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EC1Y, London
£27,000 per year
We are recruiting for a highly skilled Conference Event Manager to deliver our National Conference, which will be taking place this October.

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EC1Y, London
£27,000 per year
Part-time, Temporary, From May 2021 to 30th November 2021
Job description

We are now recruiting for a highly skilled Conference Event Manager to deliver our National Conference, which will be taking place this October.

You will be required to work with the Head of Events up until August, to help capture the vision and first stages of planning for the conference. After that, you will solely lead the further planning and creation of the conference and see it through to completion, reporting into the Head of Partnerships.

Our Stewardship strategy is to encourage and resource the church and Christian charities at a very significant and pivotal time in their ministries. You will be responsible for the detailed delivery of the event and subsequent follow up to understand the value and impact it brings.

This is a maternity cover position with a fixed-term contract ending 30th November 2021

Main responsibilities

  • Fully capture and grasp the vision for the conference and ensure it is consistently referred to in the planning process, through to completion.
  • Outline a realistic timeline to achieve the vision and ensure the developments of the project remain on track.
  • Prepare and lead regular conference committee meetings with internal staff co-producing the conference and follow up each meeting with minutes and actions.

    Meetings should cover:
    • Discussing updates
    • Brainstorming solutions for next steps that align with the vision.
    • Ensure actions have been completed from previous meetings.
    • Drive the planning to ensure it is executed in a timely manner.

The Conference Committee should support you as you lead the following areas as they ensure you are adhering to the Stewardship brand and vision for the conference.

  • Ongoing brainstorming and implementing conference plans and concepts.
  • Booking, liaising and negotiating with suppliers and contractors.
  • Manage 3rd party ‘exhibit partners’ / sponsors depending on the mode that the conference is delivered whether online, hybrid or in person.
  • Handling all logistics.
  • Manage the conference marketing and PR strategy with support from the internal Stewardship marketing team.
  • Creating and managing the ticketing process.
  • Creating and developing event feedback surveys.
  • Maintain a good relationship with the venue coordinators, giving regular updates on the developments of the project.
  • Gather an events team made of internal staff and create a roster for the team working at the conference.
  • Manage the running of the Conference to ensure all runs smoothly.
  • Ensure all areas of Health and Safety are discussed with the venue and adhered to, taking on any responsibilities from Stewardship’s side; For example reviewing and agreeing the venue risk assessments in light of social distancing restrictions, of which will need to be considered throughout the planning process.
  • Manage the delivery of the Conference within the budgets and resources at your disposal. This will include reporting on ticket sales, income and expenditure and anticipated/target profit for the event. (Which is not the aim but is also a necessary contribution to the Stewardship overall budget)
  • To discover, engage and manage speakers and content across different streams for different audiences to help bring the most value to delegates and partners.
  • Keep the Conference Committee up to date and aligned with discussions, proposals and decisions will be important to free you into the active management of the planning and delivery process. Carry out a post event debrief analysis, creating and handling reports based of feedback, budgets and process.
  • Prepare and lead an event debrief meeting with the conference committee after the event and present final report of findings.
Additional documents
Applicants Pack (.pdf)
Check commute
Starting Address
Mode of transport
More about Stewardship

Stewardship, from its start in 1906, has had one clear focus; serving the church and sharing the message of overwhelming gener... Read more

Refreshed on: 12 May 2021
Closing date: 17 May 2021
Tags: Christian

The client requests no contact from agencies or media sales.

Job closes in 3 days
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