Executive Assistant To Chief Executive Officer Jobs
Designed by families, for families, The Ark was opened in September 2019 by the Mayor of London. The grounds offer wheelchair accessible outdoor experiences, including a Woodland Walk through a 7-acre nature reserve, a hydrotherapy pool and overnight suites for families to be close to their loved ones. At The Ark we are able to provide Specialist Care and Nursing for babies, children and young people, supporting their full clinical, emotional, social and practical needs. We have created a space where children who are seriously unwell are accepted as they are, safe to play, explore, express themselves and build confidence.
Rated as ‘Outstanding’ by the Care Quality Commission, the charity has had a sustained period of growth over the last two years and we are looking for high quality employees to come and be a part of that success.
Our expert staff and trained volunteers provide clinical, emotional and practical support for families across North and Central London and Herts Valley. We carefully adapt our support for every child and offer it wherever it is required - whether in their home, their community or at our state-of-the-art children’s hospice building, The Ark, in Barnet.
JOB DESCRIPTION
The post holder will support and work directly with the CEO and provide some assistance to the Senior Management Team (SLT) and the Board of Trustees to support the delivery of the Charity's non clinical governance arrangements. The role will have a key focus on forward planning and streamlining ways of working whilst ensuring essential compliance and regulatory requirements are met.
ABOUT YOU
An organised self-starter who can provide a full on Executive Assistant service, with the ability to multi task, delegate and plan their time management. A methodical approach to diary management is a must and the successful applicant will have a proven track record within this area, along with detailed minute taking and providing excellent administrative support at senior levels.
Please review the Job Description of further details
Noah’s Ark Children’s Hospice is an equal opportunity employer and particularly welcomes applications from groups who are currently under-represented in our staff.
Our diversity council is working hard to construct positive changes within our organisation. We are a disabilty confident employer and part of our commitment is to interview all applicants with a disability who meet the minimum criteria for a job vacancy and consider them on their abilities.
Note: In addition, an enhanced DBS disclosure with Child Barring will be required for this post. Our recruitment checks, induction and ongoing support and supervision reflect our commitment to safeguarding the families we support.
We reserve the right to close this vacancy early if we recieve sufficent applications therefore, please submit your application as early as possible
Noah's Ark Children's Hospice helps seriously unwell children and their families make the most of the special time they have together. ...
Read moreAre you a highly organised Senior Administrator with a real can-do attitude? Can you juggle competing priorities whilst maintaining a brilliant level of attention to detail?
We are looking for a Senior Administrator on a part time basis (2 - 3 days per week) to provide administrative support to the Chief Executive and PA to the Chief Executive through a variety of tasks.
About this role:
As Senior Administrator, you’ll provide general administrative support to the Chief Executive and PA to the Chief Executive, including:
- Managing and processing expense reports and reimbursement claims
- Making travel arrangements for the Chief Executive (and, where required, Trustees and other members of the Leadership Team), often at short notice
- Responding to letters and department queries quickly and accurately, always maintaining confidentiality.
- Monitoring the Chief Executive’s emails, deleting, responding, contacting the Chief Executive to discuss where necessary, in the absence of the PA
- Working with the internal comms team to arrange and deliver regular Manager Q&A sessions
About you:
To be successful in this role, you’ll have previous experience in a secretarial role in a busy office environment, with the ability to organise and prioritise your own workload effectively. You’ll have excellent listening skills with the ability to communicate both in writing and verbally at all levels, and you will have a positive attitude and the ability to adapt quickly to changing situations, always remaining calm under pressure.
About Dogs Trust:
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.
About the team:
The Administration department within Dogs Trust consists of the Chief Executive, PA to the Chief Executive, Senior Administrator and Team Assistant all based primarily at London head office.
This role will offer hybrid working, but there will be a requirement to attend the London office for meetings. This is a part time role and we are flexible about the work pattern, but you will need to be available to work Mondays to provide cover for the PA.
To apply for this position please click the APPLY NOW button. Our application process requires you complete an application form and a covering letter explaining your interest and suitability for the role. Please note that we may close this vacancy early if we receive enough suitable interest, so to avoid disappointment early application is encouraged.
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a ...
Read moreThe client requests no contact from agencies or media sales.
Are you looking for a dynamic and rewarding role working for an organisation with the feminist agenda at the core of its ethos? Then Advance Charity could be the career choice for you!
We are looking for an Executive Assistant to the CEO
Salary: £30,000 - £35,000 (incl London Weighting) depending on experience
Location: Hammersmith with some working from home
Hours: 35 Hours per week
Contract: Permanent
This post is open to female applicants only as being female is deemed to be a genuine occupational requirement under Schedule 9, Paragraph 1 of the Equality Act 2010.
Please note: Any offer of employment will be made subject to references, confirmation of the right to work in the UK, and satisfactory enhanced DBS check. This role is also subject to Police Vetting.
About us
Advance is an award-winning and innovative women-only organisation, established in 1998, providing emotional and practical support to women and girls survivors of domestic abuse and supporting women with short-term sentences to reduce offending. We believe in empowering women and girls to lead safe, non-violent, equal lives so that they can flourish and contribute to the community.
We are a community-based organisation who lead in best practice approaches to supporting women in their local community. We achieve this by being available to meet and support women in local settings and at our women’s centres, and by working in close partnership with other agencies.
Our values are to listen and support, to empower and respect, collaboration, innovation, and accountability.
About the role:
The Executive Support Officer will provide support and assistance to the CEO. She will ensure a high standard of professional support is provided and administrative systems are established and maintained, to ensure the CEO is able to maximise use of her time to efficiently lead the organisation.
Excellent communication and organisational skills, strong organisational skills, strong IT skills and a proactive approach, will enable the post-holder to deal with internal and external communications, produce high-quality written work, organise and process information and co-ordinate meetings and events.
About You:
To be successful as the Executive Assistant.
You will have excellent knowledge of Microsoft office Word, Excel and PowerPoint, bringing a minimum of 2 years’ experience providing administrative support at a senior level, and of maintaining and implementing effective systems. You are reliable and experienced in of multi-tasking and prioritising within a high-pressure work environment, managing competing demands, arranging meetings and effective minute taking.
Skilfully organising management of emails, post. Have a pro-active approach and willingness to develop strong working relationships with staff at all levels to engender a coordinated approach to communications. You must have excellent interpersonal skills and the ability to communicate well with a range of professional. Be confident in liaising with all diverse audience and the ability to handle confidential matters with the utmost discretion. You will effectively connect across a medium sized organisation with many sites and have the ability to work independently, deliver to deadlines and preferably experience of working in the voluntary sector, preferably within women’s services. With a helpful and calm manner and positive approach to work.
How to apply:
Please submit your up-to-date CV with a supporting statement. Please note that only applications made via the job advert on the Advance careers page, and those that include a cover letter will be considered.
· Closing Date for Applications: Wednesday 20 March 2024@ 23:59
· Interviews are taking place on Tuesday 16 April 2024
*Advance reserves the right to close the advert early, or on the appointment of a candidate.
What we can offer you - Employee Benefits:
- A 35-hour working week
- An exceptional 30 days of paid holiday per year (pro rata for part time), PLUS public holidays on top (that's nearly 40 days paid holiday per year!)
- Additional days off to celebrate International Women’s Day, and for religious observance and moving home
- Perkbox - an employee discount platform where you can receive free rewards as well as take advantage of savings on clothes, groceries, travel, leisure and more
- Pension scheme
- Enhanced maternity/adoption provision
- Access to our Employee Assistance Programme
- Employee eye-care scheme
- Clinical supervision for front line staff and first line management roles
- Refer a Friend Scheme - £250 for each referral who passes probation
- Organisation wide away days
- Thorough induction and training
- Career development pathways
**************************************************************
Under the Equality Act 2010, we are required to make any reasonable adjustments. If you have a disability as defined under this act and/or have special needs, please email the Talent Acquisition Team via the Advance website and will aim to make the necessary arrangements to accommodate your needs.
Diversity, Inclusion and Equal Opportunities
We are committed to providing equality of opportunity and actively seek to recruit people from groups underrepresented in our current team. We have policies and processes in place to ensure that all employees are offered an equal opportunity in recruitment and selection, promotion, training, pay and benefits.
Safeguarding
Advance is committed to safeguarding and creating a culture of zero-tolerance of harm and expects all staff, including volunteers to share this commitment. We believe all individuals have the right to live their life free from violence and abuse and the right to feel and be safe. We have a suite of safeguarding policies, procedures and practice guidance, accessible to all staff, which promotes safeguarding and safer working practices across all our services and activities. When we recruit staff, we follow rigorous safer recruitment practices, this involves carrying out pre-employment checks including references, Disclosure and Barring Service (DBS) checks, and identity checks. We ensure all staff undertake mandatory safeguarding training relevant to their role and responsibilities, to empower them to be competent and feel confident in recognising and responding appropriately to safeguarding issues and promote wellbeing.
Organisation Overview
Advance is a national women's organisation established in 1998 which empowers women...
Read moreCASS+ is now seeking to appoint a new CEO who will lead on the development and delivery of the CASS+ strategy.
Our vision is for advice and support to be available in every court across the UK. As a result, the successful candidate will take us into a new period of growth.
People often arrive at court alone, feeling powerless, trapped and terrified. We are free and independent of the system. We sit down and listen. We build trust and use our knowledge and connections to find solutions to complicated situations. We guide people towards positive change and stay by their side for as long as they want us by their side.
Reducing the risk of re-offending
This is how we can reduce the risk of re-offending and improve the lives of people experiencing the Justice System.
You will be leading a dedicated, passionate and knowledgeable team of staff, placements, interns and volunteers focussed on tailored solutions for people facing many disadvantages.
Tim Auburn, Chair of the Trustees, commented:
I am pleased to announce the start of our search for the next CEO at CASS+. This is an extremely rewarding role, leading a team of people who are passionate about giving anyone going through the Justice System another chance.
I am proud to be Chair of this charity which has so much to offer the justice sector.
If you share our values and have the passion, talent and experience, we would love to hear from you.
Do you embody these values?
Humanity first
People are not numbers. We combine empathy, compassion and knowledge to guide each person towards a positive future.
Supportive
We actively listen so that each person gets tailored support at court and into life beyond.
Creative problem-solving
We use our extensive networks and experience of the Justice System to work with others to find solutions.
Helpful
We’re ready and willing to help anyone. We can stay by their side for as long as they want us.
Determined
We never give up. We advocate for people and encourage them to find their own voice.
Growing charity
CASS+ has over 18 years’ experience focussing on social inequalities. We have 11 staff at five sites in five courts, around 21 volunteers, and, each year, we serve over 800 people through the Justice System and into life beyond.
If you share our vision and values and believe in giving people a future, we would love to hear from you.
Application Instructions
To be considered for this position, it is essential that all applicants submit both a CV and a comprehensive two-page letter of application. This letter is a vital component of your application and should reflect your passion, qualifications, and suitability for the role, for more information please refer to the supporting documents.
To be considered for this position, it is essential that all applicants submit both a CV and a comprehensive two-page letter of application. This letter is a vital component of your application and should reflect your passion, qualifications, and suitability for the role.**
**Application Details:**
- **Deadline for Applications:** Midnight on Sunday, 21st April.
- **Interview Dates:** Scheduled between 7th and 10th May.
- **Start Date:** Ideally, July 2024.
We look forward to receiving your detailed applications and learning more about your unique contributions to our team.
Our system does not always address the root causes of crime. Anyone can end up at court alone, feeling powerless, trapped and terrified. We are...
Read moreActively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Resurgo’s mission is to inspire and equip organisations to bring about ambitious and sustainable social change through our expertise in coaching, impact management and programme delivery. We’re a bold and innovative organisation with the ambition to transform society.
We’re looking for an exemplary administrative and people-oriented person who will be supporting our CEO with Resurgo’s strategic aims to become a national charity. This is a role in the organisation with responsibilities towards the Leadership Team, Trustees and significant external stakeholders.
The important stuff
Salary: from £28,000 dependent on experience
Hours: Full-time, Monday – Friday 9.30 – 5.30 with occasional evening work for events such as our Spear Celebrations
Location: Hammersmith, London
Closing date: Friday 22nd March, 12:30pm (We are interviewing on a rolling basis and might close the application early if we find the right candidate).
Application pack: Have a look at our application pack for more information about the role and Resurgo
Benefits
- 28 days annual leave, plus bank holidays
- Excellent personal development and training opportunities, including our iLM-accredited 5-day Coaching for Leadership programme
- Regular staff prayer meetings, conferences and retreats (one residential)
- Employee Assistance Programme (a confidential support service) and the option to take advantage of Give as you Earn (GAYE) and Cycle to Work schemes
Person Specification
- An active Christian, passionate about personally representing the values and beliefs of Resurgo, and our mission to equip and support organisations to play a meaningful part in the repair of our social fabric.
- At least two year’s experience working in an EA or PA role
- Remarkably efficient with high attention to detail and strong organisational skills; someone who is self-motivated and likes to achieve results
- Confident, calm, diplomatic and confidential, with a mature and flexible approach to work and work relationships
- A proactive forward planner with an ability to anticipate needs ahead of time and work well under pressure
- High emotional intelligence with evidence of a clear understanding of how to use telephone, email, written and verbal communication to build strong working relationships
Key Responsibilities
Personal Administration Support
- Manage the Chief Executive’s diary, optimising the efficient use of time and resources through effective planning and ‘gate-keeping’ in a relational style that represents the charity’s values
- Ensure all necessary briefing papers and documents are compiled for the Chief Executive in good time in advance of meetings
- Prepare and present excellent Powerpoint and other presentations for internal and external audiences, e.g., meetings with donors, trustees and other key stakeholders.
Governance Support
- Co-ordinate and attend Trustees’ meetings, including arranging dates, preparing papers in advance, taking and sending out minutes
- Administrate the Investors’, Communications, Fundraising, Strategy and Finance, and other Trustee Steering Groups
- Support with various ad hoc projects to enable robust organisational governance
- Coordinate the Strategic Delivery team monthly meeting, and Senior Leadership Team weekly meeting, including organising meeting dates, preparing agendas and sending out minutes, as well as ensuring follow-up actions are completed
Wider team support
- Work with a team to man the reception desk during office hours, and answer the office mainline phone and email inbox
- Ad hoc support with team events, including team prayer meetings
Active Participation in the Philanthropy and wider Resurgo Mission
‘To Inspire and equip organisations to bring about ambitious and sustainable social change through our expertise in coaching, impact management and programme delivery.’
- Help build and develop Resurgo’s ethos and Christian life as a team member.
- Lead and contribute to regular team prayer meetings as an integral part of Resurgo’s operation and for the success of its mission.
Please feel free to let us know if you may require any reasonable adjustments to participate fully in our recruitment process.
Read moreResurgo means to ‘rise up again’. We believe that everyone has a part to play in the transformation of s...
The client requests no contact from agencies or media sales.
Your new role
The Executive Assistant to the CEO provides high-level administrative support to the CEO of our charity organisation. This role involves managing the CEO's schedule, organising meetings, and ensuring that the CEO's time is effectively allocated to meet the organization's strategic goals.
Your responsibilities
- Calendar Management: Manage the CEO's calendar, schedule meetings, and ensure the CEO is prepared for all engagements.
- Meeting Preparation: Prepare meeting agendas, doing research for meetings, and take minutes during meetings.
- Communication: Act as the point of contact between the CEO and internal/external clients.
- Document Management: Produce reports, presentations, and briefs.
- Project Management: Assist in coordinating the execution of strategic initiatives.
Requirements
- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of the entire MS Office suite.
- Ability to organise a daily workload by priorities.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
Desired
- Experience working in a charity organisation.
- Understanding of the unique demands and challenges within the charity sector.
If you\'re interested in this role, click \'apply now\' to forward an up-to-date copy of your CV, or send directly
If this job isn\'t quite right for you, but you are looking for a new position as Personal or Executive Assistant within the Charity sector, please contact Lorena De Freitas for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Whether you are looking for the right person or the right job, talk to a Hays expert first. Working with Hays gives you the reach and resources...
Read moreExecutive Assistant
Salary: £35,280 per annum
We also offer 27 days of annual leave (pro-rated for hours worked) plus bank holidays and a birthday day off, 8% employer pension contributions, a core hour’s system of working and enhanced family friendly policies
Hours: 37.5 hours per week
Contract: Permanent
Location: London
Keep Britain Tidy is one of the UK’s leading environmental charities. At a time when we are living in a world that is facing its greatest environmental challenges, the work we do has never been more important or more urgent.
As we’re moving forward we recognise that a diverse workforce yields the best results. We embrace all the different identities in the UK and we want our workforce to reflect that.
Environmental change is affecting us all and we want people from all backgrounds to be part of the solution and help us make the changes that cannot wait. It is for this reason that Keep Britain Tidy has flexible and supportive policies for all our staff, and welcomes applicants from all backgrounds.
We are seeking an individual who is passionate about the environment to join as Executive Assistant. This isn’t your usual Executive Assistant role - in addition to providing high-level administrative support to our Chief Executive and Trustees, you will help to support our parliamentary and policy work.
To be successful in this role you will be highly literate, IT savvy, creative and highly organised with the ability to manage a diverse workload and competing set of priorities.
This is an exciting role within a fast-paced charity where you will have the opportunity to support our growing campaign work.
All our roles benefit from generous holiday entitlement and pension contributions, including the opportunity to join the UK’s first net zero carbon pension scheme and to receive extra days leave for using alternatives to flights. If you need any reasonable adjustments throughout the recruitment process, you just need to let us know.
If you are interested in this job and want to help us make a difference, please review a copy of the full job description found on our website.
After reading the application information, if you would love to work with us and apply, please apply via the link held.
As part of the application process you will need to answer 3 questions, submit your CV and complete equal opportunities monitoring information, as we want to try to make sure that our workforce is representative of the population and we are not excluding any community. Please note that this information will be held separately.
Please submit your application before the closing date.
The deadline for applications is 09:00, Monday 08 April 2024
Interviews will be held via Microsoft Teams between Wednesday 24 and Thursday 25 April 2024
If you require an in person interview, please let us know.
We have signed the pledge to always #ShowTheSalary for the roles that we advertise.
We are proud winners of the Working Families’ Best Small Employer Award 2021
No Agencies please.
Keep Britain Tidy is an iconic and dynamic charity providing first class solutions to environmental challenges. For more than 60 years, we have...
Read moreThe client requests no contact from agencies or media sales.
Based at St Martins House in central Leicester, this is a role which would suit somebody seeking to develop their skills in administration and office management. There is a mixture of self-managed work and routine office tasks in a busy office at the heart of a dynamic Diocese.
Organized, Capable, Forward-Thinking
Does this describe you?
Then you could be part of the Church of England in Leicester and Leicestershire as the Executive Assistant to the Archdeacons.
We’re looking for somebody who can run the office, update our processes, maximise the use of technology and support the Archdeacons and Assistant Archdeacons. You will need to be able to work on your own initiative, managing demanding diaries, administering processes for clergy recruitment, and liaising with local churches on a range of issues.
We encourage applications from UKME/GMH candidates, who are currently under-represented in the organization.
Interview date:Thursday 11th April 2024
Application via Pathways website
The client requests no contact from agencies or media sales.
We are seeking a Deputy Chief Executive Officer to lead the smooth, effective operation of the organisation so we can best support people in the UK living with thyroid disease. This is a senior leadership role leading on all operational activities, supporting and working in close collaboration with the Chief Executive Officer (CEO) with the expectation of becoming the CEO when the current CEO retires, upon satisfactory appraisals. Salary to be reviewed after initial 6 month probation period.
Thyroid UK is a charitable organisation working to inform and support people living with thyroid disorders in the UK and campaigning on their behalf for the right tests to diagnose thyroid disease and to have a choice of treatment options.
The provision of quality information for people with both diagnosed and undiagnosed thyroid disorders is the primary concern of Thyroid UK, and we work effectively in this field through dialogue with NHS departments, networking with other voluntary organisations, and providing services directly to patients. We work to encourage scientific research for the education, alleviation, care, treatment and cure of thyroid disease and seek to influence public health policy for the benefit of people affected.
Responsibilities of this role include:
General Operations and Office Management
To support the CEO in ensuring systems and processes run efficiently, with responsibility for:
- general office management, including overseeing general secretarial and administrative support
- oversight and management of the office building including leases, insurance, health and safety, maintenance and security
- oversee the management of the CRM system
- oversee the purchasing of merchandise and sales of our products
- preparation of the annual report, under the supervision of the CEO
- undertaking routine office tasks where needed
Stakeholder Relations
To support the CEO in:
- fostering good relationships with other charities, organisations and research groups
- supporting beneficiaries
- liaising with patrons, trustees and supporting continued engagement
- gathering data on beneficiary support for example data from our online community, helpline use, website visits etc.
Fundraising and Donor Management
To lead on:
- working closely with fundraising team including planning and delivery of fundraising events
- managing donor relationships and implementing fundraising strategies
- conference organisation under the supervision of the CEO
Finance
To oversee:
- the preparation and maintenance of the financial accounts
- membership payments
- the management of Testing Commission and other commission
- the management of other income
IT and Digital Communications
With responsibility for:
- oversight of the maintenance of the charity’s website, social media accounts and other digital communication channels
- working closely with the CEO on continued development of the website
- management of effective IT and phone systems
- managing and maintaining the technology and systems infrastructure including software and hardware
People Management:
With responsibility for:
- leading on the recruitment, management and supervision of volunteers
- leading on the recruitment and line management of staff
Governance and Compliance
To lead on:
- support for the Board by setting Board meeting dates, preparing Board meeting papers, agendas and minutes, and liaising directly with Board members, in close collaboration with the CEO
- maintaining and updating the suite of governance policies to ensure Thyroid UK is at all times compliant with legal requirements and, where possible, best practices
- identifying opportunities to improve policies and procedures
- GDPR compliance in the role of GDPR Officer
- Strategic planning – participating in the development and execution of the charity’s strategic plan, helping to define the charity’s goals objectives and initiatives
- Organising webinars to meet our strategic goals
Skills
Skills required to be successful in this role include:
- Excellent organisational skills with attention to detail
- Excellent verbal and written communication skills
- A collaborative working style
- Ability to lead and motivate a small team
- Good problem solving and decision making skills
- Ability to prioritise and delegate tasks and establish clear lines of accountability
- Strong understanding of business operations and workplace legislation
- Ability to work with flexibility and adapt to changing circumstances
- High standard of literacy and numeracy
Experience
We are looking for someone with experience of working in a similar or related role in a small charity.
Essential
- Experience leading and motivating a small team, including recruitment and performance management
- Experience/knowledge of the voluntary sector including charity governance
- Experience of budget and financial management
- Experience of planning and project management
- Experience managing meetings, including co-ordinating attendees, agenda preparation and minute taking
Desirable
- Experience/knowledge of fundraising
- Experience with CRM databases
- Experience implementing digital technology to improve operations
- Experience/understanding of buildings and facilities management
The client requests no contact from agencies or media sales.
Camberwell After School Project is looking for a proactive administrative assistant who can manage a busy and varied workload. The organisation is an award winning children's charity that provides a nuturing and high standard of childcare to children within the local area.
The successful applicant will be responsible for carrying out day-to-day administrative tasks, such as responding to emails, filing, answering phone calls, scheduling meetings, as well as providing executive administrative assistance to the CEO of CASP. This position requires the ability to be highly organised and manage a varied workload, excellent time management and strong communication skills. Please see the job description for further information.
The Camberwell After School Project (CASP) was founded in 1985 as a charity and a company limited by guarantee. Our objectives are to adva...
Read moreThe client requests no contact from agencies or media sales.
£39,000 - £45,000 per year
Permanent, full-time (37.5 hours per week)
Hybrid working with regular travel to our London Bridge Office
What the job involves
We're on the lookout for an Executive Assistant to join our team at Prostate Cancer UK. This role plays a crucial part in facilitating the efficiency and effectiveness of the CEO, Chair of Trustees and Director of Fundraising by delivering high-calibre, proactive administrative, logistical and operational assistance.
You’ll act as the key liaison between the CEO, Chair of Trustees and/or Director of Fundraising with internal and external stakeholders, managing at times sensitive, confidential information. You’ll manage the charity stakeholder map ensuring appropriate contact with all priority stakeholders.
You’ll particularly ensure the CEO is fully prepared and briefed by proactively scrutinising papers and submissions made to the CEO, identifying critical issues for urgent attention and/or decision, undertaking collaboration with internal stakeholders for their advice as appropriate. You’ll also represent the CEO providing executive input management and support on projects / steering groups where they are unable to attend.
This will be a busy but varied, rewarding and interesting role where you’ll get to see firsthand the work and impact of the work of Prostate Cancer UK, significantly contributing to our mission to give every man the power to navigate prostate cancer. You’ll work closely with the Leadership team and Executive Assistant to the Leadership Team – managing diaries, coordinating the planning of the leadership team meetings, and assist the CEO in identifying issues that are critical for their attention.
What we want from you
To be successful in this role you’ll have extensive experience of senior level organisation and administration support in a small to mid-sized organisation. Any experience within the not-for-profit sector, volunteering or as acting as a Trustee would also be beneficial for this role.
Due to the strategic importance of the role, it will be important to have a calm and professional approach to work with a solution focused mindset, being able to work independently and collaboratively as required.
You’ll also understand the importance of confidentiality and discretion when working in a trusted role with access to highly sensitive information. You’ll have excellent interpersonal skills and a strong customer service focus which means you’re great at collaborating and interacting with both internal and external stakeholders.
You’re flexible and proactive, able to work with initiative, have outstanding organisational, problem solving and project management skills. Finally, it will be important to demonstrate excellent written and verbal communication skills by effectively engaging and coordinating a variety of different stakeholder groups.
Why work with us?
Every man needs to know about the most common cancer in men – prostate cancer. It’s a real and present danger that takes over 12,000 of our dads, grandads, brothers and friends each year.
Prostate Cancer UK is the largest men’s health charity in the UK. We have a simple ambition – to stop prostate cancer damaging lives. We invest millions in research to revolutionise testing, treatment and care. We’re blazing a trail to a screening programme that could save thousands of lives with regular, accurate tests for all men at risk. And we work tirelessly to spread the word about risk and offer specialist support to people living with the disease.
Work with us and you’ll see your efforts pay off as we give men and their families the power to navigate prostate cancer.
Our commitment to equity, diversity and inclusion
At Prostate Cancer UK, we believe that equity, diversity and inclusion are essential to building a strong and innovative workplace that represents, and can advocate for, the communities we support.
It’s our ambition to become an anti-racist organisation, and our mission to advance racial equity in the diagnosis and treatment of prostate cancer.
We’re learning more about the needs of our colleagues and we’re excited to have recently launched three new people networks: Pride, Mind & Body and Multicultural.
Ways of working
Our hybrid working approach combines the best of flexible working – a positive work/life balance, inclusive and accessible platforms, and online information at our fingertips.
Next steps
More information on what we offer, as well as the role, can be found on our vacancies page. Please download our job profile document (job description) with our ‘How to apply’ section sharing the key points to refer to in your application and to apply, please visit the website via the apply button.
The closing date is Sunday 24th March 2024. Applications must be submitted by 23:45 UK time.
Interviews: By arrangement. First round interviews currently scheduled for the week of Monday 1st April 2024. Final stage interviews currently scheduled for Wednesday 10th April 2024.
Prostate Cancer UK is a registered charity in England and Wales (1005541) and in Scotland (SC039332). Registered company number 02653887.
Hours: Full-time
Remuneration: Up to £32,000 GBP (dependent on experience)
Duration: Permanent
Location: UK-Med Office, Manchester, UK with hybrid working (approximately 30% on-site)
Applications from people with an existing legal right to work in the UK are only accepted.
Are you an organised, proactive professional with a flair for executive support and a passion for making a difference in a leading organisation's operational efficiency?
UK-Med is a frontline medical aid charity. Born of the NHS, we’ve been working for over 30 years towards a world where everyone has the healthcare they need when crises or disasters hit.
We are seeking for an Executive Assistant to work closely with our Chief Executive. With a commitment spanning over several decades, we aim to ensure that our operations and strategic initiatives are executed flawlessly, contributing significantly to our mission's success.
In this pivotal role, you will be instrumental in enhancing the Chief Executive's effectiveness by providing comprehensive support, managing sophisticated calendar arrangements, and facilitating internal and external communications. Your responsibilities will encompass a broad spectrum of activities from coordinating travel and scheduling to preparing and editing important documents and presentations.
You will also be involved in conducting research and analysis on relevant topics, organising meetings and events, and serving as a liaison to the Board of Trustees. The role demands a high level of discretion and professionalism in managing the Chief Executive's social media presence and supporting donor/funder relations.
The ideal candidate will have a proven track record in a similar role, demonstrating exceptional organisational, communication, and management skills. Experience in handling a wide range of administrative and executive support-related tasks, with the ability to work independently with little or no supervision, is crucial.
UK-Med offers a competitive salary, benefits, and a dynamic working environment, where you can make a tangible difference through your contribution to our humanitarian efforts. If you're ready to take on this challenging and rewarding role, we'd love to hear from you.
How to apply
We strongly recommend that you read the Candidate Information Pack - Executive Assistant - March 2024 before applying for this role.
To apply, please submit a current CV and a supporting letter (2 pages) through our online jobs portal.
Your covering letter must include a detailed explanation of your suitability for this post with specific reference to the criteria in the person specification
Applications must be submitted no later than Wednesday 27 March 2024
UK-Med is committed to safeguarding of our personnel and beneficiaries and has a zero-tolerance approach to sexual exploitation and abuse. We conduct thorough vetting before any appointment is confirmed.
UK-Med is committed to the principles of diversity, equality, and inclusion. We strive to provide an inclusive and supportive environment where employees feel respected and supported to be able to fulfil their potential.
We train and deploy medical teams and specialists to save lives when epidemics, conflict and natural disasters hit. As disasters grow more freq...
Read moreThe client requests no contact from agencies or media sales.
Offering hybrid flexible working, 3 days working from home and 2 days in the office.
As the Executive Assistant to the CEO, your role is to support the Chief Executive Officer in day-to-day tasks, support with the CEO office running smoothly, and facilitate effective communication. You'll handle administrative duties, organise important meetings, minute taking and keep confidential information secure. Your role is crucial in making sure the CEO's time is used well and that everything stays on track. We need someone who is proactive, can adapt quickly, and is comfortable working in a fast-paced environment.
As Executive Assistant to the CEO you will have:
* Experience supporting at CEO level in a not for profit organisation
* Used to managing upwards with personable stakeholder engagement ability
* Proficient in diary management, meeting coordination, travel planning and minute taking
* Demonstrated ability to handle sensitive information with discretion and confidentiality
* Good understanding of GDPR and data protection
If this sounds like the role for you then we would be keen to hear from you. We are reviewing CVs as and when we are receiving them so if you are keen to apply, then please do so today.
TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
PRINCIPLED RECRUITMENT FOR WORK THAT MATTERS
TPP Recruitment is a specialist, highly respected and well-established UK-wide consultan...
Read moreDiscovery, part of Dimensions, is proud to be independently recognised as a Great Place To Work for a second year in a row in 2023.
We support adults with learning disabilities and/or autism to get more out of life. We do this through person centred support and care, designing and delivering our support in partnership with the people we support, their families and/or those who know them best.
Discovery, based in Somerset, is now becoming a strategic partner working with Cornwall Council to support people with a learning disability and autistic adults in Cornwall.
At first we will take responsibility for improving the way people are supported in a small number of existing residential care homes, with the prospect of supporting more people once we’ve demonstrated success.
The Operations Director is a member of Discovery’s senior team, with direct line management responsibilities for Locality Managers, many of whom will be Registered Managers with the Care Quality Commission. Whilst the position is home based, we expect that the Operations Director will regularly visit the people we support in their home. You’ll guide your team, focusing on ways to improve quality and practice. In addition, you’ll be expected to work closely with the Business Development team to assess opportunities to support more people within the county, including those currently supported Out of Area. You’ll be able to access a wider support network by working closely with peers from Discovery and Dimensions in other parts of the country; There will be regular virtual and face to face opportunities to share knowledge and for personal and professional development.
Interviews will be held on the 11th April face to face in Cornwall.
Why choose Discovery?
Discovery is a not-for-profit social enterprise committed to developing and rewarding our colleagues.
If you are right for this role we will offer you:
- A salary of up to £60,219.86
- Car allowance of £6,000 per annum
- Up to 35 days’ annual leave entitlement (including bank holidays)
- Access to discounts on high street shopping, cinema tickets and meals out
- Employee Assistance Programme
- Pension scheme, Long Service Awards and Life Assurance.
What will I be doing?
As an Operations Director with Discovery, you will be a key leader in our organisation. You will be accountable for all our support for people in Cornwall, ultimately ensuring that each individual gets more out of life. You will lead a team of Registered Managers in delivering high quality support to adults with learning disabilities and/or autism. You’ll also mobilise our support for more people across the county, supporting their transitions and driving service transformation where required.
Further details about the role can be found in the attached job description.
What will I need?
Our Operations Directors are inspiring leaders and passionate advocates for our colleagues and the people we support.
To be successful in this role you will:
- Have experience at middle management level in the social care sector.
- Be results focused; the ability to work proactively, plan, organise, optimise resources and complete targets within agreed timescales.
- Have the ability to demonstrate effective people management skills through delegating, empowering, motivating, and coaching
- Have a demonstrable understanding of the requirements of the CQC and of working in health and social care.
If this sounds like the career move you have been looking for we’d love to hear from you.
As part of the recruitment process you will be asked to complete Psychometric testing ahead of the interview.
If you would like to be a part of our welcoming team here at Discovery, please apply by clicking the button below – upload your CV and a covering letter explaining how you meet the requirements in the skills & experience section of the application. We will then be in touch.
Please note:
- This role requires a basic DBS Disclosure, which will be obtained for you by Discovery.
- Discovery is an equal opportunities employer that values diversity and is strongly committed to providing equal employment opportunities for all employees and applicants for employment. We welcome applications from people from Black, Asian and Ethnic Minority backgrounds.
- Discovery is Disability Confident Committed and we guarantee to interview all applicants who let us know they have a disability and meet the minimum essential criteria for this role. Discovery has been awarded this symbol by Jobcentre Plus to recognise our commitment towards the employment, retention, training and career development of disabled employees.
Citizens UK
Citizens UK is a people power alliance of diverse local communities working together for the common good. Our mission is to develop leaders, strengthen civic organisations and make change. Our 550 member communities are deeply rooted in their local areas and connect every day to the lives of hundreds of thousands of people. Through the method of community organising we enable people experiencing powerlessness to develop their leadership and come together with the power and strategy to make change.
This leads to hundreds of neighbourhood improvements - from zebra crossings outside primary schools to renovated public toilets in cemeteries. And it leads to some of the biggest campaign impacts in the UK, such as winning over £2 billion of wages through the UK Living Wage campaign, securing a legal cap on the cost of credit to control exploitative lending, and ending the detention of children for immigration purposes. We enable local campaigns to grow into large-scale social change projects such as the Living Wage Foundation, Parents and Communities Together (PACT), Sponsor Refugees, and Refugees for Justice, that form an integral part of our theory of change. The most prominent of these is the rapidly growing Living Wage Foundation with a network of over 13,000 accredited Living Wage Employers across the UK.
Purpose
This role will report to the Senior Project Manager, Learning & Innovations Unit, and will be responsible for providing executive assistance to both the Deputy Director (DD) and the Finance & Operations Director (F&OD). The main duties include scheduling meetings, handling correspondence and assisting with the management of projects that both Directors are involved in. To be successful in this role, you will be able to initiate, meet deadlines and communicate effectively. Ultimately, you will be identifying and addressing the needs of the Deputy Director and the Finance & Operations Director, performing management and administrative tasks and building good working relationships to increase the effectiveness of the organisation.
Main Responsibilities
Working as the Executive Assistant & Project Manager your main responsibilities will include:
Contribute towards CUK’s mission and strategic objectives through Executive Support function
· Manage DD and F&OD’s diaries including booking meetings, scheduling attendees and organising venues, in person and online.
· Manage DD and F&OD’s correspondence including prioritizing and responding to emails.
· Schedule Appraisal and Supervision meetings and visits: ensuring both Directors’ time is well used through proper preparation and follow-up with direct reports, other local staff and external stakeholders.
· Process expenses.
· Maintain an electronic filing system, ensuring processes and software are up to date and in working order.
· Provide management and administrative support to assist DD and F&OD in their workload.
Build and manage projects and achieve work targets effectively
· Co-ordinate projects and ensure follow-up with team members where required.
· Create and manage systems to monitor performance of the Chapters, Projects and staff supervised by DD: e.g. through reporting mechanisms and supervisions and appraisals.
· Maintain an action log for DD including following up with those responsible to ensure actions are taken. Manage DD’s workflow and to-do list, assisting with prioritisation and the delegation of tasks to staff.
Learning, expertise and inclusion
· Undertake appropriate personal and professional development.
· Provide others with relevant and helpful advice and technical support.
· Proactive in maintaining own wellbeing at work.
Develop and manage internal and external relationships
· Build and maintain good working relationships with staff and stakeholders.
· Schedule meetings as required, setting agendas and circulating any papers.
· Work collaboratively across Citizens UK to ensure that interactions meet the expectations of our network and stakeholders.
· Take minutes at meetings as requested e.g. Executive Team, CUK Leadership Team, staff meetings and external meetings.
· Manage and coordinate work within team and colleagues across CUK.
· Effectively liaise with external stakeholders, suppliers etc.
Communications
· Assist with drafting and producing communications e.g. newsletters, emails and other media, liaising with the Comms Team.
· Attend/dial in and take minutes of meetings.
· Provide team and stakeholders with regular, timely communications.
· Attend meetings and represent CUK effectively to audiences in meetings and at events.
Knowledge Management
· Ensure data is handled and managed in a GDPR compliant manner.
· Maintain an electronic filing system, ensuring processes and software are up to date and in working order.
Generate income and resources
· Assist with funding applications to generate project income.
· Ensure careful use and stewardship of CUK’s resources when booking venues, travel and incurring other expenses.
· Process expenses.
· Create and manage admin systems to track income resources effectively.
Person Specification
REQUIREMENTS
ESSENTIAL (E), DESIRABLE (D)
QUALIFICATIONS
· Degree or Diploma in Business Administration or associated subject (D)
EXPERIENCE
· Provision of administrative and diary assistance to Executive level (E)
· Experience of handling a wide range of correspondence (E)
· Project management skills to track and monitor progress across teams (E) (D)
· Taking and writing minutes, developing reports and presentations (E) (D)
KEY SKILLS AND KNOWLEDGE
· Able to build relationships with a range of people and communicate clearly (E)
· Advanced level Microsoft Office, particularly Word, Excel, PowerPoint, SharePoint and Outlook (E)
· Diplomatic approach and discretion in handling sensitive and confidential information. (E)
· Previously developed time management and prioritisation skills. (E)
PERSONAL QUALITIES & VALUES
· Ability to take initiative and work independently (E)
· Self-motivated and adaptable (E)
· A positive enthusiasm for working within third sector and aligned with Citizens UK’s values (E)
The deadline for applications is Friday, 12 April 2024 at 9:00.
Interview are scheduled to be held on Monday, 22 April 2024. (Subject to change.)
Citizens UK is a people power alliance of diverse local communities working together for the common good.
Read moreThe client requests no contact from agencies or media sales.