Background: 

Saferworld is an independent international organisation working to prevent violent conflict and build safer lives.

Job purpose:  

This role is split into two distinct roles.  The first is to support the People and Culture team with recruitment and selection, employee administration, the HR database and any other related duties. The second comprising of a range of responsibilities such as office administration and logistical support with the principal aim of helping to ensure the smooth running of the London office. 

It is expected that both main parts of the role take up approx. 50% of time, although this may vary on a day-to-day basis.  The officer is a full member of the London People and Culture team.

Roles and responsibilities:

Human Resources (50% of time)

• Administer the Human Resources Information System (Cascade) for all London staff ensuring staff records are complete and up to date.
• Support the Country HR leads with their Cascade activities and needs, including training where needed
• Produce reports from Cascade as required.

• Administer the registration of annual leave and sickness absence.
• Manage the recruitment inbox and deal with external queries.
• Coordinate recruitment and selection processes, including advertising, long-listing, arranging interviews and references.
• Carry out the administrative side of the employee life cycle, i.e. offer letters, appointments, contracts, leavers, etc.
• Ensure that the payroll data is complete and correct.
• Coordinate the procedures for joiners and leavers, organising inductions, probationary reviews and exit interviews.
• Work with the wider HR team to provide an effective HR service across the organisation.

Operations (50% of time)

• Ensure that the Saferworld London office functions efficiently and effectively.
• Act as the first point of contact for visitors and telephone enquiries.
• Ensure office procedures are kept up-to-date and communicated to staff.
• Ensure Saferworld’s UK health and safety policies and practices are in place.
• Maintain office supplies in line with Saferworld’s procurement policy.
• Provide administrative support to programme staff when required including assisting with travel, logistical arrangements and booking meeting venues.
• Assist staff with visa application processes as required.
• Monitor staff whereabouts, including overseas travel, improving and developing systems where identified.

Person specification

Knowledge, qualifications and experience

• Basic understanding of HR and organisational practices, including but not limited to resourcing, pay and benefits, recruitment.
• Previous experience in a similar HR and/or administrative role.
• Experience of working with databases and HR or other information systems.
• Experience of working with Office 365 would be an advantage.

Skills and abilities

• Communicate sensitively and effectively with a wide range of people, including across cultures and with those at a distance
• Ability to solve problems and overcome obstacles to deliver quality HR support.
• Willing and able to adjust to multiple demands, shifting priorities, and demonstrate flexibility.
• Well organised, calm and adaptable.
• Ability to work on own initiative and within a team.
• Excellent communications skills, written and oral.

Personal qualities

• Commitment to and compliance with Saferworld’s safeguarding principles.
• Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work.
• Commitment to own continuing personal and professional development.
• Commitment to the vision, mission and values of Saferworld.

We’re looking for an excellent fundraising and/or charity administrator and relationship-builder to temporarily join our team as a Supporter Care and Teams Administrator.  A key deliverable of this role will be to provide excellent administrative and project support to the Fundraising Team, whilst ensuring that each of our supporters and others who are in contact with us receive an excellent level of supporter and customer care. In addition, you will provide administrative support across the organisation on a project basis as well as in other administrative capacities.

You will be a detail-orientated team-player, with experience of working in a busy fundraising team or charity environment, focused on building relationships with supporters to maximise their engagement and therefore, our impact. This role provides an opportunity to gain valuable knowledge and experience across multiple supporter streams as well as charity processes and procedures in general. Your previous experience will enable you to quickly understand our operational and supporter care processes and to provide excellent administrative support.

Our Team is driven by our focus on the expert delivery of meaningful and impactful charitable activities, fundraising products, communication streams and strong relationship-building skills that enable us to deliver on our core charity objectives each year, because we believe women with ovarian cancer deserve better.

This role will play a key part in ensuring that each and every one of our supporters feels appreciated and receives a high-level of support as well as supporting the internal team to deliver to their maximum potential.

Scope of the role:

• Provide excellent administrative and project support to the Fundraising Team. 
• Provide supporter care to individual fundraisers raising funds from challenge events, third party and in-memory activities. 
• Provide administrative support to the wider charity team including the Chief Executive, Board members, Head of Finance and Operations, and the Communications and Charitable Activities teams. 

Background information

Jo's Cervical Cancer Trust is the UK's leading charity dedicated to those affected by cervical cancer and cell changes (abnormalities). The charity was established in 1999 by James Maxwell following the death of his wife Jo, aged 40, from cervical cancer.

Since then we have provided advice and support to thousands of women and their families.

We offer a range of online and face-to-face support and information including: information materials, a free helpline, online forum, national and regional support days and an ‘ask the expert’ service. Cervical cancer is one of the most common cancer amongst young women (under 35) in the UK and Europe.

Two women a day in the UK will die from cervical cancer whilst over 3,000 women are diagnosed each year. In addition, some 220,000 a year are told they may have a cervical abnormality that may require treatment. Thanks to the NHS Cervical Screening and HPV vaccination programmes cervical cancer is a largely preventable disease. However, for those affected, the impact of cancer on a woman's life and that of her family cannot be overstated.

This is an exciting time to join the charity. In recent years awareness of our work and cervical cancer has grown significantly with annual income from £288k to £1.8m. The staff team has also significantly grown to 23 enabling us to reach more women than ever before.

Over the past few years our work has been recognised a number of times including winning a prestigious GSK IMPACT Award, Best Communications Campaign at the Third Sector Excellence Awards and a Plain English Osborne Memorial Award for our website, we have also achieved Investing in Volunteers accreditation.

Overview of the role

The post holder will have the opportunity to help the charity make a real difference by providing excellent administrative support to the Head of Finance and Corporate Services. You will be working across the teams and undertake a range of administrative functions including general administrative duties and finance support. The person should be highly organised and have at least two years of administrative experience.

The role will sit in the Finance and Corporate Services Department. It is a crucial role in sustaining and growing the charity’s income, and the person who fills this role should be comfortable with a range of administrative tasks.

Overall

To provide administrative support for the Head of Finance and Corporate Services

To apply for this role please send a CV and a covering letter to Julie Bradley, Head of Finance and Corporate Services

Applications without a covering letter will not be considered.

Closing date for application:  5pm on the 30th April 2021

Virtual Interview date:  Friday 7th May 2021

The opportunity

Interested in data? Looking for an opportunity in a sector leading CRM and data team? 

We are recruiting for a Data Executive to join us and support the ongoing marketing and membership activities of the British Heart Foundation (BHF). 
 
About the role

As our Data Executive you'll be responsible for managing marketing data selections; taking responsibility for a campaign to advise on segmentation, building selections in Blackbaud Enterprise CRM and using SQL to write output scripts. 
 
You'll work on testing and improving existing import processes and be responsible for identifying issues in the database and taking ownership to fix and improve. You'll also get involved in other projects as required such as writing SQL scripts for one-off imports, database updates and data requests or testing software upgrades.
 
About you

You'll have experience of working with CRM systems, knowledge of SQL and working within a busy fundraising environment. With excellent problem solving skills you'll be prepared to take the initiative on tasks and will have previous experience of planning and prioritising your own workload to tight deadlines.
 
To be successful in this role you'll have the following skills and experience:
• IT literate; fully conversant with standard Microsoft packages particularly Excel.
• Good degree of data literacy with familiarity of data querying and manipulation.
• Understanding of, and experience in, writing & working with SQL queries.
• Experience of carrying out imports and exports of data to & from external agencies/3rd parties.
• Experience using Blackbaud CRM, Raiser’s Edge or similar CRM application.
 
You'll have excellent attention to detail as well as a strong standard of numeracy. With an aptitude to find solutions to achieve better ways of working, you'll have strong communication skills able to interact with internal and external stakeholders at different levels.
 
Our work is fundamental to the health of the nation with an impact globally, so we require a world-class Supporter Services function. If you have the skills and experience we're looking for, and you want to roll up your sleeves and fight for every heartbeat, then we want to hear from you.
 
Interview process

The interview process will be held over MS Teams.
 

The Cameron Fund is a medical benevolent charity that offers financial help to GP’s. We have an opportunity for an Administrator for 14 hours a week to work in our small office near Euston. This is a new role and would suit a skilled administrator, preferably with experience of working for a charity. Duties to include general administration; preparation for meetings; maintaining records and files of members, beneficiaries and donors; handling enquiries; assistance with governance, casework and promotion and other ad hoc projects.

The charity’s office is in BMA House, within walking distance of Euston, Kings Cross and Russell Square. Staff are currently working from home subject to review in line with Covid-19 guidance.

MAIN RESPONSIBILITIES

Finance

• Maintain a spreadsheet of monthly standing order payments received (relating to Gift Aid), include total in the newsletter, and provide Parish Gift Aid Co-ordinators with relevant information

• Check invoices and prepare cheque payments for signature by the Parish Priest

• Ensure Diocesan Second Collections are expedited in accordance with instructions from Cathedral House

• Liaise with Diocesan Accountant as necessary

• Prepare invoices for self-employed workers as appropriate

• Arrange transfers between bank accounts when necessary

• Count and record the weekly offertory on occasions when regular counters are away

Secretarial / Admin

• Produce content for, type and photocopy the weekly newsletter

• Circulate newsletter by email to mailing list, and upload to parish website

• Update website with new material to keep current

• Deal with telephone queries and callers to the presbytery, which can involve a wide range of enquiries and sensitive pastoral matters, including illness and bereavement. Convey messages clearly and in a timely manner

• Ensure email communications are responded to, or are forwarded promptly to the Parish Priest, or other relevant person

• Typing / composition of correspondence

• Preparation of Agendas for Finance Committee meetings, minute-taking, and subsequent typing and circulation to members

• Sort and despatch mail. Take delivery of orders for church and repository, ensuring they’re dealt with appropriately

• Maintain an accurate and efficient filing system for Parish documents, correspondence, records, and contact details

• In conjunction with the Parish Priest, maintain the Parish diary and Mass Intentions diary

• Print notices for display on church noticeboard, and update church noticeboards weekly with current news, adverts, etc

• Monitor and maintain the stock of stationery for the office, and equipment and supplies for Presbytery, hall and church

• Order liturgical supplies as instructed by Parish Priest

Premises / Health & Safety

• Ensure that the Health & Safety Manual is kept up-to-date, and that service records are maintained

• Maintain and update records of Parish key holders

• Liaise with Diocesan staff at Cathedral House, as required

• Liaise with Parish Health and Safety Officers

Sacramental

• Maintain the Parish registers for Baptism, Confirmation, Marriage & Death

• Produce Baptism certificates, and certified copies when required

• Ensure timely completion of the quarterly Marriage return, submitting details to Havering Registrars 

• Notify Parishes of Baptism about details of Marriages and Confirmations which have taken place in Gidea Park Parish

• Ensure the Death Anniversaries book is kept up-to-date

• Photocopy and display rotas for Readers and Eucharistic Ministers 

• Liaise with Parish Priest and parishioners with regard to baptisms and funerals

• Liaise with funeral directors, supply text of readings and hymns to be printed in the Orders of Service, and proof-read draft copies prior to final publication, as required

• Maintain and update list of sick parishioners and those who visit them

• Liaise with St Mary’s Hare Park with regard to Parish Priest’s visits to the School, or vice versa, for School Masses

• Photocopy resources required for sacramental programmes, as necessary

• With regard to Communion and Confirmation preparation, work closely with the programme leader.  Type, copy and despatch the required paperwork; monitor its return, checking all is in order; create and update a spreadsheet recording all details.

Further details including the job description and person specification can be found on the Diocese of Brentwood Website.

To be considered for the role, please send a CV and covering letter (no longer than one side of A4). 

Only shortlisted applicants will be contacted.

Data Analytics Executive

£26,189pa

Woking, Surrey

A highly skilled data analyst with an interest in fundraising and marketing, you are now looking to apply your craft to a meaningful and rewarding career; one that will have real world impact and save our planet. That is the exciting opportunity we can offer you at WWF UK, the world’s leading independent conservation organisation. We are looking for a Data Analytics Executive to join us and help increase support and income over the next few years. As a member of our Insight, Analysis and New Product Development team, you will use the tactical insights you uncover to provide strategic direction to the organisation and help unearth new opportunities in fundraising and supporter engagement.

Day-to-day, you will do this by writing queries to access and transform data in our data warehouse and run statistical database analysis to test hypotheses and evaluate campaign performance. You will embed your learnings and share your recommendations with others through confidently delivered presentations, creative and engaging visual summaries, as well as contributing to regular ideation sessions. You will work closely with the Research, Digital Analytics and New Product Development areas of our team to ensure that our insights tell the full story.

Through working on projects from end to end, you will help campaign managers ensure that our supporters receive relevant communications which inspire and empower them to take positive action for the future of our planet. You will enable quick and effective decision making through the reports you create which give campaign managers and other key stakeholders regular and automated access to the results of these campaigns. The analysis you deliver as part of evaluations will drive continuous improvement and innovation, whilst bringing our organisation and supporters ever closer together. We will look to you to help ensure we place supporters and their needs at the heart of our thinking and planning.

Of graduate calibre, you will have a numerical or analytical background and be used to finding, interpreting and reporting key insights from a range of data sources. You should have experience of delivering data-led insights in a range of formats, too. Calm under pressure, you will possess good communication skills, an eye for detail and the ability to multi-task. An understanding of relational databases and knowledge of SQL Server would be a significant advantage, as well as experience using these skills in not-for-profit or private sectors.

If you can help us deliver a more personalised experience for our supporters by providing high quality data analysis, we would love to hear from you.  Please visit our website via the link, complete the online registration and submit a copy of your up-to-date CV with the Supporting Statement highlighting what makes you a good fit for us.

Every role at WWF is open to applications from all sections of society. We believe in the potential of everyone regardless of; sex, race, religion or belief, ethnic origin, different physical ability, family structure, socio-economics, age, nationality or citizenship, marital, domestic or civil partnership, sexual orientation, gender identity, or any other aspect that makes you, well you.  Here at WWF, we are committed to conscious inclusion that helps cultivate an ethos of belonging, connection and shared purpose.  We believe that the more diverse we are the better we become; this brings us together and empowers us to develop, engage and inspire; and critically to help build a future where people can live in harmony with nature.

Our policies and benefits reflect the importance of people being able to have a good work-life balance and being able to bring their ‘full self’ to work.

Our world needs you like never before. We are the first generation to know we are destroying the world and we could be the last that can do anything about it. We are looking for people who are passionate about making it politically, socially and economically unacceptable to destroy our planet’s natural resources. We need you to join us in the fight for our world.

Are you a self-motivated, experienced administrator who could provide the administration for a team of expert volunteers at Ealing Mediation Service?

We are a small charity based in Ealing, West London, providing a mediation service to residents within the London Borough of Ealing and other nearby London boroughs. 

Job Description

Service Administrator

PURPOSE OF ROLE

To support EMS with administrative excellence. To ensure that mediation cases are brought to mediation quickly and efficiently, that high quality records are maintained, and good communications are secured. 

Essential skills and experience

• Excellent administrative and organisational skills
• Outstanding communication skills – both written and orally
• Self-motivated and ability to work without supervision
• A flexible and problem-solving approach to time and task management
• Proficient practical knowledge of Microsoft 365 Suite including Outlook, SharePoint, Teams, Word and Excel
• A willingness to learn new skills

Key Relationships

Operations trustee

Board members including Chair, Vice Chair and Treasurer

Mediators and other volunteers

What’s in it for you?

Competitive salary

Training provided

Opportunities for flexi working

Location 

Home and office in Central Ealing

How to Apply

If you have read the attached documents and you feel this role matches your skills and expertise, we would love to hear from you! Please send your CV, with contact details for two referees, along with a letter of application detailing how you meet the requirements set out in the person specification and what you think you could bring to the role. Closing date for applications is Friday, 23 April 2021. Interviews will be held w/c Monday, 3 May 2021

EMS is an equal opportunities employer

The RAF Benevolent Fund supports serving and former RAF service people in their hour of need. Our Welfare Services team lead the support we give to our beneficiaries, and so the Welfare Services Administrator role is pivotal in the work that we do. The right person will have the experience to be able to prepare casework, process awards, and manage databases and electronic files.

This exciting opportunity has arisen to be part of Home-Start Wandsworth, a fantastic registered charity that supports families with at least one child under the age of five. We provide practical and emotional support for families in their homes through our network of trained volunteers.

Our vision is of a society where all children have the support they need from their parents for a positive, nurturing start in life and families have resilience and hope for the future.

PURPOSE OF THE JOB 

To ensure the efficient administration of the Home-Start Wandsworth office and to provide administrative support to the employees of the organisation, and the Board of Trustees as appropriate and agreed.

PERSON SPECIFICATION 

Are you driven and enthusiastic? Are you empathetic? Do you have the ability to multitask and prioritise tasks? Do you have a strong affinity with the purpose and goals of Home-Start Wandsworth? If so, we would love to hear from you if:

• Relevant experience of administrative work and information management

• Ability to prioritise effectively

• Ability to work in a flexible and collaborative way as part of a team

• Excellent organisation and IT skills

• Experience using databases and Excel to store, analyse and report information

• Experience using online tools e.g. Google Suite, Mailchimp, SurveyMonkey, Canva and Wordpress

• Ability to establish and maintain effective relationships with a wide variety of people

• Effective communication skills: written, verbal and telephone

• Commitment to apply policies and procedures on safeguarding, equal opportunities, confidentiality and data protection

This is a permanent role and will require the post-holder to work 24 hours per week, with the capacity to work additional hours (Ideally worked over 4-5 days. Arrangement of hours negotiable)

Location is currently home based due to the coronavirus situation, but with the expectation that the role will be at least partly office based (SW11) in due course.

You will have knowledge of and commitment to equal opportunities and anti-discriminatory practice and knowledge of current legislation and policies relating to children and families.

Closing date for applications is: Sunday 25th April 2021

Home-Start Wandsworth is committed to equality of opportunity and works to ‘Safer Recruitment’ practices as an important part of safeguarding and protecting children and vulnerable adults.

Purpose of the Job

To support the work of the Compliance Unit, including both the Compliance Team and the Data Protection Team.

Key Responsibilities

1. Dealing with incoming correspondence for the team 

2. To manage and effectively organise the compliance inbox 

3. To manage and effectively organise the data protection inbox

4. To answer general compliance and data protection queries – allocation across the team/ organisation where necessary 

5. Provide general administrative support for the wider team 

6. Manage the compliance hotline 

7. Assist in creating a database of standard responses to common queries

8. Support the team in administrative tasks e.g. purchase orders

9. To take effective minutes and actions in team meetings

10. Carry out any reasonable duties as directed by the Head of Compliance

PERSON SPECIFICATION

Essential Skills and Experience

• An interest in compliance and data protection 

• Ability to work under pressure to tight deadlines 

• A clear, detailed, logical approach with excellent record keeping 

• Good communication and interpersonal skills 

• Great attention to detail 

• Effective organisation, and prioritising and administrative skills 

• Be a strong team player with a flexible, pragmatic and collaborative approach to work 

• Good IT skills and the ability to quickly learn new systems 

• Sympathy with the aims and values of the Liberal Democrats

Desirable Skills and Experience

• An understanding of the principles of compliance and data protection 

• A desire to develop a career within Compliance

APPLICATION PROCEDURE

For questions and further details, and to submit an application, please attach: 

1. A copy of your CV; including complete work history 

2. A Covering Letter; no more than 2 pages of A4 in length, indicating clearly how your experience and skills meet the criteria stated in the job and person specification. Please also write your name on top of your supporting statement.  

Closing date: 30th April 2021 

Please note: We will not be able to employ you if you are not eligible to work in the UK. We will not be able to obtain a work permit on your behalf.

Applicants are encouraged to inform us if any reasonable adjustments are needed to be made during any part of the recruitment process.  

Please let us have details of your current salary and two referees including one from your current employer – if you would prefer us not to contact them until a later stage of the selection process, please let us know.

We will notify all applicants when the process is complete.

The Liberal Democrats are equal opportunity employers and particularly welcome applications from groups who are currently under-represented in our staff. 

Administration for innovative youth education.

Eastside Young Leaders’ Academy has created a unique space on the educational landscape, for nearly 20 years, shaping the lives of thousands of young people from black and minority backgrounds. We partner with state and independent schools, parents, and the corporate sector to bring about transformations for individuals and communities. We are entering an exciting phase in our growth and development, leading to the creation of this key appointment.

Our programme activities rely on highly effective administrative support to maintain office records and systems, and support multiple relationships with young people and their parents, volunteers, and external supporters. We are seeking a skilled, experienced administrator to take on this crucial role. 

You will need proven experience in a comparable role (in youth work, education or elsewhere) with excellent organisational and people-handling skills, alongside proficiency in Microsoft Office applications.

EYLA has a distinctive mission and purpose, and our success relies on people who show a strong understanding of the underlying need for our work and the values which sustain it. This is a necessary requirement for the role, to be explored during the selection process.

Completed applications via CV and covering letter (one page max) addressing the key requirements of the role should be submitted. The closing date for receipt of completed applications is Friday 30th April. 

Supporter Data Assistant

The vision of The Charity for Civil Servants is a lifelong community; with people offering effective support for each other when life takes a turn for the worse. We listen without judgement and offer practical, financial and emotional support.

The Charity is currently undertaking a number of key transformation projects and we are looking to recruit two Supporter Data Assistants to contribute to the Charity’s long-term success by enabling us to put quality data at the heart of everything we do.

Working as an integral member of our Strategic Marketing & Income Generation Data Team, you will be undertaking and responding to data hygiene exercises and supporting the processing and cleaning of supporter data. You will ensure that the dataset covering all aspects of the Charity’s fundraising, marketing, engagement and volunteering activities is reliable and consistent. You will also assist in maintaining accurate records and reporting on internal and external data and service use.

To be successful in this role, you will have a passion for data, a keen eye for accuracy, and be interested in data-driven decision-making.

If this sounds like you, please apply by 5pm on Friday, 7th May 2021.

Due to the current situation with Covid-19, all interviews will be conducted remotely.

The Charity for Civil Servants is committed to building and developing a workforce which reflects the diversity of the civil service community that we support. We seek to ensure all job applications are treated fairly, with respect and without bias and we encourage applications from suitably experienced candidates regardless of sex, race, disability, age, sexual orientation, gender identity, religion or belief, or any other factor.

Job type: 12 month Fixed Term Contract, Full Time

Salary: £23,000 per annum

Location: Cheam, Surrey or Homebased

You may have experience of the following: Data Entry Officer, Database Coordinator, Charity, Charities, Not for Profit, Third Sector, DBA, CRM, Database Officer, Data Analyst, Database Administrator, etc.

About Us

The Natural History Museum is both a world-leading science research centre and the most visited natural history museum in Europe. With a vision of a future in which both people and the planet thrive, it is uniquely positioned to be a powerful champion for balancing humanity's needs with those of the natural world.

It is custodian of one of the world's most important scientific collections comprising over 80 million specimens. The scale of this collection enables researchers from all over the world to document how species have and continue to respond to environmental changes - which is vital in helping predict what might happen in the future and informing future policies and plans to help the planet.

The Natural History Museum launched a new Strategy in 2019 with a Vision of a future where both people and the planet thrive. A new emphasis has also been placed on the value of evidence-based decision making and this has led to a renewed organisational focus on data; with specific objectives of to improve our data and reporting capabilities and in turn maximise both engagement and income opportunities.

About the role

Underpinning the activity of the Engagement Group, the Resources and Planning Department is the central hub in Engagement for financial reporting and data management, business development and improvement, and annual planning. The department is responsible for ensuring that Group activities are appropriately planned and documented, leading regular challenge and progress tracking and providing seamless accurate data to support a culture of evidence-based decision making at a senior level.

Reporting into and working closely with the Commercial Analyst, you will also collaborate with the wider department, and other roles in the organisation with reporting responsibilities. You will support the optimisation of financial and non-financial reporting through accurate data collection, cleansing, and analysis, supporting the development of new data visualisation tools for complex and diverse data sets and delivering ongoing reporting and analytical work to support regular performance review and decision making.

About you
You will have experience in a similar reporting or analysis role, working with diverse, large, and complex data sets and developing reporting formats that enable data analysis or show trend statistics. With this experience, you will have developed advanced Excel skills and excellent attention to detail and the ability to review data quickly to identify errors.

You will also have experience extracting data for analysis and modelling from a variety of databases, along with experience in budget management and control, and a strong team ethic.

Closing date: 9am on Tuesday 20 April 2021

Interviews expected: 29 - 30 April

To apply, please visit and upload your CV with a covering letter, which clearly outlines how you meet our person specification.