Executive assistant to the secretary general jobs

Job Title:     Fundraising Executive (Individual Giving and Patrons)
Reports to:  Fundraising Manager
Location:     Coalbrookdale Head Office and occasionally across our museum sites, hybrid & flexible working available
Hours:         36.5 hours per week

The Ironbridge Gorge Museum Trust (IGMT) is looking to recruit to a new post of Fundraising Executive for individual giving, patrons and corporate giving. Reporting to the Fundraising Manager, this exciting new role will lead on managing and growing our patron scheme of supporters, cultivation of support from corporates and developing our individual giving strategy including low-level giving schemes, online giving and on-site donation point across our museum sites. The role will also work to increase the value of support from existing donors and cultivating new supporters in conjunction with our wider fundraising plan.

PURPOSE:
Reporting to the Fundraising Manager, the Fundraising Executive (Individual Giving and Patrons) will lead on managing and growing our patron scheme of supporters; cultivation of support from corporates; development of our individual giving strategy, including low-level giving schemes, online giving and on-site donation points. The role will also work to increase the value of support from existing donors and cultivate new supporters in support of our wider fundraising plan.

DUTIES:

• Manage and grow the IGMT Patron Society, which includes corporate, individual and City of London Livery Companies
• To lead on and develop low-level giving schemes (donations below £5K) from museum visitors and new and existing supporters. This will include managing IGMT’s planned new adoption scheme and other initiatives
• Stewarding relationships with individual supporters (donations below £5K) through a robust cultivation plan that will increase donations to appeals, projects and unrestricted giving
• Support the Fundraising Manager with developing one-off appeals and campaigns
• Developing a strong online giving and digital fundraising strategy, to include giving through the IGMT website, JustGiving, AmazonSmile and other online giving platforms
• Managing and developing donation points across museum sites. This includes cash donation boxes and contactless donation devices
• Support the Fundraising Team with implementing an annual programme of fundraising and cultivation events; aimed at current and prospective supporters
• Cultivate support from a range of local and regional community groups
• Work with the Fundraising Manager to develop strong and compelling fundraising communications for supporter mailouts and newsletters
• Create regular fundraising content for IGMT’s social media channels and Linkedin, in collaboration with the IGMT Marketing Team
• Support the Fundraising Team and other IGMT teams with other duties and initiatives measurable with the role.

PERSON SPECIFICATION

Essential:

Experience:

At least three years’ experience working within an individual giving, corporate or other similar fundraising role. Whilst a background in fundraising is desirable, relevant experience within an account management, sales or marketing background will be considered.

Knowledge, skills and competencies:

• Strong knowledge of fundraising practices across individual and corporate giving
• Excellent project management skills and the ability to ‘self-start’ and manage own workload
• Excellent written skills and the ability to write and appraise strong and compelling fundraising copy and messaging
• Strong communication skills and the ability to create and steward excellent supporter relationships
• Excellent IT and experience of working with donor databases/CRMs and virtual meeting platforms, such as MS Teams and Zoom
• Ability to work well within a target driven fundraising team and work using own initiative
• Be able to manage a varied workload within role and support colleagues with other initiatives when necessary

Other:

• To be happy to work out of hours when necessary, including occasional weekend and evenings
• Full, clean driving licence with access to own vehicle
• Enthusiasm towards IGMT’s charitable work of heritage conservation and education

At IGMT, our commitment to diversity and equality is a long-standing one. We believe arts organisations, museums and libraries should ensure that their work draws on and reflects the full range of backgrounds and perspectives to be found in our society.

Disabled, D/deaf and/or neurodivergent people, those from Black, Asian and Ethnically Diverse backgrounds are under-represented in our workforce so we particularly encourage people from those backgrounds, identities and experiences to apply.

About the selection process

Following submission of an IGMT application form, shortlisted candidates will be invited to two rounds of interview.

Please note CVs will not be accepted for this post.

The interview process is split into two stages:

1. First panel interview to assess competencies and an assessed task.
2. Second panel interview and an assessed task.

Closing date: 23:59 Wednesday 13th July

First interviews Tuesday 26th July; second interviews Friday 29th July

Full time 35 hours per week

Permanent

Grade D - pay circa £40k depending on location and experience

Location - Flexible but regular (2 days) travel to London Office (Euston) required

Close date: Friday 8th July 2022                                                                                     

Interview date: July 2022

The Royal College of General Practitioners is the largest membership organisation solely for GPs in the United Kingdom. Founded in 1952, it has over 54,000 members who are committed to improving patient care, developing their own skills and promoting general practice as a discipline. General practice is the largest branch of the medical profession. It provides some 1 million consultations for patients in the UK every working day and deals with 86% of the health problems experienced by the UK population.

The RCGP Council meets four times a year and makes decisions on strategic and policy issues, professional issues and the overall strategic aims of RCGP.

There is attendance from both nationally elected and faculty appointed representatives as well from the Leadership team and individuals from the College's internal and external stakeholder groups (Observers).

The Governance Manager will be required to:

1- provide clerking, coordination and administrative support services to Council, Council standing committees, sub-committees and working groups

2 - oversee the annual national and Council member ballots & elections

3 -providing governance/constitutional advice, guidance and support to the Executive Management Team and College Officers

4- manage, monitor and ensure an effective and comprehensive web presence (both website and intranet) of the department and its work / committees.

The Royal College of General Practitioners is an equal opportunities employer and welcomes applications from all sections of the community.

~ Putting members at the heart of everything we do ~

University Hospitals Birmingham Charity is looking for a Stewardship and Administration Assistant to join our team, primarily based at Queen Elizabeth Hospital Birmingham. The role is based on-site and most of the work will take place during office hours between 9am and 5pm, Monday to Friday, with occasional evening and weekend work for events.

The Stewardship Assistant’s main role is to be the friendly and approachable first point of contact for the Charity, whether it's face to face, by telephone or by email. They are also responsible for ensuring that all of our incredible donors and fantastic fundraisers receive the timely acknowledgement that they deserve, and that all donations are recorded correctly and inputted onto our database.

The role is varied and includes supporting the Fundraising Team with behind the scenes event administration and running the weekly lottery. Experience of using Raisers Edge or Donorflex would be a bonus, but training will be provided.

As an organisation we are passionate about developing our staff and you will not only have the opportunity to increase your skills in administration and fundraising, but will also have the chance to gain knowledge of our grants and communications activities.

This is a great opportunity for anyone looking to gain experience within the Charity sector. Whilst previous administration or stewardship experience is highly desirable, a passion for our work and an ambition to grow and learn are just as important.

In addition to your CV we ask that all applicants submit a covering letter telling us about why you are interested in the position and any skills and/or experience that you have that you feel would be relevant to the role. Please refer to the full job description and person specification.You are also welcome to tell us about any fundraising or voluntary work you may have previously taken part in, such as university committees, school PTA events, fundraising events or community volunteering.

You can download the full role description and person specification once you click 'Apply'.

Closing date for applications is Friday 15 July at 11.59pm. Interviews will take place week commencing 25 July 2022.

Established in 1989, Wysing Arts Centre is a progressive organisation in a rural setting. We enable artists and publics to engage their imagination freely and take creative risks; we believe that everybody has the right to time and space for creativity, away from the distractions of daily life.

The site is ten miles from Cambridge city. It holds 20 subsidised studios, accommodation for up to 80 visiting artists annually, recording and ceramics studios, flexible space to experiment, present and learn, fields, woodland, and several outdoor artworks. Work made at Wysing is seen worldwide. An accessible digital offer increases reach and archives our work; our youth programme empowers future generations.

The Deputy Director is central to the delivery of Wysing’s ambitious activity. The Deputy Director works closely with the Director and Wysing’s senior management team, contributing actively and creatively to the shaping and delivery of Wysing’s sustainability, as well as overseeing organisational operations. Line managing a team of four people, in addition to freelancers and contractors, the Deputy Director supervises administration, site and resource management, financial management, staffing, and governance.    

We’re looking for someone with experience of managing organisational operations, including commercial income generation and with a commitment to environmental sustainability. We’d like to appoint someone with shared values, who has the same desire to create a more equitable world, and who understands the importance of supporting and championing artists, creativity and imagination.

SICK! Productions is looking for a dynamic and proactive individual who will work with us to build on our successes and support our expanding global and local activity. With a secure foundation in place, and the presentation of our Festival in May 2022, this is an exciting time to join our ambitious and creative organisation.

SICK! enables diverse and marginalised communities locally and globally to experience their lives more positively, using art to navigate the physical, mental and social challenges that individuals face.

We’re looking for a dynamic and inspirational individual to join us, to work closely with me and our fantastic team to help us achieve our potential and grow our impact and reach. We’re looking for someone who brings experience of financial management, business planning, HR and general office management, who is also passionate about, and interested in, the areas in which SICK! operates – arts, health, diversity, community development and international work.

We are located at the Sharp Project, a creative office and production space, just a 10 minutes Tram ride from Manchester Victoria and with plenty on-site free parking. 

We want our workforce to be representative of all sections of society and we actively welcome candidates who are currently underrepresented in the arts including people who face discrimination as a result of racism, those who self-identify as LGBTQIA+, those from lower socio-economic backgrounds and those who self-identify as disabled.

SUDBURY NEIGHBOURHOOD CENTRE (MIDDLESEX) LIMITED

CARE AND ACTIVITIES MANAGER

JOB SUMMARY

• Under the direction of the Chief Executive, to plan, implement and manage a small team delivering a programme of adult day care services on Tuesdays and Thursdays each week.
• Under the direction of the Chief Executive, to plan, implement and manage the Centre’s activity programme for older adults at the Centre on Mondays, Tuesdays, Thursdays and Fridays each week, working with the Centre’s Activities Co-ordinator, external partners and tutors and funders.
• To supervise and manage a small staff team consisting of care assistants, cook, kitchen assistant and activities co-ordinator.

KEY RESPONSIBILITIES

1. Day Care programme

1. To act as a member of the Centre’s care team, providing personal care to day care clients when in the Centre (ie. Toileting, assistance with eating and drinking and interaction) throughout the day.
2. To oversee and co-ordinate the Centre’s day care programme on Tuesdays and Thursdays each week.
3. To be the Centre’s healthcare professional and to ensure that each client has a written care plan that addresses their assessed needs, and that this is reviewed annually, and communicated to families, carers and other health professionals.
4. To carry out risk assessments on the centre’s care environment, and any necessary equipment, ensuring that these are appropriate to the needs of clients and staff delivering personalised day care.
5. To ensure that adequate levels of personal client care are provided in the Centre by the care team (i.e. toileting, socialisation and physical needs, feeding, infection control, first aid, etc) and that individual client needs are met.
6. To ensure that accurate and appropriate written records and information is provided for each client file, and that regular written reports and updates are given to the families and carers on a three monthly basis.
7. To ensure that all clients are supported and monitored in achieving identified personal goals and care objectives, as outlined in their care plans.

2. Activity Programme

1. To manage, and supervise, the work of the Centre’s activities co-ordinator, to devise and implement a mixed programme of activities classes and activities for older adults at the Centre each week, working with tutors, external partners and others to ensure smooth successful delivery of the programme each week.
2. To record attendance at the activity sessions on attendance spreadsheets and databases.
3. To consult with service users to in order to identify their social and recreational requirements according to their likes/dislikes, abilities and personal preferences.
4. To formulate and maintain a stimulating programme of activities for groups and for individuals whilst considering residents particular likes and dislikes as appropriate.
5. To liaise with activity tutors to ensure continuity of service, and coverage when activity tutors are ill or on holidays
6. To support any volunteers in their roles within the Centre to support the activity programmes.
7. To provide necessary information about the activities programme to the Centre’s marketing officer and Chief Executive.
8. To put procedures in place to regularly assess the effectiveness of the social events and activities programme.
9. To work as an active team member with your colleagues to ensure the successful delivery of the Centre’s programmes.
10. To ensure the premises are unlocked at 9am, and locked after 4.30pm, during the working week Monday to Friday.
11. To be the responsible person in case of emergencies at the centre when the Chief Executive is not present and to have a First Aid qualification.
12. Ability to work unsocial hours as required by the business (e.g. evenings, weekends).
13. To work with the Centre’s marketing manager to ensure that the programme is adequately advertised locally and regionally on social media, the Centre’s website, publicity materials, campaigns etc.

3. Business Development

1. To work with the Chief Executive, to develop new public and private client referrals into the Sudbury Neighbourhood Centre through negotiating partnerships with key health and social care funders and local authority commissioners in the Brent, Harrow and Ealing local authority areas.

2. To work with the Chief Executive and the Charities fundraising manager, to identify and develop opportunities for business income generation through funding opportunities through commissioned,  lottery, local authority and NHS tendered contracts, and charitable trust funders.

3. To work with the Centre’ marketing professional to execute regular community marketing events including fairs, exhibitions and any other events that would promote our services to the public and health professionals locally.

4. Staff management

1. To manage direct reports (care team, catering team and volunteers) and to oversee their supervision, training and development needs and to report to the Chief Executive with regard to staff performance and appraisal, and to ensure that the outcomes of supervision meetings are acted upon, and staff have clear personal goals and targets to meet.
2. To record annual leave, sick leave and other leave taken by staff in the Centre’s registers.
3. To be responsible for an induction programme for all new members of staff.
4. To hold monthly team meetings with all team reports.

5. Staff Training and Development

1. To ensure staff receive appropriate annual training for their roles, internally and externally as required (ie. First Aid, Equalities and Diversity, Safeguarding Vulnerable Adults etc).
2. To ensure that staff training certificates are kept on file and logged.

6. Personal Development

1. To take responsibility for own developmental learning and performance, including participating in supervision sessions with line manager.
2. To participate fully in all training courses provided at the Centre or provided by outside agencies on the Centre’s behalf
3. To take responsibility for maintaining a record of own personal development.
4. To recognise and understand the roles and responsibilities of individuals working in the care service for older people – both within the Centre, the Local Authority, and other statutory agencies.

7. Communication

1. To communicate the care and activity needs of clients and service users to the Chief Executive, the Board of Trustees, and to liaise with external agencies such as social services, GPs and community care staff.
2. To be proactive in requesting client care reviews as necessary, with external agencies (i.e. Brent Council, Brent CCG, GP surgeries, families/carers, etc).
3. To prepare a report for the Chief Executive and Trustees on a quarterly basis, making recommendations where appropriate.
4. To establish effective communication methods for all staff, taking into account differing shift patterns and other variables.
5. To communicate effectively with clients and carers, recognising their needs for alternative methods of communication both written and verbal.

8. Information and Record Keeping

1. To ensure that client records, staff records and management information is recorded in a timely and accurate way the Centre’s computer systems as appropriate and as needs change to devise other effective record keeping systems.
2. To ensure that Centres data protection policies and procedures relating to client confidentiality and records are adhered to, and that all staff are made aware of their responsibilities in this.
3. Take the necessary precautions when transmitting or sharing information, in accordance with the Centres data protection policies and procedures.

9. Quality Improvement

1. To use the Centres management systems in association with the Chief Executive.
2. To continue to develop the services offered by the Centre, according to local assessed needs, and to ensure that all planned activity are budgeted for and funded.
3. To support and promote all client /user questionnaires and surveys, and ensure that these are affective.

10. Equality and Diversity

1. To actively promote the importance of people's rights, interpreting them in a way that is consistent with the Centre’s policies.
2. To respect the privacy, dignity, needs and beliefs of patients and carers
3. To understand basic legal and communication issues regarding vulnerable adults, or family violence.

PERSON SPECIFICATION – Care and Activities Manager

a) Essential Criteria

1. Diploma or NVQ qualification in nursing, social work, or health and social care.
2. Minimum of 2 years’ experience in a senior adult social care management role, involving staff and service management, delivering personal care services.
3. Experience of developing, leading and managing programmes of classes and activities for older adults to promote their mental health, physical exercise and social wellbeing.
4. Experience of working with marketing teams and external partners to promote and market the care and activity programmes for older adults  to a wide range of stakeholders including families, carers, health and other professionals.
5. Experience in managing and leading a team of staff/volunteers, including motivating staff/volunteers, maximising their output and supporting them in their learning & development.
6. Experience of supervising and managing staff, setting goals and targets and using Appraisal Systems to set goals, targets and training.
7. Experience of assessing elderly and disabled people for day care, and writing / reviewing individual client care plans.
8. Experience of managing staff rotas and ensure adequate cover is in place for service users during business hours.
9. Experience and knowledge of therapeutic techniques for the provision of day care services, particularly for those suffering with chronic physical and mental  (i.e. dementia) impairment.
10. Experience of leading field trips, outings, etc. including implementing risk management measures.
11. Experience of devising and implementing programmes of care, including supervising external activity tutors, to provide a diverse range of services to meet the assessed needs of all day care service users.
12. Experience of writing reports and client care plans, and communicating at the highest level to the Chief Executive and trustees.
13. Experience of being a key holder and facilities management, including safety & security measures such as alarms and door locks.
14. Ability to work under pressure, in isolation and with limited supervision.
15. Proven ability to lead and motivate staff teams.
16. Ability to prioritise workloads and make use of project management tools/software to manage workloads (i.e. Microsoft Office Word, Excel,) and use of work related emails.
17. Ability to work unsocial hours as required by the business (e.g. evenings, weekends).
18. Excellent written and verbal English Language skills.

b) Desirable Criteria

1. Able to speak a second language.
2. Experience of handling cashless payments.

Key responsibilities

• Leading the activities of the Maritime Department including Dockers, Fisheries, Inland Waterways and Maritime Transport
• Defining objectives and strategies for the ETF work in all maritime sectors, together with the ETF affiliates and the maritime team
• Line managing and guiding politically the  maritime team
• Ensuring implementation of the work programme adopted by the ETF Congress and Sections
• Ensuring cooperation, political coordination and coherence among the maritime sections
• Representing the ETF on maritime related issues in external bodies and events
• Leading internal and external meetings with large and diverse audience
• Ensuring permanent liaison and coordination with the ITF Maritime Coordinator
• Advocating for ETF priorities towards the European and international institutions
• Establishing and keeping contacts and alliances with policy makers and relevant stakeholders
• Supporting the General Secretary as part of the management team, including the work on horizontal issues beyond maritime, as required
• Seeking strategic alliances with other organisations having common interests
• Managing the budget of the Maritime Department
• Supervising campaigns related to maritime transport
• Managing the communications of the Maritime department

We are looking for a candidate with

• Strong commitment to trade union values
• Graduate level education or equivalent experience
• Minimum experience of 10 years in trade unions at national or European level
• Knowledge of transport and in particular of the maritime sectors is a strong asset
• Minimum experience of 5 years in managing people
• Fluent in English (written and spoken), any other European language is an asset
• Leadership skills, capability to lead, coach and motivate a team towards complex objectives
• Excellent communication and networking skills
• Capability to identify political priorities and translate them into political actions and campaigns
• Capability to react flexibly and proactively to new challenges
• Able to work independently but also to cooperate with other members of the management team
• HiHiAbility to work in a fast-paced environment
• Knowledge of the political processes and functioning of the EU is a strong asset
• Good knowledge of Office software (Outlook, Word, Excel, PowerPoint)
• Availability to travel regularly               

We offer

• A full-time permanent contract with a competitive package (salary, fringe benefits and extra-legal paid leave)
• A multidisciplinary, multicultural and dynamic working environment
• Involvement in a variety of campaigns, projects and initiatives

Equal employment opportunity

ETF is committed to the principle of equal employment opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicants’ merits and abilities.

Office Manager (Job share)

21 hours per week, to ideally include Monday, Tuesday, Wednesday
Salary: £25,700 – £27,000 pro rata

Based in central York with occasional travel

Friends Provident Foundation is a small, independent, endowed charity based in York - with a big ambition to build a fair economy and better world. A belief in equity and social justice, striving for fairness, truth and integrity, empowering communities and stewardship of the Earth underpins all we do.

We are seeking an Office Manager to join our small, friendly team, in a job-share role.

We are looking for someone who is proactive and solutions focused, able to work well independently, as well as part of a team. The ideal candidate will have 2 years administrative experience, be literate, numerate, have good IT skills and the ability to provide a high quality, professional service to those whose work we support and our Board of Trustees. You will have excellent communication skills, a willingness to explore new ideas and approaches, learn new skills and take on new challenges.

The post is based in our office in central York, although this could be combined with some home-working. The role involves some travel within the UK from time to time to attend Trustee meetings and other events.

If you share our values and ambitions and are interested in joining our team please visit our website to download the

We welcome applicants from all age groups and backgrounds and are committed to flexible working arrangements. We are a Living Wage employer. 

Deadline for applications: 9am on Tuesday 12 July 2022

We have a rare opportunity for someone with the right experience and attitude to join the Diocese of Guildford as the Office and Facilities Manager. You will manage an experienced team of administrators and help keep Church House, on Guildford's busy Research Park, running smoothly. 

The Office & Facilities Manager plays a key role in helping facilitate and support the mission of the diocese, as we seek to fulfil our vision of a Transforming Church, Transforming Lives across this fascinating area of Surrey and North-East Hampshire. These are exciting times in our life as a diocese, as we reimagine the ministry of our churches and church schools following the challenges of the pandemic and the wider challenges which that highlighted.

The Office & Facilities Manager leads the provision of comprehensive and professional administrative support services to leaders, managers and staff at Church House Guildford (CHG). 

There are three key areas where the expertise and knowledge of the individual who is appointed will provide leadership in the specialisms of team management, office and facilities management on the ground and the conference, hospitality and reception services for Church House Guildford (CHG) itself.