This is an exceptional opportunity for an experienced Executive Assistant to join our organisation at a time when young people need us the most.

This is a busy, varied and important role supporting the Director of Fundraising.  Duties will range from complex diary management, preparation of presentations, providing briefing papers and meeting support.  You will need to have the ability to exercise tact, diplomacy and sensitivity, with excellent interpersonal and teamwork skills.

The role will be ideal for a highly organised, flexible, experienced EA used to working on their own initiative and under pressure, with excellent IT skills, advanced skills in MS Office.

This year we aim to support more than 70,000 young people through a range of proven programmes, with three in four achieving a positive outcome.

We have a bold ambition to extend the reach and impact of our work and help one million more young people transform their lives over the next ten years.  Our job is to inspire them, support them and release their potential, so that they can thrive and society can prosper. 

We will focus on innovation, to ensure we adapt and remain relevant in a rapidly changing world.  We owe it to ourselves and the young people we serve, to do the best work of our lives and to help give them an increasing stake in our economy and society. They are the key to a positive and prosperous future for all of us.

Perks for working at The Trust:

• Great holiday package! 30 days of annual leave entitlement, plus bank holidays. Office closure the days between Christmas and New Year
• Fantastic Family leave! Receive 13 weeks full pay and 13 weeks half pay for maternity and adoption leave. Receive 8 weeks full pay for paternity leave.
• Flexible working! Where operationally possible, you can work hours to fit in with, school hours or care arrangements for example and you can also work from home.
• Interest-free season ticket loans
• Benefits platform!Everything from health and financial wellbeing support to discounts on your favourite restaurants, shops and cinemas
• In-house learning platform to develop your skills for your career and you role
• The Trust will contribute 5%of your salary to the Trust Pension Scheme
• You can volunteer for and/or attend events – music festivals, The Prince’s Trust Awards, active events etc.
• Generous life assurance cover (4 x annual salary)

The Prince's Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. As part of this commitment, we undertake basic disclosure checks in accordance with the Codes of Practice for all roles within the Trust, and for our roles working directly with young people, at an enhanced level. Having a criminal record will not automatically exclude applicants.

We are committed to equality and believe in building a diverse organisation that is representative of and responsive to the needs of our young people and stakeholders.

A NOTE FOR RECRUITMENT AGENCIES:

We prefer to hire people directly, but we do have a preferred supplier list for when we need a helping hand. We'll be in touch directly if we need you!

Transforming Communities in Lichfield Diocese - the Black Country, Stoke, Staffordshire and Shropshre

Are you an experienced, passionate leader who feels called to energise and sustain this vibrant and established charity into a new phase of its development?
Do you have initiative, creativity, and the ability to think, plan, and act strategically? Most importantly do you have a heart for social justice that longs to see communities flourish and those who are vulnerable, isolated, and disadvantaged enjoy life in its fullness?
If the answer to these questions is a resounding yes, then please consider applying for this role!

Main role and responsibilities

The overall purpose of the role is to support the Chief Executive, the Executive Team and the Chair and Trustees to develop and to deliver ShelterBox’s mission, strategy, and plan.

ShelterBox will be undergoing a strategy review in 2021. The role of Strategy & Planning Officer will play a key role in helping the CEO and the organisation to reflect and refresh the organisational mission and goals. It will be the key liaison between functional departments who deliver and the CEO who coordinates and sets direction.

The role will work closely with the CEO to support ShelterBox in achieving both the goals of the Operating Plan 2021 as well as ensuring the new strategy is relevant and an effective tool for the organisation.

The position holder will be involved in a wide range of roles from supporting the management of ShelterBox Board, Executive, & Senior Leadership Team meetings (in a company secretary capacity), to budget management/coordination and developing working briefs on a wide range of topics.

The role will also be expected to represent the CEO at key internal discussions and exercise superb judgment, interpersonal skills, and absorb information quickly.

Reporting directly to the CEO, the role will work very closely with the Executive team and the Board on a range of strategic initiatives that impact the wider organisation as well as be an effective partner to senior leaders. The role will also support the Chair of the ShelterBox Board in various duties.

Working with the CEO, the role will:

• Coordinate and integrate the work of the CEO’s office with the rest of the organisation, ensuring effective engagement with all departments.
• Use sound judgment to advise the CEO on complex and sensitive policy issues and questions.
• Assist the CEO and leadership to deliver on the ShelterBox strategy (post 2021).

Who are we looking for?

ShelterBox is seeking an accomplished and highly competent Strategic Planner/Executive Assistant to provide excellent support to the Chief Executive, the Executive Team, and the Board.

You must have proven EA experience at Director/CEO level or have held a role where a high degree of autonomy and highly developed planning and organisational skills are required.

We are looking for candidates with a relevant degree (or equivalent experience) in a field relevant to policy making, strategy, international development/humanitarian affairs, public administration. Ideally, you will also have knowledge or experience of working for the voluntary sector or a charity.

The position holder will need to flex between areas of work on humanitarian thought leadership and response, funding diversification and growth strategies, and partnership building between ShelterBox, its affiliates, strategic donors, and other key organizations.

This is a varied and busy role and to be successful you must have strong prioritisation and time management skills, excellent verbal, and written communication skills along with the ability to develop effective and positive working relationships internally and externally.

You will be a strong team player, who can also work autonomously to clear deadlines. You must also be politically astute with the ability to analyse and summarize large amounts of information quickly.

Strong interpersonal, relationship management and influencing skills are also important, as is the ability to work with a variety of stakeholders with different agendas

The role requires a rigorous and critical thinker, able to ask probing clear questions and drive toward solutions quickly. You must have the ability to anticipate and assess situations accurately and recommend/implement effective courses of action, with a predisposition toward simple and practical solutions, through consensus building.

Duties will include but not be limited to:

Policy and Influence:

• Coordinates and/or oversees the development of policies, procedures, speeches, and strategies relating to complex policy issues for the CEO’s office.
• Conducts research and analysis to support the strategic aims of ShelterBox.
• Drafts strategy documents, reports, speeches, briefing notes, and talking points at the request of the CEO.

Strategy and Planning:

• Lead on the review and consensus building around the process to develop the ShelterBox Strategy 2021.
• Through coordination with Exec team, keep an active overview of the work of departments to ensure effective and coordinated support to and response from the CEO.
• Works with the CEO to set short- and medium-term priorities for strategic engagement with internal and external stakeholders.
• Identifies challenges in the short and longer term, to successfully implementing the ShelterBox strategy and workplans and works with relevant stakeholders to develop proposed solutions.
• Manages strategic projects from inception to completion as assigned by the CEO.

Planning and Coordination

• Provides timely and effective communication of instructions and decisions of the CEO to stakeholders at all levels.
• Ensure Executive Team meeting agendas are developed, and key matters are tabled for discussion.
• Support the CEO and Finance Director in the ongoing strategic oversight of the organisational budget and financial management.
• Ensure minutes are taken at key meetings and for ShelterBox board meetings, including action items and follow up.
• Tracks and documents key strategic internal and external meetings, ensuring that key action points are communicated and follow up occurs.
• Works with internal and external stakeholders to commission and/or develop briefings.
• Works with internal stakeholders to commission and/or develop itineraries and agendas to ensure the CEO engagements are effective in promoting ShelterBox and its mission.
• Fosters teamwork and communications among the Exec Team, Senior Leadership Team, and other key staff.
• Represents the views of the CEO at key internal meetings such as with the Senior Leadership Team.
• Maintains sensitivity and diplomacy with senior colleagues.

Communications

• Represent ShelterBox and CEO at relevant senior meetings and conferences and present the work of the organisation where necessary.
• Be an effective communicator on behalf of and in support of the CEO to the global ShelterBox audience, with a particular emphasis on maintaining effective partnerships and collaboration between ShelterBox and its supporters, as well as the network of partners and affiliates.
• Ensure good working relationships and support the integration of activities across ShelterBx departments.

For the Board of Trustees:

• Distribute high quality papers, taking and producing minutes of board and subcommittee meetings and monitoring implementation of agreed actions.
• Organise, maintain and when necessary, re-organise the meeting schedule for the Board meetings and subcommittees, ensuring the timing of subcommittees leads into quarterly board meetings.
• Organise trustee board away days, organising the venue, papers, and any other resources, including booking travel and accommodation.
• Provide administrative support to the Chair and other trustees as required to enable them to fulfil their duties for ShelterBox
• Maintain a record of board level policies, updating as necessary

The Maternal Mental Health Alliance is looking for an outstanding individual to be our new Senior Team Assistant. The role will provide administrative support to our small, remote team, with a particular focus on finance, member administration and support relating to the Devolved Nations. They will be line managed by the HR and Governance Advisor and will also work closely with the CEO and Senior Leadership Team. 

The role is home-based and part-time - the successful candidate will work 2.5 days a week, with the flexibility to increase to 3 days should funding allow. 

We envision that this role will have a start date at the beginning of January, with a handover day to take place with the current postholder sometime in December (to be arranged). Interviews will take place virtually on 11 November.

Please see the application pack for full details and how to apply. 

The Trent Rivers Trust is looking for a

Finance Manager

This is an exciting opportunity for an experienced financial manager to join a growing charity and oversee its budgetary management and financial controls. Based in Ilkeston, Derbyshire with some home working. Applicants will have proven financial management skills, be used to working with accountancy and budget management software and have strong partnership development and team working skills.

The Role

The Trent Rivers Trust (TRT) is looking for an experienced Finance Manager to oversee and manage the charity’s finances and help ensure the charity’s financial sustainability. The charity has grown in recent years and now requires its first internal finance manager to lead and oversee with the CEO, all financial, accounting and budgetary management. The role is also required to ensure a smooth transition from our existing system of financial management to the use of a cloud-based finance management and accountancy software system.

The Trent Rivers Trust delivers projects that make a difference to rivers, the wildlife which inhabits the river corridor and the people that enjoy the river environment.  Our vision is for the River Trent and its tributaries to be rich in wildlife habitats, landscape and historic features for the benefit of all, both now and in the future. At the Trust we have a highly motivated and skilled team all with a passion for rivers and the wider environment, managing a wide variety of projects across the Trent catchment.

Purpose of the Post

• Reporting to the CEO and Trustees, the role is the first contact point for financial matters and oversees the budgets and accounts for the charity
• Agrees and manages the budget, income and expenditure and supports forecasting and the provision of financial information.
• Supports project officers and managers with budget development and the financial management of their work
• Ensures processes around payroll, invoicing and payments to suppliers work smoothly
• Manages the finance assistant and provides support to fundraising and income generation work

Applicants wishing to apply for the post must complete the application form on the Trent Rivers Trust website 

Corporate Administration Manager

35 hours per week

The Corporate Administration Manager is a fantastic opportunity to join a Royal Medical College looking to strengthen its’ support for members and corporate administration in a purpose built new facility. The College requires a hands-on governance minded individual to ensure high quality maintenance of existing administrative processes and systems as well as providing direction for the future of the function. You will be responsible for projects such as the implementation of a governance review as well as ongoing development of robust and secure administrative processes. The delivery of high-level secretariat services to Trustees and senior committees, individually and through team management is an essential element of the role.

Responsibilities:

• Responsibility for operational management of a complex range of corporate policies and procedures.
• Management of governance processes and procedures, including elections and committee roles
• Be the primary point of contact and the face of Secretariat services for the Board of Trustees
• Oversee the implementation of a recent governance review
• Lead the management of corporate processes and for policies, registers and reports
• Engage and communicate effectively with stakeholders on decisions and procedures
• Management of a team of 5 staff members 
• Continuous improvement of infrastructure, systems & procedures for committee administration
• Budget management
• Take accountability for the continuous improvement and development of corporate administration
• Documentation
• Data protection and corporate risk register management

The Successful Applicant:

• Proficient knowledge of overall Corporate Administration processes and requirements including management and oversight of policies, corporate (non-financial) reports strategic and annual reports with ability to monitor and advise across an organisation.
• Experience of working with Trustees in a Secretariat capacity.
• Be an individual who enjoys being hands on in their approach to administration and governance issues.
• Have excellent customer service and communication skills.
• Have experience of managing and developing support staff.
• Have a track record of delivering business administration or corporate process projects.

The Role

The core elements of the role are as follows:

Strategic - Create - 5%, including setting strategic plans for corporate procedures

Operational - Implement - 15% - including oversight of implementation of processes, in conjunction with user expectations and resources.

Operational – Planning and Management - 80% - including planning and provision of work plans for the department and committees, Trustee Board support, management of reporting, budgets, documentation and processes, as well as Staff Management and communication to stakeholders and staff.

In addition to overall responsibility for the function of Corporate Administration and Committees, the post holder will be the lead person for governance matters or input into business plans and processes: Secretariat services, operational planning, budget setting, committee support, policies.

Overall the Corporate Administration Manager’s responsibility is for the continuous development of processes that support the College’s strategy, to initiate work that meets organisational and members’ needs for committee services, maximise effectiveness of processes and procedures as well as manage and develop an established and skilled support team.

HOW TO APPLY

For further information and to apply for the role, please download the information pack below. Send CV and your completed supporting form via the application link. Applications will be considered on a rolling basis. 

Please note that all staff are currently working remotely and the interviews will be carried out by video.