Ea support to chair and ceo executive assistant jobs
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Responsibilities
Executive Assistant to the CEO
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Manage the CEO’s diary, travel arrangements, and general administration (supporting the wider team where needed).
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Manage the CEO’s inbox and LinkedIn messages: triage, prioritise, and draft responses on their behalf where appropriate.
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Support the CEO in engaging with key stakeholders, including funders, trustees, and partners.
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Prepare communications on behalf of the CEO, including blog posts, social media content, and internal updates.
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Identify speaking events and provide briefings for events
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Represent the CEO in meetings, where agreed, and ensure follow-up actions are captured and completed.
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Manage and support cross-organisational projects with multiple stakeholders.
Provide occasional administrative support to the wider team during peak periods.
Board & Governance Support
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Manage Board of Trustees engagement and communications.
Coordinate Board meetings, including preparing agendas, collating and distributing Board papers, and taking minutes. -
Support governance procedures and ensure records are maintained in line with compliance requirements.
Office Management & Team Support
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Oversee smooth running of the London office, including supplies, facilities, mail, and liaising with suppliers.
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Support the Head of People and Culture with HR administration, recruitment coordination, and onboarding.
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Organise and coordinate team events and activities, including away days.
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Help maintain key organisational systems, processes, and documentation.
What we’re looking for
We know not everyone will meet every requirement, but we’re looking for someone who can bring most of the following:
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Proven experience in an EA, PA, or senior admin role, ideally supporting a CEO or senior leadership team.
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Strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.
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Excellent written and verbal communication skills, with the ability to adapt tone and style for different audiences.
Confident building relationships at all levels, from team members to trustees, funders, and partners. -
Discretion and sensitivity when dealing with confidential information.
Proactive problem solver who can anticipate needs and take initiative. -
Comfortable influencing and coordinating colleagues to deliver on shared goals.
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Strong digital skills, including using Google Workspace, and online collaboration tools such as Monday, Salesforce and Slack.
Person Specification
Essential skills and experience
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Proven experience in an EA, PA, or senior administrative role, ideally supporting a CEO, Director, or senior leadership team.
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Excellent organisational skills, with the ability to prioritise competing demands and manage multiple projects at once.
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Strong written and verbal communication skills, with the ability to draft clear, professional correspondence and adapt style for different audiences.
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Confident relationship-builder, able to engage effectively with colleagues at all levels, trustees, funders, and external partners.
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High level of discretion and integrity when handling confidential information.
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Proactive problem-solver, able to anticipate needs, spot issues, and take initiative.
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Comfortable coordinating colleagues and holding others accountable to deadlines.
Strong digital skills, including Google Workspace (Docs, Sheets, Slides), and familiarity with collaboration tools such as Slack, Monday, and Salesforce (or similar CRM).
Desirable skills and experience
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Experience supporting a Board of Trustees or similar governance body, including preparing papers and taking minutes.
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Experience working in a charity, social enterprise, or purpose-led organisation.
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Understanding of governance and compliance requirements.
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Event coordination experience (e.g. team away days, workshops, or external events).
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Experience creating or improving processes, systems, and documentation.
Personal attributes
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Highly organised and detail-oriented, with a calm and professional approach.
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Flexible and adaptable, able to manage shifting priorities with ease.
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Collaborative and team-oriented, willing to “roll up your sleeves” when needed.
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Confident, approachable, and comfortable working with senior stakeholders.
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Motivated by Hatch’s mission to create a fairer society by supporting underrepresented founders.
Registered Charity 
11 - 20
The client requests no contact from agencies or media sales.
Thank you!
This assignment will be fulfilled at 30 hours per week across Monday–Thursday. The successful applicant will be required to visit the charity's Twickenham office at a minimum of once per week.
Fowler’s Syndrome UK (FSUK) is the only charity in the world dedicated to women (and afab) with Fowler’s Syndrome or Chronic Idiopathic Urinary Retention; a life-changing and poorly understood bladder condition that causes full or partial urinary retention.
The CEO is looking to appoint a highly organised, pragmatic, and detail-focused professional to deliver executive, project and governance support on an initial fixed-term contract of 1 year.
In this vital role, you will harness your initiative as you provide proactive PA support to the CEO and Chairs of the medical and trustee boards, while delivering project and event coordination across FSUK’s core programmes.
Excitingly, alongside executive and governance administration and support and ensuring that the charity maintains the highest standards of compliance and record-keeping, you will also be responsible for project management of two major initiatives such as FSUK’s flagship CURATE consensus project, alongside their annual two-day conference. From coordinating clinicians and steering groups, to managing logistics, guest travel, supplier liaison, and on-the-day delivery, you’ll ensure these complex projects run efficiently. You will also assist with grant applications, research activity, and the production of project trackers and reports.
Are you inspired by the prospect of coordinating projects and events, and do you flourish when responsible for a broad portfolio of work?
Being exceptionally well-organised, confident in managing multiple priorities, and able to communicate professionally with a wide range of stakeholders is crucial for the success of this post. You’ll need to have excellent project management, written skills, proficiency in MS Office, and the discretion to handle sensitive information. Experience with grant applications, safeguarding, or working in a charity, healthcare, or academic setting would be advantageous, though not essential.
Lived experience of Fowler’s Syndrome is not essential but would be a welcome bonus!
If you’re eager to play a vital role in nurturing FSUK’s patient community, enhancing the digital presence of a growing charity that ensures women living with Fowler’s Syndrome feel supported and connected, we’d love to hear from you.
Fowler’s Syndrome UK welcomes applications from people of all backgrounds and especially anyone with lived experience of FS. We actively encourage interest from racially and culturally minoritised individuals, those who are neurodivergent, part of the LGBTQIA+ community, or living with a disability.
Please get in touch if you would like to talk to us about any support that you may need in completing an application.
Please apply with an up to date CV and a tailored cover letter that reflects your suitability and interest in this opportunity.
