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Newquay, Cornwall (Hybrid)
Paddington, Greater London
£41,000 per year
Full-time
Permanent
Job description
Role: Executive Assistant
Contract: Permanent, Full Time
Location: Hybrid working. Cornwall or London office three days per week, home working two days per week.
Job Purpose
The Executive Assistant will provide administrative and internal and external stakeholder management support to the Executive Director. The role will also provide some support to the Director of Finance and Administration, and the wider team.
Eligible candidates should be extremely organised, have excellent communication and the confidence to independently manage a wide variety of tasks and stakeholders. They must have relevant experience in supporting executive roles and be enthusiastic and proactive in completing a wide variety of vital tasks independently.
The position will be hybrid, with 3 days per week (Tues-Thurs) based in Oceana’s UK offices in Newquay, Cornwall or Paddington, London. Regular national, and occasional international, travel will be required to meet team members and stakeholders in geographically diverse locations, including Washington, DC.
About Oceana UK
Oceana UK is focused on some of the biggest threats facing UK seas, including protecting seabed habitats, ending overfishing, and preventing new offshore oil and gas developments. We fight for UK seas to get the protections they deserve through highly visible campaigns and detailed policy interventions to secure measurable changes to rebuild and maintain ocean abundance and health. We act as a vital public-policy interface – raising the profile of our issues through campaigns, science, communications, and expeditions, and directly influencing policymakers and politicians.
We are now at a pivotal moment of growth, impact, and development. We have delivered meaningful progress in our first full three years of operations, helping secure major victories to protect and restore UK seas, including protecting huge areas of our seas from industrial fishing and stopping new offshore oil and gas expansion. Working closely with our international team, we are now evolving our organisation and campaigns to deliver even greater impact in the next 3-5 years, underpinned by strengthened funder relationships.
Our small, experienced, and highly motivated team are based in London and Cornwall, coming together both digitally and in person as part of developing and delivering our ambitious campaign strategy to restore ocean biodiversity and abundance. We’re proud of the team we’re creating here in the UK, and we’d love for you to join us.
Responsibilities
- Support the ED to align time, attention and decision-making with organisational priorities, ensuring focus on high-impact work.
- Provide diary support to the Executive Director, including coordination of meetings, focus-time, effective travel planning, and other cross-team calendar management.
- Provide inbox management support to the Executive Director, assisting with task and diary prioritisation.
- Provide administrative support to the Executive Director, including travel bookings, expense reporting, and credit card statement reconciliations.
- Act as the first point of contact for the organization, including monitoring and responding to email inbox.
- Provide a liaison point between the ED and senior leaders, staff, and external stakeholders, ensuring timely follow-up, actions, and clear communication.
- Proatively coordinate and manage correspondence, briefings, meeting memos, departmental reports, and presentations on behalf of the Executive Director, ensuring timeliness, accuracy, and alignment with the ED’s voice.
- Attend meetings to capture notes and follow up actions, ensuring these are circulated and completed.
- Use a high degree of tact, judgment, and strong interpersonal skills to address timely correspondence, minimizing handling by the Executive Director.
- Manage occasional internal and external events (in-person and virtual), including planning and managing vendors, venues, online platforms, guestlists and invites, run of shows.
- Organise and manage external, departmental and international meetings, including scheduling, drafting agendas, taking notes, reviewing action items, and maintaining relevant documents.
- Follow up on assignments given by the Executive Director to direct reports and provide the Executive Director with periodic updates.
- Support the coordination of campaign and fundraising tasks including mailouts, guestlists, reports, updates, as required.
- Arrange couriers, order office supplies, and support the Director of Finance and Administration with other office administration as required.
- Support effective functioning of the UK leadership team, by scheduling meetings, preparing agendas, and assisting with leadership travel bookings.
- Support Director of Finance and Administration with co-ordination of occasional full team events, and manage team travel bookings for international meetings.
- Assist the Director of Finance and Administration with other general financial, office and HR administration tasks.
- Travel occasionally, both nationally and internationally, to meet with team members and wider internal and external stakeholders.
- Other responsibilities as appropriate and necessary to achieve organisational objectives.
Requirements
- At least 5 years of professional experience in executive assistant roles (essential), ideally with some experience and understanding of an NGO or Not For Profit working environment.
- Alongside required professional experience, proven relevant training courses and certifications will be advantageous, e.g. IEAA, Prince 2 or equivalent.
- Excellent computer skills, including confident proficiency in Microsoft Office Suite, especially Word, Outlook, Powerpoint and Excel.
- Demonstrable experience in project delivery and project management methods.
- Some previous experience of events planning and management is preferred.
- Ability to represent Oceana UK in a professional, diplomatic, and responsive manner.
- Excellent written and verbal communication with wide ranging internal and external stakeholders, and ability to communicate on behalf of executive leadership with clarity and credibility.
- Must be friendly and enthusiastic team member, confident and motivated to build strong relationships across the team.
- Strong interpersonal skills and emotional intelligence, with the ability to build and maintain positive relationships with all internal and external stakeholders.
- Excellent judgement, discretion and integrity in handling sensitive and confidential matters.
- Ability to navigate complexity, with strong problem identification and resolution skills, and ability to design and implement insightful process improvements.
- Ability to plan and handle many tasks independently and simultaneously, with speed, accuracy, courtesy and initiative.
- Flexibility to adjust to shifting priorities and deadlines. Must be willing to accept varied workload, including travel and some working outside of normal work-week hours.
- Highly reliable and dependable.
- Strong commitment to the organisation’s values and vision.
- Some CRM / Salesforce experience is desirable.
Application Deadline: 19 July 2026
Interviews: From 30 July 2026
Organisation
Refreshed on: 08 July 2026
Closing date: 19 July 2026 at 23:30
Tags: Administration
The client requests no contact from agencies or media sales.
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Job description
Independent Age is the national charity focused on improving the lives of people facing financial hardship in later life. We believe no one should face financial hardship in later life.
Our Helpline and expert advisers offer free, practical support to older people without enough money to live on. Through our grants programme, we support hundreds of local organisations working with older people across the UK.
We use the knowledge and insight gained from our support services and partnerships to highlight the issues experienced by older people in poverty and campaign for change.
We would love to find individuals from all walks of life and diverse backgrounds to join us on this journey.
Responsibilities and Person Specification:
This is a critical and influential role at Independent Age, reporting to the Head of Governance. The post holder will provide high-quality support across a broad and impactful portfolio, including risk management, procurement and contracts, governance, safeguarding and business continuity, helping to build a culture where accountability, learning and continuous improvement drive meaningful change.
Working closely with senior leaders and the Board, you will play an important role in enabling effective and confident decision-making across every level of the charity. This is an opportunity to contribute across a wide range of areas and to see the direct impact of your work on how the organisation functions and delivers its mission.
We are looking for someone with a genuine passion for risk management, alongside a strong understanding of not-for-profit governance best practice. You will also bring experience in at least one of the following areas: procurement, contracts management, third party contract risk, business continuity planning, policy management or safeguarding.
You will be an excellent communicator, confident working with senior stakeholders, with strong attention to detail and a proactive, can-do approach. Above all, you will take pride in getting things done efficiently and to a high standard and be motivated by the opportunity to work for a values-led organisation making a meaningful difference to older people.
This is a full-time role, 35 hours per week, which you can choose to work over five days or a 9-day fortnight.
If your experience doesn’t align perfectly with all of the above criteria but you do meet most of them and are excited about the role, we encourage you to apply anyway.
What it’s like to work at Independent Age:
We celebrate diversity at Independent Age and champion the differences that make each of us unique. We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We aim to attract and retain a wide range of talent and create an environment where everyone can feel safe, protected, welcome and included. In line with this, our office has many inclusive features, and there is no dress code.
We offer great benefits including 28 days annual leave plus public holidays, a generous pension scheme with life assurance, and fantastic learning and development opportunities. We also offer a number of enhanced leave provisions and benefits.
We know that a good work life balance helps us perform at our best and supports wellbeing. Flexible working hours and hybrid working is standard for all, but if you need a different form of flexibility, we are always happy to talk flexible working. Those contracted to work in the office are required to attend the office a minimum of 4 days per month. This role supports Board and committee meetings which may be held online or in the office, meaning availability to support with this is required.
You can find out more about what it’s like to work at Independent Age on the Careers page on our website.
Application Process:
To apply, please visit our website to submit a CV and a Supporting Statement, detailing how your skills and experience meet the criteria within the Job Description and Person Specification (please do not hesitate to contact us if you have specific requirements and need support to apply in an alternative format).
To support our commitment to equity, diversity and inclusion our hiring managers use anonymous shortlisting. Therefore, please do not include your name, photo, or information to indicate your gender or age in your CV and supporting statement. Please do not omit dates of employment. Please ensure the title of any uploads does not contain your name.
Independent Age is committed to safeguarding and follows Safer Recruitment practices to ensure we are safeguarding those we work with. We therefore ask that you supply your full work history with explanations for any gaps in the application documents you submit and, if offered the post, we will require two employment references including your current or most recent employer. A Basic DBS check will be carried out for the successful candidate.
Closing Date: Tuesday 14 July, 23:59
1st Interview Dates: Tuesday 21 and Wednesday 22 July, online via Microsoft Teams
2nd Interview Dates: Wednesday 29 July, in person at our London Office (Avonmore Road)
Organisation
Independent Age
View profile
Registered Charity
101 - 500
Registered Charity
101 - 500
Independent Age is the national charity focused on improving the lives of people facing financial hardship in later life.
Refreshed on: 04 July 2026
Closing date: 14 July 2026 at 23:30
Tags: Compliance / Quality, Procurement, Risk Management, Governance / Management
The client requests no contact from agencies or media sales.
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Job description
Location: National Support Centre, London SE1
Contract: Full time, permanent
Salary: £32,000 - £35,000 gross per annum, depending on experience.
Closing Date: 29 July 2026
Marine Society have an exciting new role! Help us to manage our rapidly expanding marine apprenticeships and adult skills programmes to meet growing industry demand. We’re looking for someone who has coordinated apprenticeship programmes and is passionate about developing a high-quality experience for apprentices.
You’ll be expected in using learner management systems, reporting and process improvements to strengthen compliance, improve apprentice support and increase progression and retention.
The Marine Society & Sea Cadets (MSSC) is the leading maritime charity for youth development and lifelong learning. We are a vibrant and growing charity inspiring young people to achieve their potential through challenge and nautical adventure and also enabling seafarers and maritime professionals to realise their potential through learning and career development. Working with our employees, cadets, and volunteers, we have built a strong vision and five-year Future Ready strategy to meet the growing demand for what we provide, both for young people, seafarers and maritime professionals – and the thousands who aspire to be the sea cadets and marine professionals of the future. It is also about equipping them to achieve their potential and thrive in a rapidly changing world, while growing our charity to benefit even more people – including those from under-represented or marginalised groups.
We are currently looking for an Apprenticeship Programmes Officer to join our team.
About the role
This new role is to support the growth of Marine Society apprenticeship and adult skills provision. The postholder will work with the Apprenticeship Operations Manager to deliver high quality apprenticeship programmes through providing coordination, monitoring, compliance and support for all learners.
Responsibilities
- Support the Apprenticeship Operations Manager to coordinate delivery of all apprenticeship and adult skills programmes ensuring learners achieve maximum progression and achievement.
- Monitor apprentices’ progress, off the job training and attendance and provided individual support to overcome issues and barriers to learning.
- Implement the new learner management system to provide accurate data and improve visibility of apprenticeship performance. Assist the Lead Maritime Trainer with developing the Google Classroom online portfolio and electronic training record books.
- Assist the Lead Maritime Trainer to prepare for and record online teaching sessions and apprentice progress reviews.
- Plan a programme of personal development and enrichment opportunities for apprentices. Work with external agencies such as the Association of Apprentices to access benefits for apprentices.
- Undertake any other reasonable duties and responsibilities reasonably requested by management as may be required.
Requirements
- Minimum 2 years’ experience working in a college or training provider within a curriculum or learner support role
- Experience using VLE/LMS systems within apprenticeship training programmes
- Experience of planning work-based learning programmes within a team
- Good knowledge of levy-funded apprenticeship programmes and associated funding rules
For further information, please download the . If you are interested in this role, please apply now!
Benefits
- 25 days annual leave per annum increasing with length of service
- Hybrid working for many roles
- Life assurance (4x salary)
- Private medical insurance
- Generous pension (employer contribution up to 10%)
- Cycle to work scheme
- Wellbeing portal and EAP with 121 counselling
- Employee development: We are investing in our employees' development and have an annual calendar of learning and development opportunities, designed to support employees to develop into their roles and stretch them to achieve their full potential.
Additional Information
MSSC positively encourages applications from suitably qualified and eligible candidates from all backgrounds. Equity, diversity, and inclusion really matters to us, so we can best serve our beneficiaries from every community. We work to ensure a fair and consistent recruitment process and aim to be a charity where diversity of experience, identity and skills are valued and welcomed. MSSC is an equal opportunities employer.
We recognise our responsibilities to safeguard and protect the young people and vulnerable adults with whom we work. We do all we can to promote their health, safety and wellbeing, and we expect our staff to share this commitment and work in line with safeguarding policy, the MSSC’s values and ethos of inclusivity. We adhere to safer recruitment practices and therefore employment is subject to detailed pre-employment checks for successful candidates, including references and criminal disclosure checks and the completion of a disclosure questionnaire.
All successful applicants are required to attend safeguarding training and undergo pre-employment checks including a criminal record check.
Organisation
Marine Society and Sea Cadets
View profile
Registered Charity
101 - 500
Registered Charity
101 - 500
We help launch young people for life through adventure.
Posted on: 14 July 2026
Closing date: 29 July 2026 at 17:00
Tags: Training / Learning, Youth / Children
The client requests no contact from agencies or media sales.
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Job description
George Watson’s College wishes to appoint a Senior Philanthropy Officer to lead the school’s individual giving and legacy fundraising initiatives, and support major programmes and campaigns. Develop strong relationships with donors and our alumni community to grow philanthropic income and long-term engagement.
MAIN RESPONSIBILITIES
Individual Giving
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Lead the planning, execution and optimisation of individual giving efforts. Manage campaign setup, timelines, assets, and donor experience.
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Monitor performance and analyse results to drive continuous improvement in participation, engagement, and revenue.
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Collaborate with Admissions and Marketing, and other internal teams, to source and develop compelling content.
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Along with the Head of Development, manage a fundraising communications calendar and play a leading role in content creation.
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Collaborate with the Admissions and Marketing team to ensure website content, landing pages, and donation pages support digital giving goals.
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Execute fundraising strategies in partnership with the Head of Development. Build, segment, code, and deploy emails to support giving campaigns and organisational priorities.
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Manage a portfolio of donors linked to specific programmes and campaigns.
Legacies
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Plan and deliver multi-channel legacy marketing campaigns (print, digital, events)
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Build and maintain relationships with legacy pledgers and prospects
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Deliver high-quality, sensitive stewardship to recognise and retain legacy supporters
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Organise events and communications to engage legacy supporters
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Produce compelling and sensitive legacy messaging and materials
Campaign/Programmes
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Manage and grow the patrons programme, including recruitment, retention, and upgrades
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Develop a clear donor journey, including benefits, communications, and recognition
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Monitor performance against income targets and KPIs
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Work in collaboration with Heads of the Creative Arts programmes to monitor and administer funds for maximum impact across the arts
Foundation Places and Enrichment Fund
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Support impact reporting and administration of discrete aspects of our widening access programmes.
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Manage application process to the Enrichment Fund, including managing enquiries, disbursements and liaison with Finance.
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Any other duties related to these programmes as directed by senior staff.
IDEAL CANDIDATE
Essential:
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Relevant degree, professional qualification or equivalent professional experience
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Demonstrable experience in Individual Giving, Direct Marketing or Legacy fundraising, with an annual income return of 6+ figures
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Proven track record of delivering successful multi-channel campaigns
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Strong understanding of supporter journeys, acquisition and retention
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Skilled in data analysis, performance tracking and forecasting
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Proficiency with graphic design tools, experience with Canva would be an advantage.
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Demonstrable experience with Raisers Edge, or similar CRM system
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Ability to manage complex projects and programs and deliver to set KPI and timelines
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Excellent written and verbal communication skills.
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Experience with content writing, brand voice, and digital fundraising best practices.
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Ability to build and foster relationships across business functions.
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Understanding of charity law, GDPR and best practices in fundraising
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Commitment to high level of professional standards
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Genuine appreciation of George Watson’s College’s mission and the ability to communicate it
Desirable:
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Fundraising or marketing qualification such as CIOF accreditation or CIM qualifications.
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Event management experience
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Experience of working in the education or charity sectors
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Understanding of the Independent School sector
Organisation
Posted on: 01 July 2026
Closing date: 26 July 2026 at 23:30
Tags: Fundraising, Education
The client requests no contact from agencies or media sales.
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