Facilities assistant jobs

As Liverpool Zoe's Place continues on its exciting journey to a brand new, state-of-the-art hospice, and following a period of increased profile across all media platforms; now is a really exciting time to join our team as our Senior Marketing Coordinator (Maternity Cover).

Over the coming 12 months you will manage all of our social media content and campaigns, lead on graphic design for our fundraising and service delivery campaigns, help us to keep in touch with families, supporters and stakeholdes, and contribute to our renaming and rebrand process which is getting underway in early 2026.

Working alongside a passionate, committed and highly-skilled team of nurses, health case assistants, specialists, fundraisers, administrators and other professionals, you will help to ensure that Liverpool Zoe's Place continues to deliver outstanding care to young children with complex conditions, and their families. 

Liverpool Zoe's Place has been on an incredible journey over the past 18 months, raising more than £7.5million in 31 days and launching the programme of works that will lead us to our new home in West Derby, and one of the best childrens' hospices in the world.

If you have experience of managing social media, graphic design and comms, and you're ready for a new challenge, we would love to hear from you. 

As our Facilities Assistant, you will provide day-to-day in person support at our London Office in Stockwell.

You will ensure an efficient, effective and customer-focused facilities management and Health and Safety service. In addition to our London office, you will remotely support other Friends of the Earth offices as required, and act in absence of the Health, Safety & Facilities Manager in times of emergency.

We are tenants in all our offices and use a range of contracted third party suppliers, so a key part of the role is liaison with management companies and good supplier management to ensure we get the right job done and deliver good value for our supporters who fund our work.

This role is very customer-service focused, working on projects of all sizes, as well as being part of our Service Desk team. This is a rewarding and varied role, being flexible will be key, as no two days are the same.

Key Skills and Attributes: 

· Good understanding of facilities management

· Good organisational skills including ability to coordinate and prioritise workloads to meet deadlines

· Knowledge of Health and Safety of workplace and manual handling experience

· Ability to conduct risk assessments and implement risk controls

· Proficient in MS Office applications e.g. MS Word, MS Excel, MS Outlook

· Have a proactive approach to dealing with issues and willing to learn new systems and processes

· Ability to work on your own initiative with limited supervision

· Ability to work under pressure and manage deadlines and conflicting priorities

· Understanding of the environmental issues that affect and inform facilities management.

Special working conditions

· This role is required to work fixed hours in the London Office, due to the specific job requirements

· Travelling to other offices in the UK region is occasionally required

· Occasional travel outside of working hours will be expected

About the team

Working closely with the Health, Safety and Facilities Manager, you will be part of our vital Infrastructure Services team, sitting within the Finance and Operations Directorate.

The Infrastructure Services team is responsible for the physical and virtual platform we use to do our work, from physical premises to our network, servers and Service Desk for support issues.

For more information, please read the attached job description.

Closing date: Sunday 30th November 2025 (23:59)

Salary: London £29,747 - £31,841 per annum (Full Time Equivalent), pro rata to 20 hours per week £19,831 - £21,227 per annum.

Please note we only accept applications via the Friends of the Earth Application System.

We offer a competitive range of benefits, good work/life balance including a 4-day working week with no loss of pay, excellent learning and development opportunities and a vibrant organisational culture. 

Our staff body is currently under-representative of People of Colour, LGBTQIA+ people and people with long term conditions or impairments. We are committed to eroding these historic barriers, so as to create a movement in which people from all walks of life see themselves in, and so we particularly encourage you to apply if you belong to one of these groups or sit at multiple intersections of disadvantage. We are committed to the Disability Confident standard and will guarantee an interview to any candidates who declare a disability and who meet the essential criteria for the role.

Friends of the Earth staff who publicly represent Friends of the Earth (including all campaigners) are not allowed to also represent a political party. This is to ensure that there can be no confusion in the minds of the public about Friends of the Earth's party-political independence. Affected staff should also seek permission from the Senior Management Team if they wish to hold a non-public facing official role in a political party. If this is an issue, please do raise this with us as soon as possible.

Friends of the Earth is an international community dedicated to protecting the natural world and the wellbeing of everyone in it. We lead campaigns, provide resources and information, and drive real solutions to the environmental problems facing us all. 

Job Title: Administration Assistant– HR, Facilities & Compliance
Hours: Part Time – 18 - 22 Hours per week
Salary: £24,000 – £25,500 per annum, pro rata
Location: Head Office, Newton Aycliffe, DL5

About us

Groundwork aims to be the UK’s leading environmental and regeneration charity, working through partnership to create communities in which people are proud to live and work.

Each year Groundwork makes an incredible difference to communities across the North East and Cumbria. We work on hundreds of individual projects each year, supporting disadvantaged communities but what’s most important is how we change people’s lives. Our local programmes and services are tailored to the needs of partners and communities in each locality.  When all that local activity is added together, it becomes a major force for regional change.

About the role

Groundwork is looking for a highly organised and motivated Administrator to support our HR, Facilities & Compliance functions. This is a varied and rewarding role where you’ll contribute to the smooth running of our organisation and help us make a real difference in local communities.

As our Administrator, you will provide day-to-day support across HR operations, volunteer administration, health & safety, and facilities management. You’ll work closely with colleagues across the organisation, ensuring our systems, records, and processes are accurate, compliant, and running efficiently.

About You

We’re looking for someone who:

• Has proven administrative experience in a busy environment
• Is highly organised and detail-focused
• Communicates clearly and professionally
• Can work independently and as part of a team
• Is confident using Microsoft Office
• Handles confidential information with discretion
• Has a positive, proactive, and flexible approach
• Experience in HR, health & safety, facilities, administration is an advantage but not essential.

Why Join Us?

At Groundwork, you’ll be part of a supportive team committed to improving lives and strengthening communities. You’ll enjoy a varied role in a positive and friendly working culture where we all support each other to achieve.

Closing date: Midnight on Friday 28th November 2025
Please note: should we receive a high volume of applications, we may look to close the role early, therefore we recommend an early application.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

Make yourself at home

We want you to be yourself at Groundwork and we value everything that makes you unique. We recognise and celebrate your difference and together we make Groundwork a special and great place to work. As a Disability Confident employer we offer a guaranteed interview to applicants with a disability who meet the essential criteria for the role

At Groundwork we ensure that we provide a safe environment for adults, children and young people to take part in any activity or service that we organise. We are committed to creating a culture that promotes safeguarding and the welfare of all children, young people and adults at risk. Our safer recruitment practices support this by ensuring that there is a consistent and comprehensive process of obtaining, collating, analysing and evaluating information from and about candidates to ensure that all the people we appoint are suitable to work with our children, young people and adults.

This role is not eligible for UK Visa Sponsorship – the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract.

No agencies please.

Location: HMS Raleigh, Torpoint, East Cornwall, PL11 2PD

Contract: Full time, Permanent

Salary: £29,000 gross per annum

Closing Date: 1st of December 2025

Are you a Training Centre Support Officer looking for a new opportunity?

The Marine Society & Sea Cadets (MSSC) is the leading maritime charity for youth development and lifelong learning. We are a vibrant and growing charity inspiring young people to achieve their potential through challenge and nautical adventure and enabling seafarers and maritime professionals to realise their potential through learning and career development. Working with our employees, cadets, and volunteers, we have built a strong vision and five-year Future Ready strategy to meet the growing demand for what we provide, both for young people, seafarers and maritime professionals – and the thousands who aspire to be the sea cadets and marine professionals of the future. It is also about equipping them to achieve their potential and thrive in a rapidly changing world, while growing our charity to benefit even more people – including those from under-represented or marginalised groups.

We are currently looking for a Training Centre Support Officer to join our team at HMS RALEIGH.

About the role

The purpose of this role is to support the Centre Manager in managing the facility known as SCTC Raleigh which is hosted at HMS Raleigh. We operate within and as part of HMS Raleigh, this requires significant co-ordination and liaison across the wider team at HMS Raleigh. The purpose of SCTC Raleigh is to facilitate and support the delivery of cadet training for all organisations of the Royal Navy Cadet Forces. This role is responsible for facilities management and health and safety reporting to the Centre Manager.

Responsibilities

• To support the Centre Manager to facilitate all activity hosted at the centre
• Lead on arranging all logistics in support of the centre’s activities
• Ensure the centres facilities are maintained appropriately
• Manage the routine health and safety records and actions for the Centre Manager

Requirements

• Strong administrative and organisational skills.
• Experience/knowledge of uniformed and/or youth organisations
• Experience working within the Military environment preferably Royal Navy.
• Can demonstrate ability to form and maintaining collaborative relationships.
• Ability and willingness to work evenings and weekends

For further information, please download the Recruitment Pack.

Benefits

• 51 days annual leave per annum
• Hybrid working for many roles
• Volunteering Leave
• Life assurance (4x salary)
• Private medical insurance
• Generous pension (employer contribution up to 10%)
• Cycle to work scheme
• Access to the Marine Society Digital Library
• Wellbeing portal and EAP with 121 counselling
• Employee development: We are investing in our employees' development and have an annual calendar of learning and development opportunities, designed to support employees to develop into their roles and stretch them to achieve their full potential.

Additional Information

MSSC positively encourages applications from suitably qualified and eligible candidates from all backgrounds. Equity, diversity, and inclusion really matters to us, so we can best serve our beneficiaries from every community. We work to ensure a fair and consistent recruitment process and aim to be a charity where diversity of experience, identity and skills are valued and welcomed. MSSC is an equal opportunities employer.

We recognise our responsibilities to safeguard and protect the young people and vulnerable adults with whom we work. We do all we can to promote their health, safety and wellbeing, and we expect our staff to share this commitment and work in line with safeguarding policy, the MSSC’s values and ethos of inclusivity. We adhere to safer recruitment practices and therefore employment is subject to detailed pre-employment checks for successful candidates, including references and criminal disclosure checks and the completion of a disclosure questionnaire. 

All successful applicants are required to attend safeguarding training and undergo pre-employment checks including a criminal record check.

Are you a dog lover with excellent administrative skills?
We’re looking for a Property Assistant to provide excellent administrative support to our Property team, who support our busy Rehoming centres with all things property, from reactive repairs to major refurbishments.

What does this role do?
As Property Assistant, you’ll:

• be the first point of contact for the team, supporting our Rehoming centre teams with queries related to their sites and repairs, escalating where appropriate to other colleagues in the team,
• deliver high quality administrative support to the team, from raising purchase orders and arranging travel, to administering our repairs ordering system, Infraspeak,
• support with administration around contractors, such as issuing contracts and drafting meeting minutes,
• support with the planning of regular meetings and site visits.

This is a part time role for 17.5 hours per week, across 2.5 days. The current working pattern for the role includes Mondays, with flexibility across the other days.

Interviews for this role are provisionally scheduled for Tuesday 25th November 2025 and will take place on Teams.

Could this be you?
To be successful in this role, you’ll need some experience in an administrative role, with excellent IT skills. As this role supports a small team, you’ll be working independently often, so it’s critical that you are able to organise your own workload and prioritise tasks effectively. You’ll also need to be a strong communicator, with excellent written and verbal communication skills.

About Dogs Trust
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.

To apply for this position please click the APPLY NOW button. Our application process requires you submit a personal statement explaining your interest and suitability for the role.
 
Dogs are incredibly diverse, much like the humans that love them! At Dogs Trust we value diversity, and we're committed to fostering an inclusive culture. We actively encourage applications from people of all backgrounds, abilities, and cultures and believe that a diverse workforce helps us to achieve our mission. Our colleague networks give our people a voice, acting as vehicles for real and meaningful change within Dogs Trust. We truly want to see every candidate shine throughout the entire job application process, interview stages, and during their time with us. If there's anything on your mind or any adjustments you may need, don't hesitate to reach out to us. We're here to support you every step of the way.

The International Federation of Gynecology and Obstetrics (FIGO) is the world’s largest alliance of national societies of obstetrics and gynaecology, bringing together professionals from more than 139 countries and territories. For over 70 years, FIGO has collaborated with the world’s top health, rights and donor bodies. We are in official relations with the World Health Organization and consultative status with the United Nations.

FIGO is dedicated to the improvement of the health and rights of women and girls and to the reduction of disparities in health care, as well as to advancing the science and practice of obstetrics and gynaecology. We pursue our mission through education, research implementation, advocacy and capacity building with our member societies.

As a proactive member of the Secretariat team,  to deliver high quality, professional services to FIGO. This will be achieved by;

· Ensuring effective administrative processes within FIGO (incl. meetings support, notetaking, communication, facilities management)

· Supporting the Human Resources function at FIGO (incl. recruitment, BREATH HR and training)

· Coordination of Health and Safety/Fire Safety Support

Guy’s & St Thomas’ Charity, Guy’s Cancer Charity and Evelina London Children’s Charity are part of Guy’s & St Thomas’ Foundation.  Our collective mission is to build the foundations of a healthier society.

As part of our team, you will work alongside talented people from a mix of personal and professional backgrounds. We are a Living Wage employer and support flexible working, part-time roles and job shares. Though our ambitions are serious, this is a friendly place to work with lots of opportunities to meet and socialise with colleagues. We believe there is immense power in diversity and aim to recruit and nurture talent who think and act differently.

Overview
 

The Senior Finance Assistant (12 month FTC) plays a critical role in ensuring financial transactions, records, and reporting processes are accurate, efficient, and compliant. This role focuses on oversight, review, and higher-level accounting support, particularly around reconciliations, payments, balance sheet management, and process integrity.

Key Responisbilities

• Lead weekly payment runs: review approvals, process transactions, and dispatch remittances. 
• Review and approve bank reconciliations prepared by Finance Assistants. 
• Manage and review balance sheet accounts, including aged items and reconciliation of all control accounts. 
• Oversee and maintain fixed asset registers and calculate depreciation. 
• Input and review month-end journals, including prepayments and adjustments. 
• Review and summarise accruals prepared by the Senior-Leaning Finance Assistant.
• Support the month-end close process through variance analysis and management reporting. 
• Assist with preparation of management accounts, overhead reporting, and audit documentation.
• Oversee compliance with VAT and internal control requirements.
• Validate changes to supplier bank details and ensure controls are followed. 
• Mentor Finance Assistants and provide support for complex queries.
• Maintain organised digital and paper filing systems in accordance with audit requirements. 
• Provide absence cover for transaction team members as needed.
• Create and maintain nominal ledger codes and assist in updating budget structures. 
• Provide structured onboarding and training to new finance team members and ongoing support to existing staff.
• Works with the Finance Manager to critically review, document and improve finance processes 
• Support on P11D/PSA identification, liaising with HR or payroll as necessary.
• Ensure adherence to internal financial controls and segregation of duties.

Skills, Knowledge and Expertise

• Experience with finance systems (e.g., Access Financials) and intermediate Excel. 
• Strong understanding of transaction processing, reconciliations, and month-end accounting. 
• Excellent attention to detail and ability to handle complex processes. 
• Strong communication and interpersonal skills. 
• Proactive, organised, and committed to continuous improvement. 
• Experience with Partial VAT.

Benefits

• Up to 12% employer pension contributions
• Annual personal development budget
• Annual health and wellbeing personal allowance
• Enhanced maternity, paternity, and parental leave pay accessible without length of service requirements.
• Health and wellbeing programme that offers optional free yearly health check-ups.
• Support for healthy eating via fruit bowls and onsite lunch facilities. 
• Agile working, flexible hours, and supportive IT kit. 
• Shower facilities and bike lock area. 
• Generous annual leave (27 days + bank holidays)
• Subsidies for glasses
• Employee Assistance Programme

Are you looking for a meaningful part-time role where your organisational skills can make a real difference in healthcare? We’re looking for a proactive and detail-oriented Quality Improvement Administrative Assistant to join our supportive Quality Standards for Imaging team which is a collaboration between the Royal College of Radiologists (RCR) and College of Radiographers (CoR).

In this varied and rewarding role, you’ll play a key part in supporting imaging services across the UK as they work towards the Quality Standard for Imaging (QSI), a nationally recognised mark of excellence. From coordinating meetings and events to managing communications and supporting financial processes, your work will help ensure services deliver safe, effective, and person-centred care.

What You’ll Be Doing:

• Supporting imaging services on their QSI journey with accurate record-keeping and communications.
• Coordinating meetings and webinars, including preparing agendas, minutes, and logistics.
• Assisting with the planning and delivery of our annual QSI conference and monthly events.
• Managing financial tracking and administrative tasks with precision.
• Collaborating with internal teams and external stakeholders to keep everything running smoothly.

About You:

• Proven administrative experience, ideally in a team-based environment, with a professional and responsive approach to internal and external contacts.
• Excellent organisational skills, with the ability to manage your own workload, prioritise tasks, and meet deadlines with accuracy and attention to detail.
• Strong communication skills, both written and verbal, with the confidence to engage with a wide range of stakeholders.
• Proficiency in Microsoft Office, and a willingness to learn new systems and tools as needed.
• A proactive and flexible mindset, ready to take initiative and support a variety of projects and events.
• A commitment to quality and service, aligned with our values of continuous improvement and delivering excellent support to healthcare services.

Why Join Us?

You’ll be part of a passionate team committed to improving healthcare quality. We offer a collaborative and inclusive working environment, opportunities for professional development, and the chance to contribute to meaningful change in imaging services across the UK.

How to apply

If this sounds like the role for you, please download the candidate pack or visit our website to find out more along with instructions on how to apply. The closing date for applications is 23.59 on Sunday 16 November 2025.

Part-time, permanent (20 hours per week, with the possibility of overtime)

Swarthmoor Hall, Ulverston, Cumbria

Swarthmoor Hall in Ulverston is a place of international significance as the birth of the Quaker movement in 1652.  It now comprises the historic Hall as a visitor attraction with gardens, a busy café and shop, on site holiday accommodation and facilities for the local community.  Swarthmoor Hall has lots to offer local visitors and tourists and it is a great place to work with an excellent team. 

We have plans to develop the attraction further in 2026, and this along with increasing visitor numbers means we need some new staff. The site is currently open on Wednesday to Friday as well as on some weekend and bank holidays; in 2026 this will move to being open on Wednesday to Saturday.

We are looking for a new Hospitality/Commercial Supervisor covering the cafe and shop. The duties and the hours are outlined below, but there is flexibility for the right person.

You’ll be a motivated and flexible person, confident in running all aspects of a small café and/or retail site.  You will be confident, friendly and a strong team player, able to work alone and with others and able to supervise some staff and volunteers.

We have a generous staff package including annual cost of living salary reviews, an exceptional pension scheme, substantial holiday entitlement and health and well-being resources.

Interested? Visit our website to learn about the history of Swarthmoor Hall, what we do now, and the values of the Quakers, which are a core part of our identity.

Visit us - we’re a short walk from Ulverston station with plenty of parking on site for cars or bicycles.

For details on how to apply, please visit our website. 

Closing date: 8.00am on Thursday 20 November 2025.

Interviews: Thursday 27 November 2025.

Quakers are committed to equality and welcome applicants from all identities and backgrounds. Selection is based solely on skills, experience, qualifications, and abilities. Sex, sexual orientation, age, race, religion, belief, ethnicity, nationality, disability, marital status, or class will not be a barrier to employment. We aim for an equitable, user-friendly application process, and reasonable adjustments can be made if needed. Quiet Company is a Quaker organisation, and we expect all applicants and employees to uphold our values.

We are committed to safeguarding children, young people, and vulnerable adults, and all candidates will undergo pre-employment checks in line with our Safer Recruitment guidelines.

Role:                     Executive Assistant and Administrative Officer

Location:             Home-based, with regular attendance (at least monthly) of meetings in London

Salary:                  £28,000 - 32,000, depending on experience

Type:                     Permanent, full-time, 37.5 hours per week

Responsible to:  CEO           

 About the role

Are you a proactive, energetic and highly effective individual with great attention to detail? We’re looking for a new Executive Assistant (EA) for the CEO and the Chair of the Overcoming MS Board of Trustees as well as organisational administrative duties.

This role plays an essential role in the smooth running of the charity. With a small team and big ambitions, everyone plays an important part. Yours is to facilitate our team to work in the most effective and productive manner, using your organisational and planning skills so we can all deliver the greatest impact for people with MS.

At Overcoming MS, we are here for everyone with MS who wants to take control of their health and wellbeing. We provide clear, practical actions for people to take and a supportive community to help people living with MS. Knowing people with MS can reduce their risk of disease progression through lifestyle choices gives hope to us all. Our vision is a world in which living a full and healthy life with MS is possible for everyone.  

Job summary:

You will support the organisation across a range of administrative, organisational and governance activities. You will be comfortable working in a busy environment juggling multiple projects, as is characteristic of a small but ambitious organisation.

You will be able to demonstrate discretion and commitment, along with excellent organisation, written and verbal communication skills and will bring experience of providing director level PA/EA support. You will be able to use your own initiative to prioritise workload according to the demands of the day and learn to anticipate changes, responding professionally, adeptly and positively.

You will be expected to provide a high standard and quality of support across a range of activities and projects, being fully aware of and upholding the charity’s values, and taking responsibility for modelling these to others across the organisation and to the wider community.

Key responsibilities and duties:

The role comprises of the following key areas of responsibility:

· Executive Assistant to CEO

Provide full support to the CEO, including but not limited to:

o Overseeing the diary of the CEO, prioritising meetings and scheduling time for reading, thinking and preparing, ensuring meeting materials are to hand.

o Providing ‘right-hand’ support, undertaking research, ensuring CEO is up to date with all projects and pre-empting needs.

o Secretarial – supporting emails, creating presentations, keeping management files organised and up to date within SharePoint.

· Executive Assistant to Chair

Provide full support to the Chair in any administrative activities that relate to her role as Chair, including but not limited to:

o Overseeing calendar appointments, and ensuring the Chair is prepared for meetings.

o Providing ‘right hand’ support in communication with staff and Board, scheduling meetings and providing administrative support as required.

· Governance and administrative support to the Overcoming MS Board

Provide governance and administrative support to the Overcoming MS Board of trustees, including:

o Scheduling Board, committee and Strategy meetings and making the necessary arrangements (eg booking venues, setting up virtual meetings via Teams/ Zoom).

o Preparation of documentation for meetings including circulation of agendas, compiling Board packs for the Board of Trustees and committee meetings, taking accurate minutes and co-ordinating follow up actions.

o Supporting the Chair and CEO in the recruitment and induction of new Trustees.

o Providing administrative support for working groups, for example, making arrangements for meetings, circulating agendas and papers.
 

· Internal HR administrative lead

Fully supported with external expertise, to provide administrative support for the team, including:

o Advertising vacant roles, coordinating recruitment, sifting applicants, arranging interviews.

o Onboarding new starters, including references, contracts, setting up new starters on the systems, inducting starters in organisational processes.

o Supporting ongoing team development including coordinating training, staff surveys and appraisals.

o Coordinating leavers, including exit interviews, leavers forms and relevant administration.

· Internal IT administrative lead

Fully supported by our external IT agency, to provide administrative support for the team, including:

o Regular meetings with IT agency to ensure correct licenses, equipment and protections are in place.

o Coordination of hardware and software for new starters, equipment provided and returned for leavers.

· Management of Overcoming MS contact enquiries

o Regularly check the Overcoming MS contacts mailbox and manage its contents, responding or delegating to Overcoming MS team members where appropriate, and ensuring follow up is completed.

o Manage the Overcoming MS telephone number to ensure queries are dealt with efficiently.

o Draw themes from regularly occurring queries, to make sure any trends are picked up and addressed effectively.

· General organisational support

o Provide ad hoc project management support to organisational improvement projects, including supporting project team meetings, developing project plans and tracking progress.

o Travel/ meeting arrangements – arrange meetings, attendance at conferences and book rooms and making travel arrangements as necessary.

o    Coordination with our outsourced storage facility.

o Policy support – maintenance of the policy tracker, coordinating the reviewing and updating of policies.

o Admin support for team meetings, oversight of the shared drive, central email lists.

o Lead relationship with our Employee Assistance Provider, including regular team reminders of services and other charity discounts.

o Proactively identify areas where improvements can help improve efficiencies, impact or wellbeing.

PERSON SPECIFICATION

 Experience (Essential (E)/ Desirable (D)

· At least 5 years’ experience in a senior PA/EA role (E)

· At least 5 years’ experience in writing Board minutes, supporting Boards and committees and other governance (E)

· Experience of effective engagement with senior leaders and stakeholders, both internal and external, at all levels (E)

· Experience of the charity sector (D)

· Working understanding of an organisation with a dispersed, remote team across a wide geography (D)

· Experience of supporting strategic and improvement projects (D)

· Experience of supporting HR or IT processes (D)

Education, Knowledge & Skills (Essential (E)/ Desirable (D)

· An excellent standard of written and spoken English and ability to communicate effectively with a range of people from diverse backgrounds (E)

· Excellent interpersonal skills (E)

· Excellent organisational, prioritisation and time management skills (E)

· Conscientious, with excellent accuracy and attention to detail, delivering high quality work (E)

· Proficiency in the full Microsoft Office suite, especially Teams, Outlook, SharePoint/OneDrive (E)

· Experience of using a variety of IT packages including databases and willingness to learn new IT systems (D)

· Awareness of charitable governance principles (D)

Personal attributes

· Calm and adaptable with an ability to work within a flexible and busy environment (E)

· Able to anticipate and problem solve with high levels of tact, diplomacy, discretion and ability to demonstrate absolute respect for the confidentiality of information (E)

· Comfortable working remotely and happy to travel, as needed, for meetings (E)

· Thrives as a team player but able to work on your own initiative, with minimal supervision (E)

· Reliable, resilient, committed and self-confident (E)

· A proactive approach to your work and are able to identify opportunities and solutions (E)

· Highly committed to safeguarding vulnerable people, equality, diversity and inclusion (E)

· Fully committed to Overcoming MS’s values (E)

· Experience of working within a charity and understanding of the charity sector (D)

• Job title: Research Assistant (Strategic Alliance for Community Wealth Building)
• Hub: Community Wealth Building
• Reporting to: Daniel Noruwa, Research and Policy Lead
• Type of Contract: One-year fixed term contract
• Pay £35,000 (Pro-rata)
• Annual Leave Entitlement 28 days’ annual leave, including UK bank holidays (pro-rata)
• Pension 3% employer pension contribution on eligible earnings
• Location: Hybrid (Wolves Lane Centre)
• Work pattern: 22.5 hours (3 days per week)
• Closing date 17th November 2025, 17:00 GMT

Overview

Social infrastructure refers to the physical spaces, facilities, and services that enable communities to thrive. This includes community centres, youth clubs, religious institutions, housing, parks, sports facilities, and larger institutions such as schools and medical centres.

Over the past few decades, this infrastructure, particularly those led by Black and racially minoritised people, has come under increased strain. This is due to a range of socio-economic developments, including austerity, privatisation of public services, and an increasingly complex grant-making sector.

The Strategic Alliance for Community Wealth Building was originally established in 2021. With a focus on supporting enterprise and asset development, the Alliance was created to bring together policy leaders, community groups, and infrastructure organisations to improve outcomes for Black and minoritised people and their respective communities. However, since 2021, the political landscape has changed significantly, and with it the challenges experienced by Black and racially minoritised organisations. This includes a growing climate crisis, Artificial

Intelligence, and the ongoing housing shortage across the country. Therefore, a new forum is required to ensure Black and racially minoritised communities are not left behind.

Main Duties and Responsibilities

• Facilitation of workshops including design and presentation of relevant materials, communicating complex ideas relating to community wealth building and engagement with all participants.

• During SA events the postholder will focus on collaboration with relevant stakeholders across the sector, including community leaders, thinkers, policy professionals, and other stakeholders committed to an equitable future.

• Support with the development of the Strategic Alliance’s strategy, purpose, and long-term framework. Make sure than any ideas are captured and written into the work strands of the alliance, liaising closely with the Research and Policy Lead.

• Producing short briefs to inform discussion and debate within the Strategic Alliance for Community Wealth building meetings

• Delivery of reports informed by the content of the Strategic Alliance meetings.

• Organising meetings, workshops, events, and related research materials. This includes logistics, booking meeting spaces, sending invites and tracking responses, sending materials to participants, catering and refreshments. Some notetaking tasks may also be required.

• Offer support as above with other workstreams within the research and policy arm of community wealth building, including housing, climate, community asset development (Agbero), and the IVAR young researcher programme.

General Responsibilities

• To attend and participate in internal and external meetings including staff meetings and meetings with key stakeholders.

• To attend relevant training to fulfil the requirements of the job. 

• To undertake other duties which may from time to time be required and which are appropriate to the responsibilities of the post. 

• Ensure that The Ubele initiative internal policies and procedures are followed through in all areas of work. They will also treat with confidentiality any information that could be deemed as personal, private, or sensitive and comply with the organisations GDPR and Safeguarding requirements.

Person Specification

Essential

• Public speaking, presentations, comfort speaking to individuals of all levels

• Strong passion for working in/or exploring a career in research, policy, community development, or similar.

• Ability to analyse qualitative and quantitative data.

• Ability to communicate ideas clearly and succinctly to a variety of stakeholders.

• Demonstrated track record of working within teams to deliver projects or assignments.

• Good organisational skills, with confidence in managing own workloads and ability to prioritise effectively.

Desirable

• Knowledge of the voluntary and community sector, particularly in regards to Black and minoritised led organisations and influencers.

• Experience engaging in politics, particularly relating to community activism, economic development. This could be through your degree, internships, activism, or other forms of consistent engagement.

• Familiarity with working simultaneously on different types of productivity tools. This could include Google Drive, Microsoft Office, Trello, Asana, etc.

This is an exciting role in a unique organisation.  Our vision is to provide an outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world.  We aim to build a vibrant and empowered student community with real influence in UCL and beyond, that enables students to enjoy their time at university; pursue their interests and passions; see the world in new ways; and develop the skills and experience to change the world for the better.

We are a registered charity employing over 100 career staff and 300 student staff, delivering a wide range of services and representative functions for UCL students. We have the widest portfolio of services of any student organisation in the country, managing UCL’s extracurricular programmes for sport, music, drama, dance, media, volunteering, academic societies and intercultural engagement; providing a wide range of fantastic social spaces; leading on student democracy and representation across UCL; and offering excellent student support services.

It's an exciting time to join our growing organisation as we lead the delivery of UCL’s groundbreaking new Student Life Strategy. This is enabling us to build more programmes to improve students’ mental and physical wellbeing, promote genuine equity for all, build students’ skills and confidence, develop their international connections and intercultural skills, and make a real contribution to our local community.

We support hybrid working. Excellent benefits including defined benefit pension scheme and generous holiday entitlement. We are proud of high levels of staff engagement and pride ourselves on being a great place to work. We will consider applications to work on a flexible and job share basis wherever possible.

This is a 0.4 FTE  (14.6 hours per week) and permanent role. This role is based at our Bloomsbury campus.

We are looking for a Group Exercise Assistant to support the Fitness Centre Manager by liaising with class instructors, sourcing cover, processing invoices and maintaining up to date information on the website and app. The post holder will be expected to visit TeamUCL Gym sites at Bloomsbury and East to quality check class provision, gather customer feedback and engage with instructors.

This is an exciting role in a unique organisation.  Our vision is to provide an outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world.  We aim to build a vibrant and empowered student community with real influence in UCL and beyond, that enables students to enjoy their time at university; pursue their interests and passions; see the world in new ways; and develop the skills and experience to change the world for the better.

We are a registered charity employing over 100 career staff and 300 student staff, delivering a wide range of services and representative functions for UCL students. We have the widest portfolio of services of any student organisation in the country, managing UCL’s extracurricular programmes for sport, music, drama, dance, media, volunteering, academic societies and intercultural engagement; providing a wide range of fantastic social spaces; leading on student democracy and representation across UCL; and offering excellent student support services.

It's an exciting time to join our growing organisation as we lead the delivery of UCL’s groundbreaking new Student Life Strategy. This is enabling us to build more programmes to improve students’ mental and physical wellbeing, promote genuine equity for all, build students’ skills and confidence, develop their international connections and intercultural skills, and make a real contribution to our local community.

We support hybrid working. Excellent benefits including defined benefit pension scheme and generous holiday entitlement. We are proud of high levels of staff engagement and pride ourselves on being a great place to work. We will consider applications to work on a flexible and job share basis wherever possible. This role is based at our Bloomsbury campus with work across various football facilities across London.

This is a 0.8 FTE (29.2 hours per week) and fixed term contract for 18 months.

We are looking for a Football Development Officer to support the delivery of TeamUCL's new focus sport, football. The role combines football delivery with desk-based sports administration and student engagement. We are looking for someone passionate about developing football in all forms - from running beginner friendly sessions to working with students to co-create community volunteering projects.

Safety and Assurance Officer

Location: Homebased, based in the Southern Area

Contract: Full time, permanent

Salary: £32,000 gross per annum

Closing Date: 21 November 2025

Are you a Safety Specialist looking for a new opportunity?

The Marine Society & Sea Cadets (MSSC) is the leading maritime charity for youth development and lifelong learning. We are a vibrant and growing charity inspiring young people to achieve their potential through challenge and nautical adventure and also enabling seafarers and maritime professionals to realise their potential through learning and career development. Working with our employees, cadets, and volunteers, we have built a strong vision and five-year Future Ready strategy to meet the growing demand for what we provide, both for young people, seafarers and maritime professionals – and the thousands who aspire to be the sea cadets and marine professionals of the future. It is also about equipping them to achieve their potential and thrive in a rapidly changing world, while growing our charity to benefit even more people – including those from under-represented or marginalised groups.

We are currently looking for a Safety and Assurance Officer to join our team.

About the role

The Safety & Assurance Officer (SAO) is an employee of the MSSC and a member of the MSSC National Safety Assurance Team (NSAT). This is a home-based role, with a primary focus on the Southern area, predominantly the South-East. The SAO will report to the Head of Safety, Health, and Environment.

The SAO will work closely with other SAOs and will be functionally accountable to:

The Head of Inshore Boating for inshore boat assurance
The Staff Royal Marines Officer for weapons and ammunition safety and security assurance

The role requires regular travel within the area of responsibility and, on occasion within the UK. It will involve evening and some weekend work to fulfil the role’s responsibilities.

Requirements

Qualifications: Good general education and NEBOSH (or equivalent), with completion required during probation if not already held.
Safety & Environmental Management: Experience implementing safety and environmental management systems, conducting risk assessments, and working within formal assurance frameworks.
Incident Management: Experience managing, investigating, and reporting incidents.
Training & Support: Ability to deliver training, guidance, and support to non-specialist staff or volunteers on safety, health, environmental, and assurance matters.
Workload & Volunteer Management: Proven ability to manage a busy workload and effectively support and manage volunteers.

Responsibilities

Join the Marine Society & Sea Cadets as a Safety and Assurance Officer, ensuring the highest standards of safety, health, environment (SHE), and operational compliance across our units and facilities.
You’ll lead assurance inspections, maintain compliance with legislation and organisational regulations, and support the safe management of weapons, armouries, and inshore boating activities. Working closely with other members of the National Safety and Assurance Team (NSAT) and Area teams, you’ll oversee safety at events, camps, and competitions, conduct audits, and monitor incident reporting.
This role plays a vital part in upholding the safety and welfare of our cadets and volunteers through proactive assurance, training, and continuous improvement.

For further information, please download theIf you are interested in this role, please apply now!

Benefits

25 days annual leave per annum, increasing with length of service
Hybrid working for many roles
Volunteering Leave
Life assurance (4x salary)
Private medical insurance
Generous pension (employer contribution up to 10%)
Cycle to work scheme
Access to the Marine Society Digital Library
Wellbeing portal and EAP with 121 counselling
Employee development: We are investing in our employees' development and have an annual calendar of learning and development opportunities, designed to support employees to develop into their roles and stretch them to achieve their full potential.

Additional Information

MSSC positively encourages applications from suitably qualified and eligible candidates from all backgrounds. Equity, diversity, and inclusion really matters to us, so we can best serve our beneficiaries from every community. We work to ensure a fair and consistent recruitment process and aim to be a charity where diversity of experience, identity and skills are valued and welcomed. MSSC is an equal opportunities employer.

We recognise our responsibilities to safeguard and protect the young people and vulnerable adults with whom we work. We do all we can to promote their health, safety and wellbeing, and we expect our staff to share this commitment and work in line with safeguarding policy, the MSSC’s values and ethos of inclusivity. We adhere to safer recruitment practices and therefore employment is subject to detailed pre-employment checks for successful candidates, including references and criminal disclosure checks and the completion of a disclosure questionnaire. 

All successful applicants are required to attend safeguarding training and undergo pre-employment checks including a criminal record check.