Departmental administrator jobs

Salary: £29,552 per annum

Contract: Fixed term contract, 9 months to start early April 2026

Hours: 35 per week

Location: Hybrid (This role mainly works from home, with the option to book in to the office in York to meet the needs of the role. There is also a requirement to attend the office monthly for team meetings.)

Closing date: 09 March 2026

Interview dates: Monday 16 and Tuesday 17 March 2026

The role 

We’re looking for an experienced and proactive HR Officer to join our team on a fixed term basis, to give us some more capacity and enable the team to deliver some exciting projects. You will deliver high-quality, people-focused support and advice to managers and staff across Family Fund.

This is an exciting opportunity for someone who thrives in a varied generalist role, enjoys working in a team and is passionate about our purpose. 

What You’ll Be Doing 

• Leading on all aspects of recruitment and onboarding to ensure a smooth and inclusive candidate experience. 

• Supporting managers with proactive attendance management, including the Access to Work process, referrals to Occupational Health and providing guidance on reasonable adjustments. 

• Supporting managers on all other aspects of employee relations matters, including performance, conduct and grievance issues.

• Providing professional advice and guidance to managers and colleagues on HR policies, procedures, and processes, with a continual improvement approach to the way we work. 

If you join us, you’ll be part of a determined and supportive HR and Facilities team, proud to make a difference every day. 

About You 

You will bring experience of: 

• Working in a generalist HR environment. 

• Providing proactive support and advice to managers and staff. 

• Administration of HR databases. 

• Managing a varied and demanding workload. 

• Understanding and practical knowledge of employment law and employer best practice. 

What We Offer 

• A supportive and collaborative working environment. 

• Generous annual leave and employee benefits. 

• The chance to make a real impact across the organisation. 

About us 

Family Fund is a great place to work for great people. We provide a challenging and rewarding working environment where every staff member can make their mark.

We are a values-based organisation and we aim to show our values in all that we do. Read our staff stories here and see how our staff display our values every day.

We commit to inclusion, equity and diversity and we welcome applications from all parts of the community. Family Fund is a Disability Confident Leader. We will invite to interview all disabled applicants who meet the requirements for the role. If you have a disability, and are happy to let us know, please highlight this in your covering letter. We have also signed the Armed Forces Covenant, and we welcome applications from the Armed Forces Community.

How to apply 

When you’re ready to apply, complete the online application on our website and submit a CV and a covering letter. Your letter will need to explain what skills and qualities you would bring to the team. 

For more information, please read and download the job description. 

The successful candidate must complete pre-employment checks that meet the Baseline Personnel Security Standard. This includes a requirement to undergo a basic level DBS criminal record check, right to work check and employment history verification. 

Chichester Festival Theatre has a strong track record of building long-term relationships with both local and national trusts, securing essential investment across areas including arts engagement, mental health, dementia care, education, heritage, inclusion and access.

With an established and credible trust base already in place, this role will be responsible for identifying new opportunities for growth, writing compelling bids and ensuring excellent stewardship of existing funders. Working closely with the Development Director and wider Development team, the postholder will help strengthen and expand CFT’s Trusts & Foundations portfolio, contributing directly to the theatre’s long-term financial sustainability and impact.

Key Responsibilities

• Research and identify new Trusts & Foundations to build a strong funding pipeline.Write compelling, tailored funding applications
• Coordinate with internal departments to shape high‑quality, evidence‑based proposals.
• Track application progress, deadlines and reporting schedules.
• Provide outstanding stewardship to existing funders through reports, evaluations and updates.
• Manage invitations to cultivation events, press nights and project visits.
• Cultivate new prospects through Development Committee and trustee networks as well as proactive outreach.
• Process payments, receipts and acknowledgements via Spektrix.
• Work with Finance to reconcile restricted income.
• Attend supporter events, press nights and cultivation events as required (including evenings/weekends).
• Manage and oversee excellent trust administration.
• Contribute to annual Trusts strategy alongside the Development Director.

Essential Criteria

• Experience writing successful five and six figure bids.
• Strong relationship‑building skills with trustees and funders.
• Excellent administrative and organisational skills.
• Ability to manage multiple deadlines and reporting requirements.
• Strong written communication skills adaptable for different funders.
• Proactive and collaborative approach.
• Ability to manage a minimum annual Trust income target of c£250,000.
• Understanding of impact reporting/evaluation.
• Desirable Criteria
• Experience in the arts or charity sector.
• Knowledge of Spektrix or similar CRM systems.
• Experience stewarding funders via events or project visits.

Please visit our website for full details.

Mission Without Borders UK are seeking an exceptional Major Donors, Trusts & Partnerships Manager to help drive our mission forward and make a lasting difference for children and families across Eastern Europe.

Mission Without Borders (MWB) is a Christian organisation working in some of the most challenging contexts in Albania, Bosnia-Herzegovina, Bulgaria, Moldova, Romania, and Ukraine. We come alongside children, families, and communities living in poverty, offering practical, emotional and spiritual support, sharing the hope found in Jesus Christ to enable people to move towards self-sufficiency.

MWB UK is entering an exciting period of growth. With an ambitious five‑year plan underway, we are seeking to strengthen our work with major donors, charitable trusts, foundations, and Gift‑in‑Kind (GIK) partners to expand our impact and reach more people in need.

About the role

This is a pivotal and high‑impact role, perfect for a talented relationship‑based fundraiser who is motivated by purpose, strategy, and the power of partnership.

You will:

· Build and manage a strong portfolio of major donors, developing tailored engagement plans that inspire deep and long‑term support.

· Grow income from charitable trusts, foundations, and statutory funders through high‑quality applications and outstanding stewardship.

· Lead MWB UK’s Gift‑in‑Kind strategy, securing in‑kind products and managing the logistics journey from offer to delivery into field countries.

· Craft compelling proposals and impact reports that clearly articulate MWB’s vision and programme outcomes.

· Collaborate with passionate colleagues across MWB’s international network to identify funding priorities, shape supporter experiences, and maximise impact.

· Contribute strategically to MWB UK’s fundraising plans, spotting opportunities, and driving income growth.

This role blends hands‑on relationship management with strategic ownership.  This is ideal for someone who thrives on initiative, creativity, and wants to see their work translate into real, tangible change for vulnerable people.

About you

We’d love to hear from you if you have:

· Proven experience securing income from major donors and/or charitable trusts.

· Excellent relational skills with the ability to connect, inspire, and build trust.

· Strong written and verbal communication skills, including crafting persuasive proposals.

· A proactive, organised, detail‑driven approach with the ability to prioritise effectively.

· A genuine alignment with MWB’s Christian ethos and values.

If MWB’s vision is a cause that inspires you and the position fits with your skills, values and experience, then we would love to hear from you.

The position offers flexibility with a mix of home working and office based to be discussed. This is a full-time position, but we are open to hearing from candidates who can work a minimum of 4 days a week.

What we offer

· 30 days holiday per year

· Flexible working

· Employee Assistance Programme

· Pension scheme

· Opportunities to travel to projects in our field countries, as required

How to apply

Please send a covering letter of no more than 2 pages highlighting your reasons for applying and explaining your how your skills, experience and values align with the role.

Please see the Job Description below for more details.  If an informal conversation about the role would help, please call or email us.

We are actively interviewing as applications come in, so please apply now.

World Horse Welfare is an international charity that strives to support and strengthen the horse-human relationship through a combination of care, research, education and influence. Our international team work alongside communities and local organisations across the globe to transform the lives of working horses - and the people who rely on them.

We are looking for a proactive and highly organised individual to join our International team and play an essential role in supporting our global programmes. This is an exciting and varied position where you will provide administrative, logistical and financial support to the Director of International, our International Programme Officers and overseas consultants.

About the role:
In this role, you will coordinate international travel and logistics, ensuring our staff and consultants have the necessary travel documentation, safety information and support they need before and during travel. You will also play a key role with communications when they are overseas as well as supporting with preparation of reports and maintaining digital records and filing systems.

A significant part of the role involves financial administration, including budget support, processing expenses and maintaining accurate financial records in collaboration with the Finance department. Your ability to manage multiple tasks, maintain confidentiality and keep processes running efficiently will be central to this role and the team.

This is a hybrid role working between our head office in Snetterton, Norfolk and at home.

About you:
We are looking for someone with strong attention to detail, excellent organisational skills and a flexible, proactive approach. You will be confident building working relationships with colleagues and partners from a wide range of cultures and backgrounds. Experience coordinating domestic and international travel is essential, as is experience working with budgets, expenses, invoices and administrative processes. If you thrive in a busy environment, enjoy supporting others and are motivated by work with real global impact, we would love to hear from you.

What we offer:

• Pension scheme with enhanced employer contributions up to 8%, rising to 12% with length of service.
• Employee health cash plan to cover expenses such as dental, optical, physiotherapy, etc.
• 20 days holiday pro rata increasing to 25 days with service, plus bank holidays and a shutdown between Christmas and new year.
• Paid employee sickness absence scheme and compassionate leave.
• Life assurance scheme of 4x annual salary.

World Horse Welfare is committed to championing equality and diversity in all aspects of employment and in the services that it provides. We encourage applications for all of our vacancies from under-represented groups, particularly ethnically diverse communities, LGBTQ+, and people with disabilities. 

World Horse Welfare takes great pride in being realistic, compassionate and forward-thinking and the successful applicant for any of our vacancies will be expected to share these values.

Closing date: Wednesday 4th of March 2026
Interview date: Week commencing 9th of March 2026 at our head office in Snetterton, Norfolk.

For 140 years, the Forces Employment Charity has proudly supported Service leavers, veterans, and their families in building successful civilian careers. We provide veterans with life-long, life-changing support, jobs, and training opportunities, regardless of circumstances, rank, length of service, or reason for leaving.

By working for FEC, you will become part of a vibrant team living the charity’s values: Expert, Supportive, Passionate, Open and Honest, Resilient, and Collaborative.

Brief role description ​

The People and Systems Administrator provides comprehensive administrative support to the People Team, with responsibility for recruitment and onboarding of new employees, maintaining accurate employee records, coordinating benefits, and acting as the first point of contact for employee queries. The role holds ownership of HR administration, including the production of HR paperwork, and serves as the day-to-day generalist HR contact for all employees on behalf of the team.​

​In addition, the People and Systems Administrator plays a key role in supporting the implementation of the Charity’s HR strategy and associated projects, providing robust support to the Head of People and the People Team Advisor and wider stakeholders across the organisation. The role requires compliance at all times with company policies, procedures, and prevailing UK employment legislation.​

​The role requires a high level of IT competence and confidence in working with HR systems and digital tools, ensuring data accuracy, efficiency, and continuous improvement of people processes. A proactive approach is essential to success in the role, with the postholder expected to anticipate issues, identify opportunities for improvement, and take initiative in managing workloads and supporting the People Team.​

​There is scope for the role to develop over time, depending on the individual’s motivation, capability, and appetite to take on additional responsibility.

Some of your responsibilities as a People and Systems Administrator will include:

• Supporting recruitment activities, including candidate sourcing, coordinating interviews, and assisting with CV and application screening

• Managing onboarding processes and preparing accurate HR documentation for new starters and existing employees

• Maintaining employee records and HR systems, ensuring information is accurate, up to date, and handled confidentially

• Acting as a first point of contact for employee queries, providing clear and professional responses or signposting as needed

• Supporting the People Team with day-to-day administration, reporting, and the preparation of presentations and documents

• Using HR systems and Microsoft tools to support people processes and contribute to the smooth running of the People function

• Identifying issues or improvements in processes and raising them with the People Team where appropriate

We are looking for someone who has:

• A proactive and self-motivated approach, with the ability to work independently as well as part of a team

• A minimum of 5 GCSEs (or equivalent) at Grade C or above

• At least 3 years’ experience in a relevant role

• CIPD Level 3, or a willingness to work towards it.

Interested? Want to know more about the Charity? Check our website.

Eager to know more about the role? Have a look at the Job Description.

What’s in it for you? Check out our Benefits on our website.

Have we convinced you to apply? If so, submit your CV and Covering Letter by Friday, 6 March 2026.

Please note: Applications will be reviewed and interviews conducted throughout the duration of this advert; therefore, we may at any time bring the closing date forward. We encourage all interested applicants to apply as soon as possible. 

If you are an internal applicant, please ensure you have made The People Team aware before applying. 

We are committed to equal opportunities and improving the working lives of our staff by fostering an inclusive, supportive environment where everyone, including those with disabilities, can thrive, develop, and achieve their full potential. We actively encourage applications from individuals with diverse backgrounds and ensure reasonable adjustments are made to support candidates with disabilities throughout the recruitment process. 

We actively recruit citizens of all backgrounds, but the nature of our work in specific departments means that residency and security requirements can be more tightly defined than others. You will be asked about this throughout the recruitment process.

#LI-DNI

Join us and help transform lives.

We are looking to recruit a talented fundraising administrator who wants their work to make a real difference. In this pivotal role, you’ll be the backbone of our fundraising team, helping us secure the resources that change lives.  This is an exciting role that will work alongside our Fundraising and Legacy Administrator, and you’ll ensure that all our supporters, whether individuals or organisations, feel valued and appreciated, receiving superb customer care.  

As first point of contact for enquiries, you’ll take pride in ensuring that every donation is accurately logged and processed flawlessly and that all enquiries are managed with care.  A team-player, you’ll thrive in supporting your line management and recognise the opportunity to be part of something meaningful.

Please refer to the job description for further information.

In your cv and cover letter please outline how you meet the requirements of the role and why you would like to work for us. You must account for any gaps in your employment history.

The Centre is an equal opportunities employer.  We are always looking for talented people from all backgrounds to join us and help improve the lives of homeless young people, insecurely housed families and their children.  We particularly want to encourage people from under-represented groups in the not-for-profit sector to step forward and apply to work with us. We require our staff to recognise the valuable role that volunteers play in our work and to welcome and support volunteers with whom they work.

We are committed to safeguarding and promoting the welfare of children. We require job applicants, staff and volunteers to complete a criminal records self-declaration and to undertake a basic DBS check for this role.

Applicants must have the right to work in the UK. We are unable to sponsor visas.

Benefits

· 26 days’ leave, rising to 28 days’ leave after two years’ service (pro rata for part time staff)

· Discretionary wellbeing and celebratory days

· Workplace pension scheme and we’ll match employee contributions up to a maximum of 6%

· Life assurance cover (after probation passed)

· Employee assistance programme

· Season ticket loan

· Training and development opportunities

· Access to Blue Light Card discounts

First interviews: 26 March and 30 March 2026

The Woodland Trust is looking for a Personal Assistant to support the Executive Director of Nature Recovery in their strategic and operational leadership role at the Trust.

The Role: 

• Manage the Director’s day-to-day activity, including diary management, forward planning, travel, daily updates and ad hoc requests.
• Handle incoming and outgoing correspondence, triage actions, maintain records and update Trust systems, including the CRM.
• Act as the main departmental point of contact, liaising with internal colleagues and external stakeholders.
• Prepare expense claims and maintain corporate credit card records using Business World.
• Monitor and report on departmental budgets with the Director and Management Accountant, supporting forecasting and annual budgeting.
• Support SLT recruitment, induction, onboarding and ongoing administration.
• Assist the Director in delegating and tracking SLT actions and priorities.
• Coordinate SLT meetings, agendas and papers; take minutes as required.
• Manage internal briefing processes for the Director, CEO, ELT and Chair.
• Coordinate ELT and Board papers, track actions and ensure governance deadlines are met.
• Organise SLT development activities, site visits and departmental meetings.
• Maintain and improve departmental systems, processes and ways of working.
• Support learning, wellbeing and a positive SLT culture in partnership with the People team.
• Collaborate with the wider PA team, sharing best practice and providing cover.
• Build effective internal and external relationships to support departmental objectives.
• This role includes a mix of working from home and at our main office in Grantham, Lincolnshire. Visits to Grantham would be required no more than once a month on average. 

The Candidate: 

• You have an enthusiasm for the environment and share our core values-Grow Together, Explore, Focus and Make it Count 

We are looking for candidates who have the following:

• Significant administrative experience at Director support level, including managing busy diaries and organising complex travel and logistics.
• Strong interpersonal skills, with the ability to build productive relationships and work collaboratively at all levels to meet deadlines.
• Clear, confident, and persuasive communication skills, both internally and externally.
• Highly self-motivated with strong organisational and planning skills, able to manage workload, prioritise effectively, and delegate when needed.
• Excellent verbal and written communication skills with strong attention to detail.
• Proven ability to handle confidential and sensitive information appropriately.
• Demonstrates initiative, innovative thinking, and problem-solving skills.
• Flexible, resilient, and able to adapt quickly and positively to change
• Excellent IT skills, including Microsoft Word, Excel, Outlook, Teams, PowerPoint, and Zoom.
• Desirable - Keen interest in the environment and/or politics, with a desire to learn about civil society and influencing positive policy and societal change.

Benefits & Wellbeing: Joining our team means you'll be a big part of tackling environmental and climate issues. We take good care of our staff, offering support and training opportunities. We also offer:

• Enhanced Employer Pension
• Life Assurance
• Flexible & Hybrid Working Options
• Generous Annual Leave - 25 days + bank holidays (pro rata for part time) 
• Buy and Sell Annual Leave
• Enhanced Parental Pay
• Employee Assistance Programme

About Us: The Woodland Trust is the UK's leading woodland conservation charity and is dedicated to creating a world where trees and woods thrive for both people and nature. Our mission involves engaging and inspiring individuals to contribute toward tackling the nature and climate crisis through the protection, restoration, and creation of essential woodland habitats.

Commitment to Diversity & Inclusion: To achieve our vision of a world where woods and trees thrive for people and nature, we need to better reflect society and the communities we work in. All people, no matter their background, identity, ability, or circumstance, should benefit from trees. 
People of colour and disabled people are currently under-represented across the environment and conservation sector. If you identify as a person of colour and/or disabled, we particularly encourage you to apply.
Please contact us to discuss any additional support or adjustments you may need to complete your application. 

Application Advice: For fairness we keep our candidates’ personal details hidden from the hiring managers, we do not ask for your CV at application stage. Make sure that your Personal Statement clearly shows how your skills and knowledge link to the specifications in the job description and you share with us your passion for the role. 
Even if you don't meet every requirement of the role, we would encourage you to apply.  

Acceptable Use Policy - Artificial Intelligence (AI)
We understand that candidates may choose to use AI tools to support their job applications-for example, to help structure or edit written responses. We welcome the use of AI in this way, particularly where it helps improve accessibility, such as for neurodivergent applicants. However, we ask that any information submitted reflects your own experience, skills and understanding. During interviews, candidates are expected to respond independently without the use of AI tools.

Apply Now: If you're ready to make a difference and grow with us, send in your application today. We might close the job opening early if we get a lot of applications, so it's a good idea to apply soon. If we do close the advert early, and you have an application in process, we will email you prior to closing to give you time to complete.

Interviews will be held via Microsoft Teams.

Location: UK based with the option for remote working. This role requires attendance at the London Head Office, SW1, to fulfil operational requirements. The number of days onsite per week will vary from 1-4 days as required.

Salary: £46,000-£51,000

Benefits: Yearly performance related pay, generous leave, 4 wellbeing days per year, eligible for the Civil Service pension scheme option - employer contribution up to 28.97% and more.

Contract: Fixed Term - 12 Months. This is a maternity leave cover.

Working Pattern: Full-time: WFD will consider flexible working arrangements, including, job share, compressed hours, part time, flexitime.

The International Operations Manager is a core and business critical role within the Operations Team, providing management-level delivery on procurement, security and travel, compliance and maintenance and management of core operational frameworks to support our global network.

Top line activities for this role include

• Day-to-day management of security risk management: focal point for non-digital programme-related risks
• Accountable for operational policies and frameworks ensuring consistent application and compliance
• Office opening and closure process lead - legal and compliance (operational), and safety and security aspects
• Registration and ongoing compliance processes in the UK and across the network
• Procurement service contracts lead for travel and accommodation, office equipment and supplies, security, and insurance at the centre, and ensure country office suitability.

We are looking for the following

• Demonstrated experience in a comparative role.
• Proven track record of strong leadership and cross-cultural communications skills. 
• Experience in cross-departmental collaboration, effectively engaging with both junior and senior-level audiences.
• Project management experience and/or qualifications (e.g. Prince2, PMD Pro)
• Experience in policy and process development, including the ability to design, implement, and evaluate comprehensive policies and procedures to improve efficiency.
• Excellent understanding of business processes including the outsource of procured services.
• Experience of procurement procedures.
• Experience with administering Learning Management Systems (LMS), such as Moodle.
• Excellent time management, including ability to prioritise tasks and working to deadlines.
• Strong interpersonal skills and the ability to foster good working relationships.
• Well-developed oral and written communication skills.
• Experience providing user support ideally to remote teams.
• Good technical knowledge of Microsoft 365 Platform (SharePoint, Teams, Office 365)
• Experience using client management systems (CRM).
• Experience of safety and security risk management.

To apply by 3rd March 2026 via CV and Cover Letter visit our website.

The Senior Finance and Payroll Officer provides day-to-day financial management, reporting and business partnering support across the Royal Court Theatre (English Stage Company Ltd or ESC), a charity with two commercial companies. The role works closely with the Finance Manager, Finance Director and Bar and Kitchen General Manager as well as other departmental managers to ensure financial information is accurate, timely and fit for purpose. 

A key focus will be the Catering Company. You will support robust financial controls, deliver key payroll and banking processes, and help maintain an effective operational link between the Catering subsidiary and charity, enabling informed decision-making and strong financial stewardship. 

Keeping up to date with finance and payroll software advances and integrations, the Senior Finance and Payroll Officer will also review and report on efficiencies and improvements across our finance functions. 

The successful candidate will:

• Strong working knowledge of payroll processes, including pensions, PAYE, NI and statutory compliance.
• Proactive and solutions-focused, with the confidence to identify and suggest process improvements
• Experience of using accounting systems such as Xero and related finance tools
• Collaborative approach, with the ability to build positive working relationships across teams

Further details of the role can be found in the Job Description below. If you are interested in this role, please complete an application form. Please address how you meet the criteria set out above within your application.

To note, your personal statement can also be sent through in the form of a voice note, or PowerPoint presentation (no more than five slides). Should there be a more accessible form for your application to be received, please contact the recruitment inbox.

If you have any questions about the role, please contact us via the email on our website.

Recruitment Administrator

London Bridge - Hybrid working - 2 days a week in the office
Start Date: ASAP
Contract Length: 3 months
£17.50 per hour (via umbrella company)

We are looking for an experienced Recruitment Administrator to join a busy recruitment team on an interim basis. This role is ideal for someone with strong recruitment administration experience who can hit the ground running in a fast-paced environment.

It would be highly desirable if you have previously worked within the NHS or healthcare sector and have hands-on experience using TRAC, the NHS applicant tracking system.

Key Responsibilities

• Support the end-to-end recruitment process, including vacancy approvals, job adverts, offers and contracts

• Conduct and coordinate pre-employment checks, including ID verification, occupational health and references

• Act as the first point of contact for all recruitment-related queries

• Carry out recruitment administration using the TRAC applicant tracking system

• Work closely with HR and Payroll to ensure new starters are set up accurately and on time

• Ensure changes to terms and conditions are communicated to HR and Payroll

• Manage departmental inboxes, ensuring timely responses and appropriate escalation

• Create, update and maintain accurate electronic personnel records for permanent and temporary staff

• Support assessment centres and recruitment events as required

• Maintain accurate and up-to-date recruitment databases

• Provide support to the Staff Bank team when required

• Work collaboratively with hiring managers and HR colleagues to resolve recruitment queries

About You

• Extensive experience in recruitment administration within an HR environment

• Confident using applicant tracking systems, ideally TRAC

• Experience handling confidential and sensitive employee data

• Strong understanding of recruitment compliance and relevant employment legislation

• Excellent written and verbal communication skills

• Highly organised with strong time management and

Membership and Registry Officer (Temporary) 4-week temporary assignment · Immediate start · £15.93 per hour · 1 day per week on site (London)

Are you passionate about supporting people, providing guidance, and keeping essential processes running smoothly? We are looking for a Membership and Registry Officer to join our client on a temporary basis, helping deliver a high-quality experience to members, prospective registrants, and key stakeholders.

This role is ideal for someone who thrives in a customer-focused environment, enjoys working with data and CRM systems, and is confident communicating across a range of channels. You'll play an important part in supporting membership and registration processes, ensuring accuracy, consistency and excellent service.

About the Role:

You will support the Membership and Professional Standards Department to:

• Provide efficient administration for membership and registration processes
• Process applications, elections, reinstatements and transfers
• Respond to membership and subscription enquiries
• Maintain and improve data integrity within the CRM
• Support recruitment, engagement and retention activities
• Contribute to departmental targets for subscriptions, recruitment and retention

What You’ll Do Membership Recruitment and Retention

• Provide guidance to prospective and upgrading members via email, phone, video call and social media
• Support the conversion of new and existing enquiries into membership and registration
• Record and monitor recruitment and retention activity, producing clear statistics and reports
• Assist with communications to existing, new and prospective members
• Create and coordinate recruitment and retention campaigns, including related CRM administration
• Actively follow up leads and enquiries
• Assist with company annual payment scheme administration
• Update member records with accuracy and care

Marketing and Communications Support

• Help deliver clear and consistent messaging on membership and registration benefits
• Contribute copy and digital content for newsletters, social media, and website blogs
• Support promotional activity across digital platforms
• Assist with creating content such as case studies, fact sheets, FAQs and digital assets
• Support with the design and production of promotional materials for events and campaigns

Administration, Subscriptions and Data Management

• Respond to enquiries via email and phone
• Support processing of membership and registration applications
• Handle reinstatements, transfers and dual registration requests
• Support annual subscription communications and renewals
• Process payments (credit card, cheque, BACS) and issue reminders, notices and receipts
• Assist with annual and monthly Direct Debit processes
• Support subscription reconciliation and data management
• Maintain CRM data, ensuring accuracy of records, demographics and post-nominals
• Issue usernames, passwords and updated correspondence as required
• Assist with Branch and Committee data updates

What You’ll Bring

• Experience in a membership organisation, professional body, or customer-focused environment
• Ability to provide clear, accurate advice by email, phone and in person
• Strong written and verbal communication skills
• Excellent organisation skills and the ability to manage day-to-day work effectively
• A collaborative approach and ability to build rapport with stakeholders
• A high level of accuracy and attention to detail
• Confidence using multiple IT systems, especially Microsoft tools
• Ability to analyse data and present information clearly

How to Apply:

To apply for the Membership and Registry Officer role, please reply and upload your CV quoting reference 82451SOH and we can provide more information to you.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Are you highly organised, spiritually grounded and passionate about supporting Christian mission? We are seeking a Personal Assistant to work alongside our National Director, playing a key role in coordinating events, prayer gatherings and leadership support within OMF UK. This is a unique opportunity to combine excellent administrative skills with active participation in ministry, helping to advance our mission with clarity, care and excellence.

Purpose of role:

The Personal Assistant plays a vital role in upholding the Christian ethos, mission and values of OMF UK by supporting the National Director, coordinating ministry events and providing administrative support to the UK Leadership Team.

Responsibilities:

National Director Support:

·Arrange and attend regular internal events (such as Home Assignment Workshops, UK team days, retreat days, and other team functions) and occasional external events.

·Take part in corporate and individual prayer for UK Members at Home Assignment Workshops.

·Support and participate in OMF International’s mission, by regularly leading UK team devotions and/or worship and regularly leading National Office Prayers.

·Support the organisation of and logistics for OMF UK events, conferences, and prayer gatherings.

·Ensure that all OMF UK events, prayer gatherings and office activities reflect OMF’s Christian mission, vision and values. 

·Manage travel arrangements for the National Director as required.

·Assist with coordinating Christian mission events attended by the National Director and team.

·Maintain an effective and accessible filing system.

·Any other duties as assigned by the National Director.

Leadership Team Support:

·Present departmental prayer points and lead prayers at quarterly UK Mornings of Prayer, as well as at biannual OMF UK Days of Prayer and UK Team Retreats. 

·Manage travel arrangements for the Leadership Team members as required.

·Coordinate the National Office daily, monthly, and biannual prayer rotas.

·Coordinate room bookings within the National Office.

·Respond to and organise accommodation requests for National Office visitors where needed.

·Collate business trip details for UK members and staff for annual renewal of travel insurance.

·Act as point of contact for the OMF UK resources Collaboration Room on Teams. 

·Prepare letters of authorisation for SOAS as required.

·Coordinate the office coffee rota.

·Participate in and provide occasional administrative support for other National Office projects.

Link with International Centre:

·Coordinate the distribution of the Mission Round Table magazine.

·Coordinate and collate UK input for the International Days of Prayer.

·Coordinate schedules and meetings of International Directors visiting the UK National Office.

Occupational Requirement - To be a practising Christian as an active member of a local church and be able to clearly demonstrate a personal commitment to the mission, principles, values and practises contained in our Ethos Statement.

About the role
We are excited to be recruiting a Finance Coordinator to support the Finance team to fulfil day-to-day objectives and help the wider organisation to deliver the goals set out in Join the Club 2021-2026 and beyond.

The Finance Coordinator position will report to the Finance Manager. The role will manage a varied workload that includes checking and approving expenses, bank reconciliations, purchase invoices, maintaining purchase orders, support credit control, managing the Finance inbox and phone, responding to staff and supplier queries and supporting the Finance team with the departmental targets. The role requires an enthusiastic individual with an eye for detail and good interpersonal skills.

The successful candidate will champion the charity’s values and embody them in interactions with colleagues and external stakeholders. To ensure excellent working relationships are maintained, they will be effective communicators with staff and external stakeholders. They will continually improve in their areas of responsibility, looking at how the Finance department can be more efficient and implementing new ideas. They will be positive and proactive, with a commitment to delivering excellent standards.

While this role can be based in our London or Leeds offices, some travel will be required to London for events and to attend in-person meetings.

About you
The role will best suit someone who

• Has experience in a similar finance role
• Has good knowledge of Microsoft Excel
• Is proactive and adaptable with a can-do attitude
• Is able to work to tight deadlines and prioritise work appropriately
• Can communicate effectively with staff and stakeholders
• Has experience of using accounting systems
• Adheres to information security policies included in the charity’s ISO 27001 manual and complete information security training
• Has a demonstrable passion for furthering The Brilliant Club’s mission
• Has or is working towards accounting qualifications e.g. AAT, part qualified CIMA etc (desirable)

Accreditation Officer
British Society of Echocardiography
£35,000
London and hybrid - 2 days a week required in the office, including a Wednesday due to team meetings
Full time 

The British Society of Echocardiography represents clinical echocardiography professionals and our aim is to provide our members with the necessary education and professional support to deliver the highest standard of care in echocardiography. We achieve this by providing accreditation and education and working with the echo community to meet their needs.

The Society is a registered charity and is administered by a Board of Trustees supported by the Advisory Council. Membership is open to everyone associated with echocardiography including cardiac physiologists, clinical scientists, cardiologists, anaesthetists, intensivists, and others and currently stands at over 5700 members.

The Accreditation Officer will act as one of the main contacts for all BSE Accreditation-related matters and will collaborate with the BSE Accreditation Manager, Accreditation team, as well as the Chairs, assessors, and office staff to ensure consistency and high standards of work. 

The post holder will be responsible for the effective joint facilitation of BSE personal and departmental accreditation, including organising and delivering written examinations and practical assessments. The role involves providing support for all applications related to both accreditation streams, ensuring they are handled in a timely, accurate, and consistent manner at every stage of the accreditation process. 

Delivering to a high standard, the successful candidate will possess strong organisational skills and be skilled at multitasking. The ability to prioritise their workload effectively and respond to challenging situations professionally and swiftly is essential. The role involves collaborative work on intricate projects. 

Strong communication and team working skills are crucial for success in this role.

Applications are in the format of CV and Supporting Statement via the apply button.

Closing date: 8th March at midnight

There will be a two-stage selection process. 

First interview: 17th /19th March - virtually
Final interview: 24th March - in person