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JOB DESCRIPTION
Job title: Executive Assistant and Projects Coordinator
Contract: Part Time/4 days per week or full-time/5 days per week if preferable. Flexibility regarding working pattern. Permanent contract.
Salary: Up to £25,584 (4 days per week) and £32,000 (full time) and depending on experience.
Responsible to: Gestalt Centre CEO
Location: Hybrid working, remotely and in-person at London Kings Cross.
ABOUT THE ORGANISATION
We are the Gestalt Centre, an established not-for-profit therapy organisation supporting the mental and psychological wellbeing of individuals, groups and organisations.
We deliver a range of therapy, personal and professional development courses, alongside therapeutic services.
Gestalt is a relational, humanistic approach that helps people build meaningful relationships, navigate change and lead fulfilling lives.
Our work is grounded in the values of diversity, equality and inclusion; kindness, respect and working collaboratively together.
ABOUT THE ROLE
Purpose and Offer
We are looking for a highly organised, people-oriented Executive Assistant and Projects Coordinator to support our CEO and the workstreams she leads. This is a varied and rewarding role combining executive support, project coordination, governance and organisational development.
You will work closely with senior leaders and colleagues across teams, with strong support and opportunities to develop.
✔ Join a welcoming, purpose-led and dynamic organisation with collaborative, human-centred ways of working.
✔ Work closely with our CEO and Leadership Team in a varied role.
✔ Access coaching, support and development opportunities to grow professionally.
✔ Join the Gestalt Centre – a beacon of excellence in the therapy world.
✔ Enjoy significant flexibility and autonomy, hybrid working and an accessible central London location.
Areas of Work and Responsibility
Executive support to the CEO
· Provide administrative support to the Gestalt Centre CEO, ensuring effective diary management, scheduling, and administration of commitments.
· Organise and coordinate meetings, including supporting the drafting of agendas, collating papers and ensuring all necessary information is available in advance.
Leadership and governance coordination and support
· Coordinate Leadership Team, Board and sub-committee meetings, ensuring smooth end-to-end administration.
· Prepare, collate and circulate papers, working with the CEO and Leadership Team to ensure accuracy and timeliness and maintain good records.
Workstreams and projects coordination
· Coordinate and support projects and workstreams led by the CEO, including the short courses programme, marketing campaigns, organisational policies, business development and fundraising activities.
· Act as a central point of contact for cross-team activities and support priority initiatives by coordinating meetings, actions and follow-ups.
· Liaise with the CEO and Leadership Team to maintain workstream plans, tracking priority actions and progress.
Administration, systems and information management
· Maintain effective filling, records and document management systems.
· Support organisational databases and digital systems, and produce and format documents, presentations and reports as required.
Communication and stakeholder support
· Support internal and external communications on behalf of the CEO, ensuring tone, clarity and accuracy.
· Build and maintain effective working relationships across the organisation.
· Provide a professional and responsive point of contact for queries directed to the CEO’s office.
PERSON SPECIFICATION
Education, Knowledge, Skills and Experience
· Educated to degree level or equivalent, with good numeracy and literacy skills.
· Experience providing executive or senior administration support to senior leaders, managing priorities and coordinating activities in a dynamic, busy environment.
· Experience coordinating projects, workstreams or organisational initiatives, including tracking actions, timelines and delivery.
· Strong organisational and planning skills, with excellent attention to detail.
· Excellent written, verbal communication and interpersonal skills.
· Confidence using databases, digital systems and information management processes.
· Able to work collaboratively and independently, using own initiative.
· Preferably experience working in a not-for-profit, charity, educational or therapy setting.
Personal and professional attributes
· Flexible, proactive and solutions-focused, working with kindness and respect.
· Calm, confident and adaptable, with the ability to anticipate needs and work with tact, diplomacy, discretion and integrity.
· Reliable and resilient, able to work effectively both as part of a team and independently with minimal supervision.
· Comfortable working remotely and happy to be in the office once or twice a week.
For a full job describtion, please see the document attached. And if it sounds like you - we'd love to hear from you!
OUR VISION is a world were meaningful and fulfilling relationships lead to wellbeing and positive change in people’s lives.
The client requests no contact from agencies or media sales.
Could you be the person who helps make brilliant fundraising happen behind the scenes?
Natasha’s Foundation, the food allergy charity, is looking for an experienced, highly organised and personable Fundraising & Supporter Care Coordinator to join our small and ambitious fundraising team.
We’re a passionate, energetic and friendly team, united by a determination to make a real difference. We work hard, move quickly and have big ambitions for a small charity – but we also really value the way we work together. Everyone brings something different, ideas are welcomed, people support one another and there’s a genuine sense of excitement about what we can achieve.
This is a varied role for someone who loves working with people, takes real pride in getting the detail right and is equally comfortable supporting a donor, working with data or helping a busy fundraising team stay one step ahead.
You’ll be at the heart of our fundraising operation: providing warm and thoughtful supporter care, supporting individual giving, helping us make the best use of our Beacon CRM, producing accurate fundraising and income information, and supporting proposals, reports, communications and fundraising resources.
We’re looking for someone who is warm, organised, numerate and confident with data, with excellent attention to detail and practical experience of using Beacon CRM. Just as importantly, we’re looking for someone who will enjoy being part of our team – someone positive, proactive and willing to get stuck in.
You’ll be joining Natasha’s Foundation at an exciting point in our journey. We are working to improve the lives of people with food allergy through education, campaigning and pioneering medical research, with one hugely ambitious goal: a future without food allergy.
If you enjoy making things work brilliantly, care about giving supporters a great experience and want to bring your skills and energy to a charity where your contribution will genuinely be noticed and valued, we’d love to hear from you.
20 hours per week | Home-based | £32,000–£34,000 FTE
Please apply through Charity Jobs only by sending your CV and a cover letter specific to this role.
Deadline for receipt of applications is midnight on 20 September.
Telephone screening interviews will take place on 25 September.
Face to face interviews will take place on 7 October in London.
Natasha’s Foundation is the food allergy charity, driving pioneering research, education and change to create a future without food allergy.
The client requests no contact from agencies or media sales.
Mission Aviation Fellowship (MAF) is seeking an organised and creative MAF in the Community (MiC) Resourcing Coordinator to support our vital resourcing and community fundraising work across the UK.
This is a rewarding opportunity for a dedicated administrator to use their skills to equip our staff, volunteers and church representatives, helping them inspire new donors and supporters to get behind our life-changing work.
Location: Folkestone or Glasgow (with hybrid working)
Contract: 12 month, fixed-term maternity contract
As an MAF in the Community (MiC) Resourcing Coordinator, you will support the day-to-day delivery of MiC UK’s resourcing and community fundraising activities.
Working under the direction of the MiC Resourcing Lead, you will help develop and maintain engaging resources for churches, volunteers and other stakeholders, ensuring they have the materials and information they need to promote MAF and attract new donors and supporters.
You will also support the development of community fundraising plans, campaigns and supporter engagement, providing groups and individuals with resources and advice to help maximise fundraising income and attract new supporters.
Additionally, you will:
- Gather content for quarterly MiC Church newsletters
- Update volunteer, website, e-news and social media content
- Help develop new church and audience engagement resources
- Assist with the planning and delivery of MiC UK events
- Manage queries and meeting and speaking engagement paperwork
About You
To be considered as an MAF in the Community (MiC) Resourcing Coordinator, you will need:
- Experience in an administrative role
- Experience of working in an office environment
- Proficiency in Microsoft applications
- The ability to communicate positively, assertively and sensitively within a cross-functional team environment
- An efficient and organised approach
- The ability to manage multiple deadlines and priorities
- Excellent attention to detail
- The ability to work on your own initiative
- Creativity and innovation
- At a minimum, A-levels or equivalent experience
About Us
Mission Aviation Fellowship (MAF) is a Christian organisation that uses light aircraft to deliver practical help, physical healing and spiritual hope to some of the world’s most remote and inaccessible communities.
For 80 years, MAF has been working in partnership with hundreds of other organisations to enable access to medical care, education, livelihood training and long-term support in over 24 low-income countries.
They believe that every community, however remote, should have access to the essentials of life – that’s why MAF’s flights are a lifeline, not a luxury.
The Benefits
- Salary of £28,701.28 per annum
- Annual leave entitlement of 22 days per year plus 8 paid public holidays per year
- Non-contributory pension scheme (10% of salary); employees may make voluntary additional contributions
- Death in service payment
- Flexible working policy
- Access to our Employee Assistance Programme
This is a rewarding opportunity for an organised administrator with experience to join our purpose-driven Christian organisation.
You’ll enjoy a varied role spanning resourcing, community fundraising, events and communications, giving you the chance to broaden your experience, put your creativity to great use and develop a diverse range of skills.
Perhaps most rewarding of all, your work will help equip the people who champion MAF across the UK, supporting them to reach new audiences and inspire more people to get behind our life-changing work around the world.
The client requests no contact from agencies or media sales.
Job Summary
This Volunteering Coordinator is a new position that will directly support the management of our volunteers, the projects they work within and how they engage with people experiencing homelessness. Volunteers are integral to our projects year-round and contribute to our strategic goals around community power and solidarity. Our projects range from Christmas events, engagement projects, prevention initiatives and supporting fundraising campaigns.
This Volunteering Coordinator will be instrumental in the recruitment, onboarding, welfare and on-going support of our volunteers, some of whom also use our services. They will be passionate about people and enjoy working closely within our project teams to ensure volunteers have the best possible experience.
Key responsibilities
As the Volunteering Coordinator is a new role for Caring in Bristol, certain elements will evolve as the position embeds into the team. However, the key focusses will be to:
Recruitment of volunteers
Promote volunteering opportunities across the city
Target potential volunteers who support our mission and values, have appropriate skillsets, and represent groups who are representative of the clients we support and align with our strategic Equality, Diversity and Inclusion goals
Through a variety of promotional tools create and distribute volunteer recruitment assets for Caring in Bristol marketing channels to spread CiB volunteering opportunities
Attend volunteering recruitment events and engage with prospective volunteers
Work with Income Generation colleagues to build a base of engaged and informed volunteers to support fundraising events and activities in the community
Develop and deliver the volunteer application process
Conduct reference and DBS checks for new volunteers where required
Volunteer Retention
Update and develop our volunteer induction programme with project staff embedding the values of the charity as well as an understanding of homelessness in our city
Provide pastoral guidance to volunteers, to ensure they feel heard and supported
Get to know our regular volunteers and work alongside them to understand the best way to motivate and engage them in their roles
Attend the projects on a regular basis
Work with CiB Safeguarding Leads to uphold the safety and safeguarding of volunteers and our service users in the development and management of volunteering in the organisation
Escalate volunteer complaints or disciplinary issues to project managers and senior management as appropriate
Manage communication with our volunteer groups, including curating a regular newsletter to keep volunteers informed about our work
Administration - Volunteer Management & Development
Working alongside our Corporate and Community Coordinator, manage opportunities for groups of corporate volunteers within the organisation
Update volunteer-facing documentation and policies including the Code of Conduct, ensuring they are implemented consistently across Caring in Bristol volunteering
Become the organisation's administrator/key user for the volunteer management database.
Provide administrative support to ensure volunteers receive any out-of-pocket expenses
Support Caring at Christmas volunteer allocations and project-specific communication
Work as part of the Caring at Christmas on-site management rota
Manage the central volunteer email inbox, consulting with project teams where necessary to ensure queries are managed in an appropriate and timely fashion.
#Volunteer #Volunteering #Coordinator #Caring in Bristol #Homelessness #Bristol
The client requests no contact from agencies or media sales.
The Fundraising and Relationships Coordinator will play a key role in fundraising The role has two key purposes, to increase Derbyshire Mind's income through a range of fundraising activities, and to expand Derbyshire Mind's online and promotional activities to support fundraising.
The above will be through proactively seeking new fundraising individuals, groups and opportunities, building and maintaining relationships with all donors, and developing and delivering a calendar of key fundraising events for Derbyshire Mind.
This will also include online promotional work, such as updating the website and social media activity, as part of the wider team.
For everyone in Derbyshire to have good mental wellbeing and to live their best life.
The client requests no contact from agencies or media sales.
Are you currently working in sales, marketing, or a fundraising role and looking to transition into the charity sector, where your skills can make a real difference? Do you enjoy building meaningful connections to create a positive impact? If so, this could be the perfect opportunity for you!
Here at Rainbows Children’s Hospice, we provide specialist palliative care and end-of-life support to 1,000 babies, children, and young people living with life-shortening conditions, as well as approximately 3,000 families, siblings, and carers, across the East Midlands. Simply put, we’re here to brighten short lives and support families, wherever they are.
Rainbows relies on the incredible generosity of our donors, supporters, and fundraisers to operate. Without their contributions, we would only be able to open for seven weeks a year. To strengthen and grow these vital relationships, we are expanding our Acquisition Team.
As an Acquisition Executive, you will play a pivotal role in growing our supporter base and driving income to ensure we can continue to provide our essential services. Your role will focus on identifying and engaging with new donors and supporters across a variety of fundraising channels to build strong relationships and encourage long-term involvement with Rainbows.
Location: Hospice-based.
Hours of work: Monday and Friday 9:00pm – 5:00pm
About the role
Some of the key responsibilities include (but not limited to):
· Develop and implement strategies to attract new donors and supporters, ensuring income growth across various fundraising channels (face to face, direct mail, telemarketing and digital).
· Build and maintain professional relationships with key stakeholders, fostering strong connections to secure ongoing support.
· Work collaboratively with internal teams to align acquisition efforts with wider organisational goals.
· Analyse data and monitor performance metrics to ensure acquisition targets are met, identifying areas for improvement and innovation.
· Further responsibilities in the role of a Acquisition Executive at Rainbows, can be found by downloading the Job Description.
About you
· You have experience in sales, marketing, or public fundraising, with a proven ability to engage and inspire potential supporters.
· You’re an excellent communicator with strong interpersonal skills, able to build meaningful and lasting connections.
· You’re results-driven, with a strategic mindset and the ability to identify opportunities for growth.
· Experience in fundraising or the charity sector is desirable but not essential—what matters most is your enthusiasm, drive, and commitment to making a difference.
Further requirements can be found by downloading the Person Specification
Join Our Team and Make a Difference!
The client requests no contact from agencies or media sales.
We're looking for a Regional Manager to provide tactical and operational leadership across a portfolio of The Wave Project delivery locations in the South West, ensuring children and young people receive safe, high-quality and consistent Surf Therapy services.
Rather than delivering programmes directly, the Regional Manager enables high-performance through effective management, coaching and development of Project Coordinators, with accountability for safeguarding, quality assurance, finance, partnerships and local/regional fundraising.
The role plays a key part in increasing organisational capacity by providing visible and effective regional leadership and improvements, enabling senior Operational leadership to focus on strategic priorities across the charity.
Work closely with the Head of Operations and colleagues across Fundraising, Finance, Marketing and Research & Impact to support organisational sustainability and strategic ambitions.
Collaborate with the Head of Operations to deliver on individual projects and pieces of work that are requirements for delivery.
The client requests no contact from agencies or media sales.
Join SafeLives and help transform the response to domestic abuse across the UK
As our Lead Trainer and Assessor, you will play a key role in equipping professionals across policing, health, social care, housing, education, the specialist domestic abuse sector and beyond with the skills, knowledge and confidence to provide effective responses to domestic abuse. Through the development and delivery of high-quality training programmes, you will help ensure that victims, survivors and their families receive the right support at the right time.
Working closely with colleagues across the Training and Development Team, associate trainers, commissioners and external partners, you will lead on the delivery, assessment and quality assurance of accredited and non-accredited training programmes. You will develop engaging training materials that place lived experience at the heart of learning, support the development of new training offers in response to emerging sector needs, and contribute to SafeLives' reputation as a leader in domestic abuse training and professional development.
We're looking for someone with excellent facilitation, communication and relationship-building skills, alongside strong knowledge of domestic abuse and experience of working with victims, survivors and their families. You'll be confident delivering training to a range of audiences, committed to creating engaging learner experiences, and motivated by the opportunity to improve practice and outcomes for those affected by domestic abuse.
This is an exciting opportunity to join a collaborative and values-led organisation where bravery, inclusivity, rigour and humanity are at the heart of everything we do. An understanding of the complexities of domestic abuse, multi-agency working, and the importance of placing survivor voice and lived experience at the centre of our work is essential.
About SafeLives
We are SafeLives, the UK-wide charity dedicated to ending domestic abuse, for everyone, for good.
We work with organisations across the UK to transform the response to domestic abuse. We want what you would want for your best friend. We listen to survivors, putting their voices at the heart of our thinking. We look at the whole picture for each individual and family to get the right help at the right time to make families everywhere safe and well. And we challenge perpetrators to change, asking ‘why doesn’t he stop?’ rather than ‘why doesn’t she leave?’ This applies whatever the gender of the victim or perpetrator and whatever the nature of their relationship.
Last year alone, we delivered more than 700 sessions to over 15,000 learners across the UK in policing, health, housing, justice, education and the specialist sector. And we have reached 90,000 adult and 100,000 child survivors through programmes designed and delivered with partners.
In the last 9 years, close to 7,000 perpetrators have been challenged and supported to change through flagship interventions developed by our Drive Partnership and the programme continues to expand year on year.
Together we can end domestic abuse. Forever. For everyone.
Benefits
How to apply
If you believe you have the qualities we have described, please look over the full job description and submit your CV and cover letter by 9am on 5th October. As part of our commitment to become a Disability Confident Committed employer we are happy to accept alternative applications such as video, voice note etc.
The client requests no contact from agencies or media sales.