Data entry junior administrator jobs in birmingham
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The Fundraising Support Officer will be supporting both Special Events and Community Fundraising. You will be the go-to person for administrative and logistical support, keeping projects on track, ensuring communications reach our supporters and volunteers on time, and managing key event platforms. Your work will play a vital part in raising funds that drive life-changing research for children.
What You’ll Do
- Provide day-to-day administrative and logistical support across fundraising projects.
- Manage silent auction platforms for high-profile events, liaising with donors and uploading product details.
- Support communications with donors, bidders, and event supporters.
- Coordinate supporter journeys and promotions using digital mailing platform.
- Handle supporter care enquiries and maintain accurate records on Raiser’s Edge CRM.
- Work collaboratively across the organisation to ensure a great supporter experience.
You will be working from home in this role, but you must reside in the UK.
Applications should be by CV with a supporting statement showing how you meet the skills and experience in the person specification. You are encouraged to apply as soon as possible as applications will be reviewed on an ongoing basis and we will close the role before the closing date should a suitable applicant be found. If you have not heard from us by 12 September, then unfortunately you have not been shortlisted.
First interviews will be held w/c 15 September 2025.
Benefits include 25 days annual leave pro rata (inclusive of three days closure between 27 and 31 December) and a Group Flexible Retirement Plan.
The client requests no contact from agencies or media sales.
About the Choir with No Name
The Choir with No Name has been running choirs involving people impacted by homelessness and marginalisation since 2008, and we currently have choirs in Birmingham, Liverpool, London, Cardiff, Coventry, Sheffield and Brighton. We were founded on the premise that singing makes you feel good; it distracts you from all the nonsense in life and helps you to build confidence, skills and genuine, long-lasting friendships. Each choir gets together to rehearse every week and share a meal together at the end of rehearsal. Our values are family, fun, inclusion and integrity.
Job Purpose
We are looking for maternity cover for our part-time Finance and Data Administrator role. As Finance and Data Administrator, you should have a proactive mindset and a positive attitude. You should have some previous administrative experience and a meticulous attention to detail. You will be responsible for ensuring the accuracy of the Choir with No Name’s finances and impact data. We are looking for someone who is comfortable working independently with a helpful and can-do attitude, a quick learner with a calm disposition when under pressure and able to work accurately and to deadlines.
We particularly welcome applicants from people with lived experience of homelessness.
- Reports to: Head of Development
- Hours: avg. 12 hours a week, flexible across the month to account for busier times/finance deadlines
- Location: Work from home, UK based (home working allowance given)
- Salary: £24,722 (pro rata)
- Annual leave: 25 days per year, pro rata, increasing 1 day per year pro rata with each year of service (to a maximum of 30 days)
- Employee benefits: Employee assistance programme, flexible working
- Contract: Fixed term 11-month contract
DEADLINE FOR APPLICATIONS: 9am Monday 15th September 2025
JOB DESCRIPTION
Invoices and expenses
- Inputting all expense invoices, staff expenses & petty cash transactions into accounting software (Xero), ensuring everything is coded to the right budget line
- Issuing invoices for suppliers, ensuring payments are received in a timely manner and recording them in Xero.
- Sending a monthly reminder to freelancers and choir managers to submit invoices & completed petty cash books in time for month end deadline
- Saving invoices into SharePoint and ensuring these records are complete and up to date every month
- Cross checking bank statements with income and expenses, ensuring all transactions are accounted for, identifying missing invoices/receipts and chasing the relevant staff
- Updating our contact and invoicing details with suppliers and freelancers
Donation administration
- Recording all donations & donor info in our donor CRM database (eTapestry)
- Producing income queries and reports when required
Impact data
- Inputting member survey data as well as other impact data as needed
- Producing reports on impact data as needed
Finance reporting
- Input cash basis income and expenditure into a monthly cash flow spreadsheet and create summaries for Choir Managers
- Consolidating income data from multiple online donation platforms and in varied formats into a single monthly report
- Producing month end platform and database income reports for our bookkeeper
- Support the Head of Development with month and quarter end reporting for the board of trustees.
General administration
- Minuting quarterly board and committee meetings
PERSON SPECIFICATION
Knowledge and Skills
Essential
- Alignment with our values of family, fun, integrity and collaboration
- Meticulous attention to detail
- Self-motivated and able to work independently
- Confident with numbers/maths
- Good time management
- Good communication skills
- Excellent knowledge of Excel and use of formulae
- Ability to work to hard deadlines
- Plenty of common sense
- Ability to learn quickly and use initiative to get the job done
- Trustworthy and honest when handling confidential information
Desirable
- Knowledge of basic bookkeeping
- Experience using of online accounting software ie: Xero
- Experience of using donor databases/CRM systems such as eTapestry/Raisers Edge
- Experience using Microsoft 365 programme suite incl. Teams, Outlook, Excel
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are seeking a Ledger Clerk (maternity cover) to support the finance team at the Biochemical Society.
The Ledger Clerk will be involved in all aspects of the accounting function under the daily supervision of the Finance Manager, including:
Purchase ledger and expenses:
- Responsible for maintaining purchase ledger
- Coding and processing of supplier invoices
- Ensuring supplier invoices are approved and paid within agreed timeframe
- Preparing weekly payment runs (BACS, CHAPS, cheques and overseas)
- Assisting Processing of staff expense claims and credit card statements
- Reconciliation of supplier and staff statements
- Maintenance of supplier records
- Being the first point of contact for suppliers
Sales ledger and credit control:
- Assisting the Finance Manager with maintaining the sales ledger and revenue imports
- Bank/cash book maintenance
- Responsible for daily banking
- Assisting the Finance Manager with maintaining the petty cash
Other accounting and administration tasks:
- Responsible for maintaining the Finance email inbox
- To cover the Finance Manager in periods of absence
Here is some information on our Benefits package.
Closing date: 1st September 2025.
Only shortlisted candidates will be contacted. “Please note that interviews will be virtual”.
For more information about the organisation, please visit our website.
Please send a CV and cover letter. It is important that you DO NOT include your Personal Information i.e. name and contact details in your CV or Cover Letter. This is because the Society is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit. We offer a range of family-friendly, inclusive employment policies to support staff from different backgrounds.
The Society takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused, or disclosed, and is not accessed except by our employees in the proper performance of their duties.
Please note that due to limited resources, it is not possible for the Society to acknowledge receipt of applications. If you do not hear from us within two weeks of the closing date, please assume that your application has been unsuccessful on this occasion.
“We are interested in every candidate who is eligible to work in the United Kingdom. However, we are not able to sponsor visas.”
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Frazzled is a small mental health and wellbeing charity founded by Ruby Wax OBE based on the power of emotional openness. Our free, volunteer-led meetings run online every single day of the year, offering people a chance to share, listen and feel heard in a supportive community.
We're looking for a confident and positive self starter with a high level of emotional intelligence, attention to detail and excellent communication skills to be our new Project Support and Administrative Officer.
You will play a vital role in coordinating our schedule of peer-support meetings, managing our busy inboxes, supporting our volunteers and ensuring our internal systems and processes are well organised and working smoothly. You will work closely with our Co-Heads of Training and Programmes to plan and manage service delivery, support the recruitment, wellbeing, training and development of volunteers, as well as provide day-to-day running of our services. Supporting the Chief Executive and Head of Fundraising, you will contribute to Frazzled’s fundraising and development by providing administrative support and helping to organise events, meetings and reports.
Frazzled runs meetings throughout the day, from early in the morning until late in the evening seven days a week. The Project Support and Administrative Officer will be responsible for scheduling meetings and supporting our Facilitators with issues when they arise.
Please note that there will be some evening and weekend work expected when emergency tech or meeting issues arise.
Key responsibilities
Core Programme:
-
Manage the delivery of all Frazzled meetings by being the main point of contact for day-to-day queries, managing the day to day running of core programmes, ensuring documents, schedules, records and systems are all up to date, and being on call to deal with any issues that arise.
-
Respond to all public enquiries in a helpful and efficient manner
-
Manage the Frazzled meeting schedule by arranging our meetings with volunteers and uploading them onto our booking website
-
Design all pre- and post- volunteer meeting polls and ensure these are completed
-
Host Ruby Wax public meetings with Ruby on Zoom
Volunteer Support:
-
Support the Heads of Training and Programmes in the recruitment, support and training of volunteers
-
Be confident in having constructive conversations via Zoom, phone and email with our stakeholders and volunteer network
-
Ensure all volunteer records, DBS and training tracking is maintained and updated, and arranging training meetings
-
Assess feedback forms from volunteers that may highlight problems or risks within meetings and manage these accordingly
-
Support all volunteers in case of distress, queries, updates, problem solving alongside the Heads Training and Programmes
-
Support and minute monthly volunteer meetings
-
Write a monthly volunteer newsletter
Data and internal operations
-
Manage and oversee all data collection from the core programme meetings, including analysis and presentation of results to staff, volunteers and trustees.
-
Build and maintain relationships with prospective and existing partners
-
Support CEO and Head of Fundraising with funding applications and relevant administration tasks
-
Maintain office systems and the central filing system
-
Support the smooth running of quarterly trustee meetings, including preparing papers and reports
-
Assist colleagues whenever necessary.
Shared Responsibilities with wider team
-
Design and rollout ongoing participant feedback surveys, evaluate survey data and present conclusions/proposals for next steps to internal stakeholders.
-
Manage continuous improvement projects to support the organisation and your own development
-
Help with the development and implementation of the Frazzled strategy.
-
Assist in the production of the Annual Report of the charity and other publications and publicity material.
-
Represent the organisation at external meetings where appropriate.
PERSON SPECIFICATION
Essential
-
Excellent written and verbal communication skills, with an ability to engage confidently and compassionately with a range of people
-
Outstanding organisational skills, attention to detail and the ability to manage multiple priorities and deadlines
-
A collaborative team player with a positive, creative and flexible approach to problem-solving
-
A proactive self-starter who can oversee projects from start to finish
-
Strong IT skills and confident using a range of online systems (e.g. Zoom, Google G-Suite, Canva, databases, online scheduling systems)
-
Confident in collecting, analysing and reporting data
-
Discretion and compassion when handling sensitive information
-
Willingness to work flexibly across the week, including some evenings and weekends when required
-
An understanding of and compassion for the challenges faced by people feeling frazzled
Desirable
-
Experience working in the charity or mental health and wellbeing sector
-
Experience of working with or coordinating volunteers
Please submit a CV and cover letter outlining how your skills and experience meet the criteria in the job description. Your cover letter should be no longer than 1 side of A4.
While you can use AI to assist you in writing your application, we want to read your authentic voice, rather than the same response multiple times. We look forward to hearing from you!
The client requests no contact from agencies or media sales.