Executive administrator jobs

If you are an experienced, organised and responsive administrative professional our exciting Governance Assistant role may be the role for you. 

The Governance Team at the Royal College of Radiologists (RCR) is a dynamic six-person team at the centre of the organisation’s operations. We’re looking for a Governance Assistant to join us in delivering high-quality support across our devolved nations work and wider governance functions. 

To be successful in this role you will be an excellent communicator, able to work collaboratively with colleagues and senior members. You will have first rate administrative and organisational skills and the ability to plan and prioritise a varied workload providing a professional, positive and responsive service.

What You’ll Be Doing:

• Supporting our Devolved Nations Committees, including organising meetings, preparing agendas and minutes, and coordinating annual visits with senior Officers and Chief Medical Officers.
• Providing diary and travel support to our President, Vice Presidents and Chief Executive.
• Offering committee servicing for other boards and meetings across the RCR.
• Playing a key role in the Annual General Meeting, website updates, and member communications.

What We’re Looking For:

• A natural organiser with a can-do attitude and a calm, professional approach.
• Confidence working independently and as part of a team.
• Excellent writing skills, discretion, and a commitment to confidentiality.
• A proactive problem-solver.

This is a fantastic opportunity for someone looking to build a career in governance, gain exposure to senior leadership, and contribute to the smooth running of a respected medical royal college. You’ll be part of a supportive team, working in a varied and interesting role that offers real impact.

Why join us:

• Make a difference to the lives of Doctors and the specialities they work in every day!
• Hybrid working (60% working week can be done remotely)
• Modern working environment
• Equipment provided to work from home
• Generous annual leave allowance
• Excellent pension scheme
• Interest free season ticket loan and cycle to work scheme
• Employee Assistance Programme

We are looking for an experienced Senior Finance Manager with an entrepreneurial spirit and business acumen to contribute to the strategic leadership of the organisation. This is an exciting opportunity to support the Senior Leadership team by having oversight, management, and responsibility for Pecan’s financial functionality, and promoting and sustaining the organisations commitment to showing kindness, raising self-belief and inspiring hope for the future of the individuals we serve.

When working for Pecan, you can expect to become a valued member of a diverse and supportive team. In addition to a place in our 36-year legacy, you will receive a generous holiday allowance, pension contribution and life assurance cover. You can also expect regular team meetings and social opportunities, and a variety of other benefits as outlined in our recruitment pack.

Main Responsibilities:

Overview

• Oversight and management of Pecan's financial planning, accounting, and reporting.
• Oversight and management of the organisations financial risk and compliance, and safeguarding of assets through effective processes and procedures.
• Oversight and management of performance and organisational data: its collection, storage, analysis and reporting. 

Finance

1. Advise and report to the Board, Chief Executive and SMT on all financial matters, including investments, reserves, financial forecasting and cashflow, financial performance and systems. 
2. Lead the financial planning for the organisation, including annual budgeting and re-forecasting as necessary and to prepare regular financial report, including management accounts, cashflow, and other reports as required by the Board, the SMT and budget holders. 
3. Provide financial information, advice and support, including training, which meets the needs of the Trustees, SMT and other staff within Pecan. In particular, work with service leads to provide all necessary financial budgeting input to funding bids and funding monitoring and reporting, ideally also upskilling the service leads in this area. 
4. Take responsibility for the day to day management and administration of the finance functions such as bank reconciliations, petty cash and donation records, accounts payables & receivables, VAT and gift aid claimed. 

Key Requirements (specific skills, qualifications required):

• Experience of working in a senior accounting role, including budget and financial policy formulation.
• A track record of preparing management accounts and other financial reports.
• Strong financial management skills and ability (including SORP).
• Entrepreneurial spirit and business acumen. 
• Strong commitment to the goals, ethos, values, and vision of Pecan, including a belief in the important of all people of different backgrounds working together and respecting and valuing each other’s contributions.

Desirable knowledge/expertise

• Strong experience in using Xero Accounting Software.
• Knowledge of charity law & VAT partial exemption.
• Experience of the voluntary and community sector.
• Knowledge of charity fundraising or marketing.

Please read the Job Description for more information.

Closing Date: Monday 27th October 2025, 10am

Interview Date: Week commencing Monday 3rd November 2025, Details TBC 

Start Date: ASAP

About Woman's Trust

Woman’s Trust was established almost thirty years ago and is the leading specialist in mental health services for women. Led by and for women, it aims to ensure that women affected by domestic abuse can live a safe and healthy life, free from further harm. Our approach is trauma-informed and person-centred, empowering survivors on their journey to recover from the trauma. We support 900 women and children annually, with an income of £1.3m and 40 staff. We are committed to a positive, inclusive and equitable environment for our staff, service users and volunteers. Alongside our current service provision, we are focused on developing innovative mental health services for young women and girls, launching peer-led support groups and providing therapeutic groups to children and their mothers. We are also committed to developing further awareness-raising workshops and training for professionals, building on our research and policy expertise to improve systems nationally. As demand for our service grows, we are ambitious to double the number of women we support each year, achieved in large part through the success of our fundraising team in increasing our income.

About the role

As a Counselling Project Administrator, you will be responsible for the smooth and efficient project administration of Woman’s Trust Counselling services.

This role is part-time, working 28 hours per week to cover a period of maternity leave with a start date of December 2025.

In return, we can offer:

• 25 days' holiday + 3 days at Christmas + Public holidays (pro rata for part-time working)
• Hybrid & flexible working - office based with minimum of 50% of working hours in Woman’s Trust London office, we also support mutually agreed flexible working arrangements
• Cycle to work scheme
• Employee Assistance Program (EAP)
• Mandatory job-related training
• Individual staff professional development budget
• A caring, committed and highly collaborative environment
• Several social events/lunches per year
• Friendly, all women team

To find out more and apply with your CV, please visit our website via the apply button.  

The position is open on a rolling basis. Interviews will be given as applications come in.

Please note, this post is open to female applicants only – Equality Act 2010, Schedule 9, Part 1 applies.

Governance Executive/Coordinator - Temporary Opportunity!
 
Ready to play a key role supporting governance and administration in a respected professional body?
 
This is a fantastic opportunity to join our client as their Governance & Administrative Executive, providing vital support to Boards, Councils, committees, and membership processes.
 
You’ll thrive in this role if you enjoy organising and coordinating behind the scenes, supporting senior stakeholders, and ensuring governance activities run smoothly.
 
If you have experience in governance, committee, or membership administration, particularly in a charity, professional body, or non-profit, this role could be a perfect fit.
 
Role: Governance Executive/Coordinator
Organisation Type: Professional Membership Body
Salary/Rate: £18.13 per hour
Working Arrangements: Hybrid – 2 days per week in the London office (which days can be flexible)
Location of offices: Central London Area
Employment Type: Temporary to December (November 2025 start)
 
This role would suit someone who enjoys being the dependable go-to person - detail-focused, proactive, and comfortable supporting senior stakeholders in a structured environment.
If you have previous experience in administration, governance, or committee support - particularly within a charity or membership organisation - this could be a great opportunity for you!
 
The Role:
 
As a Governance Executive/Coordinator, you’ll help keep governance and administrative processes running efficiently across the Institution.
 
Your responsibilities will include:
 
Governance & Membership Support

• Supporting the smooth running of Board, Council, and committee meetings
• Taking accurate minutes – capturing key discussions, decisions, and actions
• Assisting with governance processes and ongoing reviews, including following up on actions and tracking decisions
• Supporting membership records and related administrative tasks
• Coordinating schedules, sending meeting invites, and helping plan events and activities
• Acting as a reliable point of contact for trustees and senior stakeholders
• Providing admin support for fund applications and seasonal initiatives
• Preparing meeting minutes and ensuring timely follow-up on agreed actions
• Supporting GDPR updates, policy reviews, and other compliance requirements
• Preparing documentation and materials for upcoming meetings
• Maintaining key records and organisational systems, including CRM and web-based tools
• Liaising with colleagues and IT to ensure smooth administrative processes

About You:
 
You are an organised, detail-oriented administrator with experience supporting governance, membership, or committee work. You’ll have excellent minute-taking skills, a proactive approach, and the confidence to liaise with senior stakeholders.
 
You’ll also bring:
 
Previous experience in governance, membership, or committee support – ideally within a charity, non-profit, or professional membership organisation,
Strong organisational skills and attention to detail
The ability to juggle multiple priorities calmly and efficiently
 
Why Apply?
 
Join a respected professional membership organisation with a global reputation
Play a meaningful role supporting governance and operational success
Enjoy a varied role that blends governance, administration, and forward planning

To apply for the Governance Executive/Coordinator role, please upload your CV. We look forward to hearing from you!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Do you want to use your financial administration skills to make a real difference? Would you love the chance of supporting others whilst getting paid to do work that matters?

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IMPORTANT: YOU MUST INCLUDE A SUPPORTING STATEMENT (500 words max) WITH YOUR APPLICATION. This should clearly outline how your skills and experience match the responsibilities of the role. CVs without a covering statement will not be considered.

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The benefits:

• Salary of £24,608 – £26,631 per annum (pro-rata for part-time)
• Employers’ pension contribution
• Work from our office in Nottingham NG4 (free parking)
• Scope to agree a working pattern to suit your needs across a minimum of three days
• 28 days’ annual leave inclusive of bank holidays (pro-rata for part-time)
• Access to Cycle to Work scheme through salary sacrifice

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Overview:

Tracheo-Oesophageal Fistula Support (TOFS) is the only UK charity providing support and information to born with oesophageal atresia and/or tracheo-oesophageal fistula (OA/TOF). These rare congenital conditions can have long-lasting consequences, and our mission is to inform and empower those affected to better equip them to live long and healthy lives. We get no statutory funding, and we’re very fortunate to have an amazing fundraising community. This year to date, almost 80% of our income was from members’ fundraising, which is incredible.

We need an office and fundraising administrator who will help make every supporter feel valued, and have overall responsibility for entering all financial data into QuickBooks. A key part of the role is liaising with fundraisers and administrating and facilitating the fundraising process.

We are looking for an experienced individual, who can work with little supervision, and is able to manage workload to meet reporting deadlines. Reporting to the CEO (and with significant interaction with the volunteer Treasurer), the office and fundraising administrator undertakes a range of administration and finance tasks to support office management, financial management and fundraising, and is one of the first points of contact for our supporters and members.

The role is pivotal in ensuring that our administrative and fundraising functions run smoothly, supporting fundraisers, members, trustees and team effectively.

Knowledge of QuickBooks or a similar accounting software system is essential.

Depending on the experience and interest of the successful candidate there may be opportunities to develop other skill sets.

Key areas of responsibility

• Managing and organising detailed information that underpins TOFS financial management
• Liaising with fundraisers and administrating and facilitating the fundraising process

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What you’ll be doing:

Financial management:

• Accurate recording of income and expenditure
• Reconciling bank accounts in a timely manner and preparing basic financial reports
• Preparation for accountants for year-end accounts
• Preparing annual Gift Aid claims for HMRC
• Initiating payments via online bank accounts
• Managing banking/saving relationships, maintaining efficient access and reporting
• Maintaining banking/saving mandates and ensuring record-keeping remains clear, up to date and efficient
• Contribute to board reporting through accurate financial documentation and analysis

Fundraising/member administrative support

• Dealing with fundraising enquiries, and requests for information via telephone, email and post
• Maintaining communication with fundraisers and organised fundraising documentation
• Thanking donors, and creating personalised correspondence and other communication to support fundraisers
• Assisting with member administration, updating database, preparing reports
• Maintaining stock records for merchandise, office consumables and equipment
• Dealing with daily post runs, sending out shop orders, support materials, fundraising materials and thank you letters
• Supporting with Charity Commission compliance requirements
• Supporting with TOFS events and supporter engagement opportunities
• Undertaking administrative tasks and team support

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What we’re looking for:

Essential experience/knowledge:

• Experience and proficiency with QuickBooks, or similar accounting software systems such as Xero or Sage
• A good understanding of basic accounting and bookkeeping
• Hands-on experience with banking relationships, payment processing and invoice management
• Knowledge of CAF banking and payment systems
• Proficient use of MS Office, and comfortable using new fundraising platforms
• Attention to detail and accuracy in data entry and record keeping
• High level of organisation and reliability
• Experience providing administrative support as part of a busy team
• An empathic and enthusiastic communicator with a positive attitude
• Fundraising mindset with skills to recognise and encourage fundraisers
• The ability to work independently and as part of a geographically dispersed team
• Practical problem-solving approach to operational challenges
• Someone who is trustworthy and able to work on own initiative

And even better if you have the following experience/knowledge:

• Experience with charity/nonprofit financial management
• Experience of working in a small organisation
• Basic understanding of UK Charity Commission requirements
• Empathy and understanding for those affected by rare disease, and better still, OA/TOF
• Experience of working with volunteers
• Ability to look for continuous improvement opportunities

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The team

The successful applicant will be part of a small and friendly team, reporting to the CEO, and will work alongside a team of committed and passionate volunteers. The challenges of everyday life, navigating the health and social care system and the sheer isolation of having a condition affecting the ability to swallow motivates all of us in the team to do our best. If you are looking for an inclusive, family-friendly organisation which offers flexibility and a supportive culture with the opportunity to develop your skills and progress we would love to hear from you.

Job Title: Grants Support Executive

Working hours: This is a full-time post for 35 hours per week, on a permanent contract based at the Charity’s Office in Victoria, London. (The Charity currently operates a minimum of 2 days in the office).

Salary: £36,570

We are seeking a Grants Support Executive to help deliver a grants programme of around £9 million annually, supporting individuals and organisations that make a real difference.

The Role

You will provide administrative and operational support across the grants function, including coordinating committee meetings, supporting grants officers, managing assurance visits, and helping to develop reporting systems. This varied role involves close collaboration with colleagues and partners to ensure funding is well managed and impactful.

Key Responsibilities

• Secretariat support for committee meetings, including briefs, reports, and minutes.
• Support grants officers in processing applications and deputise when needed.
• Manage assurance visit programmes and follow-up actions.
• Assist with financial and performance reporting for funded organisations.
• Maintain contact databases and oversee information/knowledge management.

About You

• At least three years’ experience in charity grant-making, welfare, or equivalent Armed Forces/MOD background.
• Strong organisational and IT skills, especially Excel and PowerPoint (Salesforce/MOSAIC an advantage).
• Excellent written communication and report writing skills.
• Financially astute with empathy for the Armed Forces community.
• Proactive, reliable, and a strong team player with sound judgement.

Apply

If you’re motivated to make a difference and want to join a supportive team, please send your CV to .

Please note, CVs are being reviewed on a rolling basis, and only successful applicants will be contacted with more information.

 As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

Are you an experienced and self-sufficient professional ready to apply your advanced administrative skills in a values-based organisation?

We are looking for a Governance and Administration Officer to work alongside our Chief Executive. This position requires a tech-savvy person with administrative maturity and the ability to operate autonomously.

You will be capable of delivering excellence in both governance and operational work, particularly in ensuring that records, policy registers and operating practices are up to date, reliable and upheld. You will be adept at drawing connections across all areas of the charity from finance records and HR processes to board minutes and strategic planning, and you will be able to keep the Chief Executive informed and aware of how the day-to-day work impacts on the broader picture.

You will need to develop knowledge and experience across all aspects of YMCA administration in order to cover for finance, HR and other administrative roles where necessary. Confidentiality and discretion will be key throughout your work.

If you are a methodical person who thrives on doing a great job, even when no-one is watching, and you are ready to take ownership of an interesting and constantly changing workload, we encourage your application.

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Job Description

• Co-ordinate senior meetings for staff, board and subgroups, including scheduling, co-ordinating agendas, collating and distributing papers and providing high-quality, accurate minute-taking with clear actions.
• Track key deliverables and action points and follow up on outstanding items.
• Co-ordinate interest, visits, recruitment and onboarding for new trustees.
• Act as a key support to the Chief Executive in their capacity as Company Secretary and the senior staff member, taking on regular and ad-hoc duties as they arise.
• Proactively collate and draw together evidence (eg data, policies and internal reports) to demonstrate continuous compliance with the Charity Governance Code, regulatory requirements and relevant sector standards.
• Oversee the organisational policy and procedure registers, ensuring reviews are scheduled and proposals prepared for consideration, and that finalised documents are updated on relevant portals.
• Establish and/or maintain systems for measuring and reporting on performance, quality and impact across the organisation.
• Develop and/or robustly test operating practices and instructions to ensure clarity across a range of roles and responsibilities.
• Draft, proof and format correspondence, presentations and reports, ensuring all documents are on-brand and ready for release.
• Complete information for funding bids based on established cases for support.
• Represent the Chief Executive positively and ensure that they are briefed on relevant matters across the organisation.
• Co-ordinate pricing, booking and liaison with external expertise where necessary from legal, HR, development and similar professionals.
• Maintain strictest confidentiality and use exceptional discretion when handling sensitive or business-critical information (eg staffing changes, commercial discussions, confidential strategy) and ensure that data protection and GDPR is upheld.
• Act as an approver, signatory or authoriser as delegated.
• Provide administrative support for day-to-day finance, HR and organisational administration during periods of absence or vacancies. This may include administering payroll, basic bookkeeping, rent records, staff recruitment and record keeping, ensuring that critical functions are maintained.
• Co-ordinate session and event booking as required.
• Handle delegated relationships, ensuring that all personal and confidential information is shared only in accordance with the association’s data protection arrangements.
• Other reasonable duties as required from time to time.

If you want to work at the heart of a charity in a small friendly team, leading an innovative programme to promote wellbeing and social inclusion, this is the job for you! 

The Stuart Low Trust (SLT) is a well-respected and award-winning charity based in Islington supporting people who isolated and experiencing mental health issues.  SLT was founded to be radically different from other local charities – uniquely accessible, inclusive and community-embedded. 

What the job offers 

You will be developing exciting new projects to serve Islington and surrounding boroughs in a culturally rich environment and vibrant voluntary sector.  Working closely with the Chief Executive, you will be introducing exciting plans to develop our service.  You will have freedom to develop activities, build partnerships and outreach to attract new and a wider diversity of participants reflecting local community needs.

Who we are seeking 

We are seeking a capable manager with track record coordinating delivery of a community-based activities programme within a charity or social care service.  You will thrive on a challenge and enjoy creative thinking, relationship-building with partner organisations and managing staff.  You will have experience of marketing a service to attract new participants.  You will have an understanding of the support needs of people who are isolated.  You will be able to learn from participant feedback to develop services. 

This post is subject to an Enhanced DBS check and two satisfactory references. 

We are embrace diversity, equality of opportunity and inclusion. We are committed to building a team that represents are variety of backgrounds, perspectives and skills.  The more inclusive we are, the more we can achieve. 

Key Benefits and opportunities: 

• 25 days’ annual leave plus bank holidays
• Occupational pension scheme 
• Hybrid and flexible working arrangements with a small and friendly team.
• Access to training and development opportunities 
• Supportive management culture, line-managed by the Chief Executive, who has 30 years' experience in the charity sector 
• Opportunity to lead programmes/develop skills 

Application instructions 

Please note, while we appreciate the value of AI tools, we strongly prefer that applicants prepare their supporting statements with minimal use of AI.  This helps us to better understand your authentic voice, skills and motivation for this role.  Thank you. 

Deadline for applications: Sunday, 2 November 2025 at 12midnight
Interviews: Monday, 10 November 2025 
Estimated Start: December 2025-January 2026 

Age UK Wandsworth is a local, independent charity that works to promote the wellbeing of all older people in the London Borough of Wandsworth. We offer a variety of services with the goal of helping older to age well in Wandsworth.

We are now seeking an Office Manager for our Head Office to help our small team become even more efficient in serving older residents in the borough. This is a brand new role and the right candidate will develop the role over time and become the lynchpin at our office site.

We are looking for a highly skilled and visionary senior leader, with a proven track-record of financial and business management and the creation of robust and innovative financial and operational strategies. The Senior Finance Lead will be a member of the senior leadership team, entrusted with strategic responsibility and supervising day to day management of the financial and commercial operations across the business including the shop, café, nursery, admissions and educational courses. The Senior Finance Lead will conduct rigorous analysis of financial data, trends and performance metrics to derive insights and offer recommendations for informed decision making.

Responsibilities will include overseeing the organisation's financial and operational activities and ensuring robust financial systems and processes are in place throughout the Trust, working collaboratively with the CEO and senior management to form a financial, retail and business strategy, act as Company Secretary to the Trust and lead on GDPR and information security.

In return Great Dixter offer a market rate salary and benefits package. To apply, please send a full cv with a covering letter outlining your suitability for the post.

Early applications are encouraged; interviews may be staged and we may choose to appoint at any time during the application process.

We're growing the People team.  This brand new role is an opportunity to shape how we support and engage our people from day one. Working closely with our Head of People and CEO, you'll be at the centre of all things HR from onboarding to board support, from admin to impact.  If you thrive on variety of HR generalist work and wish to create an exceptional employee experience, we'd love to hear from you.  Please read the recruitment pack for full details and how to apply.

Job Summary

The People Administrator supports the effective delivery of all employee life cycle activities. With a focus on ensuring processes are followed accurately, efficiently, in line with audit and compliance standards and enabling a positive employee experience.

This is a cross-functional role, working closely with Head of People, to ensure smooth onboarding, offboarding, and employee changes. Plus supporting the board of trustees with email communication, booking meetings and collating responses to policy sign off and checking availability for main board and subcommittee meetings.

The People Administrator will be the first point of contact for employee queries related to policies, systems, and HR processes.

General People Administration & Support

• Act as the first point of contact for People-related queries, providing support both face-to-face and electronically, ensuring professional and timely responses.
• Work with others across the organisation to promote awareness and provide support where required on EDI and internal Access.
• Provide day-to-day administrative support to the Head of People, including data entry, booking & delivering inductions, photocopying, scanning, preparing contractual documentation, and general correspondence.
• Maintain accurate and efficient records of all People-related activities, ensuring data is securely stored and handled in compliance with GDPR legislation.
• Monitor and manage the People and Recruitment emails, responding to and redirecting enquiries efficiently and appropriately.
• Assist with the consistent application of HOME’s policies and procedures, offering guidance to employees as required.
• Plan and organise own workload to meet deadlines, contributing to the wider People team’s service objectives.
• Ensure complete confidentiality and integrity in all aspects of the role, particularly when handling sensitive information.

Recruitment, Onboarding and Offboarding

• Support the coordination and administration of recruitment campaigns with Hiring Managers, including advertising roles, scheduling interviews, and processing candidates via the recruitment procedures.
• Deliver effective onboarding and induction processes for new starters, ensuring all steps are followed and documented, and contributing to a positive candidate experience.
• Assist with job offer processes, including drafting conditional offer letters, conducting reference checks, verifying right-to-work documentation, and updating relevant systems.
• Ensure effective communication with the Payroll Officer in relation to new starters and leavers, including checking accrued holiday balances prior to confirming leaver letters.
• Respond to reference requests for current and former employees in a timely manner.

People Systems, Data & Reporting

• Confidently use systems and other digital tools to input and maintain people’s data accurately.
• Run regular reports and provide performance or management information (MI) within agreed timescales.
• Analyse data to validate accuracy and identify trends or issues that require further attention.

· Maintain and update organisation charts and headcount data on a monthly basis

· Contribute to regular updating of the People section of the intranet.

• Carry out general People administration and maintain electronic based systems for all staff including existing and new employee details, annual leave, leaver administration, payroll changes, absence and training records.

Meetings & Communication & Board Support

• Provide administrative support for employee relations casework and people-related projects, including scheduling, document preparation, and note-taking.
• Attend and provide support at formal meetings, including disciplinary, grievance, or performance reviews, as required.
• Accurately take and distribute minutes for internal meetings, including Board, Committee, and annual staff meetings.
• Set up and coordinate meeting logistics (both virtual and in-person), including booking rooms, IT setup, and arranging access or other relevant requirements.
• Arrange and distribute board papers as directed by the CEO, record responses, and manage related meeting logistics.
• Be the key contact with the Board of Trustees – arranging the Board meetings and other engagements with them.
• Manage Companies House & Charity Commission submissions for Trustees, act as a custodian of their information and documents.

Continuous Improvement and Projects

• Support the delivery and organisation of ad-hoc People projects/ events, wellbeing activities, and internal engagement initiatives.
• Identify and resolve day-to-day issues independently, escalating matters to the Head of People as needed

Part time Personal Assistant- (28 hrs a week, Sustainability Charity, once a week into the London office)

The Organisation

Our client is a purpose-driven organisation that works at the forefront of responsible investment. Through research, campaigns and investor engagement, they seek to drive long-term positive outcomes across the financial system. They support a range of initiatives focused on social and environmental impact, with a dynamic and collaborative team culture.

The Role

An experienced and highly organised Personal Assistant is sought to provide proactive support to three members of the senior Leadership Team. This is a critical role that will enable the Directors to focus on strategic priorities by ensuring efficient and seamless operational support. The post-holder will be confident working across multiple diaries and systems and able to build trust quickly with colleagues and stakeholders.

Responsibilities will include diary and inbox management, meeting coordination, document drafting, travel arrangements and general executive support. The role will also involve acting as the first point of contact for internal and external stakeholders, handling correspondence with discretion and professionalism. There will also be opportunities to support wider team operations and assist the Executive Assistant as needed.

The Candidate

The successful candidate will bring prior experience in a Personal Assistant role supporting multiple senior leaders. You will be highly organised, calm under pressure and adept at managing competing demands. Strong written and verbal communication skills, alongside excellent attention to detail and discretion in handling confidential matters, are essential.

You will be confident using Microsoft Office, diary and inbox management tools, and supporting hybrid meetings via platforms such as Zoom or Teams. The ability to work independently, use initiative, and demonstrate sound judgement is key. Experience in the non-profit or charity sector, and familiarity with tools like Salesforce or Cascade, would be advantageous but not essential.

Application Process

Please apply immediately or for further information, contact Syed at Civitas Recruitment. We welcome applications from candidates with diverse backgrounds and experiences. Interviews will be scheduled on a rolling basis.

Young Lives Consortium are recruiting a Business Operations Manager

Location: Based at Lightwaves Leisure Centre, Wakefield WF1 3LJ

Hours: 30 hours per week, Monday to Friday, core hours of the day are open to negotiation.

Contract: Permanent

Salary: Pay Band D £30,976 - £34,055 pa Commencing pro-rata salary will be £25,116 to £27,612 pa.

Application deadline: 20th October 2025

Are you eager to participate in supporting Voluntary, Community Sector organisations in Wakefield District promoting positive outcomes for children, young people, and families in Wakefield District?

Young Lives Consortium seeks a Business Operations Manager to spearhead the back-office functions and provide essential support to the Chief Executive Officer. As a key member of the Management Team, you will play a crucial role in enhancing business processes, maximising efficiency to support Young Lives Consortium’s development.

In this rewarding position, you will be tasked with managing the business’s day-to-day operations, overseeing financial management, and ensuring operational excellence across all support functions.

If you are a results-orientated professional with a passion for making a difference and possess strong organisational, communication, team, and leadership skills, this role could be a perfect fit for you.

With a focus on fostering a positive work environment and promoting growth and development the Young Lives Consortium provides an exciting opportunity for individuals committed to promoting Voluntary Community Sector organisations supporting children, young people, and families

Part-Time Senior Fundraising Manager 

Check our Flour, Salt, and Time Video; Stories; Participatory Action Research and Environmental Impact Report 2025 and Our Work and Theory of Change on our website 

Job title: Part-Time Senior Fundraising Manager  - London & Brighton

Reporting to: Managing Director

Remuneration: £40,000  (Pro-rata, part-time, 0.4FTE)

Location: Both Face to Face and Remote, London-based with occasional travel. Coworking office Space in Brixton.

Days and Hours: 0.4FTE, 2 days a week (15 hours/week), Flexible hours, availability to work from the office on Wednesdays, when the core team and young people work at our coworking space in Brixton. Ideally, the working pattern would be Wednesdays and Fridays.

Duration: Permanent contract.

Start: Nov 2025 / Apply ASAP as we interview and recruit as applications come, no more applications will be taken after 31st Aug 2025

Wellbeing Pack: Employees have access to enhanced Holidays, Flexible Working, Coaching Sessions and Monthly Wellbeing Expenses. Check our Wellbeing Pack.

About Breadwinners

Breadwinners is a multi-award-winning social enterprise and charity that supports young people seeking asylum and refugees to have their first work experience in the UK, selling organic baked goods. Since 2016, we have steadily grown, and we are looking for our first Senior Fundraising Manager to help us take the next step in our growth journey. Breadwinner's unique model provides work, training and personal mentors, so that young refugees can start and progress in their careers, using our platform as a stepping stone. We achieve this goal through three consecutive programmes, using our award-winning bread stalls in markets across London and Brighton and wholesale for socially-minded cafes and restaurants.

Over the last 7 years, we have made a significant impact in supporting over 744+ programme participants, with an impressive 93% reporting notable improvements in their overall well-being, 76% of our Breadwinners programme participants progress into work, further education or volunteering, and all this while minimising our Carbon Footprint by 20.5% through the sale of organic goods. This year, we are planning to double our impact with young refugees, with recently secured funding, new markets, and a focus on our wholesale model.

1. Risers programme: A two-month early intervention programme designed to provide structured work experience, training, and mentorship to newly arrived young people seeking asylum through our 18 stalls.

2. Breadwinners programme: The follow-up programme for refugees with the right to work, which involves working as a market stall manager for six months and earning the UK living wage.

3. Proofers programme: A progression programme that entails working remotely as part-time online sales representatives for six months, managing our wholesale delivery model.

We’re looking for someone passionate about making a real difference in the lives of young refugees and people seeking asylum. The ideal candidate will bring a mix of strategic thinking, hands-on fundraising experience, excellent communication skills and a strong sense of purpose. You will be working directly with the Managing Director, forming a team with a part-time Fundraising Manager, in direct contact with our passionate Core team, Board of Trustees and volunteers to secure grant funding, and develop our corporate and major donors streams. You will help to drive the growth of Breadwinners and enable the team to deliver a bigger positive impact for young refugees new to the UK.

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Please apply as soon as possible by submitting your cover letter and CV. Please use “BW - Part-Time Senior Fundraising Manager” as the email subject. We will arrange interviews for great applications as they come in. No more applications will be taken after the 24th of October 2025.

We are an equal opportunity employer and strongly encourage applications from those with lived experience of migration, and from diverse applicants regardless of age, disability, gender reassignment, marital/civil partnership status, race, religion or belief, sex, sexual orientation, or pregnancy/maternity leave status.

We welcome informal chats about the role - please contact Martin Cosarinsky Campos.

Ideal candidates attributes

• A deep commitment to supporting refugees and young people seeking asylum.

• A proven track record of securing multi-year, six-figure grants from trusts and foundations.

• Experience delivering successful income strategies from corporate partners and major donors.

• Significant experience working in a fundraising or sales role within a charity or social enterprise, including writing funding proposals and stewardship reports. 

• Familiarity with Salesforce or similar CRM systems for managing donor relationships.

• Strong financial acumen, with experience in budgeting, financial planning, and setting income targets.

• Excellent communication and relationship-building skills – confident in setting agendas, leading strategic conversations, and developing long-term partnerships.

• Experience in demonstrating impact in communications to donors and working with operational teams to design impactful programmes.

• A proactive, self-starting attitude with the motivation and willingness to upskill where needed to support a small and ambitious organisation.

• Proven experience in line managing a team, demonstrating strong leadership, clear communication, and the ability to support staff development and performance.
   

Responsibilities

Fundraising from Trusts and Foundations

• Identify and research new funding opportunities to build and maintain a strong pipeline of prospects.

• Write and develop compelling funding proposals for both new and existing trust and foundation partners.

• Lead on securing six-figure grants for the forthcoming year, working closely with a part-time Fundraising Manager and the Managing Director.

• Collaborate with the Programmes team to create engaging donor reports and impactful communications that reflect the voices of young refugees and our wider community.

• Prepare clear, strategic briefings for senior colleagues ahead of meetings with funders and key stakeholders.

• Produce detailed and accurate impact and financial reports for the Board and funders, ensuring transparency and accountability.

• Understand trends in the fundraising landscape and flag both opportunities and risks. 

• Use Salesforce to manage the fundraising pipeline.

Developing the Corporate and Major Donors Stream

• Help shape and grow Breadwinners’ Corporate and Major Donor fundraising streams.

• Independently manage a portfolio of corporate partners and major donors, ensuring exceptional stewardship, five-figure gifts and year-on-year growth..

• Proactively cultivate a pipeline of new corporate and high-net-worth individuals, using creative approaches to connect them with Breadwinners’ mission.

• Support the successful delivery of corporate partnerships, including employee engagement, staff fundraising, and volunteering initiatives.

• Build and maintain strong, meaningful relationships with external stakeholders, including funders, donors, and volunteers.

• Foster a culture of excellent relationship management and donor care across the organisation.

• Use Salesforce to manage relationships.

Finance

• Help the Managing Director keep a healthy level of restricted and unrestricted funds. 

• Help track progress against income targets and report on performance regularly to the fundraising team.

• Work with the Managing Director and Operations Teams to develop budgets for funding proposals, ensuring all organisational costs are covered.

• Contribute to the management of budgets and assist in preparing forecasts and annual plans.

• Flag risks or opportunities that may affect income generation for the Managing Director.

• Use Xero to manage Profit and Loss at the organisation and funding level.

 Team Support and Collaboration

• Direct line management of a part-time Fundraising Manager, providing guidance, support, and oversight to help achieve fundraising goals.

• Play a proactive role in facilitating a positive, collaborative and high-performing fundraising team culture.

• Participate in programmes, training, participant graduations and delivery to fully support and experience Breadwinners Theory of change and the impact it plays on young refugees. 

• Leverage the experiences of young programme participants sensitively to help steer the fundraising strategy. 

• Work with the Managing Director and Board of Trustees to ensure fundraising plans align with organisational needs and priorities.

• Carry out additional fundraising and administrative tasks as needed to help the MD and team.