Administrator

(Ref: SUS3094)

£19,933 per annum

Up to 37.5 hours per week – happy to talk flexible working

Base: Edinburgh

Initial home working may be expected due to office closures during current C19 restrictions

About the Role

We have a fantastic opportunity for an enthusiastic administrator to join our team in Scotland. Providing administrative support across all project delivery teams, your role will play an important part in helping us to make a difference.

A typical day may see you supporting the Executive Assistants with routine administration tasks such as answering phones, managing stationery stocks and supplies, placing orders, planning meetings and coordinating events.

About You

We are looking for somebody with excellent attention to detail and experience of office administration systems, scheduling diaries and booking travel. So, if you have a passion for administration and are committed to the promotion of sustainable transport, this could be the role for you!

Apply to join our talented, creative and dedicated team in Scotland today and help us work together to make change happen. 

Interviews

Closing date for the receipt of completed applications is 9am on Monday 1 February 2021.  Interviews will take place via MS Teams on the week commencing Monday 15 February 2021.

Should Sustrans receive an overwhelming number of applications for this vacancy, the decision may be taken to close it earlier than the advertised closing date, so please ensure your application is submitted as soon as possible.

Equality, diversity and inclusion

Sustrans is committed to reducing inequality, valuing diversity and enabling inclusion.

We welcome applications from people from all parts of the community, particularly where we are under-represented. Currently, this includes people who identify as having a disability, and those from Black, Asian and minority ethnic groups.

Prospectus has been appointed as an approved supplier for the London and Southern universities purchasing consortium, which includes over 100 organisations in just London alone. As a result of this, we anticipate an uplift in the amount of exciting temporary opportunities we will have available to offer candidates in the higher education space, also including arts and heritage and membership bodies.

With over 60 years' recruitment experience in the higher education and non-profit sector, we have worked alongside many large, well-known universities in London, making placements on a variety of roles such as:

Student Services Officer, Departmental Administrator, Enrolment/Admissions Officer, Programme Administrator and Course Administrator to name but a few.

As universities across London start to prepare for a new academic year, we are looking to increase our temporary pool of higher education candidates who are interested in registering for future opportunities. Candidates will have had previous experience in a similar post within higher education.

Please note that due to the current climate for temporary work across the HE sector, we are initially looking to engage with potential candidates and carry out registrations online with those that demonstrate suitable experience.

Given the unprecedented volume of interest in our roles, consultants are unable to support with general job search advice or specific enquiries before application. Instead please do either register your CV on our website or submit your CV for any roles that interest you to ensure that your application is reviewed in line with the position. Should you be successfully longlisted or we are able to assist in your job search we will be in contact to discuss next steps.

Please register your interest below and submit your CV by clicking 'apply now' below. You must be available immediately to be considered.

Unicef ensures more of the world’s children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we’re not going to stop until the world is a safe place for all our children.

The Resource Hub at Unicef UK empowers colleagues to deliver best in class relationship management, by providing sector-leading professional services such as prospect research, risk screening and strategic writing for our Partnerships and Philanthropy teams. As a result of growth, we are currently recruiting for an additional Prospect Research Manager to join the team.

The new Prospect Research Manager will work alongside one other Prospect Research Manager to provide high quality research, scoping projects, mapped networks and biographies for Relationship Managers across our Partnerships and Philanthropy fundraising teams, on both existing and potential supporters.

To succeed in this role, you will have experience of high-value prospect research, and its application in high-level fundraising best practice within a charity or other non-profit organisation.  You should have demonstrable experience in supporting fundraising teams to manage relationships and a high value prospect pipeline.  Knowledge of GDPR is also essential.

This is a great opportunity to use your prospect research skills to help us to raise more funds so that we can deliver more for the world’s children. 

Closing date: 5pm, Thursday 28 January 2021.

First Interview date: Tuesday, 9 February and Wednesday, 10 February 2021 via video conferencing.

We are normally based in the Queen Elizabeth Olympic Park in Stratford, East London but while our office is closed, this role will work from home or from wherever makes you happy.

We particularly welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities, and from men, because we would like to increase the representation of these groups at this level at Unicef UK. We want to do this because we know greater diversity will lead to even greater results for children.

Unicef UK promotes equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself and achieve success based only on your merit.

The successful candidate will be required to apply for a criminal records check. A criminal record will not necessarily bar you from working with us. This will depend on the nature of the role and the circumstances of your offences.

We only accept online applications as this saves us money, making more funds available for us to help ensure children’s rights.

If you do not hear from us within 14 days of the closing date, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates.

Registered Charity Nos. 1072612 (England and Wales) SC043677 (Scotland)

Position:  Programmes Coordinator (Temporary)

Location:  London

Status:  Full-time, temporary (9 months, with a possibility of extending to 12 months)

Reports to:  Chief Programmes Officer (CPO)

Deadline to Apply:  28 January 2021

I. Position Summary:

The Programmes Coordinator provides extensive support to the Chief Programmes Officer (CPO) and the wider Programmes Department. Key responsibilities include providing support to the CPO with scheduling, travel, expense reports, as well as administering critical aspects of Malala Fund’s Programmes Department, project managing special initiatives, facilitating departmental coordination (including meeting management), providing logistical support for physical and virtual meetings with grantees and programme participants and corresponding with internal and external parties.

Excellent communication skills, time and priority management, strong attention to detail and discretion are essential for this role.

II.  Responsibilities:

Executive Support 

• Plans and coordinates diary scheduling for the Chief Programmes Officer (CPO).

• Compiles and helps prepare pre-read documents, interview briefs and trip information to ensure the CPO is well prepared for all meetings and events. 

• Manages critical deadlines and special projects for the CPO to ensure smooth implementation.

• Supports other members of the department’s Senior Leadership Team with logistical support for special projects. 

• Provides logistical support for travel, including booking air travel, hotels, visas and preparing expense reports. 

• Performs other administrative functions as necessary to best facilitate the CPO’s ability to effectively lead the Programmes Department and support Malala Fund’s Executive Leadership Team. 

Departmental Administration and Coordination

• Manages the Programmes team’s meeting schedule and agenda, takes notes, tracks departmental decisions and action items and prioritises conflicting needs to follow projects through to successful completion. Works cross-departmentally to ensure coordination across projects.

• Builds, maintains and manages excellent relationships with all members of the Programmes and Executive Leadership Team, grantees and other stakeholders. 

• Leads on logistics for group events and supports the Programmes Team in trip scheduling and event logistics, including booking travel and securing visas. 

• Coordinate and administer all departmental contracts, invoices, translations and consultant recruitment.

• Ensures key Programmes contacts are captured and recorded in a Salesforce database. 

• Compiles Programmes data as written summaries for internal and external stakeholders. 

• Helps facilitate onboarding of new Programmes Team staff members. 

Programmes Support

• As directed by the department’s Senior Leadership Team, project-manages projects for the Programmes department to ensure quality and timely delivery of objectives. 

• Develops and implements streamlined processes for furthering efficiencies in team systems.

• Conducts desk research as necessary to advance programme development and expansion. 

• Provides scheduling support to senior members of the team as required. 

Organisational Culture

• Upholds the values of Malala Fund.

• Actively contributes to making Malala Fund a diverse and equitable workplace through inclusive practice and openness to different perspectives, cultures and ideas. 

• Maintains behaviour and conduct that uphold the highest standards for safeguarding, professionally and personally.

• Acts as a role model for a ‘learning organisation’ culture by seeking insight and using problems as opportunities to learn.

III. About the Ideal Candidate 

Skills and Knowledge (Essential)

• Experience managing communications for high-level political, business and non-profit officials in the UK and/or the US and preferably internationally.

• Experience handling sensitive and confidential information with the highest level of discretion.

• Familiarity of project management, including planning, coordination and monitoring. 

• Experience planning and managing events, including facilities and external vendor contracts. 

• Experience managing complicated domestic and international logistics – ideally with experience securing travel visas.

Skills and Knowledge (Desirable)

• Formal certification in project management such as PRINCE2 or similar.

Experience and Qualifications (Essential)

• Superior organisation, prioritisation and project management skills with high attention to detail.

• Resourcefulness and ability to work independently and with excellent judgment, taking ownership of a wide range of responsibilities.

• Excellent written and verbal communications skills

• Availability to occasionally travel both domestically and internationally as needed.

• Pre-existing authorisation to work in the United Kingdom (given temporary nature of position).

Experience and Qualifications (Desirable)

• Experience of operating in international settings, especially any of Malala Fund’s programmatic countries.

• Experience  with any of the following would be a plus: budget management, large event management, or travel security protocols. 

Behaviours

• Strong commitment to Malala Fund’s mission, purpose and values.

• Strong commitment to gender equality, racial justice and other social justice issues. 

• Strong commitment to professional development and continued learning. 

• Excellent team player with ability to work independently and in collaboration with colleagues at all levels across departments and external stakeholders. 

IV. About Malala Fund

Registered as a public charity in the U.K. and U.S., Malala Fund is working toward a world where all girls can learn for 12 years and lead without fear. We advocate for resources and policy changes needed to give all girls a secondary education. The girls we serve have high goals for themselves — and we have high expectations for leaders who can help them. We invest in developing country education leaders and frontline organizations — the people who best understand girls in their communities — in regions where most girls are missing out on secondary school. We amplify girls’ voices. Malala Fund is building a movement of young education activists who, like Malala, speak truth to power around the world.
 

V. How to Apply

Before 28 January 2021, please submit your resume and covering letter, outlining how you meet the requirements of the role, through the “Programmes Coordinator” position on Malala Fund’s hiring page.

Please note that due to the very high number of applications we receive when positions are posted, we are only able to respond directly to candidates with whom we wish to move forward in the interview process.

Malala Fund is an inclusive organisation and welcomes applications from under-represented and intersectional groups including BIPOC, LGBTQ+ and persons with disabilities. We are seeking people from different backgrounds, cultures, age, experience and identity, to provide a wide range of experience, ideas, views and insights into the strategy, policies, culture and ambitions of Malala Fund.

Malala Fund is committed to ensuring the safety of those involved in our work. Our first priority is protecting everyone who comes in direct or indirect contact with our organisation. Malala Fund has a zero-tolerance approach to abuse and exploitation by any of our staff, representatives or partners. We commit to ensuring that those who work with Malala Fund or on our behalf are able to work in an environment that is free from harm. To this end, Malala Fund reserves the right to conduct background checks on prospective and current employees.

Sightsavers is recruiting for a Finance and Risk Officer to work within its NTD (Neglected Tropical Diseases) Finance and Operations team, which manages the finance, risk, contractual and supply chain elements of a portfolio of large NTD grants and contracts.

Under the oversight of the NTD Finance and Risk Manager, the post holder will support the team on the central financial processes required to keep the NTD team programmes running smoothly. The post will also have responsibility for the financial management of a variety of smaller NTD team programmes including USAID funding. It is an excellent opportunity for a motivated and conscientious individual to gain experience of working in an International NGO setting.
 

About the role:

Key duties will include:

• Managing the central financial functions of the NTD team, e.g.
• NTD programme cost recovery process
• Supporting the wider finance team with central process improvements
• Monitoring spend for departmental programmes and cost centres
• Acting as the departmental focal point for the Sightsavers organisational planning process
• Financial management for a variety of smaller NTD programmes, e.g.
• Setting up systems and processes for new programmes
• Working with programme teams to prepare budgets, forecasts, reports etc. for donors and attending donor meetings as required
• Reviewing budgets and financial reports prepared by partners and Sightsavers country office staff
• Assisting the team with audit and financial monitoring processes, identifying and escalating any concerns or potential risks
• Working to align programmes to existing Sightsavers systems such as MyCLAIMS and creating useful Power BI dashboards

We are looking for a proactive individual with:

• Proven finance and accountancy experience. Working towards an accountancy qualification an advantage
• Awareness of overseas development context gained through working in the international development, the humanitarian sector and/or relevant sector preferable but not essential
• Experience of institutional donor or large-scale contract management, in particular experience of USAID funding would be an advantage although training can be provided
• Experience of working with partners and colleagues with a wide range of financial capacity and providing them with guidance and support
• French or Portuguese language skills an advantage but not essential
   

The ideal candidate will have:

• Excellent numerical skills
• Proficiency with Excel (essential), knowledge of Power Query and Power BI is desirable.
• Experience of computer-based accounting systems and purchase ledger or purchase order systems an advantage
• Strong attention to detail, with a willingness to follow issues through to resolution
• An appreciation of meeting reporting commitments
• The ability to communicate effectively and professionally across a variety of cultures
• Willingness to continuously develop skills and knowledge to remain current with donor funding developments
   

This role may be for you if:

• You are proactive and organised by nature
• You are comfortable taking decisions and have a good sense of when to escalate issues
• You are quick to notice irregularities, yet you do not lose sight of the bigger picture
• You enjoy solving problems and have a keen eye for improvement
• You communicate clearly
• You are confident holding close working relationships with a wide range of stakeholders
• You are comfortable working in an international context

This is not an exhaustive list of duties or required professional skills and it’s an involved role so please read the complete Job Description for further details.

Sightsavers offers a great place to work within easy reach of London and Brighton. This is a full-time role with some flexibility around hours. When we’re back in the office, there will be the opportunity to work from home, but we will need you to be able to attend meetings in Haywards Heath at least a couple of times a month.

We anticipate that remote interviews, including an Excel-based task, will take place w/c 8 February 2021

Recruiting an Electrical Surveyor to join our Head Office based in Westminster!

GBP 40,000 - 45,000 per annum, 35 hours per week, 12 month FTC, 25 days Annual Leave, Pension schemes, Staff discounts, healthcare and more.

Operational
- Act as the lead on the delivery of the electrical services and fire alarm/detection safety works programmes and ensure that all works are
completed within agreed timescales and KPI's to the required standard and quality
- To provide comprehensive professional, design, detailing and contract administration on services on a diverse range of commissions for LA when needed, fully utilising in house IT support systems.
- Review all electrical and fire alarm/detection and lighting remedial actions and provide technical specifications and engineering solutions to ensure compliance which represent value for money.
- Provide up to date information on electrical and fire alarm/detection and lighting related KPI's and provide commentary in weekly compliance meetings.
- Ensure completion of all electrical services and fire alarm/detection remedial actions from any notice received from LFB within agreed timescales.
- Carry out pre and post inspections for all areas of all electrical services and fire alarm/detection as required to ensure value for money, quality of work and resident satisfaction.
- To carry out pre-inspections to electrical services including fire alarms and emergency lighting systems to building services including full surveys to identify defects including preparation of detailed reports, specifications and cost estimates where necessary to ensure the appropriate remedial works are undertaken, to ensure effective and appropriate repair solutions ensuring all current applicable regulations are complied with.
- Provide technical advice on building defects relating to electrical service and fire alarms/detection and diagnosis to the organisation including the day-to-day responsive repairs service, as well as, from time to time, carrying out post inspections of repairs to help better manage our contractors.
- Ensure that all databases are continually updated to reflect servicing works carried out and all required certification is provided on completion of works.
- Attend various meetings, both internal and external, to represent LACS and conduct joint site meetings with LACS staff, contractors and external agencies such as LFB.
- Be part of an effective operational team, focused on achievement of service plans and departmental priorities, providing guidance in your area of professional specialism.

Contract Management
- Make visits to site to monitor contractor performance against key performance indicators and to validate servicing and remedial works being undertaken to ensure that they are to a high standard.
- Deputise for the senior compliance manager when required and lead contract management meetings.
- Assist in the procurement and tendering of new contracts and preparation of briefs and appointment of external consultants and contractors as required.
- Effectively manage contractors and consultants delivering repairs, servicing and projects ensuring they comply with contractual obligations and take remedial action where performance does not meet their contractual obligations.
- Ensure all projects and services are effectively managed including monitoring costs, progress, performance against KPI's, ensuring regular progress meetings are in place. Keep management informed of progress, highlighting areas of concern.

This is not an exhaustive list of all the duties and responsibilities that may be required from time to time and is subject to change in accordance with the
needs of Look Ahead.

If your application for this role is unsuccessful, but we feel that you would be suitable for another role, we may contact you to discuss alternative
opportunities. If this occurs you would not need to submit another application for the alternative role.

We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date.

We are committed to diversity and inclusion at work and are accredited with the Inclusive Employers Standard 2020. We welcome applications from people of all
backgrounds.

Recruiting a MechanicalSurveyor to join our Head Office based in Westminster!

GBP 40,000 - 45,000 per annum, 35 hours per week, 12 month FTC, 25 days Annual Leave, Pension schemes, Staff discounts, healthcare and more.

Key Responsibilities:

Operational
- Act as the lead on the delivery of all gas services ( domestic and commercial) water hygiene including water risk assessments (WRA) safety works programmes and ensure that all works are
completed within agreed timescales and KPI's to the required standard and quality
- To provide comprehensive professional, design, detailing and contract administration on services on a diverse range of commissions for LA when needed, fully utilising in house IT support systems.
- Review all gas services and water hygiene remedial actions (WRA) and provide technical specifications and engineering solutions to ensure compliance which represent value for money.
- Provide up to date information on gas services and water hygiene related KPI's and provide commentary in weekly compliance meetings.
- Ensure completion of all gas and water hygiene services remedial actions from regulator inspection/audit within agreed timescales.
- Carry out pre and post inspections for all areas of all gas and water hygiene services as required to ensure value for money, quality of work and customer satisfaction.
- To carry out pre-inspections to gas and water hygiene services to building services including full surveys to identify defects including preparation of detailed reports, specifications and cost estimates where necessary to ensure the appropriate remedial works are undertaken, to ensure effective and appropriate repair solutions ensuring all current applicable regulations are complied with.
- Provide technical advice on building defects relating to gas and water hygiene services and diagnosis to the organisation including the day-to-day responsive repairs service, as well as, from time to time, carrying out post inspections of repairs to help better manage our contractors.
- Ensure that all databases are continually updated to reflect servicing works carried out and all required certification is provided on completion of works.
- Attend various meetings, both internal and external, to represent LACS and conduct joint site meetings with LACS staff, contractors and external agencies such as LFB.
- Be part of an effective operational team, focused on achievement of service plans and departmental priorities, providing guidance in your area of professional specialism.

Contract Management
- Make visits to site to monitor contractor performance against key performance indicators and to validate servicing and remedial works being undertaken to ensure that they are to a high standard.
- Deputise for the senior compliance manager when required and lead contract management meetings.
- Assist in the procurement and tendering of new contracts and preparation of briefs and appointment of external consultants and contractors as required.
- Effectively manage contractors and consultants delivering repairs, servicing and projects ensuring they comply with contractual obligations and take remedial action where performance does not meet their contractual obligations.
- Ensure all projects and services are effectively managed including monitoring costs, progress, performance against KPI's, ensuring regular progress meetings are in place. Keep management informed of progress, highlighting areas of concern.

This is not an exhaustive list of all the duties and responsibilities that may be required from time to time and is subject to change in accordance with the
needs of Look Ahead.

If your application for this role is unsuccessful, but we feel that you would be suitable for another role, we may contact you to discuss alternative
opportunities. If this occurs you would not need to submit another application for the alternative role.

We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date.

We are committed to diversity and inclusion at work and are accredited with the Inclusive Employers Standard 2020. We welcome applications from people of all
backgrounds.

Who we are

Open Doors is a Christian charity that is looking to recruit active, practicing Christians to help meet the growing needs of the persecuted church worldwide. Hostility, violence and abuse of Christians around the globe is on the increase. Open Doors works in over 50 countries to ensure that those facing such persecution are not forgotten, but can stand strong to serve their communities and give life.

Job summary

Working closely with the wider IT Team, this role will be responsible for delivering a timely and effective IT service to both existing and new Open Doors UK&I staff both in person and remotely. The role will provide 1st and possibly 2nd line support as well as managing overall service operations in terms of Incident, Problem and Change (ITIL) process.

About the team

Reporting to the ICT Support and Development Manager, you will work closely with the IT team, 3rd party support organisations, and all Open Doors UK & I staff.

Hours

37.5 hours per week. Usually between 8.00am to 6.00pm Monday to Friday. This position involves some evening and weekends at conferences and events or for emergency call-outs for which TOIL (time off in lieu) may be claimed.

Responsibilities and requirements

Provide excellence in service by:

Ticketing and service management

• ensure all incidents reported are logged, distributed and followed up on within agreed response times
• ensure that all parties are consistently updated with regard to current activity and status of tickets/tasks/projects
• ensure effective technical on-boarding of new staff and volunteers including hardware, user accounts, software and operating systems
• ensure effective off-boarding of staff and volunteers that leave Open Doors UK&I
• daily monitoring of staff issues, responding and following up on these issues within agreed timescales
• communication of IT issue status via email, announcements and social feed updates
• escalate unresolved incidents that are out of SLA
• able to work on-call / out-of-hours for major incidents (with time in lieu)
• escalate issues to 2nd line IT Support when required.
• liaise with our external 3rd line support team for more complicated issues

Service management

• ownership of infrastructure risks, policy and control implementation including IT security and mitigation actions
• contribute to supplier contract negotiations and renewals
• identification and delivery of IT infrastructure improvements where appropriate

 IT Operations

• management of operational responsibilities such as tape backup. Being available to support onsite maintenance where required
• undertake operational IT processes including daily checks, processes and procedures per an agreed checklist / schedule and SLA
• maintain a high-quality level of business data through regular clean-up tasks
• maintain assets and configuration database and comply with change procedures
• maintain client desktop and laptop updates
• computer account administration through Active Directory / O365 for password resets and user setups. Exchange Administrative Centre for e-mail accounts
• maintain documentation for regular tasks to a high quality

Ad hoc / project support

• provide support in IT moves and changes for desk moves, remote working and equipment deployment
• support the audio-visual systems and provide meeting and support for smaller events
• linking in with the Facilities Manager to ensure new staff setups are completed including imaging new computers and any bespoke software setup
• assist with administration and support for the CRM system including user setup

 End user training and support

• disseminate good IT security practice and alert IT management of possible security breaches
• provide user coaching, guidance and day-to-day support for computer and technology use
• updating staff awareness of upcoming IT upgrades
• training of staff where a knowledge gap is identified through issues raised
• induction of new staff to PC / Network / Print / CRM navigation and usage within ODUK&I

The above job description is a guide to the work the job holder may be required to undertake but does not form part of the contract of employment and may change from time to time to reflect changing circumstances. 

Applying your Christian faith to this role

Because of the essential Christian context in which the role will be performed, the role is subject to an occupational requirement under the Equality Act that the post-holder be a practising Christian. Each working day will involve collective prayer and worship, together with shared reflections on the work of Jesus Christ. All members of staff at Open Doors are expected to actively participate in this shared time and members of staff take it in turns to lead the act of collective worship.

There will be many ways you will be able to apply your Christian faith and the outworking of your faith to the context of Open Doors. The list below gives some of the expectations of this role but is not exhaustive or intended to limit you:

• contributing to and leading daily devotions (this can be for the whole team or just smaller, departmental groups)
• participating in retreats, days of prayer and fasting etc.
• committing to private prayer for the work associated with this role, your direct reports and closest colleagues
• working in such a way so as to reflect biblical principles of leadership and service
• applying biblical principles of godly stewardship to operational responsibilities
• to be open and obedient to God’s voice and direction in relation to any strategic matter and to always seek His will above all else

Limits of Authority

To operate within the ethos and aims of Open Doors, adhering to budget parameters and the Open Doors’ confidentiality agreement.

Who you are

You will demonstrate the following essential criteria for this role:

Competency

• computer management with knowledge and experience of Windows Server management, Active Directory, IT Administrative tools (e.g., Azure and O365 management)
• educated to GCSE or equivalent
• ability to work effectively under pressure, managing workload to meet time deadlines and produce work of a consistently high standard
• self-disciplined and able to work on own initiative, to prioritise effectively, and to meet deadlines
• strong interpersonal skills and ability to work with and serve a wide cross section of people
• good standard of written and verbal communication skills
• high level of accuracy and attention to detail especially in relation to data input                                                                                                                                               

Character

• demonstrates a high level of commitment
• able to work effectively under pressure
• responsible and mature outlook
• high standard of personal hygiene; clean, tidy and professional appearance
• a positive and professional approach both internally and externally                                                                                                                                                           

 Calling

• committed Christian who is completely in sympathy with the calling and mission of Open Doors

Culture

• chemistry with Open Doors staff
• commitment to Open Doors’ Core Values

In addition, it would be beneficial for you to demonstrate the following:

• IT experience working within a 1st line support or similar environment with a working knowledge of ITIL and service levels
• experience and training of ITIL Incident, Problem and Change processes
• experience of working with Office 365 / Azure

Enhanced disclosure information may be requested from the DBS in the event of a successful application.

MIF invites great artists from across the globe to create extraordinary new work for the Festival, which is staged every two years at venues and found spaces across Manchester. Our future home is The Factory, a world-class cultural space being built in the heart of the city, where we’ll present a year-round programme and artists will be able to develop work of huge ambition and scale that they might not be able to anywhere else.

An integral member of the management team who works independently to support the Exec to meet key business objectives through a strategic approach to people management, challenges and opportunities.

To be influential on projects that enhance our leadership and management capabilities, as well as design and deliver organisational development and learning projects that support cultural change with particular focus on diversity and inclusion. To lead on the development of policies, procedures and systems from a people perspective, all which support the core values of The Factory.

Closing date 04 February 2021

Position Objective:

To oversee PETA UK's legacy programme, including marketing plans for Augustus Club promotion, working as the first point of contact for the completion of estates

Term of Employment:

• 12-month maternity cover
• Remote working with occasional attendance at team meetings in London 

Reports to:

Major Gifts and Planned Giving Director

Primary Responsibilities and Duties:

• Administer legacies in a professional and approachable manner, to include correspondence with solicitors and other interested parties
• Maintain departmental information, files, and records related to legacy estates
• Act as the first point of contact for and grow and mature relationships with stakeholders and external groups in order to obtain necessary information
• Work with various stakeholders on contested legacies, collaborating with other charities when needed
• Develop and manage the marketing strategies and web presence of the legacy-giving programme, identify trends and opportunities for fundraising in legacy marketing, and implement those strategies to broaden awareness of the Augustus Club
• Work across the organisation to develop compelling legacy propositions, and communicate to supporters how important and desirable legacies are to PETA
• Respond to enquiries and requests for assistance from Augustus Club members and planned-giving prospects
• Document pertinent information about planned-giving members for the purpose of enhancing and building relationships
• Assist with PETA's annual internal audit by providing the auditors with accurate and up-to-date estate information as requested
• Perform research related to planned-giving members
• Remain current on estate-planning practices as well as fundraising techniques and methods used in the non-profit sector, attending professional training seminars as needed
• Keep up to date on probate and tax laws, informing the team of any changes
• Work on mailings targeted at Augustus Club prospects
• Maintain a clear understanding of – and the ability to articulate – PETA's objectives as well as details about specific global PETA programmes
• Maintain and expand knowledge of relevant departmental software (e.g. Revolution Online, ResearchPoint, Raiser's Edge, and Convio) in order to improve communication with donors
• Assist with the preparation and proofreading of mailings
• Handle donor e-mails, letter correspondence, and telephone communication in a timely and professional manner
• Work with the major gifts and planned giving director on all aspects of legacy work
• Perform any other tasks assigned by the supervisor
• Maintain strict confidentiality at all times

Qualifications:

• Minimum of one year of planned-giving or other development experience
• Excellent written and verbal communication skills
• Thorough knowledge of animal rights issues and PETA campaigns
• Demonstrated, exceptional attention to detail
• Demonstrated ability to prepare professional business communications
• Proven ability to interact with donors in a professional and personable manner
• Proven ability to organise and manage multiple projects simultaneously and effectively
• Proven ability to use initiative and work independently
• Proven experience of legacy fundraising and administration
• Knowledge of relevant software (e.g. Revolution Online, ResearchPoint, Raiser's Edge, and Convio)
• Ability to insert files into databases using high levels of precision and attention to detail while maintaining confidentiality
• Commitment to PETA's objectives

Do you want to be part of an organisation that fights for children every single day? Then join us as Associate HR Business Partner, working with service managers to develop and deliver innovative, best practice HR solutions, to meet the organisation's objectives, promote the culture and values that foster a positive employee relations environment and ensure fair and respectful treatment of our employees.

It is an exciting time to join the HR team at Save the Children UK. We are embarking on a significant departmental change to drive the delivery of first class service to our organisation. Our key focus is to deliver a more streamlined, efficient and consistent service that will enable the organisation to focus on its number one commitment; improving the lives of children around the world. As a result we have created a number of new Associate HR Business Partner roles within the HR team to drive forward the change within HR and the wider organisation, with a strong focus on improving our culture and supporting our people. Right now, we are looking for people who want to help build a leading HR function and establish a long-term approach to achieving these goals. So, if you want to join us on this exciting journey and play a key role in an organisation which fights for children every single day then this could be the perfect opportunity for you.

As Associate HR Business Partner you will provide advice and guidance to the organisation in line with our policies, processes and HR best practice. You will partner with managers from across Save the Children to develop people solutions and recommendations to meet service needs, including international HR considerations where required. You will also proactively manage cases to resolve issues within reasonable timeframes, in line with employment legislation and provide guidance/coaching to service managers on managing people issues. Project management of HR Projects, including delivery of organisational People & Culture Strategy projects is also an essential part of this role. In addition, you will:

• Proactively manage cases to resolve issues within reasonable timeframes, in line with employment legislation and providing guidance/coaching to service managers on managing people issues
• Partner with the Talent & Learning Development teams to develop and deliver bespoke workshops to upskill managers in the application of SCUK's HR policies, procedures and best practice
• Provide technical advice and guidance on all aspects of organisational change
• Design, develop and implement innovative HR policies and practices that meet organisation requirements, comply with legislation and contribute to the development of organisation and HR Strategy to include international HR considerations.

To be successful you will have a strong background in HR and expert knowledge of professional HR practice and procedure gained through significant operational delivery. The ability to think strategically and see the ‘bigger picture' is important to this role as well as the ability to understand how successful management of complex people issues influences organisation culture and enables delivery of strategic priorities. You will also have:

• Evidence of managing large and complex projects, with great planning, organising and prioritisation skills
• The ability to research, develop and implement HR policies and practices that drive delivery of organisation priorities
• Evidence of operational delivery skills with the emphasis on delivering high quality, customer orientated services to meet required SLAs and KPIs
• Technical expertise in ER case management to include complex change management (including TUPE) and an in-depth understanding and practical application of employment legislation and best practice.

At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure.

If you share our belief in the power of children, join the fight. It takes relentless determination, creativity and a real commitment to real change. Because every child should be able to make their mark on their world, and help to build a better future. We look forward to hearing from you.

For more information and to apply please visit our website.

Closing date: 31st January 2021

Note to candidates: Applications will be assessed equally on both CV and the answer to the question: What do you see as the key challenges facing the charity sector, including the impact of COVID and broader issues relating specifically to Save the Children UK? What will the role of the Associate HR Business Partner play in driving the resolution of these challenges and specifically what skills and experience will you draw on to deliver this? (Approx 500 words.)

We will be reviewing applications on a rolling basis and may schedule interviews before the closing date

Please note - this role was previously advertised as HR Specialist

We particularly welcome applications from people with disabilities, Black, Asian or Minority Ethnic (BAME) backgrounds, LGBT+ and from different socio-economic and educational backgrounds, as these are underrepresented at Save the Children UK.

Vacancy Reference Number:

ISUFSC/ISU/UK-R3

Position title:

International Support Unit (ISU) Finance and Services Coordinator

Reports to:

Director of International Support Unit

Location:

Muslim Hands, 148 – 164 Gregory Boulevard, Gregory House, Nottingham, NG7 5JE

Hours of Work:

Full-time, 35 hours per week

Salary guideline:

£27,000 – £32,000 (depending on experience)

Terms of Employment:

12-Months’ Fixed-Term Contract (with a 6-Month Probationary Period, Extendable)

Application Process & Closing Date:

Send an up to date CV and supporting Covering Letter by Email by no later than 11th JANUARY 2021

Approx. Interview & Role Commencement Date(s):

Interviews: As and When Suitable Candidates Identified

Start: ASAP thereafter

NB: -

• Previous applicant need not apply.
• Strong Applicants may be contacted sooner, ahead of the closing date, to hold Skype Interview with Muslim Hands; therefore, please include your Skype ID in your application.
• Muslim Hands reserves the right to end the application procedure early should the right candidate be found ahead of the ‘closing date’ [11th JANUARY 2021].

Background

Muslim Hands is a UK-based international relief organisation working in over 40 countries worldwide. International Support Unit (ISU) support the development of Muslim Hands partner offices in the areas of fundraising and communication, program management, administration and finance and at the outset the unit will focus on the following countries non-exhaustive list Canada France South Africa and the United Kingdom. 

Role Overview:

1.  Finance

• Provide direction and support to the partner offices to develop and implement a financial strategy in line with their organisational strategic aims.

• Work with international partner offices to develop and implement the organisation’s annual budgetary planning. Ensure effective models and tools to enable planning and budget management at all levels.

• Oversee the preparation of the partner offices’ annual budget, monthly management accounts and annual financial accounts.

• Support senior management in creating strategic financial plans for the future through an analysis of the business climate and market trends.

• Ensure that financial policies and practices are in line in statutory regulations and legislation in their respective countries in the partner offices.

• To develop, implement and maintain the operation of financial controls, standards and systems in the partner offices.

• Facilitate day-to-day operations, including tracking financial data, invoicing, payroll, bank statements, and reviews completed monthly bank reconciliations.

• Support to produce and monitor the departmental and annual budget, review cash flow, accounts and other financial transactions for each department within the partner offices.

• Reviews, develop and maintain internal accounting controls and procedures and advise staff on internal controls and accounting policies and procedures in the partner offices.

• Organise monthly budget review meeting and prepare official reports on a monthly, quarterly and annual basis to present to Director of International Support Unit, Management and Board of Trustees in the partner offices. 

• Organise and lead monthly meetings regarding financial performance in the partner offices and ensure all budgets are confirmed and accurate for quarterly presentations to the Management for future decision making.

• Lead financial training for budget holders to enable them to fulfil their responsibilities concerning financial Management.

• Support managers in the partner offices by critically analysing projects budgets, and financial proposals.

• Oversee both internal monitoring and evaluation processes and the external auditing process. Carry out internal checks and audits as needed.

• Assist the Director/Board in preparing and ensuring annual accounts (All MH-internationally registered entities) are instructed.

2.  Programme Financial Management

• Support Muslim Hands partner offices to produce program financial reports at regular intervals (monthly, quarterly and annually).

• Oversee the preparation of project budgets and costings as well as project-based accounts.

• Support international offices to develop and implement the programme annual budget to ensure it is in line with the organisation’s financial procedures to deliver projects.

• To support international offices financial transactions to and by MH partners in accordance with MOU and programme funding agreement.

• Support International Offices in presenting financial reports to the Director, Senior Management and Board of Trustees on a monthly, quarterly and annual basis.

3.  Finance Human Resource

• Review, revise and ensure that HR processes and procedures are appropriate within finance teams.

• Support the partner offices to effectively recruit, induct, trained and manage staff in the relevant department.

• Provide regular feedback, training and support throughout the year to create a capable and highly motivated workforce in the partner offices.

4. General Responsibilities

• To demonstrate Muslim Hands’ values and ethics in own working practices, approach and conduct
• To support with Fundraising activities from time-to-time, committing to partake in Live-TV-Appeals during our peak periods [Ramadan, Qurbani and Emergencies].
• To undertake any reasonable responsibilities as required by Line Manager
• To promote and adhere to all Muslim Hands Policies, Procedures and Professional Practices

NB: This Job Description is illustrative and non-exhaustive in scope.  The post-holder may be required to undertake any reasonable tasks as and when required by Line Manager from time to time to reflect the changing needs of the Organisation

Person specification:

Essential Requirements: Qualification and Experience 

• Minimum degree level ideally in management/Accountancy or business qualification and membership of appropriate professional body.

• At least 2 years’ experience of working as a finance coordinator within the not for profit sector or Public Authority (Local or National Government

• Experience of managing /assisting financial operations in an organisation or as second-in-command in a larger organisation. 

• Experience of leading, managing and motivating non-finance functions such as HR, legal, facilities and administration highly desirable.

Essential Requirements: Skills

• Strong management capabilities with the ability to hire, inspire, and maintain a team of top professionals, interns, and consultants.
• Demonstrated budgeting skills and solid experience in financial systems, with a strong knowledge of Generally Accepted Accounting Principles and profit and non-profit accounting and accounting systems. 
• Exceptional strategic thinking and problem-solving skills, with the ability to lead the financial reporting and analysis required to support strategic decision making.
• Ability to effectively communicate complex financial data (both written and verbal), articulate trade-offs, and distil information into clear recommendations for a range of decision-makers.
• Good level of knowledge with audit, compliance and internal control issues, and best practices related to risk management and insurance.
• Ability to maintain strict confidentiality in her/his work, exercising excellent judgment and discretion at all times.
• Strategic thinking and long-range planning skills and proven ability to meet deadlines
• Accomplished at working in an environment that is demanding and fast-paced, where there are sometimes competing needs and limited resources

In addition to which,

• Ability to demonstrate current eligibility to work within the United Kingdom
• Must be able to either:

[1] Provide a valid Disclosure Barring Service (DBS) certificate (issued within the last year) when requested by Muslim Hands;

OR

[2] Undertake to provide full cooperation for Muslim Hands to perform a DBS Check at the required level appropriate for this / similar role.

• Frequent International travel to Partner Offices in Canada, France and South Africa

Please register your interest and apply by sending in your current CV and a suitable covering letter.

Deadline for applications is 11th JANUARY 2021 however we reserve the right to end the application procedure early should the right candidate be found. 

NB: Unfortunately, we will only be able to contact successful candidates so if you have not heard from us by / after the closure date unfortunately your application will have been unsuccessful.

MIF invites great artists from across the globe to create extraordinary new work for the Festival, which is staged every two years at venues and found spaces across Manchester. Our future home is The Factory, a world-class cultural space being built in the heart of the city, where we’ll present a year-round programme and artists will be able to develop work of huge ambition and scale that they might not be able to anywhere else.

To support and administrate the Company’s Governance schedule which helps deliver the strategic objectives of the organisation.

To manage and provide a comprehensive operational support service to the Executive Team.

Closing date 04 February 2021

We are currently seeking an experienced and enthusiastic individual to cover the maternity leave of our Marketing & Database Manager- a key management role within our Income Generation & Communications department. We’re proud of the quality and reach of our marketing and communications activity and, despite being a small team, we make a big impact and have experience of creating innovative, award-winning campaigns. This is an exciting opportunity for a talented and creative individual to maintain this momentum and ultimately help our charity reach more people.

This is a 12 month opportunity, covering a period of maternity leave, from April 2021.

The Role

This is a busy role managing multiple areas of work:

• Developing and delivering the hospice’s integrated communications strategy.
• Providing marketing support for fundraising and hospice service promotion activities.
• Managing the supporter database and administration support for the income generation team.

The majority of your time will be spent sourcing news and stories from the hospice and transforming them into engaging content, planning and managing print production, liaising with the media and developing digital communications. You will also oversee the management of our substantial supporter database, including leading on the further development of data insight and reporting which will be crucial to our future success.

You’ll work closely with the members of the Income Generation & Communications department and the rest of the organisation to develop and deliver cross-channel marketing campaigns, helping to achieve our £4 million annual fundraising target, raising awareness of the care and support we provide to patients and driving engagement with key stakeholders.

What you need:

First and foremost you need to be an excellent communicator and relationship-builder, highly organised and passionate about the work of Bolton Hospice and the difference you can make. We are looking for a skilled marketing & communications professional with experience of database management. Experience of working for a charity would be an advantage, as would line management experience.

Why Bolton Hospice?

You will be working within a friendly and committed team in modern, open plan offices (with some home working considered). Working across the whole organisation and reporting directly to senior management, you’ll have ownership of the Marketing & Database functions and the autonomy to use your skills to make a real impact. We offer our employees an attractive benefits package, including generous annual leave (starting at 35 days a year including bank holidays), a contributory stakeholder pension scheme, life assurance, membership of a healthcare cash plan and excellent training opportunities.

Bolton Hospice welcomes applications from all sections of the community, regardless of age, disability, sex, race, religion or belief, marital status or sexual orientation.  Any appointment will be made on merit alone. Any offer of employment will be subject to a satisfactory DBS check.  Bolton Hospice has a No Smoking Policy.