Development Officer And Ea To The Head Of Development Jobs
We currently have an opportunity for a personal assistant (PA) or administrator to join our Global Programmes team and provide comprehensive and proactive support to the Director of Global Programmes. This will include providing high level and effective PA and administrative support (diary management, correspondence, printing and distribution of documents, room bookings, catering, minuting meetings etc.) on a day-to-day basis. You will be responsible for providing a range of administrative support to the Heads of Academy and Grants & Programmes and provide general support and co-ordination across the wider Global Programmes team.
Our Global Programmes Department
The Global Programmes Department advances Battersea’s ambitious plans to play a global role in achieving a positive impact on thousands of dogs and cats. This Department comprises two teams: Academy, which supports the professional development of staff and volunteers in rescues and rehoming organisations and Grants & Programmes, which provides strategic funding and support to organisations and researchers within the animal welfare sector. Through their collective efforts, both teams seek to advance change, by empowering local partners, so that more cats and dogs have a better future. Distinct in their functions, the teams work closely together on developing and delivering programmes with partners in the UK and focus countries around the world.
About us
At Battersea, we aim to never turn away a dog or cat in need of help. We give each one lots of love and expert care and get to know their characters and quirks so we can find them a new home that’s just right for them.
All the knowledge we gather in our centres helps us to improve the lives of the animals we’ll never meet, through our work with other rescue organisations and charities. We also help people make informed choices when getting a pet, we provide training and welfare advice, and we campaign for changes in the law when we see that dogs and cats or their owners deserve better.
Join us and help us be here for every dog and cat, wherever they are, for as long as they need us.
What we can offer you
We offer our employees a wide range of benefits to reward them for the value that they bring to Battersea, to support them in their work, to help improve their health and wellbeing, and maintain a healthy work-life balance. These include:
- 28 days of annual leave (plus 8 days paid public holidays) per year
- Generous pension contributions – up to 10% employer contribution
- Free healthcare cash plan, where you can claim for a range of treatment including dental, optical, physiotherapy, chiropody and acupuncture every year
- Annual interest-free season ticket loans
- Discounted gym memberships and cycle to work schemes
- Life insurance
- Support for your professional and career development, including access to digital and in-person training programmes, leadership and management training, mentoring and much more.
Hybrid working policy
We operate a hybrid working model, with our office-based staff splitting their time between site based and home working. We believe this enables our office-based staff to maintain the benefits of home working, while allowing for collaboration and interaction with our animal-facing staff and maintaining a connection to our cause. As such, you’ll be expected to work in our Battersea office for at least 50% of your working week.
Diversity & Inclusion at Battersea
At Battersea, we are committed to developing and supporting a diverse workforce and inclusive culture in all aspects of our organisation. We aim to ensure that this pledge, reinforced by our values, is embedded in our day-to-day working practices and our work together.
By hearing from and valuing different experiences, perspectives and contributions, we know we can provide the best expert care for every dog and cat who needs us. We welcome and encourage applications from people of all backgrounds, particularly those from diverse ethnic communities and people with disabilities, who we know are currently underrepresented in our workforce.
As a Disability Confident Committed Employer we will ask about any adjustments you may need at application and/or interview stage, and if you are offered a role with us, we’ll talk to you about any workplace adjustments you may need to help you perform at your best.
Closing date: 26th March 2024
Interview date(s): 11th April 2024
For full details and to apply for this opportunity, please click apply and download our recruitment pack. All applications must be submitted before the closing date advertised; we reserve the right to close the vacancy early if a high volume of applications is received.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Reporting to: CEO
Responsible for: HR Administrator and Executive Assistant
Salary: £45,942.84- £48,239.32 per annum
Hours: 36 hours per week, 9am – 5pm
(This will include working some evenings to attend committee and Board meetings)
Contract: Permanent Full-Time
Location: Main place of work will be: 26 Pampisford Road, Purley, Surrey, CR8 2NE, and other locations from time to time.
Mind in Croydon (MiC) is a charity concerned with the welfare of people with mental health problems living in the London Borough of Croydon and the surrounding areas. MiC delivers Mental Health Transformation Program services alongside Croydon BME Forum, these include Croydon Health and Wellbeing Space and Mental Health Personal Independence Coordinators. Other services include Recovery Space, Advocacy, Active Minds, Carers Support, Peer Support In Reach, Social Networking, Counselling and an Information Service.
Purpose of the role:
As the Head of Human Resources, you will play a crucial role in fostering a positive work environment for all volunteers and employees. The post holder will drive organisational initiatives to enhance our organisation, effectiveness, and responsibilities spanning from managing our HR and Volunteering teams, employee and Volunteer development, well-being, and performance management. The successful candidate will have learned experience and be a strategic thinker to contribute to organisational growth.
Mind in Croydon is an equal opportunities employer. No job applicant or employee will be discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.
We encourage applications from those with Lived Experience.
To apply please send your CV and a Covering Letter explaining:
- Why would you like to apply for this role?
- How your skills and experience relate to the competencies in the Person Specification of the job description?
- What value you can add to the service?
To apply please send your CV and a Covering Letter explaining:
• Why would you like to apply for this role?
• How your skills and experience relate to the competencies in the Person Specification of the job description?
• What value you can add to the service?
Mind in Croydon is a highly regarded mental health charity, working to promote good mental health. We seek to empower people to lead a full lif...
Read moreThe client requests no contact from agencies or media sales.
Are you looking for a dynamic and rewarding role working for an organisation with the feminist agenda at the core of its ethos? Then Advance Charity could be the career choice for you!
We are looking for an Executive Assistant to the CEO
Salary: £30,000 - £35,000 (incl London Weighting) depending on experience
Location: Hammersmith with some working from home
Hours: 35 Hours per week
Contract: Permanent
This post is open to female applicants only as being female is deemed to be a genuine occupational requirement under Schedule 9, Paragraph 1 of the Equality Act 2010.
Please note: Any offer of employment will be made subject to references, confirmation of the right to work in the UK, and satisfactory enhanced DBS check. This role is also subject to Police Vetting.
About us
Advance is an award-winning and innovative women-only organisation, established in 1998, providing emotional and practical support to women and girls survivors of domestic abuse and supporting women with short-term sentences to reduce offending. We believe in empowering women and girls to lead safe, non-violent, equal lives so that they can flourish and contribute to the community.
We are a community-based organisation who lead in best practice approaches to supporting women in their local community. We achieve this by being available to meet and support women in local settings and at our women’s centres, and by working in close partnership with other agencies.
Our values are to listen and support, to empower and respect, collaboration, innovation, and accountability.
About the role:
The Executive Support Officer will provide support and assistance to the CEO. She will ensure a high standard of professional support is provided and administrative systems are established and maintained, to ensure the CEO is able to maximise use of her time to efficiently lead the organisation.
Excellent communication and organisational skills, strong organisational skills, strong IT skills and a proactive approach, will enable the post-holder to deal with internal and external communications, produce high-quality written work, organise and process information and co-ordinate meetings and events.
About You:
To be successful as the Executive Assistant.
You will have excellent knowledge of Microsoft office Word, Excel and PowerPoint, bringing a minimum of 2 years’ experience providing administrative support at a senior level, and of maintaining and implementing effective systems. You are reliable and experienced in of multi-tasking and prioritising within a high-pressure work environment, managing competing demands, arranging meetings and effective minute taking.
Skilfully organising management of emails, post. Have a pro-active approach and willingness to develop strong working relationships with staff at all levels to engender a coordinated approach to communications. You must have excellent interpersonal skills and the ability to communicate well with a range of professional. Be confident in liaising with all diverse audience and the ability to handle confidential matters with the utmost discretion. You will effectively connect across a medium sized organisation with many sites and have the ability to work independently, deliver to deadlines and preferably experience of working in the voluntary sector, preferably within women’s services. With a helpful and calm manner and positive approach to work.
How to apply:
Please submit your up-to-date CV with a supporting statement. Please note that only applications made via the job advert on the Advance careers page, and those that include a cover letter will be considered.
· Closing Date for Applications: Wednesday 20 March 2024@ 23:59
· Interviews are taking place on Tuesday 16 April 2024
*Advance reserves the right to close the advert early, or on the appointment of a candidate.
What we can offer you - Employee Benefits:
- A 35-hour working week
- An exceptional 30 days of paid holiday per year (pro rata for part time), PLUS public holidays on top (that's nearly 40 days paid holiday per year!)
- Additional days off to celebrate International Women’s Day, and for religious observance and moving home
- Perkbox - an employee discount platform where you can receive free rewards as well as take advantage of savings on clothes, groceries, travel, leisure and more
- Pension scheme
- Enhanced maternity/adoption provision
- Access to our Employee Assistance Programme
- Employee eye-care scheme
- Clinical supervision for front line staff and first line management roles
- Refer a Friend Scheme - £250 for each referral who passes probation
- Organisation wide away days
- Thorough induction and training
- Career development pathways
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Under the Equality Act 2010, we are required to make any reasonable adjustments. If you have a disability as defined under this act and/or have special needs, please email the Talent Acquisition Team via the Advance website and will aim to make the necessary arrangements to accommodate your needs.
Diversity, Inclusion and Equal Opportunities
We are committed to providing equality of opportunity and actively seek to recruit people from groups underrepresented in our current team. We have policies and processes in place to ensure that all employees are offered an equal opportunity in recruitment and selection, promotion, training, pay and benefits.
Safeguarding
Advance is committed to safeguarding and creating a culture of zero-tolerance of harm and expects all staff, including volunteers to share this commitment. We believe all individuals have the right to live their life free from violence and abuse and the right to feel and be safe. We have a suite of safeguarding policies, procedures and practice guidance, accessible to all staff, which promotes safeguarding and safer working practices across all our services and activities. When we recruit staff, we follow rigorous safer recruitment practices, this involves carrying out pre-employment checks including references, Disclosure and Barring Service (DBS) checks, and identity checks. We ensure all staff undertake mandatory safeguarding training relevant to their role and responsibilities, to empower them to be competent and feel confident in recognising and responding appropriately to safeguarding issues and promote wellbeing.
Organisation Overview
Advance is a national women's organisation established in 1998 which empowers women...
Read morem2m Job Description
Job Title
Development Coordinator
No of incumbents
1
Country/Office
London, UK
Department
GRM
Job Grade
Date Prepared/ Updated
January 2024
Overall Purpose of the Job
mothers2mothers (m2m) is an organisation that unlocks the power of women to eliminate childhood AIDS and create healthy families. m2m trains and employs women living with HIV in sub-Saharan Africa as “Mentor Mothers”. Over 20 years we have created jobs for 12,000 HIV-positive women, who have collectively reached 15M individuals, and, for nine years consecutively have achieved virtual elimination of HIV across our cohort of clients. From an initial focus on preventing mothers-to-child transmission of HIV, m2m now delivers a range of services for new-borns, children, adolescents and families, to ensure the whole community thrives, not just survives.
The Development Coordinator is an essential member of the Global Resource Mobilisation (GRM) team, situated within in the London office. This role will provide critical support to colleagues working with funders across the revenue streams (Philanthropy, Individuals, Events, Corporates and Trust & Foundations), in support of the organisation’s goals and mission. This position requires the highest attention to detail, the ability to collaborate with team members across different time zones, and a desire to work efficiently and improve systems and processes. The Development Coordinator is responsible for supporting the mothers2mothers (m2m) UK office (London). This role reports into the Executive Assistant to the Chief Growth Officer.
Job Specifications
Qualifications and Experience:
· Educated to degree level or with equivalent vocational experience in a relevant field.
· Experience interacting effectively with a range of high-level individuals.
· Experience planning and executing multiple tasks simultaneously to achieve completion.
· Experience with research and data-entry tasks.
· Working knowledge of Microsoft Office programmes.
· Research skills.
Desirable:
· At least one-year working experience in a relevant role.
· Charity experience preferable.
· Working knowledge of a CRM system such as Salesforce.
Competencies:
· Mission-driven: Passion for and commitment to the mission and goals of m2m.
· Organisation: Highly organised, adept at managing multiple projects and attention to detail.
· Communication: Excellent written, verbal and interpersonal communication skills.
· Goal-Oriented: Ability to work under pressure, plan, and prioritise work effectively and meet deadlines.
· Professionalism: Ability to liaise effectively and build relationships with both internal and external stakeholders, including very senior individuals. Discretion and a proven ability to handle confidential and sensitive information.
· Collaboration: Comfortable working remotely with a “roll-up-your-sleeves” environment.
Description of Tasks / Key Performance Areas
50% LOE: Development Support
· Ensure Salesforce, the m2m donor management database, is up to date and donor records are comprehensive.
· Work with the Salesforce Specialist to run and generate reports requested by the team including, but not limited to annual communication campaigns, event invitations, and assisting with the team’s metrics tracking.
· Oversee mail merges and send mass outreach emails as requested.
· Assist with prospect research i.e. through creation of research profiles of potential supporters.
· Provide support to the GRM revenue streams, attend team meetings, circulate agendas and track action items.
· Support the events team with guest list management and logistics in the lead up to and during events.
· Own the team’s shared drive folders, keeping the team organised and presenting to the team if the method of organisation changes.
35% LOE: Office Administration
· The main point of contact for visitors at the UK office, representing m2m professionally.
· Coordinate and schedule internal and external meetings when needed.
· Create and circulate agendas for team meetings, including taking minutes and tracking action items.
· Work with the Salesforce Specialist to create presentations for GRM meetings, as well as reports on campaigns/events.
· Induction support for new starters, including ordering/sourcing laptops and setting up on-boarding meetings.
· Support the Executive Assistant (EA) with planning wider team activities.
· Support the EA by obtaining quotations for flights, accommodation, etc. and assist with travel arrangements.
· Ensure the office is organised and tidy and monitor/order ongoing office supplies e.g. stationery/tea and coffee.
10% LOE: Finance and Operations
· Work with Head of Finance and Operations, Europe and the Finance team to ensure accuracy in donation records.
· Liaise with the Finance team on operational expenses, such as reconciling invoices, as well as supporting the EA with team expenses and card reconciliation.
· Liaise with external suppliers to ensure continual supply of services (e.g. telephone, internet, cleaning).
· Liaise with the IT team in Cape Town, facilitating UK-based IT needs.
5% LOE: Governance
· Maintain up to date contact information for all Board members in Salesforce.
· Support the EA and Head of Finance and Operations, Europe by assisting with board meeting logistics and administrative tasks.
Mothers2mothers (m2m) employs women living with HIV as community health workers called Mentor Mothers.
M2m Mentor Mothers work both a...
Read moreThe client requests no contact from agencies or media sales.
Purpose of the position
The primary role of the Governance Assistant is to provide administrative support to the workstreams under the Head of Governance, which include but are not limited to, annual work plan, royal charter, bylaws, elections, policies and procedures and GDPR compliance.
The Governance Assistant will act with integrity, positivity, energy, and adaptability, using their skills to build effective relationships and work within a shared vision.
The Governance Assistant will be a member of the Business Administration Team and will focus on supporting the Head of Governance to ensure the maintenance of high-quality governance processes within the organisation.
Key relationships
The Governance Assistant will be expected to establish and maintain effective working relationships with these key positions within the College of Paramedics including:
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Head of Governance;
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Executive Assistant to the Chief Executive;
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Other members of the Business Administration Team;
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President and Vice President;
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Chief Operating Officer;
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Chief Executive Group;
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Chairs and Members of the Paramedic and Student Councils;
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Administrative, membership, marketing, IT, and finance staff;
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Board of Trustees
The Governance Assistant’s duties and responsibilities include:
Governance
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Work closely with the Head of Governance to ensure the charity is compliant with regulatory requirements
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Maintain a good understanding of the governance processes and requirements, and work closely with the Head of Governance to ensure they are efficiently and effectively managed
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Maintain a good understanding of the implications for the role and organisation of the requirements of GDPR and other relevant legislation
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Maintain a good understanding of the need for effective policies and procedures, sustained within a robust review process
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Support the efficient and effective day-to-day functioning and co-ordination of the administrative activities associated with governance within the College of Paramedics
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Prioritise and time manage the administrative workload appropriately to meet specific deadlines.
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Support the Head of Governance on the election of trustees and member representatives as required, working with the Membership, Marketing and Engagement team and liaising with candidates, election services and incumbents.
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Provide administrative support for various governance aspects around the Board, Councils, member meetings, reporting and the Chief Executive Group
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Provide administrative support for aspects of Board Meetings/Committees and resources in the absence of the Executive Assistant to the Chief Executive
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Support with timely production of relevant minutes, reports, action summaries and follow ups alongside the Executive Assistant to the Chief Executive and Head of Governance
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Coordinate travel, venue bookings and accommodation for Board, Committees and Councils where appropriate
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Provide administrative support to the Royal Charter project
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Work closely with the Head of Governance to ensure relevant information is shared with third parties or stakeholders
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Oversee the formatting and editing process associated with key documents, in line with branding guidelines;
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Develop and maintain effective electronic filing systems ensuring that information is kept securely and is accessible as appropriate;
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Attend physical meetings at locations within the United Kingdom, as required;
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Undertake other tasks or projects that may arise;
Business Administration
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Providing cover and administrative support to the Executive Assistant to the Chief Executive and Personal Assistant in any absence or when the needs of the business demand
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Coordinating electronic diaries;
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The coordination and business arrangements for College of Paramedics meetings, including serving as a Secretariat for meetings, various established or short-term functions of the College. This includes but is not limited to preparing agendas, taking minutes, action logs, sourcing venues, liaising with delegates, booking travel and accommodation, catering, sourcing audio visual equipment and facilitating remote attendance, collating meeting documentation, recording minutes and /actions;
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Assist with the co-ordination of General Enquiries received by the College of Paramedics over the phone or via email/dedicated mailbox, including tracking responses to ensure all enquires are dealt with in a timely manner;
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Undertake and complete an ongoing development review process, set by, and reviewed on an ongoing basis.
COLLEGE OF PARAMEDICS VISION
To inspire and enable all paramedics to participate in the profession within an environment based on saf...
Read moreThe client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
About AREF:
The Africa Research Excellence Fund (AREF) is dedicated to nurturing, mentoring, and supporting a community of researchers across Africa to become leaders in tackling global health challenges. Our focus is on supporting emerging health researchers within the first six years post-PhD to foster Africa as a hub for global science and research.
Role Overview:
As a Trusts and Major Gifts Fundraising Officer, you will play a pivotal role in increasing engagement, interest, and financial support from trusts, foundations, and major donors. You will manage and cultivate existing relationships while also identifying and developing new opportunities to secure funding for AREF’s impactful work.
Key Responsibilities:
Trusts and Foundations (70%):
• Manage and expand the portfolio of five and six-figure trust and foundation supporters, fostering personal relationships where possible.
• Research and identify potential trust and foundation partners aligned with AREF’s mission.
• Develop high-quality written proposals to secure both restricted and unrestricted funding.
• Collaborate with colleagues to ensure timely submission of proposals, budgets, and reports.
• Implement stewardship plans to thank donors and maintain strong relationships.
Major Donors (20%):
• Collaborate with the Head of Fundraising to identify and cultivate potential major donors.
• Develop bespoke cultivation and stewardship plans for major donors.
• Support the delivery of updates, reports, and events to engage high net-worth individuals.
Strategic Support (5%):
• Maintain donor database and filing systems to enable data-driven decisions.
• Contribute to strategic planning and budgeting processes.
• Monitor income against targets and KPIs, providing regular updates to management.
• Stay informed about developments and trends in fundraising.
Person Specification:
Skills and Experience:
• Proficiency in fundraising principles and methods for trusts, foundations, and/or major donors.
• Strong prospect research and donor stewardship skills.
• Excellent written and verbal communication skills.
• Ability to build relationships with diverse stakeholders.
• Financial management skills and familiarity with budgeting.
• Proficiency in Microsoft Office suite.
Working Style:
• Collaborative, supportive, and enthusiastic team player.
• Flexible, proactive, and resilient in a changing environment.
• Strong negotiation and diplomacy skills.
• Organised, reliable, and detail-oriented.
General:
• Passionate about AREF’s mission and values.
• Logical thinker with problem-solving abilities.
• Ability to work flexibly and adapt to changing demands.
• Proactive, self-motivated, and able to meet deadlines.
Additional Desirable Experience:
• Experience with Salesforce or other fundraising databases.
• Previous work in a busy fundraising team.
• Experience in an international development organization.
If you believe you possess the necessary skills and experience and are passionate about making a difference in global health research, we encourage you to apply.
Salary: upto £35,638 (depending on experience)
Location: Home working with occasional travel to London for meetings
Previous applicants need not apply. AREF reserves the right to make an appointment before the closing date and will arrange interviews when they receive strong applications.
Application Deadline: noon, Wednesday 20th March, 2024
To find out more about AREF and the role, please download a copy of the recruitment information pack.
AREF’s Mission is to nurture, mentor, and support a community of researchers across Africa to become research experts and leaders, capabl...
Read moreActively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Core work of this new permament part-time role will include day-to-day finance activities ranging from cash counting and raising customer invoices to paying supplier invoices and maintaining the cashflow forecast.
Job Purpose
- To support the work of the Finance Manager
- To work co-operatively with other members of the Cathedral team of staff and volunteers, deliver effective and seamless finance management of Cathedral activities; and
- To work with individuals and organisations booking our spaces to ensure timely invoicing and receipt of income.
You’ll be working alongside other members of our staff including Ministry Team and volunteers as we seek to fulfil the plans laid out in our Vision and Strategy to increase our impact as a Cathedral and community hub while improving our financial sustainability through commercial events and fundraising.
Person specification
Essential
- AAT Level 2-4 qualification or equivalent.
- Experience of Sage accounting software or similar software package.
- Good proven IT (Microsoft 365) and administrative skills.
- Highly organised, detail orientated.
- Excellent written and verbal communication skills.
- Proven ability to work as part of a diverse and inclusive team and under own initiative.
- Flexible, proactive and adaptable approach to working in a busy Cathedral.
- A flexible attitude and willingness to take on a range of duties including working alone and under pressure.
- An open and welcoming attitude to all including volunteers and members of the general public.
- Empathy with the beliefs and values of the Christian Faith and the aims and objectives of the Church of England.
Desirable
- Experience of working with digital platforms e.g. booking and CRM systems and websites.
- A keen interest in Cathedrals as a place to enrich the lives of people from all backgrounds.
- Experience of working in an environment where paid and voluntary staff operate side by side.
Benefits of working at Portsmouth Cathedral:
- Holiday - a generous annual leave allowance, pro rata, based on 25 days plus two 'given' days over Christmas and all statutory public holidays.
- Pension - generous employer pension contributions of 7% (1% employee contribution)
- Flexible working arrangements considered
- Commitment to professional development and training
- Cash health plan through Health Shield
Safeguarding - The Cathedral takes the safeguarding of children and vulnerable adults very seriously and practices Safer Recruitment for all roles (both paid and voluntary), enhanced DBS for specific roles and face-to-face or online training as required.
Portsmouth Cathedral is an Equal Opportunities Employer and a member of Inclusive Church.
Candidates are requested to submit a recruitment monitoring form following instructions in the Application Pack.
Portsmouth Cathedral:
a beacon and safe haven, anchored in Jesus Christ
For centuries Portsmouth Cath...
The client requests no contact from agencies or media sales.
About us:
The Humane League UK is a charity ending the abuse of animals raised for food by influencing the policies of the world's biggest companies, demanding legislation, and empowering others to take action.
We're a mission-driven, energetic team focused on problem-solving and effective teamwork, and have grown significantly over the last few years.
Thanks to our effectiveness, The Humane League has been named Top Charity by the independent evaluator Animal Charity Evaluators for every rating period since 2012.
THL UK is an equal-opportunity employer. We are committed to furthering equity and inclusion, and we value diversity. We seek people from a wide range of backgrounds who will bring a fresh perspective to the team, not just because it is the right thing to do, but because it makes us stronger.
We make employment decisions by matching our organisational needs with the skills and experience of candidates, irrespective of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, neurodiversity, age, or veteran status.
We are proud to be a Disability Confident Committed Employer, demonstrating our commitment to recruiting, retaining, and supporting disabled people and people with health conditions, based on their skills and talent.
You can read more about how The Humane League UK is working on Diversity, Equity, and Inclusion on our website.
If you have any questions or concerns regarding accessibility, please contact us via our website and we will be happy to discuss, via email or telephone, reasonable adjustments that you may require throughout the process.
The position:
The primary focus of the position is to support the operational side of the organisation and the Managing Director. You’ll need to be good at multitasking and highly collaborative.
You will work closely with other department team members to facilitate support for the wider team. This role will report to the Head of Operations, whilst working closely with the Managing Director.
We will be holding a webinar on Tuesday 9th April at 7pm BST for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Alison McCants, Head of Operations and Emily Brennan, Operations Coordinator. If you’re interested, please register by following the apply button which will take you to our website.
A recording of the webinar will be available within 48 hours after the end of the event.
Hours:
This is a part time position of 28 hours per week over 5 days (or some of these days) with the working pattern to be agreed with the successful candidate.
From 1st July 2024 we are piloting a four day working week across the whole of the UK organisation. This pilot is planned to run for 12 months, at which point a decision will be made by our Board of Trustees as to whether this will become permanent. Success of the trial relies on the organisation being able to achieve the same or improved level of impact in four working days as five, with staff experiencing either the same or improved levels of wellbeing.
During the four day week pilot, working hours for this position will be reduced proportionately to 22.5 hours per week, spanning Monday to Thursday (or some of these days), with no reduction in salary. This will be a temporary change to the contractual terms with the successful candidate. The appointed person must be prepared to increase their working hours to 28 hours per week if a return to a five-day working week is decided.
Who you are:
You will be someone who enjoys supporting others in an administrative role and is happy to get involved in a wide variety of people and operations-related tasks. This role will require flexibility, a keen eye for detail, and good problem solving skills.
You have the ability to handle sensitive information and will work closely with the Operations team and Managing Director to uphold and continually improve our governance & processes.
You’ll be able to work independently and as a member of a team in a fast-paced environment and be excellent at prioritisation and managing multiple tasks effectively and efficiently.
Primary Duties:
Administrative (30%)
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Supporting the Operations team with a variety of administrative tasks relating to people, systems, finance, governance, and compliance
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Organising purchasing of products, equipment and subscriptions as the team requires
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Managing the subscription renewal calendars, ensuring timely review for renewals
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Provide logistical support for whole team meetings, events and workshops, budgets and quarterly reports
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Support the order of the team drive, organising items as needed and responsible for helping maintain the UK naming conventions across the team
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Keeping track of hardware and fixed assets
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Administrative support for other departments as necessary, such as supporting logistics of departmental workshops and retreats
Team meeting and support (35%)
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Manage System user-guides, How To guides & Best Practice guides
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Monitor and manage the main organisational email inbox, triaging to other departments and handling enquiries and responses directly where possible
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Remotely host whole team meetings, Diversity Equity and Inclusion discussions, weekly reflections, and wellbeing sessions (guidance and support will be provided)
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Booking meetings and coordinating travel requirements for national and international travel
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Assisting with the daily management of operational activities
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Support Lead People Operations Coordinator as required with hiring practices, such as listing jobs externally, administration related to interviews and adding transcripts and proofreading closed captions for job webinars
Executive Assistant support (35%)
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Support the Managing Director, helping with information requests, internal and external communications, board papers, scheduling, meeting preparation, minutes, updating Asana tasks and timelines, administration and expenses
In addition:
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Attend conferences, as required
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Participate in team meetings including note-taking and facilitation
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Attend in-person workshops 2 - 3 times a year
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Help us make THL UK an inclusive workplace where employees and supporters are proud to be members of the movement
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Demonstrate commitment to creating a stronger and more effective animal protection movement through inclusion and belonging, recognising the need for all of us to do better for social justice on a personal and organisational level
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Perform any other duties assigned by the Head of Operations and Managing Director
Key Competencies:
Team player: You value the benefits of teamwork, making your contribution confidently within the team. You are comfortable working with staff from different teams.
Multi-tasking: You have the ability to get a number of tasks completed at one time. This role requires being able to handle a multitude of different tasks, often simultaneously delivering them on time and to a high standard.
Accurate: With a keen eye for detail you are able to deliver accurate work.
Organised: You are a forward-thinker who works on your own initiative, meeting objectives and tight deadlines under pressure.
Initiative: Can work autonomously on a range of varied tasks and projects, with the ability to assess and initiate things independently. You have the ability to spot problems that others may not have noticed need solving, and take the lead without requiring support.
Nimble: You are able to thrive in a decentralised, fast-paced team environment, with the ability to learn and understand new things quickly. Given the nature of this role, you can pivot on the spot to adapt to changing priorities.
Good to know:
You will have access to:
- A fully remote work environment and team (all equipment is provided)
- A pro rata share of 25 days leave plus Public Holidays (reduced proportionately during four day week trial)
- Flexible working hours
- A workplace pension
- An annual learning and development budget
- Support for mental and physical wellbeing
- £25 per month reimbursement towards home working costs
At The Humane League UK, animal welfare is at the forefront of our everyday work and as such, many of our employees are vegan by personal choice. All of our events and workshops offer only plant-based meals. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
We are looking to speak to a wide range of candidates with diverse backgrounds - #NonGraduatesWelcome
Our employees all work remotely but still enjoy a supportive, collaborative environment.
For our salaries to be fair, transparent and equitable we want to provide a system that delivers a competitive salary in the market and could eliminate potential biases in compensation (such as the gender pay gap). For more information about the Operations Administrator salary please the attached document.
All applicants need to be:
- Fluent in written and spoken English.
- Live and have the right to work in the UK (we are unable to consider applications from those without the right to work in the UK).
- Committed to our mission to end the abuse of animals raised for food.
The Process:
All applicants will be contacted within one week of the closing date to let you know if you have been successful in reaching the next stage.
Our full interview process comprises of the following stages:
- A skills test to give us an opportunity to see your skills in action (completed remotely).
- Join an online interview (via video call) so we can learn more about each other.
- Final Interview (via video call as above)
For full details of our recruitment process please see the attached document.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Office and Governance Co-ordinator
Location: London Southwark
Contract: Permanent, subject to funding
Hours: 32 hours per week worked over 4 days
Starting salary: £27,445
We have an exciting opportunity for a motivated and experienced individual to join our dedicated support team. As Safer London enters a dynamic new stage of development, we are looking for someone to ensure our office runs smoothly and to support our Board of Trustees as they oversee our work helping to improve the lives of young Londoners.
Are you familiar with the environment in which youth charities operate? Are you committed to social justice, equity, and inclusion? Are you motivated to provide an agile, responsive support service across the office and governance functions of the organisation? If yes, then you could be who we are looking for.
Who we are:
Safer London is a charity working with young Londoners and families who are affected by violence and exploitation. We believe that when a child or young person comes to us they are just that – a child or a young person: we don’t define them by the issue that has brought them to us. By working alongside young Londoners, their families, and peers in the places where they spend their time, we can create a safer London not just for them but for everyone.
About the role:
As the Office and Governance Co-ordinator, you will be responsible for:
- Ensuring the smooth running of our office in Southwark, SE London, including opening the office up in the morning, maintaining stationery supplies and keeping up to date records of all of our devices and to whom these have been issued.
- Booking meeting rooms for a range of meetings and checking bookings against invoices.
- Booking cabs and couriers and checking bookings against invoices.
- Preparing Board meetings, including booking meeting rooms as needed and organising refreshments, drafting the agendas, collating meeting papers and producing accurate minutes of the meetings.
Please see attached Job Pack for further details.
What we offer:
Safer London continually reviews its pay and offers a competitive benefits package to all employees, including the following benefits:
- 4-day/32-hour work week from April 1st, 2024, with no impact on pay. This means that you will have a regular day off in the week with no impact on your pay
- Flexible Working: our Flexible Working Policy allows requests to work flexibly from the start of your employment
- New modern offices with a range of facilities to support tenants’ well-being
- A contributory Pension Scheme
- Enhanced family leave
- Interest-free Season Ticket Loans
- Cycle to Work Scheme
- Free access to a confidential 24/7 helpline service with a specialist range of support and information
- Death in Service Benefit
- Opportunities to develop and progress your career, including an extensive programme of learning courses
- Initial Annual Leave allowance of 28 days’ holiday, rising to 30 days after 3 years and 33 days after 5 years, plus bank holidays and other statutory holidays; part time employees receive a pro-rata entitlement. [NB: From April 1st the annual leave benefit will be pro rata in line with a 32-hour working week].
Additional Information:
Safer London is committed to safeguarding and promoting the welfare of children and young people, and we expect anyone who works and volunteers with us to share this commitment. As part of this commitment, we will request a DBS (Disclosure & Barring Service) check, as well as references covering the last five years, for the successful candidates.
We encourage people from all sections of our community to apply for jobs with us. We particularly welcome disabled, male and LGBTQIA+ applicants because these communities are currently under-represented in our workforce. We know that in order to make London a safer place for the young people that live here we need a diverse range of perspectives, experience, and knowledge.
Sound good? Here’s how to apply:
To apply for this role, complete the online Webrecruit application form which can also be accessed via the Safer London website or for further information about this role and working for Safer London, please refer to the Job Pack.
Please make sure you find the Job Description on the left-hand side of the Webrecruit page after you click ‘Apply Now’ or find it on Safer London’s Website.
As an agile working organisation, shortlisting will take place on a rolling basis and the closing date is subject to change at any time. Interviews will take place in person in our Southwark Office on Friday 15th March.
As part of the online application, you will be required to confirm you have read our Privacy and Cookie Policy and Safeguarding and Child Protection Policy.
Should you need any adjustments to the recruitment process, at either application or interview, or experience any technical issues when trying to access and/or complete the online application form, please find our contact information in the Job Pack.
We look forward to hearing from you.
Please note that we don’t accept CVs.
Safer London is not a sponsoring organisation for foreign nationals and you must be able to show proof that you have permission to live and work in the UK in order to be considered for this role.
The client requests no contact from agencies or media sales.