The Executive Assistant role is a key support to Stewardship’s CEO and five person leadership team by assisting the leadership team and trustees operate effectively in their leadership, governance and external promotion of Stewardship and its charitable objectives.

The role will involve organising and coordinating the team’s schedule by organising key external and internal meetings, administrative support to the senior team as well as communicating with key stakeholders on behalf of both the CEO and Leadership Team. 

A key part of the role will also be acting as the focal point for the Chair and other non-executive trustees in their support for Stewardship.

The role requires a proactive team player who engages with and supports the work of the leadership of the organisation. Someone who can balance the need to use their own initiative while taking direction from a variety of senior staff to deliver the best outcomes for the organisation.

If you like working in a dynamic fast moving Christian team, dealing with all varieties of people and moving effortlessly from basic administration to organising complex and sensitive events this role is perfect.

Main responsibilities and duties include, but will not be limited to:

• proactively manage the CEO’s complex and varied diary focused on external relationships and provide similar diary and administrative support to the Leadership Team when necessary; coordinate domestic and overseas travel for the CEO and Leadership Team;
• act as the key contact point for the CEO and Leadership Team, handling correspondence and external enquiries and responding on their behalf, and assisting in preparing and managing communications to the wider staff team, Trustees or key clients, where appropriate;
• Be the point of contact for the chair and trustees including organising the Stewardship Trustee Council and its committees on a quarterly cycle (including two further boards: Lamb’s Passage Holdings and Stewardship America). This includes: coordinating attendance, distributing papers, undertaking some Company Secretary duties and writing the minutes of the meetings. Less regular duties include updating the Trustee Handbook, coordinating any Trustee recruitment processes and organising the annual trustee retreat.
• prepare agendas, papers, and presentations for key internal meetings, including monthly Extended Leadership Team, quarterly All Staff meetings and an annual staff retreat;
• carry out special projects for the CEO and Leadership Team, to help achieve the strategic goals of the organisation;
• Occasionally provide additional support to the Reception & Hospitality Team when required.

Personal Assistant

We are looking for a PA to the Chief Executive who will provide high quality, effective, proactive and confidential administrative and governance support to the Chief Executive, Directors and Trustees to enable the delivery of strategic and operational objectives. This is a pivotal and varied role in which you will be involved at all levels of the charity.

Personal Assistant Responsibilities:

• Manage the Chief Executive’s incoming post and emails, ensuring Chief Executive is aware of priorities and take initiative to action these promptly
• Manage the Chief Executive’s busy diary, including complex travel arrangements, compiling detailed itineraries, expenses and preparing papers for meetings
• Carefully schedule all Leadership Team, Director Group, Board of Trustees and Finance & Resources Committee, and other governance meetings around quarterly reporting timeframes. To compile agendas and papers, produce minutes of a high standard and ensure actions are followed up
• Main point of contact for Trustees and the Chair of the Board
• Preparation of agenda to incorporate relevant reports and actions from previous minutes in consultation with the Chief Executive, Chair and other senior leaders
• Progressing actions on minutes, including ensuring prompt circulation to Board
• Liaise with those preparing papers for meetings to ensure they are available for distribution and distribute the agenda and papers prior to the meeting
• Attending and minute-taking all Trustee and Finance & Resources Committee Meetings and Leadership Team meetings

Personal Assistant Requirements:

• Experience of providing Personal Assistant support at a senior level
• Experience of diary management including arranging meetings, ensuring all appropriate documentation is available for those meetings and arranging travel and accommodation;
• Experience of building effective working relationships with stakeholders at all levels internally and externally;
• Track record of excellent written and verbal communications skills including the preparation of board papers or similar
• A confident and approachable communicator, able to communicate with people at all levels appropriately via email, letter, telephone, video conference and face to face;
• Able to work unsupervised on own initiative with the ability to prioritise and deliver competing tasks under tight deadlines;
• Able to write clear and accurate correspondence, minutes and papers appropriately tailored to the audience;
• Analytical skills and able to filter and prioritise information;
• Able to deal with issues of a confidential nature in a courteous and diplomatic manner

About Missing People:

Missing People is an independent charity that relies on donations. Our Vision is that every missing person is found safe.

Somebody goes missing in the UK every 90 seconds. We are a non-judgemental, highly skilled team of staff and volunteers working around the clock for everyone who needs us. We provide free 24-hour confidential support, help, advice by phone, email, text and online, including the opportunity to reconnect. We also coordinate a UK wide network of people, businesses and media to join the search when someone goes missing.

Location: Mortlake, SW London

Job Type: Part-Time, Permanent

Hours: 21 per week over 4 days

Salary: £23,000 to £29,000 pro rata, depending on experience

Closing date: 16th August 2020

You may have experience of the following: Personal Assistant, Executive Assistant, Senior Secretary, EA, Corporate Secretary, Senior Administrator, Senior PA, etc.

Ref: 93761

This sort of opportunity doesn’t come around very often.  Serving in a key leadership role at national Church level is a role worth taking a close look at.  Reporting to the Chair, you will work alongside the Board of Trustees as well as other key parts of the Free Church of Scotland at a national level - yet you will also support the work of our local churches across Scotland and beyond, and our international mission.

In leading the Central Office, you will shape and implement the Board’s ambitious strategy and priorities, in support of bringing good news to communities.  You will help people join things together, take initiative and pursue the direction of travel.  You will inspire people with your commitment and energy for the ambitions of the Church as well as your professionalism as a leader and manager.  You will understand what good governance is all about in leading an organisation, ensuring effective people management, financial management and risk management.

If you enjoy complexity, are in tune with our values and ethos, and are seeking a role that offers breadth and scope, the opportunity to influence within and beyond the Church, and, ultimately, help bring good news to people, we welcome your interest.  Please read our ‘Information for Applicants’.

Closing date: Wednesday 26 August 2020 at 12 noon

Assessment: Wednesday 16 September 2020

This post is subject to an Occupational Requirement that the post holder is a committed, active Christian under Part 1 of Schedule 9 to the Equality Act 2010.

We know that “place” – the neighbourhoods and communities where we live, love, work, study, care, volunteer and more – has always been a vital part of London life.  But if there was ever any doubt, the covid-19 crisis has brought this into sharp relief.  Without the support and connection with our neighbours, friends, volunteers, local businesses, local councils and local community groups it’s hard to conceive of how we would have made it through recent months.

At London Funders we’ve seen the importance of place-based funders, who know the communities and civil society groups in their area, and can ensure that funding quickly reaches the people who need it.  We’ve also seen the vibrancy of place-based giving schemes, who have been able to mobilise local people, funders, businesses and others to generate valuable funding and coordinate vital volunteering efforts.  It’s been an uplifting experience to work with people who are so committed to their places and communities, and we want to make sure that we’re supporting this energetic and effective response for the future – that’s where this new role comes in.

The new Director of Collaboration (Local) role is crucial to us in ensuring that the growing place-based giving movement is enabled to thrive, that networks of funders in local areas can collaborate to ensure effective distribution of funding, and that the expertise and learning from local collaborations informs our wider work as a team.  We need someone who can build trusting relationships across sectors and communities, bringing people together to help areas achieve their potential.  

If you’re interested in the role we’d love to hear from you.  You can find more detail in the information pack below, which includes links to where you can find out more about our work and the areas this role will be focused on.  When you’re ready to apply, just send your CV and a supporting statement (no more than two sides of A4) explaining how you meet the points on the person specification to Grace before 10am on Monday 17 August 2020.  We look forward to hearing from you, and to hopefully working with you to make a positive difference to London life through local communities.

Race Equality Foundation promotes race equality in social support (what families and friends do for each other) and social care (what ‘workers’ do for people who need support). We do this by exploring what we know about discrimination and disadvantage. We also develop interventions that will overcome barriers and promote equality. Finally, we disseminate good practice through training, conferences and written material.

The Foundation has delivered change through a range of ground-breaking projects from the evidence-based Strengthening Families, Strengthening Communities parenting programme, to the pioneering research which saw us interview 38 black and minority ethnic young disabled people to understand their experience of independence and independent living to being a founding member of the Coalition of Race Equality Organisations (CORE). We continue our effort to progress race equality through demonstrating what is possible, such as our work on improving blood pressure testing by African and Caribbean men through the use of community agents such as barber shops. At the same time we continue to intervene in national debates and programmes such as our work on mental health and our work with the Independent Inquiry into Child Sexual Abuse.

The staff group at present is Jabeer Butt OBE, Chief Executive; Leandra Box, SFSC Programme Manager; Tracey Bignall, Senior Policy and Practice Officer; Samir Jeraj, Policy and Practice Officer; Bernadette Rhoden, Senior Parent Programme and Training Officer; Jade Briant, Parent Programme Officer; Chalice Richardson, Parent Programme Officer; Joy Ohen, Parent Programme Officer; Angela Azubuike Finance and Admin Officer; Donna Clutterbuck, Research Assistant; Taquira Wilson, Parent and Children and Young People Programme Officer; Reshad Rasool, Children and Young People Programme Officer. We are based in London but have a national remit.

The Race Equality Foundation as a registered charity has a management committee which supervises its work. The committee is presently chaired by Constantia Pennie.

The overall purpose of this job is to deliver policy and practice projects at the Foundation. This will include delivering projects related to our role as a member of the Health and Wellbeing Alliance, as well as other policy and practice related projects.

The work will involve:

 To help influence the development of policies and social action that helps to deliver race equality
 Undertaking primary and secondary research and report writing in delivering projects
 Writing evidence-based briefings on race equality issues in health and care
 Using social media and other influencing tools to promote race equality
 Working with and managing relations with voluntary sector and statutory sector partners in our projects and influencing activities
 Undertaking all arrangement of meetings and events
 Preparation of papers for meetings
 Attendance and note taking at meetings, including the preparation of minutes/notes for circulation
 Keeping and organising accurate electronic and paper records.
 Other tasks may be required from time to time.
 Commitment to putting race equality in practice.

Person specification

Skills, experience and knowledge required include:
 Significant experience of project delivery and managing organisational relationships
 Knowledge of racial inequality, particularly in health and social care
 Experience of using a range of research methods in implementing projects
 Good organisational skills, particularly in managing a range of projects
 Accuracy and clarity in all written and other communication
 Ability to organise workload to ensure work is delivered on time
 Use own initiative to find effective solutions
 Understanding of the voluntary/charitable sector in the UK
 Ability to develop and maintain good working relationships with colleagues and outside agencies
 Up to date skills in social media as well as use of the internet as a source of information
 Up-to-date knowledge of Microsoft Office, including Word and Excel
 Educated to degree level or equivalent

Staff for whom responsible
None

Line Manager
Chief Executive

Range of contacts
There will be contact with members of the Foundation and our Management Committee. Regular contact will take place with agencies working in partnership with us. At times there will be contact with volunteers supporting various aspects of the project.

Physical conditions
There are no physical conditions associated with this post.

Travel and hours of work
The Foundation works across the UK and travel out of London will be an essential part of the job. This post will therefore involve some evening and weekend work for which time off in lieu can be taken. Staff work 35 hours a week with office hours being 9am to 5pm.

Provision of training and development
There will be an induction programme. Staff are encouraged to seek relevant training opportunities.

Travel to attend meetings outside of London is likely to be necessary.

Due to the developmental nature of the work, it is likely that there will be some changes in tasks over time.

The Foundation has a strong collaborative ethos and attempts to ensure that this operates both with the agencies with which we work and between staff members.

Job Title: Finance & Operations Manager

Hours:  Full time/ permanent

Salary:  £45,067 - £51,529

Location:  Sheffield

We are working in partnership with The Geographical Association (the GA), the leading subject association for all teachers of geography to appoint a Finance & Operations Manager.  The GA is a registered charity and a membership organisation that exists ‘to further geographical knowledge and understanding through education’ and it is one of the leading subject teaching organisations.

This is an exciting opportunity within a well-recognised organisation, with overall responsibility to ensure the GA business and financial administration and membership services support the GA’s charitable mission and that they contribute to the sustainable future development of the Association.

The Finance & Operations Manager will be a convincing advocate for geography education and the Association, and the key responsibilities are:

• Work closely with the Chief Executive and Honorary Treasurer to plan for the future financial sustainability of the GA and to ensure that the GA’s strategic plan is underpinned by robust financial plans and risk assessment
• Manage the GA’s financial accounting processes, prepare GA annual forecasts and budgets, monthly management accounts and business plans for selected GA activities
• Act as the main point of contact for HMRC, the GA’s investment managers, bankers and auditors
• Membership development and services - provide leadership in respect of the GA’s membership, ensuring the growth and development of GA membership over time
• Fundraising - drive the development of the GA’s strategy and tactical approaches to individual giving, major donations and legacies, liaising where needed with GA staff and volunteers
• Oversee the GA’s premises maintenance and building development plans, warehouse operations and IT systems
• As a member of the SLT, work closely with the Chief Executive and other members of the SLT in support of the strategic development of the GA, including the implementation of the current strategic plan
• As the Company Secretary for the GA, act as the GA contact for the Charity Commission, maintain a comprehensive account of GA contractual agreements with third parties and advise on contractual liabilities and/or responsibilities
• Oversee GA human resources management and lead and manage the membership manager and finance team members.

The successful candidate will have the drive and initiative to manage membership and business activity and contribute to the growth of the Association. An excellent self-manager with the ability to prioritise and with expert knowledge of finance systems/business administration, you will be able to demonstrate the qualifications to support this. You will have a thorough approach and very high degree of accuracy in all respects.

If you feel you have the drive and passion to succeed in this role, we very much look forward to hearing from you.

Please submit your CV and supporting statement in a word document to Adam Stacey, Associate Director of Charisma Charity Recruitment quoting our reference JO2775.

Closing date for applications: 13 September 2020

Interview date: late September 2020

As Communications Manager you will report to our Communications Director and manage our communications activities, ensuring the SW AHSN continues to extend its reach and influence internally,
regionally and nationally.

Working across an ambitious, forward-thinking organisation, you will develop impactful communications that inform, inspire and connect our staff, stakeholders and external audiences.

We are looking for someone who can use a variety of methods and combine data with patient stories to demonstrate the impact of our work and its outcomes for people receiving health and care services across the South West.

You will advise and support colleagues on all aspects of brand, content, design, media and digital communications. With line management of a Digital Marketing Assistant (Apprentice), you will also manage relationships with external consultants, agencies and suppliers to create strategic, content-led internal and external communications.

Key success factors

• Able to use a variety of methods and combine data with patient stories to clearly demonstrate the impact of our work and its outcomes for people receiving health and care.
• Able to see the bigger picture and demonstrate the benefits of the SW AHSN’s work with its many partners.
• Comfortable with change and uncertainty in a fast-paced setting.
• A proactive, solutions-focused completerfinisher, with a can-do attitude.
• Enabling direct reports to make the most of their skills and develop their capabilities.

For further details please visit our website for the full job pack.

About the role

A St Christopher’s trustee is engaged with the vision of the hospice; an organisation committed to the care and support of dying people when and wherever they need it. Our Trustee Team works closely with our Executive Team and senior staff across the hospice to ensure that we continue to provide outstanding care; maintain our international reputation for education and research; and remain appropriately resourced to serve our community in the future. Our Trustee Team provides strategic leadership and expertise from a range of backgrounds and industries that gives St Christopher’s the direction and insight to continue as a world leader in palliative care.

We are looking to recruit new members to join our Board of Trustees to fill vacancies created by retiring Board members.

About you

We are looking for individuals with experience as either a Charity Trustee, Non-Executive Director or similar. You will have the ability to be an effective ambassador and influencer for the hospice and be committed to the aims and objectives of the hospice, maintaining a genuine interest in our work. You will be a strategic and creative thinker and be able to work effectively as part of a team.

We are largely looking for individuals with skills and experience in one or more of the following areas:

• Experience at board level and chairing committees
• Experience of working at a senior level in a HR workforce and change management
• Safeguarding & whistleblowing expertise
• Financial & commercial expertise

We particularly welcome applicants from our under represented areas which includes applicants from BAME groups, in addition to diverse age groups.

If this sounds like you then we will be excited to hear from you.

Further information

The role of a Trustee of St Christopher’s is voluntary and Trustees will not receive remuneration for their services on the Board. Out of pocket expenses incurred by the Trustees in the course of carrying out the role will be reimbursed in accordance with the organisation’s expenses policy.

Please have a look at our website for further information on all aspects of St Christopher’s and to apply for this position, please click the ‘Apply Online’ button below.

Closing date: Sunday 16th August 2020 at Midnight

Corporate Administration Manager

This is a fantastic opportunity to join a Royal Medical College looking to strengthen its’ support for members and corporate administration in a purpose built new facility. The College require a hands on governance minded individual to ensure high quality maintenance of existing administrative processes and systems as well as providing direction for the future of the function. You will be responsible for projects such as the implementation of a governance review as well as ongoing development of robust and secure administrative processes. The delivery of high level secretariat services to Trustees and senior committees, individually and through team management is an essential element of the role.

Responsibilities:

• Responsibility for operational management of a complex range of corporate policies and procedures.
• Management of governance processes and procedures, including elections and committee roles
• Be the primary point of contact and the face of Secretariat services for the Board of Trustees
• Oversee the implementation of a recent governance review
• Lead the management of corporate processes and for policies, registers and reports
• Engage and communicate effectively with stakeholders on decisions and procedures
• Management of a team of 5 staff members 
• Continuous improvement of infrastructure, systems & procedures for committee administration
• Budget management
• Take accountability for the continuous improvement and development of corporate administration
• Documentation
• Data protection and corporate risk register management

The Successful Applicant:

• Proficient knowledge of overall Corporate Administration processes and requirements including management and oversight of policies, corporate (non-financial) reports strategic and annual reports with ability to monitor and advise across an organisation.
• Experience of working with Trustees in a Secretariat capacity.
• Be an individual who enjoys being hands on in their approach to administration and governance issues.
• Have excellent customer service and communication skills.
• Have experience of managing and developing support staff.
• Have a track record of delivering business administration or corporate process projects.

The Role

The core elements of the role are as follows:

Strategic - Create - 5%, including setting strategic plans for corporate procedures

Operational - Implement - 15% - including oversight of implementation of processes, in conjunction with user expectations and resources.

Operational – Planning and Management - 80% - including planning and provision of work plans for the department and committees, Trustee Board support, management of reporting, budgets, documentation and processes, as well as Staff Management and communication to stakeholders and staff.

In addition to overall responsibility for the function of Corporate Administration and Committees, the post holder will be the lead person for governance matters or input into business plans and processes: Secretariat services, operational planning, budget setting, committee support, policies.

Overall the Corporate Administration Manager’s responsibility is for the continuous development of processes that support the College’s strategy, to initiate work that meets organisational and members’ needs for committee services, maximise effectiveness of processes and procedures as well as manage and develop an established and skilled support team.

HOW TO APPLY

For further information and to apply for the role, please download the information pack and send your CV and completed supporting form via the application link.