit sectors would be an advantage. This is an exciting opportunity for the right individual. 

Please see the job description for a fuller list of responsibilities. If you feel you have the skills and experience to succeed in this role we very much look forward to hearing from you. 

Please submit your CV, with a supporting statement describing why you would be the best person to join this team and make Crisis the best it can be. For an informal conversation about the role please contact Bryony Feeney via the Allen Lane agency website.

Job Title: Corporate Fundraiser

Hours:  Full time/permanent – 35 hours per week

Salary:  £36,000 + benefits

Location:  London SE1

We are working in partnership with a leading maritime charity, incorporating a civilian youth organisation based in London, whose vision is to be the leading maritime charity for youth development and lifelong learning.

They are now seeking to appoint a Corporate Fundraiser who, reporting directly to the Director of Fundraising and Communications, will proactively identify and seek new relationships as well as develop existing relationships with their corporate partners.

With demonstrable experience of corporate partnerships fundraising, the successful candidate will:

• Devise and implement corporate partnerships strategy in line with the principles of the organisation’s fundraising strategy
• Lead on the generation of creative and impactful collateral to ensure all applications, proposals and pitches are successful and align with the charity’s strategic objectives and messaging
• Generate income opportunities, including:
  • Developing annual sponsorship packages with key financial targets
  • Working with events, marketing, digital media, membership and major donor teams to identify other opportunities for income growth
  • Writing formal proposals as and when appropriate and include financial modelling
• Managing key partnerships and identifying and securing new corporate income by developing relationships and devising mutually beneficial partnerships.
• Develop and present creative and engaging new business proposals and pitches for corporate prospect

This is an exciting opportunity for an individual who is dynamic in their approach, and who has experience of working with external and internal stakeholders to develop trusting relationships, and the ability to help grow the charities’ portfolio.

If you feel you have the skills and experience to be successful in this role then please submit your CV and supporting statement to Adam Stacey, Senior Consultant, quoting our reference JO1749.

For any further information, please contact Adam Stacey at Charisma Charity Recruitment.

Our client is keen to appoint so please apply without delay.

Successful applicants will be required to undergo a Disclosure and Barring Service check.

Harris Hill are thrilled to be working with a membership body in recruiting a Corporate Partnerships Officer. This role will be responsible for managing key relationships with existing and potential corporate members, across various financial services. You will liaise with senior professionals keen to engage with the charity and their members, with firms including Natwest, Bates Wells, and Goldman Sachs. You will ensure that members receive exceptional customer service, maximise income generation from a variety of activities, and support the creation of a viable pipeline for new income streams.

This role is a mix of account management and new business, but at its core it is about building relationships. You will work with the marketing team to produce attractive and effective publicity materials in line with the charity's brand and house style.

You will:
- be a natural relationship builder with strong communication skills;
- be innovative, ambitious, questioning and solutions focussed;
- feel comfortable meeting with senior professionals across various sectors;
- be a team player working collaboratively with wider colleagues on cross-organisational projects;
- be open, approachable and a firm believer in continuous development

This is a perfect step for someone who wants to enter the charity sector. If you are keen and want have an informal chat about the role then please do get in touch with Hannah on [email protected] or call her on
02078207331.

Salary is £26,000 and there is flexible working available.

CV and supporting statement required.

Only suitable candidates will be contacted.

Finance Business Partner - Corporate Services: £250 - £300 Per Day (6-months +)

For an organisation based in central London, we are recruiting a Finance Business Partner for 6 months. The Finance Business Partner will provide financial support to the Corporate and Business Services Directorate, the Engagement Team and two further Commercial Sites covering Finance, IT, Estates, Legal and Capital Works. This role will report to the Business Partner Manager and will work closely with Heads of Service across the organisation. The role will understand financial performance and compliance, identify risks, and build financial capacity with Corporate and Business Services. This role will be for 6 months either as a day-rate or FTC.

Main Duties:

• Preparation and delivery of monthly management accounts to all budget holders
• Support budget holders through P&L analysis and insight linking to business strategies and plans and commercial support
• Support the annual Budget, Mid-Year forecast and any longer-term business planning processes, supporting budget holders
• Build improved business performance and financial reporting, including monthly reporting and developing a new KPI reporting process
• Provide financial information and analysis to Directors, Heads of Service
• Preparation of annual statutory accounts for all companies and trading entities
• Management of the external audit processes, planning and timetable
• Financial reporting tasks including monthly preparation of accruals, cash-flow and reserves forecasting, capital expenditure reporting, monitoring, and forecasting

What will you bring to this role?

• CCAB qualified or finalist level with proven experience of working within a large complex organisation
• Strong commercial acumen and ability to think strategically
• Experience of preparing financial statements and preparing and supporting audit processes
• Planning, budgeting, and forecasting experience
• Business partnering expertise, especially in a large-complex NGO
• Experience of Sun Systems, Q&A reporting, and Excel modelling

Would you like £500 in high street vouchers?

Well, if you know any tax, legal, finance, HR or marketing candidates looking to move jobs please refer them to us and if we successfully find them a new job in the next 12 months we will send you £500 in high street vouchers of your choice.

As well as this we are looking to grow the Pro-Recruitment Group family and would be interested in any amazing Recruitment Consultants you think might like to work for us. £500 on offer for any referrals we successfully hire.

The consists of five distinct brands: , , , and .

Corporate Fundraiser

Part Time 10 hours a week

£28,000 (pro-rata) 1-year fixed term contract with potential to extend to 2 years.

Do you have an interest in working within the charity and mental health sector? Response Organisation is one of the largest mental health charities in Oxfordshire that provides early intervention and support for young adults experiencing mild to moderate mental health issues.

We are currently looking to recruit a Corporate Fundraiser to join our team who will play a vital role within the Children &

Young People department raising funds to support the work of the Mental Wealth Academy project.

Launched in Autumn 2019, the Mental Wealth Academy is an innovative new project supporting 18-25 year olds affected by

life-changing events, who are falling through gaps in the transition pathways from CAMHS to Adult Mental Health services.

The Mental Wealth Academy model will be characterised by an aspirational, asset-based approach with the aim of reducing health inequalities, increasing resilience and improving life chances. Response will be expanding the third sector's reach and impact through a proactive and preventative programme consisting of training, peer mentorship and direct intervention.

Main Duties

• Meet fundraising targets (£150k in year 1, £240k in year 2)
• Identify opportunities for sponsorship which covers the full range of activities within the Mental Wealth Academy. Research, identify, prioritise and approach companies that may have an interest in working with Response for mutual benefit.
• Develop and write funding proposals, corporate applications and reports.
• Produce and deliver high quality creative presentations at senior level and proposals tailored to each corporate account.
• Keep up to date with professional fundraising associations and media regarding fundraising tools and skills development.
• Manage relationships with corporates before, during, and after receipt of funds and maintain a high level of supporter care.
• Track, analyse and report on fundraising results in the corporate field and measure, manage and report performance.
• Raise the profile of Response & the Mental Wealth Academy by networking at appropriate events and secure new introductions.
• Work with the Communications & Marketing team to develop and deliver PR and marketing plans for the Mental Wealth Academy.
• Work flexibly to attend occasional fundraising events and activities outside of normal working hours including evenings & weekends as required.

Our benefits include:

• 25 days holiday + bank hols
• Free parking on site

• Employee Assistance Programme
• Social Events throughout the year

• Discounted shopping

• Cycle to Work Scheme

• Subsidised Gym Membership

• Training and Development

• Auto Enrolment Pension Scheme

• £500 Refer a Friend Bonus Scheme

If you feel like this is your next career step we would love to hear from you! Please click "Apply" now! Closing date 23/03/20, with interviews to be held on 25/03/20.

Are you highly-skilled and looking for a new challenge? Can you provide innovative strategic and operational solutions and lead others to deliver excellence as the CEO of The Veterans Farm-Able Foundation? Working closely with the Board of Trustees of The Veterans Farm-Able Foundation you will play a crucial role in securing the long-term sustainability of Farm-Able, facilitating its strategy, funding, governance and contributing to the successful implementation of future growth plans. A core component of the vision will be to consolidate the charity regionally, in order to establish a firm base to take it nationally within a 5-year period.

You will be an outstanding leader, a creative strategist, used to working in demanding roles with significant budget constraints and yet able to deliver wide ranging projects, with the ability to engage and influence various stakeholders and supported by a small but dedicated team.

Background

The Veterans Farm-Able Foundation is a fledgling organisation. Its purpose is to support Veterans and Emergency Service Personnel, transitioning from the uniformed services and or suffering from trauma related conditions, through undertaking farming and rural skills activities as part of a rehabilitation programme.

The requirement is to exercise thought leadership, build a strong funding base, develop the management team, and develop the short and long term strategy and governance structures in order to deliver the programmes in support of emergency services and military veterans. As CEO, you’ll need to be commercially astute with proven expertise in driving financial sustainability, effective fundraising and diverse partnership building. You’ll understand that success in income diversification means that we’ll be able to increase our services and support to the wider veteran community, locally, regionally and nationally.

Ideal Candidate

We are looking for candidates with the following profile:

• A strategic thinker and deliverer, with considerable operational experience and willingness to get in to the detail and get their hands dirty
• A track record of  leading, training and developing high performance teams  - from inception to full operational capability and be comfortable working with a very small team with big ambition
• Previous teambuilding, charity service delivery and core services responsibility experience (ideally in the third sector, preferably in the military or emergency services) would be an advantage
• Experience in building a solid funding base, business development, through engaging in Government , banking, business and corporate circles
• Working in fluid environments where strategy, plans, governance, management structures and financials all have yet to be put in place – and form the early objectives for the post holder

For detailed requirements associated with the CEO role please see the job and person specification attached.

• Location: Buckfast Abbey, Nr Exeter, Devon
• Salary: £50K - £65Kpa
• Holidays: 30 days plus public holidays and 30 days unpaid holidays
• Contract: Contract role for 1 year with full intention to make it permanent subject to achieving funding targets

Closing Date: 5pm Friday 26th June 2020

Short Listed: Wednesday 15th July

Intended Interview Dates: 27 / 28th July (detailed information will be provided to successful short listed candidates)

To apply for the role please submit your CV and a supporting statement (of no more than two A4 sides) to the Interim Chair of the Board of Trustees, Stewart Harrison . 

Are you looking for an opportunity to develop your fundraising skills and make a real impact towards our aim to reverse the rise in people forced to sleep on the street?

We have an exciting opportunity for a Philanthropy Officer to join our supportive team of experienced fundraisers. This is a fantastic time to join us at St Mungo’s.

As Philanthropy Officer, you will provide valuable administrative support to the Major and High Value Donor team to ensure that we provide an exceptional experience for our supporters. You will also manage a portfolio of relationships with our supporters, including planning events and visits to projects and writing letters, proposals and reports to connect in a meaningful and effective way with those engaged with our cause.

To ensure we are effectively engaging potential supporters of our work, you will collaborate with our teams delivering vital work in services to develop engaging ways of talking about their work and its impact, and deliver communications to new and existing audiences.

The team is going from strength to strength having over-achieved on fundraising targets last year and are now building on this success to enable the charity to transform and expand services to meet the growing need in the current housing crisis. As a department focussed on progression and career development, this role has arisen due to positive changes elsewhere in the team.

Who we’re looking for

We are looking for someone with excellent interpersonal and relationship-building skills at all levels, including both internal and external stakeholders.

If you are able to prepare and deliver compelling engagement and effectively manage processes and projects for a team, we will support you to develop the skills needed to personally secure income and manage relationships that will impact homelessness. We would welcome applications from people with transferrable skills wanting a first step in the charity sector or those wanting to step up their experience in fundraising.

What we offer

• Excellent Development and Growth Opportunities

St Mungo’s employees are encouraged to consider opportunities to develop new skills or progress including; secondments, internal transfers, application to new roles in the organisation or just to get involved in various projects happening within the organisation.

As a result last year 35% of our vacancies were filled by promotions. In 2019 we achieved We Invest in People Gold level accreditation and are one of just 3% of housing associations to achieve this standard; 82% of staff who took part in the IIP survey say St Mungo’s is a great place to work.

• A Diverse and Inclusive Work Place

At St Mungo’s is a Disability Confident Employer, we are in the top 100 of Stonewall’s Workplace Equality Index 2020 and we are. Equality, diversity and inclusion are central to the organisation's values and how we work.

We are proud of our commitment to diversity and inclusion and have 7 great Diversity Networks to support clients and staff from different backgrounds so they are able to be their best selves. Our Networks include: BAME, Carer’s and Parent’s, Lived Experience, LGBTQIA+, Disability Awareness, Irish and Women’s Action.

• Flexible Working and Other Benefits

We are committed to maintaining your work/life balance. We offer 25 days annual leave, and operate a very popular Flexi Time scheme, which allows you to supplement your annual leave entitlement. After 5 years, staff annual leave entitlement increases to 28 days.

St Mungo’s contribute 4% of your gross annual salary, and you are able to enrol in the Defined Contribution scheme following a successful probationary period in which the employer contribution is 6%.

What we do

At St Mungo’s our vision is that everyone has a place to call home and can fulfil their hopes and ambitions. As a homelessness charity and housing association, our clients are at the heart of what we do, and in 2019 we supported nearly 30,000 people who were either homeless or at risk of becoming homeless. Our staff are crucial to making this happen.

How to apply

To view the job description and guidance on completing your application form, please click on the document available tab at the top of the advert page on our website.

Closing date: 10am on Thursday 11 June 2020

Interview and assessments on: Tuesday 23 June 2020

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

Department: Science and Innovation

We are seeking a pro-active, innovative individual to take on the role of Groups and Awards Officer within the Science and Innovation department.

The role

This is a rewarding, customer-facing role which has responsibility for organising professional networks for physicists and managing the IOP’s high profile Awards that celebrate excellence in researchers, educators, technicians, apprentices and businesses.

The role is ideal for a dynamic individual who has excellent administrative skills and is able to bring these skills to an organisation that is about making positive change for society in the big challenge areas which include climate, health, AI, energy and big data through the work of the physics community. So, if you’re enthusiastic with a ‘can-do’ attitude, whilst also being meticulous and efficient, then this role is for you.

The role is responsible for delivering a number of services for members and the wider physics community. Responsibilities will include:

• Manage specialist interest groups across physics disciplines, themes and industry sectors – with the aim of engaging and delivering value to all our members.
• Administer the IOP Awards and ensure high quality nominations that are inclusive [in terms of roles, gender, institution, geography, sector and discipline] in order to recognise and celebrate outstanding contributions to physics from across the breadth and diversity of our community.
• Ensure members serving on committees are well supported in order to deliver the aims of the committee and that they have a good and rewarding experience in that process.
• Produce briefing papers for senior management and committee chairs including collation and analysis of relevant data to inform discussions and debate.

Further tasks and responsibilities are detailed within the job description.

The Person

We are looking for a team player with prior experience in administration and customer facing roles. As a successful candidate, you will have strong communication and listening skills and have experience in taking minutes and accurately recording meetings. You will also have the flexibility to deal with a wide range of enquiries and the ability to prioritise. The role involves a significant level of contact with Institute members, which requires a high level of diplomacy and tact in order to be able to maintain a good relationship while ensuring that Institute policies and procedures are appropriately followed.

Why work with us?

The Institute of Physics (IOP) is the professional body and learned society for physics in the UK and Ireland, we seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we’re here to ensure that physics delivers on its exceptional potential to benefit society.

We have an ambitious new corporate strategy and transformation of our digital estate is a high priority. Our newly expanded communications and marketing function will be central to delivering our strategy and plans. We are looking for a superb digital professional to join the team and help develop our digital estate to its full potential.

Working from our new flagship King’s Cross offices, at the heart of the exciting ‘Knowledge Quarter’ our communications and marketing teams will raise awareness and understanding of our ground-breaking education, diversity, science and innovation programmes and help spread the word about physics and its value with the public. This is an exciting time to join IOP.

In addition to a competitive salary and professional development opportunities, we offer employees a comprehensive benefits package including an excellent pension scheme, private medical insurance and generous annual leave. We also offer a range of other benefits including childcare vouchers, gym membership and interest free season ticket loans.

For further information on this role, you can download the job description below. 

To apply, please upload your CV via the link below. 

Closing date for applications: 11 June 2020
Interview date: 19 June 2020 (via GoToMeeting)

The Institute of Physics is an equal opportunities employer. We request no contact from agencies or media sales.

Fixed term contract for 18 months

Do you want to play a key role in an organisation which stands up for children? Join us as an Executive Assistant and Portfolio Officer/Portfolio Officer. You will provide excellent support, guidance and coordination for the Executive Director of Transformation, and will also play a key role in the tracking and that our cross-organisation portfolio of transformation projects. 

At Save the Children, we fight for children every single day. We inspire millions of people, from individuals to large corporates, to support our quest for change. We go the extra mile - and we don't rest until the work is done.

As Executive Assistant / Transformation Portfolio Officer you will provide a comprehensive support service to the Executive Director of Transformation, including the proactive management of the diary, prioritising and drafting of emails and other correspondence. You will also contribute across the SCUK change portfolio enabling the organisation to operate good practice portfolio management processes, and to deliver the required governance and reporting commitments. In addition, you will:

• Proactively follow up with senior leaders, project managers and others on actions activated by the Executive Director ensuring they are completed, and key information recorded

• Use judgement and knowledge to answer queries without asking the Director and delegate actions others when necessary

• Maintain the portfolio risk register, following up actions as required across all areas of SCUK, to ensure all project and portfolio risks are appropriately assessed and managed

• Undertake specific analysis or project work (including external research and information collection) to support successful delivery of the portfolio.

To be successful you will be an excellent communicator with strong organisation and administration skills and the ability to plan and prioritise work for self and others. Significant senior PA/EA experience in a corporate head office environment or INGO would be an advantage; as would familiarity with the role of Project / Programme / Portfolio Officer. 

As well as a high level of computer literacy, you will also have:

• The ability to meet changing and challenging deadlines while maintaining a rigorous attention to detail

• Discretion and confidentiality

• Excellent time management skills

• Good analytical skills with the ability to identify key points from complex material or information

• Numerate and the ability to monitor financial information.

Initially, the split between Executive Assistant and Portfolio Officer is envisaged to be approximately 40:60, but this may change.

At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure.

If you share our belief in the power of children, join the fight. It takes relentless determination, creativity and a real commitment to real change. Because every child should be able to make their mark on their world, and help to build a better future. We look forward to hearing from you. 

To apply please visit our website. 

Closing date: 21st June 2020

Job Description – Planned Giving Officer

Reporting to:  Director of Communications

Salary: £25,000-£30,000 fte (pro rata for part time)

Based: Home & Mobile 2/3 days per week with remaining time at the office in Portsmouth

Period:  Permanent Position

Hours: 28-35 hours per week (negotiable),

                                              occasional evening and weekend duties

Purpose

To play a key role in the development and implementation of the Diocesan fundraising and income generation activities in order to secure funding for parishes, programme work and project work (and organisational core costs). With an emphasis on preparing good quality funding applications whilst also expanding other fundraising channels.  

Specific Tasks

General Fundraising / Income Generation

• Support the Chief Operating officer and senior team to deliver diocesan fundraising priorities seeking opportunities to generate income for the Diocese.
• To work with external fundraising partners as required on major development programmes.
• To assist the development in capacity and skills of the parishes to enable them to complete applications for funding, by providing training and resources.
• To support the development of new income initiatives including contactless giving, planned giving and legacies as well as other opportunities through well researched and planned projects
• Objectively review the success and achievements against agreed targets, identifying strengths, weaknesses and areas for development.
• Participate in the day to day work of the organisation – such as reporting, attending meetings as required, and taking a flexible approach to general administrative and support tasks as required.
• Participate in external networking and training as agreed with line manager and develop a collaborative approach with other Dioceses across England.
• Participate in staff appraisals and appropriate training for the role.
• Manage the workload of volunteers, trainees and those on placement, ensuring induction is undertaken and that they are able to contribute effectively.
• Work with a variety of partners to deliver workshops and training / development opportunities across the country.
• Plan and develop events in support of fundraising activity
• Develop well produced material to support planned giving working closely with the communications team.

Trusts and Grant-Making Bodies

• Work closely with the principal postholder for trusts and grants to develop strong applications supporting the work of the diocese
• Build on relationships with existing funders, preparing and submitting applications for funding.
• Manage and lead the identification of, and approaches to, trusts and foundations that have not previously supported the work the diocese
• To work with individual parishes to identify funding requirements and to support the same through application processes.
• Write tailored applications, addressing grant-making priorities and requirements as specified by individual trusts, foundations or grant making bodies, whilst maintaining success rate.
• Research and identify potential trusts using our database, internet, printed and online resources.

Communications

• To manage the Social Media profile of the Department,
• To work with the Communications team to produce articles, publications and support materials for use by the diocese, including writing copy, liaising with suppliers and distribution to parishes.
• Ensure the website fundraising communications information is up to date.
• Collate case studies, photographs and information celebrating achievements and ensure they are publicised

Person Specification and Required Experience

E – Essential

D – Desirable

• Experience in Trusts, Grants or Corporate fundraising. E
• Line management experience / supervision of staff D
• Proven record of successful applications for funding from Trusts and / or other Grant-making bodies D
• Demonstrable ability to develop relationships with partners, Trusts and other Grant-making bodies E
• Experience of researching Trust and Grant funding opportunities / experience of working with grant making bodies. D
• A demonstrable ability to manage complex projects E
• An understanding of the charitable trust sector regionally and nationally, with a detailed understanding of the wider funding environment and changing trends in the voluntary sector. D

Skills and Competencies

• Excellent written skills with the ability to produce concise and creative bids. E
• High standard of computer literacy (Excel, Word, Power Point and Outlook and the Internet). E
• Demonstrable ability to plan and prioritise a complex and diverse workload with minimum supervision. E
• Excellent communication and presentation skills required to support parishes and build relationships with potential funders. E
• Proven ability to undertake research. E 
• Ability to demonstrate initiative and work well under pressure. E
• Ability to plan ahead and work within agreed timeframes E
• Ability and willingness to travel for work E
• Ability to understand and generate budgets. D
• Meticulous attention to detail. D
• Ability to design & deliver training programmes D
• Prince2 or similar project management qualification D
• Willingness to work occasional evenings and weekends as required D

If you would like a confidential discussion about the role please contact:

Chris Smith

Please send in the following when applying:

Covering letter:  Please tell us how your motivation, values, skills, experience and personal qualities demonstrate your suitability for the role (around 500 words). Please make it clear why you are excited about this role, and why you specifically want to work for the Diocese of Portsmouth.

Current CV and the details of two referees: This should include full education and employment history (including dates, with no gaps left unexplained). Please include your current or most recent employer as one of your referees.

Closing date for applications:  Monday 22nd June 2020 at 1300 hours

Interviews: Friday 26th June 2020

Notes to candidates

1. Interviews: all shortlisted candidates will be invited to attend a face-to-face interview.

2. Unsuccessful applications: if you have not been contacted within 3 weeks of your application, we regret that you will not have been offered an interview on this occasion.

3. General: this post will be subject to review under the relevant Diocesan Terms and Conditions of Service.

4. New employees to the Diocese will be subject to a probationary period of six months.

Terms of Employment

Information Management

• To accurately update and input data to relevant data systems.
• Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner and in accordance with Information Governance requirements.
• Inputting, monitoring and checking data, required for finite and ongoing projects within the teams.
• Working with all team members in the collection of information for reporting on relevant projects and cases.
• Running and collating reports including which may include statistical and performance management reports to senior management as required.
• Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team and in accordance with Information Governance requirements.

Complaints

• Ensure that any concerns or complaints about the team are recorded, and where immediate resolution is not possible are passed to the relevant party to respond/manage.

Audit and review

• To participate in regular reviews as required.

Staff Management

• To adhere to all staff management policies applicable to the Diocese of Portsmouth.
• To provide a supportive environment for staff with appropriate levels of performance management in order to ensure objectives are achieved.
• Provide support and mentoring to members of the team encouraging continuous improvement.
• To be responsible for receiving annual appraisal and providing an annual appraisal for staff you directly manage.

Organisational Vision, Mission, Aims, Culture and Behaviours

• You will be expected to contribute to the development of the culture of the Diocesan team. You will also be required to understand the organisation’s mission, aims and objectives and demonstrate the organisation’s values and behaviours throughout your work.

Engagement with staff

• The Diocese of Portsmouth is committed to ensuring relevant and appropriate engagement with you to make sure the Diocese of Portsmouth develops in partnership with staff. Opportunities will be provided to hear your views and it is expected that you will engage with this process to make sure that there is active engagement with all our staff.

Engagement with the public

• The Diocese of Portsmouth wants to make sure it listens to and acts on the view of its local communities and parishes. Where appropriate, you will be expected to follow the principles laid out by the organisation to ensure effective engagement with stakeholders at an early stage in any development project.

Equality & diversity

• You have a personal responsibility for your own behaviour and for ensuring that you comply with the Equality Act 2010 by eliminating discrimination, advancing equality of opportunity and fostering good relations. This means you must help promote an inclusive environment by treating everyone with dignity and respect; by respecting and responding to the diverse needs of staff, service users and others and; appropriately challenging and/or reporting behaviour that may be considered to be offensive when directed against yourself or others.

Improving working lives

• The Diocese of Portsmouth is currently working to develop an appropriate health and wellbeing programme. You are expected to participate and support this and other well-being initiatives designed to improve the overall working lives of staff.

No smoking policy

• You and your visitors are not permitted to smoke on Diocese of Portsmouth premises. You should only smoke during recognised breaks throughout the day, and not at the front of the building. The Diocese of Portsmouth does not allow the smoking of electronic cigarettes in the offices. People will be supported to give up smoking if required.

Alcohol and substance misuse policy

• Diocese of Portsmouth expects all its employees to conduct themselves in a way that ensures that standards of service, image and the reputation of the Diocese are maintained. If you are under the influence of alcohol or drugs/other substances and are unfit to work you may be subject to disciplinary action in accordance with the Diocese of Portsmouth’s Disciplinary Policy. The Diocese of Portsmouth will assist and support you and your manger if you have an alcohol, drug or substance related problem.

Health, safety & security

• You have a responsibility to follow the Diocese of Portsmouth’s health and safety policy and arrangements which ensure, as far as is reasonably practicable, the health, safety and welfare of staff. This applies to those members of staff that are directly employed by the Diocese of Portsmouth and for whom the Diocese of Portsmouth has legal responsibility.

Safeguarding children and vulnerable adults

• You have a responsibility to safeguard vulnerable adults and children and must be aware of, and comply with, the Diocese of Portsmouth policies for safeguarding adults and children. You should familiarise yourself with these policies and ensure that you access appropriate safeguarding training commensurate to your role.

Rehabilitation of Offenders Act 1974

• This post is subject to an exception order under the provisions of the Rehabilitation of Offenders Act 1974.  This stipulates that all previous convictions, including those that are ‘spent’ must be declared.  Previous convictions will not necessarily preclude an individual from employment within the Diocese of Portsmouth but you must declare this in writing at the appropriate stage during the recruitment process.

Confidentiality

• The Diocese of Portsmouth requires that you maintain an appropriate standard of confidentiality in the course of your duties. Any disclosures of confidential information (including personal information kept on computer or other media) made unlawfully outside the proper course of duty may be treated as a serious disciplinary offence.
• Additionally, the Diocese of Portsmouth recognises that confidentiality is an obligation not just for all staff but also for third party contractors supplying services to the Diocese of Portsmouth.

Data Protection Act 1998

• Under the provision of the Data Protection Act, the Diocese of Portsmouth determines that it is your responsibility to ensure that all data, whether computerised or manual, is kept secure at all times.  This includes data relating to clergy, specific casework and colleagues.  Data must not be disclosed to any unauthorised person and must be regarded as strictly confidential at all times

Information Security

Whether you are permanent, temporary or contracted you are responsible for ensuring that you are aware of the legal and policy requirements of the Diocese of Portsmouth and for ensuring that you comply with these on a day to day basis.  You must abide by the information security policy and associated policies and procedures.

You should report any suspected breaches of this policy to your line manager.

Sustainability

• The Diocese of Portsmouth is working towards reducing its impact on its environment. You will be expected to support this commitment, make your own contribution to sustainability and ensure that any processes or policies developed to support this approach are delivered.

Mandatory training

• You are required to complete all training specified by the Diocese of Portsmouth. Some of this mandatory training is a legal requirement for the Diocese of Portsmouth, and some is considered essential for the employees. All new staff need to complete their mandatory training in first six months, during their probationary period. Thereafter required training needs to be completed within the first three months of each financial year.

Review of role

• This job description may change and develop over time, to reflect changing requirements of the Diocese of Portsmouth you will need a high degree of flexibility and resilience. You will have the opportunity to review your job description at your annual appraisal meeting, which aims to reflect on your performance and development over the previous year.
• You will agree, with your line manager, your personal development plan for the year in order to further develop your skills and knowledge required to carry out the responsibilities associated with this role.

GDPR

• Under the terms of the General Data Protection Regulation (GDPR), the information you provide us with will be held in confidence and used for the purpose of Diocesan recruitment and no other purpose.

The Roman Catholic Diocese of Portsmouth

Administrative Services Manager

£30,000-£33,000 per annum depending on experience plus contributory pension

Full time 35 hours per week (Monday to Friday)

Reporting to the Director of Communications and Corporate Services.

Accountable to the Chief Operating Officer.

About us

The Diocese of Portsmouth comprises 90 parishes across Hampshire, Dorset, Berkshire (except Slough), South Oxfordshire, the Isle of Wight and the Channel Islands. Formed 19th May 1882 by the division of the Diocese of Southwark, the Diocese of Portsmouth has a presence in every community and can offer ministry and mission to all who come to us, working towards the Bishop’s vision of Bringing people closer to Jesus Christ through his church.

About You

Due to some changes within our team structure we are looking for an experienced and high-calibre candidate to join our small central team as our Administrative Services manager. You may have been a senior administrator, Office manager or company secretary, governance manager or board administrator or similar in a busy organisation.  You will have excellent communication skills and a great attention to detail. You will computer literate and proficient in office software applications and most of all you will be adaptable and flexible, a strong team player and a self -starter.

You will have a relevant degree 2:2 or above or equivalent experience and project management experience.

You will have an understanding and sympathy with the mission and values of the Catholic Church.

Main duties of the role

You will be supporting the Chief Operating Officer and senior leadership in ensuring the smooth governance and administration of the Roman Catholic Diocese of Portsmouth charity, and you will work closely with the main committees involved in the governance and allocation of resources for the Charity, this includes the Trustee Board and Trust Subcommittees. You will be responsible for the oversight of the office function and be the Data Protection Manager for the organisation.

You will work with the Senior Team to organise events for external stakeholders and supporters of the charity, and conferences and team days for the charity’s staff.

You will also provide important generalist support for the Senior Management Team on ad hoc projects associated with development of the business functions.

This role provides a unique opportunity to work at the heart of the Diocese and contributing to the ongoing development of a professional approach within the organisation. You will be expected to liaise directly with Trustees, Clergy and external stakeholders so it is crucial that you have well developed interpersonal and communication skills. You will need strong organisational and analytical skills for your day-to-day work, displaying meticulous attention to detail and a high level of efficiency.  You will exhibit exceptional diplomacy and tact, and a high level of professionalism.

While we are committed to staff development, the central team is small and therefore this is a role for an experienced person it is not suitable for a new graduate.

If you would like a confidential discussion about the role please contact:

Heather Hauschild – Chief Operating Officer

Please apply by sending in the following;

Covering letter:  Please tell us how your motivation, values, skills, experience and personal qualities demonstrate your suitability for the role (around 500 words).  Please make it clear why you are excited about this role, and why you specifically want to work for the Diocese of Portsmouth.

Current CV and the details of two referees: This should include full education and employment history (including dates, with no gaps left unexplained). Please include your current or most recent employer as one of your referees.

Closing date for applications: Friday 12th June 2020 at 1300 hrs

Interviews: to be confirmed

Notes to candidates

1. Interviews: all shortlisted candidates will be invited to attend a face-to-face interview.

2. Unsuccessful applications: if you have not been contacted within 3 weeks of your application, we regret that you will not have been offered an interview on this occasion.

3. General: this post will be subject to review under the relevant Diocesan Terms and Conditions of Service.

4. New employees to the Diocese will be subject to a probationary period of six months.

Administrative Services Manager

Job purpose

The post-holder will be part of a small team supporting the governance needs of the Diocese of Portsmouth and maintaining an efficient administrative function.

To ensure that the Diocese has in place the governance framework, policies, procedures and support it needs to function as an effective Charity.

The post-holder will manage the development and implementation of governance policies and procedures and provide advice on wider governance issues.

The post-holder will be expected to provide comprehensive and high-quality secretarial support to the Trustees and Subcommittees, ensuring that they have the support required to enable them to fulfil their functions and responsibilities effectively, meeting the requirements of the charity commission legislation and policy framework.

Main accountabilities

1. To provide comprehensive and high-quality secretarial support to the Trustees, the Finance Audit & Risk and Remuneration Committees, and other Committees or advisory groups as required, and managing the relevant budgets.

2. To work closely with the Senior Leadership Team to develop the Trusts work programme.

 3. To provide support to the Senior Leadership Team( SLT).

4. To ensure good quality information flows between the senior management and trustees.

5. To oversee compliance with Trust governance policies, procedures and relevant provisions in legislation.

6.To provide clear and effective line management for the Administrative assistant.

Governance, Compliance and Board Management

• Work with Secretary to Trustees and the Chief Operating Officer to set and manage meeting date schedules for all Board and Committees to achieve efficient diary management.
• Capturing the outcomes of meetings and taking responsibility for communicating these throughout the organisation, obtaining updates from action owners and preparing a report on the status of completion.
• Prepare papers for the Trustee Board, and other Board committees.
• Organise and administer meetings, including taking and distributing minutes.
• In conjunction with the Secretary to Trustees, organise the Trustee training days.
• Responsible for keeping the register of signing and sealing official documents.
• Providing direct advice and guidance to chairs and members in meetings on matters relating to regulation, governance and constitution.
• To attend, prepare agendas for and take minutes at meetings of key management committees, including the Senior Leadership Team.
• Develop draft reports for regulators (principally Charity commission) including serious incident reporting.
• Liaise with legal advisers as directed.
• Work with senior leaders to develop risk reporting and board assurance framework.
• Take a lead role in ensuring Information Governance (GDPR) Compliance acting as the Data protection manager for the organisation.
• Develop Organisation Risk reporting and Board Assurance.
• Supporting the Chief Operating Officer in making sure the decisions of the Trust boards are implemented.
• Keeping handbooks for staff and trustees up to date.
• Supporting the induction of new Trustees.
• Deliver specific training related to portfolio as required, for example for parish administrators.

Training and Events Management

To work with the Senior Leadership Team to organise:

• Charity-wide events such as the annual parish administrators conference, other seminars, gatherings and events as required. This includes the logistical arrangements, liaising with speakers and venues as well as ensuring dissemination of notes and tracking actions.
• To undertake a range of ad-hoc tasks, projects and responsibilities for members of the Senior Leadership Team in accordance with management requirements and organisational demands.
• To act as a representative of the organisation on behalf of the Senior Leadership team at external conferences, meetings and other events as agreed with the Chief Operating Officer.

Project Management

• To lead on specific projects or pieces of work, undertaking research, and writing reports on behalf of the Senior Leadership Team.
• To work with the property team to ensure the presentability of head office premises and to arrange improvements and repairs.

Values

• To maintain the ethos and values of the Catholic Church and positively promote the work and activities of the Catholic Church.
• To undertake any task that may be requested from time to time that may be consistent with the nature and scope of this post.
   

Person Specification - Administrative Services Manager

Supporting Evidence

In the supporting evidence of your application form, you must demonstrate your experiences by giving specific examples for the criteria within the person specification.

Knowledge, Training and Experience

Degree in relevant subject (or equivalent ) - Essential

RSA level 3 - Desirable 

GDPR/Information governance related qualification - Desirable 

Demonstrable experience of Governance and compliance in an administrative environment and working with computerised data systems - Essential 

Working Knowledge of risk management and board assurance.

Excellent written communication skills and command of the English language to draft letters, briefing notes etc. and meticulous attention to detail - Desirable 

Experience of working for senior staff at board level in a busy environment - Desirable

First class organisational skills including the ability to prioritise work, balance conflicting priorities, monitor progress and exercise judgement about chasing progress as necessary - Essential 

Experience and proficiency in minute taking and keeping actions trackers and excellent record - Essential

Advanced proficiency in use of Microsoft Office including Word, Excel and Powerpoint - Essential 

Kowledge of the values and teaching of the Roman Catholic Church - Desirable 

Understanding of Data Protection legislation - Essential

Communication Skills

Excellent interpersonal skills and the confidence to deal with people at every level - Essential 

Ability to work effectively as part of a team - Essential 

Problem solving skills - Essential

Equality and Diversity

Understanding of and commitment to equality of opportunity and good working relationships - Essential

Autonomy

Able to work on own initiative, organising and prioritising own workload to set deadlines - Essential

Other

An ability to maintain high degree of confidentiality and trust - Essential

Good time keeping - Essential

Positive and flexible approach to work - Essential

Terms of Employment

Information Management

• To accurately update and input data to relevant data systems.
• Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner and in accordance with Information Governance requirements.
• Inputting, monitoring and checking data, required for finite and ongoing projects within the teams.
• Working with all team members in the collection of information for reporting on relevant projects and cases.
• Running and collating reports including which may include statistical and performance management reports to senior management as required.
• Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team and in accordance with Information Governance requirements.

Complaints

• Ensure that any concerns or complaints about the team are recorded, and where immediate resolution is not possible are passed to the relevant party to respond/manage.

Audit and review

• To participate in regular reviews as required.

Staff Management

• To adhere to all staff management policies applicable to the Diocese of Portsmouth.
• To provide a supportive environment for staff with appropriate levels of performance management in order to ensure objectives are achieved.
• Provide support and mentoring to members of the team encouraging continuous improvement.
• To be responsible for receiving annual appraisal and providing an annual appraisal for staff you directly manage.

Organisational Vision, Mission, Aims, Culture and Behaviours

• You will be expected to contribute to the development of the culture of the Diocesan team. You will also be required to understand the organisation’s mission, aims and objectives and demonstrate the organisation’s values and behaviours throughout your work.

Engagement with staff

• The Diocese of Portsmouth is committed to ensuring relevant and appropriate engagement with you to make sure the Diocese of Portsmouth develops in partnership with staff. Opportunities will be provided to hear your views and it is expected that you will engage with this process to make sure that there is active engagement with all our staff.

Engagement with the public

• The Diocese of Portsmouth wants to make sure it listens to and acts on the view of its local communities and parishes. Where appropriate, you will be expected to follow the principles laid out by the organisation to ensure effective engagement with stakeholders at an early stage in any development project.

Equality & diversity

• You have a personal responsibility for your own behaviour and for ensuring that you comply with the Equality Act 2010 by eliminating discrimination, advancing equality of opportunity and fostering good relations. This means you must help promote an inclusive environment by treating everyone with dignity and respect; by respecting and responding to the diverse needs of staff, service users and others and; appropriately challenging and/or reporting behaviour that may be considered to be offensive when directed against yourself or others.

Improving working lives

• The Diocese of Portsmouth is currently working to develop an appropriate health and wellbeing programme. You are expected to participate and support this and other well-being initiatives designed to improve the overall working lives of staff.

No smoking policy

• You and your visitors are not permitted to smoke on Diocese of Portsmouth premises. You should only smoke during recognised breaks throughout the day, and not at the front of the building. The Diocese of Portsmouth does not allow the smoking of electronic cigarettes in the offices.

Alcohol and substance misuse policy

• Diocese of Portsmouth expects all its employees to conduct themselves in a way that ensures that standards of service, image and the reputation of the Diocese are maintained. If you are under the influence of alcohol or drugs/other substances and are unfit to work, you may be subject to disciplinary action in accordance with the Diocese of Portsmouth’s Disciplinary Policy. The Diocese of Portsmouth will assist and support you and your manager if you have an alcohol, drug or substance related problem.

Health, safety & security

• You have a responsibility to follow the Diocese of Portsmouth’s health and safety policy and arrangements which ensure, as far as is reasonably practicable, the health, safety and welfare of staff. This applies to those members of staff that are directly employed by the Diocese of Portsmouth and for whom the Diocese of Portsmouth has legal responsibility.

Safeguarding children and vulnerable adults

• You have a responsibility to safeguard vulnerable adults and children and must be aware of, and comply with, the Diocese of Portsmouth policies for safeguarding adults and children. You should familiarise yourself with these policies and ensure that you access appropriate safeguarding training commensurate to your role.

Rehabilitation of Offenders Act 1974

• This post is subject to an exception order under the provisions of the Rehabilitation of Offenders Act 1974.  This stipulates that all previous convictions, including those that are ‘spent’ must be declared.  Previous convictions will not necessarily preclude an individual from employment within the Diocese of Portsmouth but you must declare this in writing at the appropriate stage during the recruitment process.

Confidentiality

• The Diocese of Portsmouth requires that you maintain an appropriate standard of confidentiality in the course of your duties. Any disclosures of confidential information (including personal information kept on computer or other media) made unlawfully outside the proper course of duty may be treated as a serious disciplinary offence.
• Additionally, the Diocese of Portsmouth recognises that confidentiality is an obligation not just for all staff but also for third party contractors supplying services to the Diocese of Portsmouth.

Data Protection Act 1998

• Under the provision of the Data Protection Act, the Diocese of Portsmouth determines that it is your responsibility to ensure that all data, whether computerised or manual, is kept secure at all times.  This includes data relating to clergy, specific casework and colleagues.  Data must not be disclosed to any unauthorised person and must be regarded as strictly confidential at all times. Failure to adhere to this instruction will be regarded as serious misconduct and could lead to dismissal.

Information Security

• Whether you are permanent, temporary or contracted you are responsible for ensuring that you are aware of the legal and policy requirements of the Diocese of Portsmouth and for ensuring that you comply with these on a day to day basis.  You must abide by the information security policy and associated policies and procedures.
• You should report any suspected breaches of this policy to your line manager.
• You must be aware of and understand that failure to comply with the rules and regulations contained within the information security policies may result in disciplinary action.

Sustainability

• The Diocese of Portsmouth is working towards reducing its impact on its environment. You will be expected to support this commitment, make your own contribution to sustainability and ensure that any processes or policies developed to support this approach are delivered.

Mandatory training

• You are required to complete all training specified by the Diocese of Portsmouth. Some of this mandatory training is a legal requirement for the Diocese of Portsmouth, and some is considered essential for the employees. All new staff need to complete their mandatory training in first six months, during their probationary period. Thereafter required training needs to be completed within the first three months of each financial year.

Review of role

• This job description may change and develop over time, to reflect changing requirements of the Diocese of Portsmouth you will need a high degree of flexibility and resilience. You will have the opportunity to review your job description at your annual appraisal meeting, which aims to reflect on your performance and development over the previous year.
• You will agree, with your line manager, your personal development plan for the year in order to further develop your skills and knowledge required to carry out the responsibilities associated with this role.

GDPR

• Under the terms of the General Data Protection Regulation (GDPR), the information you provide us with will be held in confidence and used for the purpose of Diocesan recruitment and no other purpose.