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Executive assistant to the secretary general jobs

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Middlesbrough, Redcar and Cleveland (On-site)
£26,000 per year
Permanent, Part-time, 21
Actively Interviewing
Job description

Purpose of the post

To provide confidential, high quality and efficient administrative support to the Executive Trustee and Chair of the Board of Trustees. To provide operational oversight of core corporate governance processes and systems to support the ET to ensure compliance with legalisation and contractual requirements.

Key duties

  • Work closely with the ET to undertake a range of governance related administrative tasks for the organisation e.g. Data Protection compliance, maintenance of trustee records, trustee recruitment and correspondence.
  • Maintain up to date documentary evidence of compliance with CQC and Charity Commission Regulations.
  • Review and update policies affecting Trustees
  • Receive Agenda items from other Trustees
  • Preparing Agendas in consultation with the Chair and E.T. and circulating these together with any supporting papers in preparation for meetings.
  • Provide general administrative support to the ET
  • Provide secretarial support for Board meetings including the final production and distribution of Board papers, taking minutes of meetings and managing the Board action plans with the ET and Chair.
  • Coordinate a calendar of key meetings and events to include staff meetings, away days, training sessions, board and committee meetings (online and face to face)
  • Attend SMT meetings, take minutes and manage action plan.
  • Ensure that confidentiality is maintained at all times
  • Liaise with the ET to ensure operational risks and issues are represented at Trust Board level as appropriate and outcomes communicated effectively to operational teams
  • Work as an integral member of the Executive Team providing help and support to deliver the Trust’s strategic and operational objectives.
  • Support the ET and Finance Director to maintain accurate Companies House and Charity Commission records.
  • Sitting on appraisals, recruitment and disciplinary panels as required.
  • Complete Mandatory Training related to the role.
  • Actively support and promote all aspects of the service and enhance the public image of Zoë's Place Baby Hospice.
  • Work in alignment with the policies, aims, objectives and values of The Trust.
  • Be familiar with and take responsibility, with colleagues, for ensuring compliance with Health and Safety requirements
Application resources
Posted on: 23 June 2022
Closing date: 23 July 2022 at 23:59
Tags: Admin