Human Resources Assistant/System Administrator
£31,227.25 FTE which equates to £24,981.80 for 28 hpw
Cambridge
Part-Time / Permanent
28 hours a week, working pattern to be agreed with successful candidate but ideally to be worked over 4 days.
The option for hybrid working is available (working from home and minimum 1 day per week at head office based in Histon) to support work life balance, whilst meeting the requirements of the role.
Our client is looking for a Human Resources Assistant/System Administrator to join their established warm and friendly HR Team.
What you’ll do
Recruitment
· Assist their HR Advisors in providing advice and guidance to hiring managers in respect of all recruitment issues.
· Responsible for the end to end recruitment and selection cycle, from placing adverts, supporting with interview arrangements and testing; onboarding; completion of pre-employment checks including right to work, DBS, occupational health clearance and obtaining satisfactory references. Liaising with hiring managers on status.
HR Metrics and reporting
· Prepare statistics on HR business information and any other regular and ad-hoc reports that are required for line managers, Senior Management, the Board.
HR Administration
· Preparation of employee correspondence, including contractual and rota changes, maternity and other leave.
· Maintain and update the Human Resources Information System (Cascade) and manual employee records.
· Administer DBS renewals, leavers, annual processes including appraisals and disclosure of interest.
· Provide support with both internal and external audits.
· Assist the Executive Director, Corporate Services with Employee Forum meetings, taking meetings notes for circulation.
System Administration
· Ensure all new accounts are set up with appropriate access to Cascade and Networx in accordance with agreed protocols.
· Resolve internal Cascade and Networx issues and raise helpdesks tickets as required.
About You
· CIPD Level 3 Foundation Certificate in People Practice or equivalent experience.
· Ability to undertake a complex range of tasks, organise and prioritise work to ensure deadlines are met, with excellent attention to detail.
· Excellent oral and written communication skills, with a professional manner at all times.
· Proficient in Microsoft Office (Word/Excel/Outlook) and HR/Recruitment databases, with experience of producing reports.
· Experience of working in a busy and varied administration role or in a HR Department.
Benefits
- Employee discount scheme (retail, leisure, gym membership and fitness equipment)
- Doctor Care Anywhere (telehealth service offering private online GP and nurse appointments via video and phone)
- Employee Assistance Programme
- Financial wellbeing hub - access to advice and support from experts, whether you're budgeting, interested in investing or retirement planning
- Refurbished Tech - access to the latest models at affordable prices, with a 12-month warranty and 30-day money back guarantee.
- Cycle to work scheme (salary sacrifice)
- One day off a year to volunteer for a charity of your choice
- 30 days holiday, increasing to 35 days per annum, inclusive of bank holidays (pro rata for part-time staff), depending on length of service
- Holiday purchase scheme - up to 5 days per annum (pro rata for part-time staff)
- Company sick pay
- 58p per mile business mileage allowance
- Refer a friend scheme (£250)
- Contributory pension scheme, which both you and our client contribute to
- Enhanced maternity and paternity leave
- Flexible Working Policy
- Full induction
- Comprehensive free training and development opportunities with paid time off
- Free DBS (for relevant posts)
- Free onsite/nearby parking
- Hybrid Working Policy
- Flexitime
Closing date: Thursday 6 August 2026
Interview Date: Thursday 13 August 2026
Thank you!
About the Constitution Society
The Constitution Society is an independent educational foundation founded in 2009.
We promote public understanding of the UK constitution and work to encourage informed debate between legislators, academics and the public about proposals for constitutional change. We advocate the maintenance of basic constitutional standards and a considered approach to constitutional change. Where such change is required, we argue for the careful preparation of legislation, with broad consultation and adequate time for scrutiny and debate.
The Constitution Society is a registered charity. We are entirely independent, with no connection to any political party. We rely for our funding on individual donations and grants from educational trusts and foundations.
The Role
We are seeking an organised, proactive and dependable Office Manager to help ensure the smooth running of the Constitution Society. Working closely with the executive team, you will play a central role in the day-to-day administration of the charity. This is a varied position combining office management, executive support, governance administration, financial administration, communications and event management. The successful candidate will be highly organised, comfortable working independently and able to manage a varied workload within a small, friendly organisation.
Key Responsibilities
Office and Operations
- Manage the day-to-day operation of the Society's Westminster office.
- Maintain office systems, filing and organisational records.
- Identify opportunities to improve office procedures and administrative systems.
Executive and Governance Support
- Provide executive support to the Directors, including diary management, meeting scheduling and travel arrangements.
- Assisting in managing Society correspondence and general enquiries.
- Organising trustee meetings, staff meetings and the Annual General Meeting, including preparing and circulating papers and minutes.
- Maintain governance records and organisational policies.
- Assist with Charity Commission and Companies House compliance and statutory filings.
- Monitor governance deadlines and ensure key organisational records remain up to date.
Finance Administration
- Process invoices, expenses and purchase orders.
- Maintain financial records and reconcile routine expenditure.
- Liaise with the Society's accountants and external auditors.
- Support the preparation of budgets and financial reports.
- Administer contractor payments.
- Monitor subscriptions, memberships and regular payments.
Communications and Digital Engagement
- Manage the Society's social media channels, including LinkedIn, YouTube and Bluesky.
- Schedule and publish content promoting the Society's research, publications, events and media appearances.
- Help grow the Society's online audience through engaging digital content.
- Monitor social media performance and prepare basic analytics reports.
- Assist with maintaining the Society's website and email mailing lists.
Events
- Assist with organising seminars, conferences, lectures and receptions.
- Coordinate invitations, registrations and event logistics.
- Book venues and liaise with suppliers.
- Support publication launches and other public events.
Person Specification
Essential
- At least two years' experience in an office management, executive assistant, operations or senior administrative role.
- Excellent organisational skills with exceptional attention to detail.
- Experience organising meetings, preparing agendas and taking accurate minutes.
- Experience of financial administration, including processing invoices and maintaining financial records.
- Experience managing or contributing to organisational social media accounts.
- Excellent written and verbal communication skills.
- Excellent IT skills, including Microsoft Office (particularly Outlook, Word and Excel) and familiarity with cloud-based collaboration tools.
- The ability to work independently, prioritise competing demands and manage multiple projects simultaneously.
- The ability to handle confidential information with discretion and professionalism.
Desirable
- Experience working in the charity, education, public policy or not-for-profit sectors.
- Experience supporting trustee boards or senior leadership teams.
- Experience organising public events or conferences.
- Experience using WordPress or another website content management system.
- Experience using email marketing platforms such as Mailchimp or YMLP.
- A degree or equivalent professional qualification, or comparable relevant experience.
What We Offer
The Constitution Society is a small organisation where every member of staff makes a significant contribution to our work. This is an opportunity to join a respected educational charity at the centre of debates about the UK constitution, working with leading academics, policymakers and public figures.
The Constitution Society is committed to equality of opportunity and welcomes applications from candidates of all backgrounds.
How to Apply
Please upload a combined cover letter (one page maximum), CV (two pages maximum). These should be uploaded in a single PDF or Word document. Use your full name as the file title: i.e. "John Smith".
Closing date: 31 July 2026.
Interviews will be held in Westminster week commencing 10 August 2026.
Registered Charity
6 - 10
The Constitution Society is an independent educational foundation which works to promote public understanding of the UK constitution.
The client requests no contact from agencies or media sales.
Thank you!
Job Title - Member Services Manager
Contract - Permanent
Hours - 21 hours per week
Salary - £30,600 per annum (£51,000 FTE)
Location - Coram Campus, London – hybrid of office and home working
About Coram
Coram is committed to improving the lives of the UK’s most vulnerable children and young people.
We support children and young people from birth to independence, creating a change that lasts a lifetime.
Coram is the UK’s oldest children’s charity founded by Thomas Coram in London helping vulnerable children and young people since 1739. Today, the Coram group helps more than one million children, young people, families and professionals every year by providing access to the skills and opportunities they need to thrive.
About CoramBAAF
CoramBAAF is the UK’s leading membership organisation for professionals working across adoption, fostering and kinship care. We provide information, best practice guidance, advice, training and resources to support our members and influence policy to improve outcomes for children and young people.
Our corporate members in England, Wales, Scotland and Northern Ireland represent 94% of all local authorities as well as regional adoption agencies, health and social care trusts, independent fostering providers and voluntary adoption agencies, and cover 88% of all children and family social workers.
Our 600+ individual and associate members - comprising lawyers, health professionals, educational institutions, therapeutic and family support services, and more - reflect the multidisciplinary nature of our work.
Together, our members make up the largest network of organisations and individuals involved with children in their journey through the care system.
About the role
CoramBAAF’s membership is central to the organisation’s aims and activities. The Member Services Team provides a comprehensive service to corporate, associate and individual members and customers in all four nations of the UK. The team manages and tracks member renewals, enrols new members, implements recruitment and retention strategies, co-ordinates service delivery to members and handles a wide range of membership enquiries.
The team is also responsible for the licensing of CoramBAAF’s health and social work report forms, essential to practice in adoption, fostering, kinship care and other substitute care UK-wide. Activities to support the licence scheme include managing and tracking licence renewals, coordinating the release of new and updated forms, enrolling new licence holders and handling a wide range of queries.
The Member Services Manager will provide leadership and line management across both membership and the forms licence scheme. The postholder will maximise income from CoramBAAF membership and ensure its continued reach and relevance. They will also maximise income from the forms licence scheme and actively promote its importance as a key member benefit. Importantly they will strengthen engagement with members to ensure retention whilst also increasing reach and awareness nationally to recruit new members.
Key responsibilities include:
- Develop and oversee the implementation of a member engagement strategy to increase direct contact with staff/frontline workers in members agencies.
- Have regular contact with member agencies (in person and online) to promote the benefit of membership and ensure that members are maximising their membership.
- Gather data and maintain accurate records of current member agency engagement in order to identify opportunities for growth as well as areas of concern.
- Take the lead, and in consultation with colleagues, agree the membership benefits and fees payable across the different categories of membership UK wide.
- Take the lead, with colleagues, to devise new membership categories and benefits as appropriate.
- Monitor take up of membership and engagement with CoramBAAF and devise strategies and communications accordingly.
- Take the lead, and in consultation with colleagues, maintain and develop the forms licence scheme.
- Maximise income from the scheme by encouraging take up of more forms and attracting more users/customers.
We are seeking an enthusiastic, hard-working and proactive professional to lead our small but dedicated Member Services team. The ideal candidate will be a motivated individual with strong membership, organisational and communications skills and experience and a desire to provide high quality services to members and customers.
To apply for this role, please click on the 'apply now' button below to complete the application.
Closing Date: 30th August 2026 at 23:59
Interview Date: Week commencing 14th September 2026. Please note that interviews will be held in-person at the Coram Campus in London and will include a short test.
Coram is an equal opportunities employer and we believe a diverse workforce enables us to improve the services to the children and families we help. We are genuinely committed to encouraging candidates from all sections of the community we seek to support. This includes those from global majority ethnic backgrounds, those that identify as LGBQT+, those with disabilities, those with lived experience of care, those with neuro-diversity, and those from other groups who are underrepresented at Coram.
If applicants feel comfortable, we would encourage them to draw on lived experience as well as professional experience in their personal statement as part of their application.
We are committed to the safeguarding of children and where appropriate will require the successful applicant to undertake a check from the Disclosure and Barring Service.
Registered Charity No. 312278.
The client requests no contact from agencies or media sales.