Courses administration assistant jobs in belfast
Location: Hybrid/Remote
Department: Training & Development
Salary: £?24,600? full time equivalent salary (£?14,760? pro-rata 21 hrs)
Job Type: Part time
Contract Type: Permanent
About the Role
We are looking for a Part Time Training Support Assistant with strong organisational and administrative skills.
The Training Support Assistant will be part of Become’s Training Team who provide courses for professionals who work alongside care-experienced young people. Clients include local authorities, fostering agencies, supported accommodation providers, universities etc.
The team is currently made up of the Head of Training & Development, a full time and a part time Training Officer and a part time Training Support Assistant and we are expanding to provide full time coverage of the assistant role. The two members of the Training Support Assistant Team will work closely alongside one another in order to provide administrative support for the wider Training Team. Collectively the Assistants will be responsible for tasks relating to the coordination and promotion of Become’s training and consultancy offer.
The role involves significant liaison with external client organisations to ensure a smooth client journey and internal liaison with Become’s Accounts Team and the Communications Team.
Key tasks will include (but not limited to):
- overseeing invoicing processes including completing supplier set up forms with client organisations, requesting purchase order numbers, liaising with our accounts team to raise invoices, monitoring payments
- co-ordinating online bookings (using the Eventbrite booking platform where necessary)
- sourcing venues and liaison with venues for in-person events
- registering learners on our accredited courses
- creating and distributing handouts
- client liaison
- booking travel and accommodation for young people and team members
- working with the Comms team to create promotional materials
This is a part-time role (21 hours per week). We ask that you’re available on Thursdays and Fridays, but beyond that, we’re happy to discuss a working pattern that fits well with your life and commitments.
Location
We are currently hybrid working: our team primarily works from home. In-person attendance at some meetings will be expected approximately once every two months, usually at our central hot-desking location in Old Street, London. This would be agreed on a monthly basis with the manager. For non-London based staff we will consider hot-desking options near you, if required. Additionally, as a charity providing services to England Become covers the cost of travel within England for essential in-person meetings. We are open to conversations about flexible working arrangements.
Equity, Diversity and Inclusion
As an organisation serving children in care and young care leavers we are keen to receive applications from people with lived experience of care. We are actively seeking to bring diversity of perspectives and experience, and especially welcome applications from those from racially-minoritised communities. We ask all applicants to fill in an Equity and Diversity Monitoring from to better understand the diversity of applicants. This is anonymous and will not be connected with your application.
How to apply
We ask interested applicants to answer several competency-based questions. Your application and answers will be reviewed anonymously to ensure fairness and help remove bias from the application process. You’ll need to send us your CV and it will be anonymised before review.
To apply for this role, you will need to:
- Provide us with a copy of your CV;
- Answer the competency questions in no more than 400 words per question, providing relevant examples to demonstrate how you meet the skills and experience required;
- Complete the Equity and Diversity Monitoring Form (this is not compulsory but the information is very useful to us).
If you have any reasonable adjustments you would like us to consider for this recruitment process (either for the application or interview) please advise us on your application form.
The deadline for applications to be received is Sunday 19th October @ 11.59pm.
Interview Details
Interviews will have two parts:
A discussion with young people panel;
A panel interview with Become staff (will include a task/presentation and interview).
Interviews may be held virtually using a video calling app (Microsoft Teams or Zoom) or in person at our location in Central London. If access to technology/internet is difficult for you, please contact us so we can assist in making suitable arrangements.
Become also wants to ensure fairness in all of our interviews so all successful shortlisted candidates will be sent the interview questions in advance.
Interviews will take place:
Young people’s panel: Monday 3rd November
Staff panel: Tuesday 4th November
Please Note
Where possible, we may offer near miss candidates' opportunities for similar admin roles in future. All applicants must have a Right to Work in the UK. Although the role is hybrid, we are unable to offer work visas or sponsorship for any candidates.
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Part Time Training Support Assistant
About the Role
We are looking for a Part Time Training Support Assistant with strong organisational and administrative skills.
The Training Support Assistant will be part of Become’s Training Team who provide courses for professionals who work alongside care-experienced young people. Clients include local authorities, fostering agencies, supported accommodation providers, universities etc.
The team is currently made up of the Head of Training & Development, a full time and a part time Training Officer and a part time Training Support Assistant and we are expanding to provide full time coverage of the assistant role. The two members of the Training Support Assistant Team will work closely alongside one another in order to provide administrative support for the wider Training Team. Collectively the Assistants will be responsible for tasks relating to the coordination and promotion of Become’s training and consultancy offer.
The role involves significant liaison with external client organisations to ensure a smooth client journey and internal liaison with Become’s Accounts Team and the Communications Team.
Benefits: Real London Living Wage Employer; Generous Annual Leave Scheme; Flexible working; Pension Scheme; Life Insurance Scheme; Health Cash Plan; Access to a Rewards and Benefit Platform; Signatory of Halo Code; Disability Confident Employer; Employee Assistance Programme available 24/7; Fostering Friendly Employer; Support for Team Members with lived experience; Access to Virtual GP
REF-224 377
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