Personal Assistant

We are looking for a PA to the Chief Executive who will provide high quality, effective, proactive and confidential administrative and governance support to the Chief Executive, Directors and Trustees to enable the delivery of strategic and operational objectives. This is a pivotal and varied role in which you will be involved at all levels of the charity.

Personal Assistant Responsibilities:

• Manage the Chief Executive’s incoming post and emails, ensuring Chief Executive is aware of priorities and take initiative to action these promptly
• Manage the Chief Executive’s busy diary, including complex travel arrangements, compiling detailed itineraries, expenses and preparing papers for meetings
• Carefully schedule all Leadership Team, Director Group, Board of Trustees and Finance & Resources Committee, and other governance meetings around quarterly reporting timeframes. To compile agendas and papers, produce minutes of a high standard and ensure actions are followed up
• Main point of contact for Trustees and the Chair of the Board
• Preparation of agenda to incorporate relevant reports and actions from previous minutes in consultation with the Chief Executive, Chair and other senior leaders
• Progressing actions on minutes, including ensuring prompt circulation to Board
• Liaise with those preparing papers for meetings to ensure they are available for distribution and distribute the agenda and papers prior to the meeting
• Attending and minute-taking all Trustee and Finance & Resources Committee Meetings and Leadership Team meetings

Personal Assistant Requirements:

• Experience of providing Personal Assistant support at a senior level
• Experience of diary management including arranging meetings, ensuring all appropriate documentation is available for those meetings and arranging travel and accommodation;
• Experience of building effective working relationships with stakeholders at all levels internally and externally;
• Track record of excellent written and verbal communications skills including the preparation of board papers or similar
• A confident and approachable communicator, able to communicate with people at all levels appropriately via email, letter, telephone, video conference and face to face;
• Able to work unsupervised on own initiative with the ability to prioritise and deliver competing tasks under tight deadlines;
• Able to write clear and accurate correspondence, minutes and papers appropriately tailored to the audience;
• Analytical skills and able to filter and prioritise information;
• Able to deal with issues of a confidential nature in a courteous and diplomatic manner

About Missing People:

Missing People is an independent charity that relies on donations. Our Vision is that every missing person is found safe.

Somebody goes missing in the UK every 90 seconds. We are a non-judgemental, highly skilled team of staff and volunteers working around the clock for everyone who needs us. We provide free 24-hour confidential support, help, advice by phone, email, text and online, including the opportunity to reconnect. We also coordinate a UK wide network of people, businesses and media to join the search when someone goes missing.

Location: Mortlake, SW London

Job Type: Part-Time, Permanent

Hours: 21 per week over 4 days

Salary: £23,000 to £29,000 pro rata, depending on experience

Closing date: 16th August 2020

You may have experience of the following: Personal Assistant, Executive Assistant, Senior Secretary, EA, Corporate Secretary, Senior Administrator, Senior PA, etc.

Ref: 93761

Job Title: Executive Assistant/ Administrator

Reports to: Reports to CEO

Salary: £30,000-£35,000, depending on experience

Hours: 40 hours per week, with flexibility to work the occasional Saturday morning to meet deadlines (2 to 3 times a year)

Location: UK, largely working from home, with a two to three-day residential monthly meeting (on average)

Contract type: 6 months initial contract, likely to be extended subject to funding

Date: September 2020

About FaithInvest

FaithInvest is an international, not-for-profit membership organisation and registered Charity for religious groups and faith-based investors worldwide. We assist faith groups to invest in line with their values. Our aim is to grow the scale and impact of faith-consistent investing. We support religious groups in moving more of their funds and resources into investments that will achieve the environmental and sustainable development impacts they seek to implement in the world.

Job Summary

We are seeking a full-time, experienced, high performing and flexible Executive Assistant/ Administrator who is eager to join a young and ambitious organisation at a critical point of its expansion and development. This is an excellent role which will pay a salary of circa £30-£35k. It involves remote working, with some monthly UK-based travel.  A flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.

Job Profile

The Executive Assistant/ Administrator will support the senior team, particularly the Chief Executive Officer and Membership Director, being a ‘go-to person’ for information relating to projects, contacts and the network.  This post balances administrative responsibilities to the executive leadership team and the Trustee body, and wider organisational responsibilities, particularly in relation to grants and reporting. It also involves close liaison with key colleagues such as the Head of Finance and Administration.

This is a busy and challenging role within a small but friendly team. The successful candidate will need to have demonstrable expertise in a full range of administrative tasks, including diary management, dealing with confidential correspondence, managing mail/email and ensuring the senior team is fully prepared ahead of all meetings. The successful candidate will be highly organised with a keen eye for detail, possess high level IT skills, with an ability to multi-task as well as prioritise. They will be well organised, flexible and able to work proactively on their own or as part of a team, dealing with a range of matters whilst demonstrating initiative and sound judgment. They will be confident in dealing with FaithInvest’s wide range of partners, funders and members and able to operate at a senior level while also demonstrating the core administration skills needed. These will include updating FaithInvest’s online customer relationship and office databases with contacts and information and taking responsibility for delegated tasks in respect of data maintenance, accuracy and cleansing. This is a pivotal role for the organisation as it cuts across all areas of operation and will continue to be of influence as the organisation grows.

FaithInvest’s team is based largely in the South West. The full-time role involves working from home, with a two to three-day residential monthly meeting (on average), most of which will be in Bristol or London.

Main Duties and Responsibilities

Day to Day Support to Executive team and Trustee Body

• Executive assistance to the Senior Team, consultants and Board, including:
  • diary management
  • coordinating meetings and calls
  • undertaking proactive e-mail management ensuring that urgent e-mails are promptly picked up, responded to and actioned as appropriate.
  • arranging Board of Trustees meetings
  • liaising with the Board
  • preparing agendas and taking minutes, including for weekly team meetings.
• Administrative support to the work of the senior team, including:
  • liaising effectively with colleagues to set deadlines for projects and tasks 
  • assisting the Communications department in the preparation of presentations and papers
  • proofreading
  • formatting documents
  • collating information for funding proposals and grant reports
  • taking responsibility for an overview of collective and individual deadlines within the team, e.g. for grant proposals and reports
• Support and coordination with the Head of Finance and Operations including
  • travel, meetings and hospitality bookings
  • the timely submission of reports and information to official bodies, as required for the charity to ensure compliance, and other legal requirements.
• Updating our customer relationship management system (Salesforce) and other systems (eg, our online office database, Office365) with contacts, documents and information.

Specific Project Support

• Joining specific projects or events for defined periods to provide general support and coordination

Additional responsibilities

This post has no budgetary or line management responsibilities

Qualifications and Education

Whilst degree level education is preferred, candidates with significant experience in administration will also be welcomed

Skills and Knowledge

Essential: Microsoft Office suite - Word, Excel, Outlook, PowerPoint.

Desirable: Experience of Salesforce, Apple Macs

Essential proven ability

• Demonstrable expertise in a full range of Executive Assistant/Administrator tasks, including diary management, proactive email management, dealing with confidential correspondence, minute taking, document preparation, updating and maintenance of online office databases
• Demonstrable experience of being able to work proactively on their own or as part of a team
• High degree of IT literacy (experience of Microsoft Office, and preferably also Apple Macs)

Experience

Minimum of 5 years working in an Executive Assistant/ Administrator role

Essential personal qualities

• Highly organised
• Good communication skills
• Meticulous attention to detail
• Able to work independently but also as part of a team in a busy and changing work environment
• Able to work calmly under pressure and keep to deadlines
• Flexible, resourceful and adaptable in approach to deal with changing requirements, especially for travel arrangements in response to frequently changing diaries
• Able to prioritise workload effectively

Desirable qualities

• Good understanding of the UK charity sector and structure
• Experience in a smaller office environment

Out of hours working and travel

While usual working hours are Monday-Friday, 9.00 – 17.00, a flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.  Therefore there may be a call or meeting out of these hours.

On average there will be a two to three-day staff residential each month, and some occasional international travel.

Holiday Entitlement

20 working days per annum in addition to the normal public holidays.

Application Process

To apply please send your CV and a cover letter.

Please note that CV’s sent without a cover letter will not be considered

Application Deadline: 31st August 2020  

acta is recruiting a new Director with experience in fundraising and human resources to manage its innovative work in participatory Community Theatre; a unique opportunity to lead this internationally acclaimed company.

The new Director will have a proven track record in leading an organisation in the field of social change; strategic thinking; business management; success in identifying and securing funds; human resources; partnership working; with a strong commitment to facilitation, and collaborative/adaptive leadership.

We are looking for someone to respect and build on acta’s strong track record, but with the vision to develop and innovate.

This appointment is a new post and a key component of the Company’s managed transition process towards the stepping down of acta Founder and Artistic Director, Neil Beddow, in March 2021. Neil will work alongside the new Director for a transition period over the Winter months.

Further information

Deadline for receipt of completed applications is 21 September, with interviews on 6 – 8 October.

Full job pack, including job description, person specification and application process now available on our website.

We encourage all applicants to take a detailed look at the website to truly understand what the history and mission of acta.

We will be recruiting in accordance with our equality and diversity recruitment procedures, so will be making opportunities available to all applicants on a fair basis. However, we are keen to recruit workers representative of the diverse cultural backgrounds of our participants, and encourage applications from BAME and / or disabled people, who are under-represented in the existing staff team, for this significant new leadership post.

Interim CEO (Maternity leave) 
Office based in central Chelmsford with travel across Essex required. 
Closing date: Midday Friday 11th September 2020

Our Mission

A quarter of a million people in Essex have some degree of hearing loss, nationally that amounts to one in six of the population. Hearing Help Essex exists to alleviate the isolation and loneliness that hearing loss can bring by providing a range of services.

Our Achievements

Founded in Chelmsford in 1990, Hearing Help Essex initially formed to create a local drop-in session for people to receive practical help with their NHS Hearing Aids. As the years rolled on, more Volunteers were recruited, and more sessions were added. Fast-forward to 2020, and we now have 54 Volunteers running up to 28 drop-in sessions each month, supporting over 4,000 individuals each year. In 2017, Hearing Help Essex were awarded two grants from Essex County Council to provide an information, advice, and guidance service combined with reducing isolation service. These projects continue to be hugely successful, and we support over 2,500 individuals each year through these services. 
In 2019, these achievements were recognised by Her Majesty Queen Elizabeth II, and we were presented with The Queen’s Award for Voluntary Service, the highest award for a voluntary group in the United Kingdom.

As of July 2020, face-to-face service delivery has resumed with a new COVID-19 protocol. Our information, advice, and guidance services have been delivered throughout the pandemic, as our mission to support vulnerable people became even more critical as people were asked to self-isolate and shield.

Our Team and Governance

Hearing Help Essex is led by a Board of five Trustees. Our Board draws on a wide range of expertise with experience of the charitable and private sectors.

We have 8 paid staff, 7 of whom are part-time: the Chief Executive, 2 Service coordinators, 1 Data and Finance coordinator, 3 Outreach workers, and 1 office-based information and equipment specialist.

The Role

The current CEO plans to go on maternity leave at Christmas and return no sooner than September 2021. Therefore the Charity are looking for an experienced Charity Leader to fulfil the role for a period of at least 9 months from December 2020, to allow for handover. There may be scope for a future senior role at Hearing Help Essex, subject to strategic priorities and new funding.

Please see the appointment brief for further details. 

We have a fantastic opportunity for an enthusiastic and committed individual to join our growing Finance Department as an Assistant Company Secretary and Finance Officer. The role will look to support the effective running of the finance function, acting as key point of contact within the team all the way through to dealing with requests from across the organisation. The successful candidate will play a pivotal role in supporting the Director of Finance in providing support to the Board of Trustees including monitoring and reviewing financial systems and procedures to preparing financial reports alongside the Finance Business Partners.

The Social Interest Group (SIG) is a leading UK based charity, providing bespoke person centred social and health care solutions. Utilising strength-based models of working, we specialise in rehabilitation and supporting people who have complex needs, empowering them to achieve their full potential. We deliver social and health care services through our subsidiary charities SIG Penrose, SIG Equinox and SIG Investments.

Key Responsibilities:

• Assist with the servicing and scheduling of meetings, including Board away days, Board, Committee, Board Task and Finish Groups, Executive Team, Annual General Meetings and the company all-staff meetings
• Maintaining Board member files and records
• Ensure all submissions and returns are made to Companies House, or any other body, in accordance with legal requirements
• Maintaining all registers and minutes, ensuring they registers are filed correctly
• Ensuring full consistent governance support at Board & Committee meeting and Executive Team meetings

Experience Required:

• Grade B or above in GCSE English Language and Maths or equivalent
• Experience of working in a finance function
• Excellent numeracy and financial skills, with the ability to deliver best practice in financial management and produce accurate and timely financial information.
• Analytical and problem solving skills with the ability to anticipate problems and proactively suggest solutions.
• Project related finance experience
• Experience with interacting at Executive level

Benefits of working with us:

• Excellent core and on-going training aligned with personal development plan
• Study support
• Access to employee assistance programme
• Medi-cash which includes the following:
• Discount gym membership
• Routine eye tests, glasses and contact lenses
• Dental treatment via NHS or Private
• Physiotherapy, Massage and a range of other therapies
• 25 days holiday increasing to 26 days after 2 years and increasing 1 day per year up to 30 days annual leave
• Life Assurance

OPERATIONS MANAGER

Lifecentre, Chichester, West Sussex.

30 - 37 hours depending upon candidate

£30,000 - £36,000 per annum full time salary

Lifecentre is a medium sized charity that supports survivors of rape and sexual abuse across West Sussex.  We are recruiting an Operations Manager to join our team. Reporting directly to the CEO, this is an excellent opportunity to work for a great cause and gain leadership experience.

The Operations Manager will oversee key business support and operational activity, co-ordinating the office base to ensure that Lifecentre operates smoothly and in accordance with legal and professional standards. The role includes responsibility for: operational policies and procedures, client support team management, management of buildings and facilities, oversight of finance and payroll, GDPR and data management, oversight of IT systems, data management, Health & Safety, quality assurance and risk and compliance with Charity Governance.

You will provide leadership for the Operations Team and be responsible for delivery of quality, performance and continued improvement across the services, including looking externally to develop partnership opportunities to drive efficiencies whilst maintaining quality.

We are looking for a self-motivated person with initiative. The ability to prioritise their own work and that of their team is required. The ideal candidate will have office management experience, possessing excellent IT skills and have experience in use of all basic computer software including Microsoft Office. Excellent organisational skills are required and ability to set up efficient systems, including data management. Excellent communication and writing skills and the ability to multi-task are also required.  Good numeracy skills are essential.

This post could be considered as a full-time role for one individual meeting all competencies. Alternatively, we would consider a job share.

Lifecentre is a Christian Charity providing counselling services to survivors of rape and sexual abuse: 

Closing date for applications: midnight Wednesday 19 August 2020

Interviews: Wednesday 1 September 2020

About the role

A St Christopher’s trustee is engaged with the vision of the hospice; an organisation committed to the care and support of dying people when and wherever they need it. Our Trustee Team works closely with our Executive Team and senior staff across the hospice to ensure that we continue to provide outstanding care; maintain our international reputation for education and research; and remain appropriately resourced to serve our community in the future. Our Trustee Team provides strategic leadership and expertise from a range of backgrounds and industries that gives St Christopher’s the direction and insight to continue as a world leader in palliative care.

We are looking to recruit new members to join our Board of Trustees to fill vacancies created by retiring Board members.

About you

We are looking for individuals with experience as either a Charity Trustee, Non-Executive Director or similar. You will have the ability to be an effective ambassador and influencer for the hospice and be committed to the aims and objectives of the hospice, maintaining a genuine interest in our work. You will be a strategic and creative thinker and be able to work effectively as part of a team.

We are largely looking for individuals with skills and experience in one or more of the following areas:

• Experience at board level and chairing committees
• Experience of working at a senior level in a HR workforce and change management
• Safeguarding & whistleblowing expertise
• Financial & commercial expertise

We particularly welcome applicants from our under represented areas which includes applicants from BAME groups, in addition to diverse age groups.

If this sounds like you then we will be excited to hear from you.

Further information

The role of a Trustee of St Christopher’s is voluntary and Trustees will not receive remuneration for their services on the Board. Out of pocket expenses incurred by the Trustees in the course of carrying out the role will be reimbursed in accordance with the organisation’s expenses policy.

Please have a look at our website for further information on all aspects of St Christopher’s and to apply for this position, please click the ‘Apply Online’ button below.

Closing date: Sunday 16th August 2020 at Midnight

Head of Fundraising (Maternity Cover)

The Head of Fundraising is a key post within Amref Health Africa UK, responsible for a significant portion of the organisation’s income generation, as well as a member of the Senior Management Team. The Fundraising team looks after several income streams, including individual giving, legacies, community & events, major giving, and trusts and foundations. The team is jointly responsible for corporate partnerships, working together with the Programmes team, who are also responsible for institutional fundraising.

Head of Fundraising Responsibilities:

• As part of a small Senior Management Team, support the CEO in implementing the strategy, ensuring the smooth and effective running of the organisation
• Champion fundraising within the organisation, taking an innovative, responsive and proactive approach to identifying and pursuing opportunities for income generation
• Provide input for, and contribute to, the Amref UK Board meetings
• Meet fundraising income targets by asking for and securing major gifts from high net worth individuals, trusts and companies
• Coordinate consolidation and growth of all fundraising streams for Amref UK, supporting team members to meet their income and expenditure targets
• Establish and lead a new Major Gifts programme
• Build personal relationships, manage and steward a dynamic portfolio of Amref UK's most promising high-value potential donors (individuals, trusts and companies)
• Support the Fundraising team to develop and manage relationships as well as produce quality proposals, reports, budgets and work plans – and provide sign-off for same
• Work with the Communications team to implement a strategic donor communication plan to enhance and build partnerships
• Update the reporting schedule and track fundraising streams through an effective system
• Develop and foster strong productive relationships with colleagues across the Amref family in Europe, North America and Africa to facilitate fundraising efforts in the UK and across the organisation
• Take the lead on identifying new fundraising networks and opportunities for Amref UK, by working with existing supporters, colleagues and the Board
• Keep abreast of current issues and good practice in domestic and international fundraising practices and ensure all fundraising activities are conducted in line with organisational policies and UK fundraising regulations

Head of Fundraising Requirements:

• Relevant senior-level experience of successful fundraising with an emphasis on high-value giving
• Significant experience of stewarding and growing high-value partnerships and supporters
• Relevant experience of strategic planning, target setting and high quality delivery in a team environment
• Demonstrable success in new business generation, securing six-figure (and above) gifts and partnerships
• Experience of leading and developing a team to achieve targets and maximise their personal potential
• Experience of using Raiser’s Edge or another customer relationship management database
• Budget management
• Experience of working or volunteering within the international development sector
• Strong communication and negotiation skills including the development of donor and partner agreements and project proposals
• Strong IT skills, particularly in Excel, Word and PowerPoint
• Ability to work effectively and collaboratively with colleagues both in the UK and internationally

Please note: all applicants must have the right to work in the UK. Amref Health Africa UK is not able to support visa or work applications for this role.

We encourage and welcome applications from candidates with BAME backgrounds.

About Amref Health Africa - UK:

Amref Health Africa is Africa’s leading health charity. We work with women and girls to secure the right to health and break the cycle of poverty. Headquartered in Nairobi, we are truly an African organisation, partnering with communities across the continent to create lasting change.

Location: 15-18 White Lion Street, London N1 9PD

Job type: Full Time, 10-12 month contract (maternity cover), full-time but 4 days a week will be considered

Salary: £55,000 per annum

Benefits: High levels of engagement and involvement, Generous pension scheme, Holiday allowance (pa: 25 days, bank holidays and 3 additional days at Christmas), Season ticket loan, Cycle-to-work scheme.

All applications to be submitted by: 18 August 2020

You may have experience of the following: Fundraising Manager, Senior Fundraising Executive, Senior Fundraising Officer, Head of Fundraising, Charity, Fundraising Director, Business Development Executive, Business Development Manager, Sales Manager, Sales Executive, Third Sector, NFP, etc.

Ref: 93735