Executive assistant jobs in Liverpool

Episcopal Personal Assistant (Diary & Events)

Church of England

Liverpool (On-site) 5.32 miles

Up to £31459 per annum

Permanent

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Job description

The Personal Assistant (Diary & Events) works closely with the Bishops, the Bishop's Chaplain & Executive Assistant and the Finance & Associate PA.

The post-holder will need to have (or be able to quickly develop) a thorough knowledge of the many facets of a Bishop's roles, the workings of the Diocese of Liverpool and the Church of England more widely. As well as having excellent organisational, administrative and diary management skills, the post-holder must have the capacity to respond quickly often working independently and calmly to rapidly changing circumstances and effectively manage competing demands.
This role demands initiative, discretion and creativity. It is ideal for someone who thrives in a dynamic environment, is passionate about the Church's mission, and is confident in managing both strategic and operational responsibilities. It requires someone who is proactive and can organise their work so that they are one step ahead in order to anticipate issues and influence positive outcomes. The post holder will also be an excellent communicator, able to handle difficult conversations and be highly collaborative in order to build highly effective working relationships with a wide range of individuals and organisations.

The role will be primarily based at Bishop's Lodge, Woolton Park, Liverpool. There is a requirement to be flexible and, on occasion, to work from the diocesan office at St James' House.

These relationships will be vital as everyone in the bishop's office must have a good awareness of each other's work and the capacity to allocate tasks and support each other's workstreams according to the particular demands. Holidays must be agreed between staff to ensure that the office is well staffed. The PA (Diary & Events) will not normally be away from the Office or on holiday at the same time as the Finance & Associate PA.

Any given day is varied and therefore likely to produce a range of demands both foreseen and unforeseen; the Personal Assistant needs the flexibility and initiative to respond appropriately as and when matters arise. The following are, however, the focal responsibilities of the role:

Diary Management

Working with the Bishop's Chaplain & Executive Assistant, to have overall responsibility to plan, organise and coordinate all elements of the day-to-day diary management for the bishops and the Bishop's Chaplain. This includes but is not limited to:

Book, manage and adjust appointments, engagements and meetings.
Organise the diary and schedule the bishops' day in a way that enables and sustains their ministries.
Take the lead on making travel and accommodation arrangements
Ensure the bishops have all necessary paperwork or information in advance of meetings or engagements
Liaise with parishes, clergy and all key stakeholders both internal and external where required.
Be pro-active in drafting appropriate responses to all requests and invitations.
Protect the bishop's diary by setting criteria to manage all diary demands including pushing back on requests to ensure that the number of commitments is sustainable.

Administrative and operational support

Managing the administration for Readers in the diocese including liaising with the Diocesan Team and the Warden of Readers.
From time to time as and when required to serve as clerk to the meetings held by the bishops and to take notes, co-ordinate agendas, actions and follow-ups.
Oversee the maintenance of the Clergy Personal Files ensuring that they are up to date and stored and organised correctly.
Collaborate with the Bishops' Chaplain & Executive Assistant and other members of the team to provide administrative support to enable the smooth running of the Bishop's Office and is also crucial to the Bishops' work.
Develop and maintain highly effective electronic and paper filing systems, data, databases, and other records storage in line with Safeguarding and GDPR principles.
Undertake other appropriate duties as commensurate with the role as requested by the Bishop

Event management

Lead on planning and delivery of events, both large and small, hosted by or involving the bishops as required and share in welcoming visitors to the Bishop's Office.
Plan, coordinate and manage logistics, invitations, guest communications and event materials, liaising with both internal and external contacts and be the lead contact for such events.
Ensure events reflect the bishops' priorities and are delivered with professionalism and warmth.

Developing and maintaining relationships

Build excellent working relationships with all those with whom the Bishops come into contact by responding to a wide range of enquiries in a warm and friendly manner, either in person or by directing enquirers to the appropriate sources of information.
Establish, maintain and improve ways of working and consistent information flow, including liaising with the bishops' staff, Diocesan Offices, other bishops, external civic contacts, dioceses and clergy nationally; the Bishoprics and Church Commissioners.

Skills/Aptitudes

Demonstrates thinking ahead, managing time, priorities and developing structured and efficient approaches to deliver work on time and to a very high standard.
Efficient and quick at dealing with requests.
Ability to handle confidential information and to act with discretion
Able to work flexibly, both in terms of time and responsibilities
Content to work to the bishop's agenda, adjusting work style to the Bishop's preferences and requirements.
Ability to organise own workload, to set priorities and to work to deadlines
Ability to show initiative and creativity and to work without direct supervision
IT proficiency, including Microsoft Word, Outlook and Excel
Strong communication skills, both oral and written including excellent report writing skills.
Ability to work effectively as part of a team.

Experience

Significant demonstrable experience as a highly performing administrator/personal assistant/diary manager in working with senior members of staff
Demonstrable experience of providing Personal Assistant/Diary support to senior staff
Proven interpersonal skills with the ability to quickly establish and maintain excellent working relationships with officers/post holders and other key stakeholder groups
Proven stakeholder management skills to manage competing demands.
Experience of managing expectations, conflicts and difficult conversations whilst maintaining productive working relationships.
Familiarity with the Church of England's structures and mission

Personal attributes

Ability to work calmly under pressure and solve problems efficiently and effectively
Calm, confident and adaptable under pressure
Self-movitated, punctual and organised
Compassionate and patient
To be a person in sympathy with the mission and ethos of the Christian Church, the Church of England and the Diocese of Liverpool

The closing date for applications is 26 February 2026 at 23:55 pm.

Organisation

Church of England View profile

Registered Charity

101 - 500

The Church of England’s vocation is and always has been to proclaim the good news of Jesus Christ afresh in each generation to the people of England.

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Posted on: 19 February 2026

Closing date: 26 February 2026 at 12:03

Job ref: - 64

Tags: Christian

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Executive Assistant to the CEO

The Regulatory Assistance Project

Remote

£25,000 - £35,000 per year

Full-time or part-time (part-time and full-time possible)

Permanent

Using Anonymous Recruitment

Actively Interviewing

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Job description

About RAP

The Regulatory Assistance Project is an independent, global nonprofit advancing the transition to clean, affordable, and reliable energy systems. With teams across North America, Europe, and Asia, RAP works at the intersection of policy, markets, and implementation to accelerate decarbonization and equitable energy outcomes.

RAP is currently engaged in a strategic integration process to strengthen global impact and scale operational excellence. The Executive Assistant to the CEO plays a pivotal role in enabling effective executive leadership during this next phase of growth.

Position Summary

The Executive Assistant to the CEO is a highly trusted partner who enables strategic focus, operational effectiveness, and disciplined execution at the executive level. This role requires sound judgment, discretion, and the ability to anticipate needs in a complex, global environment.

The successful candidate is a quick thinker, resourceful problem solver, and mission-driven professional who thrives in fast-moving, international settings. They bring composure under pressure, strong prioritization skills, and the ability to manage multiple competing demands with professionalism and precision.

This individual will operate at the center of RAP’s leadership ecosystem, coordinating across senior leadership, board members, external partners, and global stakeholders.

Key Responsibilities

Manage the CEO’s complex global calendar across time zones with proactive prioritization and alignment to strategic objectives.
Anticipate emerging issues and flag risks or dependencies early.
Ensure follow-through on key commitments, action items, and cross-functional deliverables.
Act as a gatekeeper and facilitator to protect executive focus while maintaining responsiveness.
Facilitate information flow between the CEO and Senior Leadership Team.
Coordinate high-level external meetings with policymakers, donors, and partner organizations.
Draft correspondence and executive communications that reflect RAP’s values and strategic voice.
Support travel planning, logistics, and preparation for international engagements.
Maintain structured systems for document management, tracking, and workflow coordination.
Identify opportunities to streamline processes and improve executive support infrastructure.
Support expense reporting, contract coordination, and light project management as needed.

Qualifications & Experience

Minimum of 3 years of experience supporting C-level executives, ideally within international nonprofit, policy, or mission-driven environments.
Experience operating in complex, multi-country organizational structures.
Demonstrated ability to manage confidential information with integrity.
Strong written and verbal communication skills in English. Proficiency in other global languages is highly desirable.
High digital fluency with productivity tools such as Microsoft 365 and collaboration platforms.

Core Competencies

Strategic Thinking: Understands organizational priorities and aligns executive time accordingly.
Resourcefulness: Finds solutions independently and navigates ambiguity effectively.
Agility: Adapts quickly to shifting priorities and evolving circumstances.
Discretion: Exercises mature judgment in handling sensitive information.
Global Mindset: Comfortable operating across cultures and time zones.
Mission Alignment: Demonstrates commitment to clean energy transition and public interest work.

Working Model

This role can be structured as part-time or full-time, depending on candidate experience and organizational need. Flexibility in working hours is essential due to RAP’s global footprint.

The position may be based in Greater London or Berlin, with remote flexibility consistent with RAP’s operating model.

Organisation